Lockbox processing : Partial payments

Hi,
We are using Lockbox with BAI2 file formats.
Here we have made configurations for disabling partial payments.
(uncheck the checkbox)
But still, for some random cases, partial payments are happening.
Is there any other settings that has to be done or any SAP NOTE
to avoid this?
Kindly pour in your valuable inputs.
Thanks in advance.
Regards
Megha

Hi Megha,
You can restrict and implement your functionality by developing an User Exit. Ask Abaper to look into the standard program
Thanks
Rajanikanth

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Partial payment tab problem when clearing two open items in vendor account

Dear All,
I have the problem with partial payment procedure.
As SAP is presenting the process, partial payment should work as follows (i.e. with vendor):
1. Incoming invoice is posted -> Credit -100
2. Credit note is posted -> Debit +20
3. Payment (without clearing) is posted to vendor account -> Debit +50
I'll run transaction F-44 and go to tab "Partial payment".
I see 3 items (as above).
I mark Item -100 and +20
I double click in filed next to -100 and it changes to -20
An now it should make no posting but only assignemet of one item to another.
But in my case, if I click "save" icon, it makes postings Debit 20 and Credit -20 on vendor account.
Is there any possibility that such clearing will not generate any posting but just make assignement of one item to another. Or maybe there is something wrongly configured in the system. At the moment the partial payment makes some kind of residual items.
Thanks in advance for replay.
Best regards
Greg

Hello,
Yes, it's right, whenever we clear vendor or custmoer account, the system creates document, but as I remeber from other instalations, the document had header but there was no postings.
It case described, the system creates posting:
40 Vendor 20 EUR
50 Vendor 20 EUR
This is strange for me. As ther should be clearing document but with no postings.
Have you got any idea how to configure the system, so partial payment tab in clearing transactions creates clearing document but with no phisical postings.
Best regards
Greg

Lockbox: Partial payment is not creating when processing Lockbox file

Hello experts,
I am processing the Lockbox EDI 823 file but it is not creating the partial payment instead of that it is creating the Residual. I already check my config OBAY and I have "Partial Payment" checked.
MY business really doesnu2019t want to have original invoice cleared and create the new one in case of over/under payment outside the tolerance limit. Please let me know how I can resolve this issue.
Thanks
Farooq

Hi Hema,
Is the SAP document is from the same company code, where the lockbox is configured or it is a different company code?
If you have an user exit and if all the company codes having same document numbering, then the lockbox program may not able to pick up the correct invoice number, if you have the same invoice number in more than one company code. To my understanding, the lockbox program first tries to identify the customer based on MICR number and then see all the open invoice in that customer and if it finds a match it will apply or else it will post on account on that customer otherwise it will not process it.
So, can you please check whether
1. You have a valid MICR number in the customer master and if the same MICR number is available in the lockbox, then the lockbox will identify customer and apply based on the invoice details available.
2. If it is a new MICR number, then Lockbox program, should identify the customer through a SAP document, if there is a user exit, it will see whether that document is OPEN in any of the company codes and identifies the customer based on that.
If any of these conflicts, then it may not able to process that check.
Regards,
Vijay

Partial payment configuration not working in lockbox OBAY

Hello
I did everything correctly for lockbox config- OB10, OBAX, OBAY.
Checked partial payments check box in OBAY.
In OBXI and OBXL, i have clearly set up the automatic account assignment.
When I post my lockbox payment. Why doesn't partial payments get applied? I goto FLB1, there are many scenarios where partial payment can be applied. But system didn't apply.
So what must be wrong? are the GL accounts for payment difference set up wrongly?
Please help.
Hema

Hi Hema,
Is the SAP document is from the same company code, where the lockbox is configured or it is a different company code?
If you have an user exit and if all the company codes having same document numbering, then the lockbox program may not able to pick up the correct invoice number, if you have the same invoice number in more than one company code. To my understanding, the lockbox program first tries to identify the customer based on MICR number and then see all the open invoice in that customer and if it finds a match it will apply or else it will post on account on that customer otherwise it will not process it.
So, can you please check whether
1. You have a valid MICR number in the customer master and if the same MICR number is available in the lockbox, then the lockbox will identify customer and apply based on the invoice details available.
2. If it is a new MICR number, then Lockbox program, should identify the customer through a SAP document, if there is a user exit, it will see whether that document is OPEN in any of the company codes and identifies the customer based on that.
If any of these conflicts, then it may not able to process that check.
Regards,
Vijay

Need SAP not to clear off the payment in LockBox processing

HI,
In the case of the lockbox processing, we want that the system doews not clear off the invoice in case there is payment difference.
We want to take dicision on those payments manually.
Regards,
MCA

Hi,
You need to define the tolerances in OBA3 and OBXL.
Then the system will not clear off the invoices, instead it will post the ament on account, which you need to then post process.
Regards,
Gaurav

Modify Payment Terms for Lockbox Processing

All,
For our batch lockbox processing (RFEBLB00), I need change the payment terms information. The percentage varies for up to 8 months. So, I need to alter the percentage discount and number of days. BTE 00001100 looks like a perfect fit, but it does not seem to be executed. I have looked at OSS Note 494777 and the BAdI and SMOD don't seem to address this. Any ideas?
Regards,
Greg

Hi,
Payment terms is stored in customer master-> sales area data.
u wud need to find an exit or modify std F4 to display data wrt order type..
check with functional guy if it can be done thru config.
Regards,
Amit

Lockbox Processing of Discounts

Hi All,
We have purchased a new business and their payments terms to not fit in with standard SAP (their discounts go six levels). So, they use a speadsheet and handle it manually. We want to be able to process this with our normal lockbox processing. We would like to make the modification at the time discounts are determined. I have not be able to find where this occurs in the lockbox process. Any ideas?
Regards,
Greg

Hello-
Make sure the configuration the partially applied box is unchecked under Define Control Parameters.
If so, does your client understand the definition of Residual versus Partially applied?
Partial Payment
Leaves original invoice intact (full amount)
Credits the Customer account for the payment amount
No items are cleared
Residual Payment
Clears the original invoice
Creates a new line item for the remaining amount
The new line item has a new document date and baseline date

A/R Invoice should be open while partial payment

I am having a problem in incoming payment.
1. Firstly i made one A/R Invoice of Rs. 10000.
2. Then in incoming payment by using payment means i had made the partial payment of Rs 4000.
According to logic A/R Invoice should remain Open, but its not happening the status of A/R Invoice is getting closed.
Please solve my problem how i make A/R Invoice Open in this situation.
Thanks-
Nitu

Hi Nitu Singh,
I had the same problem with the same version that you used (8.81 PL07) and I know the right process of before and after versions of it, is to enter the partial amount in line of the selected invoice on the screen of the payment document.
I do not know why SAP has changed the process in this. is this a bug version or there is another way/process to do this for this version.
Please show me how you rectified the situation for your customer.
Thank you for your reply
Hafid

Duplicate invoice, partial payment, residual payment

Hi every body
I am facing some problems in AP
1. I post a invoice in AP
I see that there are two document number 190000006
Please tell me why?
2. I pay a invoice with amount of 200000 in two times
firstly, I post a partial payment with amount 100000 (document number 1500000032)
secondly, I post a residual payment with remaining amount 100000 (document number 1500000033)
The invoice is paid completely and clear automatically but the are two documents (1500000032, 1500000033) is not cleared
Please tell me the payment process? how to clear payment document?
Thank in advance
Minh

Hi
Pls check SAP standard program RPBNUM00 for document numbers assigned more than once,
if your are using payment posting is using FB05 / F-53 transaction and in which Transfer Posting with clearing radio button is selected.
Let me know for any clarifications required
Regards,
suresh

Automatic Clearing for Partial Payments

Hi All,
I have posted a partial payment with all the permutations and combinations and trying it to clear with F.13 but clearing is not happening.
Can anyone advise how to go about it.

Hi
check your clearing setting in below path
SPRO
>Financial Accounting (New)
>General Ledger Accounting (New)
>Business Transactions
>Open Item Clearing
>Open Item Processing
>Prepare Automatic Clearing
Thanks

Partial payment to vendor through APP

Hi all,
Can any one tell me how to configure if I want do partial payment to one or two vendors through APP. I mean I need to pay only 50% of invoice amount to my vendor through APP how is it to be configured.
Please give me full configuration step
Thanking you

Hii
In APP its not possible to make the partial payment... u need to do it manually through F-53 here u can enter the amount u want to make payment and click on process open item
here u can make the partial payment
hope it helps u
reward points
sejal

How to handle partial payment in A/R Aging report buckets

Hello ALL,
         In FIAR_C03 cube we have Item status field and only two values are comming there
         O or C.
          But in R/3 there are some partial payment concept. BI considering partial payment as a open item.
           Example
       We have a invoice of 10,000 USD
       now one payment of 5,000 came from customer side and we settled 5,000 against above invoice
      now remaining is 5,000.
      means 5,000 of payment and 5,000 of invioce should be closed or cleared . But this is not the case becuase of invoice
      is not fully settled. When invoice will settled fully then it will become cleared.
   using open item we are making our AR aging buckets but now 5,000 payment is still open actually its
cleared and net due date of this payment is different then net due date of invoice thats why
these two entries are coming in two different aging buckets so the balances are coming different.
How can we handle this scenario in SAP BI during making of AR aging.
Any help highly appreciated.
Thanks,
Sneha

There is an OSS note dealing with this 522235 - its shows how to use a virtual char to do this (ie change the due date at runtime)
This tends to be viewed more as a business process problem - the users woul dlike the part payment to be aged the same as the invoice it's against (like the std R3 aging reports) - I actually like the BW way as it highlights the fact the cach collectors are not doing their jobs of clearing down the debt - problem is now they will all go and create resicual items

Partial Payment- need clarification on 2 scenarios

Hello SAP Gurus',
I need some help. If I check the Partial Payment in the Control Parameters node in Bank transactions, what does it mean? I thought it meant that if a payment came in and referenced that invoice, it would clear that invoice leaving residual on account where applicable.
Through Lockbox postprocessing via FLB2, if the user decides to use the partial payment tab and leaves a difference there, it would leave the invoice open and a new line item would be created in open items indicating and overpayment or shortage. Is this correct.
Many thanks!
POINTS GUARANTEED

Thanks Murali-
Same true through Lockbox postprocessing? If the user selects Partial Payment tab, the invoice will remain open, if the user selects the residual tab, the invoice will clear?
Also, I have another problem that noone has helped me with. Can you answer this one too? I have a problem. When using FLB1, if I have an item that does not belong in the subledger but needs to be booked to a general ledger, I double click on the unprocessed item, change the account type from D for customers to S for general ledger and input my g/l in the account field, I get an error message that says:
Payment advice 010013149700014 does not exist for account * 1134.
What does this mean? I am currently testing and although I am able to assign a customer to this payment advice, it doesn't work for g/l. Any thoughts?

Residual Payment vs. Partial Payment: Design considerations

We need to decide between implementing residual payment vs. partial payment. We will be implementing payment processing.
I would like to understand why one would choose one method over another?
What is the benefit of clearing original invoice and creating a new line item for the balance (as in case of residual payments)? There is a setting that allows user to capture the original invoice date at the time of payment processing while using residual payment, which I believe makes the residual payments same as partial payments, so again, why would one choose one method over another?
I would like to understand the benefits & limitations of each method.
How does the decision to implement a method get impacted if reason codes are to be implemented, which method would offer a better solution considering reason codes requirement?
Appreciate your inputs.

Hi,
In manual processing of incoming payments, it is of course the user who can make the decision to either make residual item, or a partial payment.
In automatic processing of incoming payments:
For electronic bank statements, payments that the system cannot match with open items will end up in post-processing; there the user can again choose either residual item or partial payment.
For electronic payment advices, I know that there is configuration to match customer information for payment deductions in the payment advice, with you own reason codes, and that based on the information the system can create the residual items automatically. Of course, this is only relevant if your customers actually send you electronic payment advices with such information included.
Regarding reason codes, you will always use reason codes with residual items; to indicate the reason for deduction for follow up in your A/R dept, and possibly to make use of the automatic write off (you can configure reason codes to automatically write off the payment deduction to some G/L account of your choosing; you would use that e.g. if the payment deduction is too small to bother).
For partial payment, you could use reason codes I guess, if you want to in that way mark the item for some reporting or follow up purpose.
Regards,
Rob

How to do Customer Partial payment through APP

Dear Experts
How to Customer partial Payment Through APP
Regards
Ajeesh.s

Dear Expert
My query was about Part payment process about customer , In AP there is a process for doing part payment in Vendor Same kind of a process am looking for Customer too
PARTIAL PAYMENT FOR APP PROCESS
Some time we face the issue in which client want to pay partial invoice only that to via automatic
Payment program, so in order to make it feasible what all steps will be required from configuration point of view has been explained below.
Configuration steps:
1) Maintain Account Configuration TCODE: FBKP Select the Sp.G/L-P
2) Maintain Payment Program: TCODE: FBZP
Path: SPRO - Financial Accounting - Accounts Receivable and Accounts Payable - Business Transactions - Outgoing Payments - Automatic Outgoing Payments - Payment Method/Bank Selection for Payment Program - Set Up All Company Codes for Payment Transactions
Go to “ALL COMPANY CODES” screen maintain the Sp. G/L – P in the field Sp. G/L transactions to be paid.
3) Post Vendor Invoice and Block for Payment TCODE: FB60 / F-43
Path: Easy Access – Accounting - Financial Accounting - Accounts Payable - Document entry - FB60 – Invoice / F-43 - Invoice – general
Example you made invoice for 25000
4) F-59 - Payment request: TCODE: F-59
Path: Easy Access – Accounting - Financial Accounting - Accounts Payable - Document entry - F-59 - Payment request
Here you would like to pay only 20000 out of 25000 so change the amount to 20k and save it
5) Payment Run TCODE: F110
Path: Easy Access – Accounting - Financial Accounting - Accounts Payable - Periodic Processing - F110 – Payments
6) Vendor balances after F110 TCODE: FBL1N (After processing you can check the clear amount here)

Lockbox processing : Partial payments

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