Mail is generating secondary mailboxes, seemingly at random

From time to time, Mail seems to generate a secondary mailbox for some accounts. The original mailbox still appears as normal in my Inbox folder, but at the bottom of the sidebar, just below my Smart Mailboxes, another version will magically appear. Most often, this contains just a Junk folder, which has a couple of spam emails in it, which don't appear in my regular Junk folder, but sometimes there's a Sent folder, or an Inbox folder in it. Usually, it's a mac.com account, but it happens with a gmail account I have, too.
I can delete these peculiar mail boxes, but then eventually they'll reappear, like the ghostly town of Brigadoon, Is there some setting somewhere I'm missing?

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Checking for new mail icon next to mailbox seems to have disapeared

After upgrading to OS X Mountain Lion I noticed that the icon next to each mailbox that shows when checking for new mail is not there. I wonder if anyone else has noticed this, and if they have found a fix?

Yes, the little "spinner" is gone with Mountain Lion. It's checking mail, you just don't see it.

Adding external mail contacts to a distribution group seems to randomly add the user instead of the mail contact

I've added a external mail contact for all my mailbox users because all the users have other jobs and other external email addresses. Since these users don't normally log on to my domain to get email, I need to create a distribution list with all their
external email addresses. I've scripted the creation of all the external mail contacts, from the mailbox users and I use AD's Notes field to contain the users external address. When using add-DistributionGroupMember and supplying the external mail
contact email address as the "-Member" param, about half of the time the users mailbox user gets added to the group instead of the external contact. I don't see any arguments to tell add-DistributionGroupMember to use only mail contacts.
1) I don't even know how it's finding the mailbox user because I'm supplying an external email address which is only in the external mail contact.
2) Some members of the group are correctly added as external contacts, some are mailbox users.
3) I only want the external mail contacts in the group
If it helps, here's the line that I use to add members to the group. I've tried mail enabling the mail contacts, no help...
Add-DistributionGroupMember–identity“AltEveryone”–member(get-QADuser$_.Name).Notes
Thanks for any help.

You should ask questions like this in the Exchange forum. It is not a scripting question but is a product behavior question.
You cannot add an external contact without first creating the contact first.
¯\_(ツ)_/¯

Messages sent from secondary mailboxes getting stuck in Outbox.

I have two users who recently began having a problem with messages sent from secondary mailboxes getting stuck in their Outbox.
The details:
We're using Exchange Server 2010 version 14.03.0224.002
Windows 7 Professional Service Pack 1
Office 2010 version 14.0.7140.5002 (32-bit)
The user in question whom I will call Jane has full rights and send as rights to the department's mailbox (which I will call "Common"), however, the Outlook profile on her computer is setup so that Common is the default mailbox
and Jane is a secondary mailbox.
The problem is that in the last few weeks messages send from Jane get stuck in the Outbox. We have recreated Jane's Outlook profile on her computer which resolves the problem, but only for a day or two before it begins to happen again.
Additional info: Jane logs into her computer and her email as herself. As stated above she has full rights and send as rights to Common. Common also has full rights and send as rights to Jane's email.
We have used this setup successfully for many years for several of our users. The problem started with one user a few weeks ago and now a second user who accesses a different Common mailbox is having the same problem. Both systems have been
thoroughly checked for viruses and malware, etc.
Anybody got any ideas?

The same thing happens to me. Really irritating. However, even after rebooting, the mail is sometimes stuck in the outbox. Anybody have a solution?

Mail puts all mail in the Junk mailbox

I've been working fine with Mail for years. All of a sudden it started putting all incoming mail in the Junk mailbox, ignoring the filtering and sorting rules which I have set up in Preferences/Rules. I've poked around Preferences and everything seems to be as it was. I got rid of a lot of old mail. I rebuilt all my mailboxes. It's a pain to manually sort all my mail and even when I mark mail as "Not Junk" it still comes as Junk the next time.
Frustrating! Any ideas???

I ended up REMOVING the junk folder from the list of folders on the left. When mail arrives that IS junk, I mark it junk, then select "move to junk folder (again)" and off it goes. I find this much better than to have all my mail go to junk and I have to UNjunk it and move it to the appropriate folder.
I wrote to Apple, but have not received a response -- I'm NOT holding my breath!

MAIL cannot update your mailboxes---error in MAIL 2.1

"MAIL cannot update your mailboxes---"
Have 26 Gb of space left and found the fix to delete the Envelope Index file. I moved Envelope Index to the DT and relaunched MAIL. It seemed to import 1200 items, then it just goes to colored wheel of death. Had to Force Quit 3x.
Any ideas? Im trying to help a senior fix this problem. She cant get her email.

Hi Steve,
Not certain, but this can fix myriad Mail problems...
Safe Boot from the HD, (holding Shift key down at bootup), it will try to repair your Disk Directory while the spinning radian is happening, so let it go, run Disk Utility in Applications>Utilities, then highlight your drive, click on Repair Permissions, then move these folder & file to the Desktop.
Move this Folder to the Desktop...
/Users/YourUserName/Library/Caches/Mail/
Move this file to the Desktop...
/Users/YourUserName/Library/Mail/Envelope Index
Reboot.

Apple Mail can't import mailboxes after switch to new Mac

I just purchased a new iMac (running Yosemite 10.10.2) and imported the Time Machine backup from my MacBook Pro (running Mavericks 10.9.5).
When attempting to launch Mail I am forced to import all mailboxes, there doesn't seem to be any way of skipping this step. In the second mailbox (Googlemail IMAP account) I can import 98% of the over 38,000 emails yet import stops at the same place every time. There seems to be something wrong with the file from which Mail is importing.
Is there any way to force Mail to skip this mailbox? Or replace the file Mail is attempting to import from?
I have the following backups: the Time Machine backup and an image I created using SuperDuper.

The warranty entitles you to complimentary phone support for the first 90 days of ownership.

TS3899 Cannot see my mail in other folders/mailboxes I created. They disappeared! Says NO MAIL

Have created other folders/mailboxes and moved many files over to them. Recently they all disappeared, NO MAIL appears. I can see my INBOX mail though!,
Is there a quick fix?

I too had this problem, it happend yesterday around noon. No idea what triggered it, but I know that it is happening to other people, message boards are peppered with strings of postss about this. Restarts and PRAM clearing didn't help me at all, nor did a mailbox rebuild. In other discussoins here, I see information about more techincal solutions, but they intimidate me, worried I will make matters worse.
I have good news to report, but I suspect it won't help everyone who is having this problem. But a few months ago, I bought an Apple Time Capsule and started using Time Machine (TM). It is a totally invisible operation, I more or less forgot that the Time Machine backups were happening, and I never really understood how they work. It turns out it is very easy to use. Well of course it is, Apple designed it!
But I went in to the TM view of my backups, and chose one from mid-morning, which I believe was before the moment when my mailboxes went missing. Since I had my Mail Viewer Window open, TM seemed to know that I was looking for a backup of just that program's data, because it showed a small text box letting me know that it was installing the backup for my inbox. It took a little while, not sure, but at least ten minutes, maybe more, but when I came back to my computer, everything was there, exactly as it had been before the problem. Frankly I do not know if TM replaced other things on my computer with the mid-morning version. After doing a Check Mail, all my incoming mail was in place. The one thing I lost were my Sent mails in the short period between mid-morning and when I did this TM fix.
So my Time Capsule and Time Machine paid off big-time for me yesterday. And now I would recommend that system to anyone who, like me, is not a huge computer geek, but who has huge amounts of data that they depend on.
Of course, for anyone who is suffereing this bizarre problem, and who perhaps doesn't use Time Machine (I didn't until very recently), I hope you find another solution. Maybe looking thru you rmore traditional backup systems and finding a recent backup that you can somehow meld in to your current Mail inbox.
Peter

Mail app and Yahoo mailboxes organization

I set up the Mail app to access my Yahoo account and it has created an interesting way to organize and manage my email. I'm wondering if it is possible to change how this is set up.
So this is how it is set up:
Lion gives me my Inbox, Sent, and Trash folders. Then Yahoo gives me my Notes and their mailboxes, including Bulk Mail, Draft, Sent, Trash, and my converstations.
Notes, Bulk Mail, Draft, and my conversations work great and as expected. However, it is weird having 2 Sent folders and 2 Trash folders. If I delete messages in the Mail app, it sends it to the Trash located under Mailboxes. If I delete a message using another method (Yahoo website or iPhone), it shows up in the Trash folder under Yahoo. The same goes for the Sent folders.
Also, I have that same Yahoo account set up for my Mail app on my iPhone. My mailboxes are shown the basically the same way on my iPhone:
I am wondering if there is any way to get this whole system a little more organized. I would like all deleted messages to go to the Trash under Mailboxes and the same for Sent. I don't want the Sent and Trash folders under Yahoo at all. Then I'd like to have the Draft and Bulk Mail folders up under Mailboxes if that is possible.
If you can help, it would be greatly appreciated!
Thank you.

Thanks for your reply!I almost got it to work.
I disabled my mail account on my iPhone first, then disabled it on my Mac.
Then I went to Yahoo's website and deleted the extra folders that my Mac generated and used.
I enabled it again on my iPhone and it appeared to work great. Didn't generate any extra folders.
Then I enabled it again on my Mac and it created the extra folders and began using them again.
Once a message is placed in a folder, it will show up on Yahoo's website as well.
This is a little confusing. My Mac is creating the blank folders and anything I do on my Mac is reflected in those folders on Yahoo's website. The extra folders you see in the Mac app are the changes made using Yahoo's website.
For example, if I begin composing a message in the Mail app and save it as a draft, it'll be stored in the official Drafts mailbox on the Mac, but at Yahoo's website, that draft isn't stored in Yahoo's official draft mailbox, it is in an extra folder called Drafts. And visa versa if I create a draft using Yahoo's website.
What did I do wrong? Are my settings not configured properly?
Message was edited by: Joey!! 【ツ】

Public Folder To Mailbox Map Generator maximum mailbox size

Hello,
I am in the planning stages of a 2010 to 2013 public folder migration.
Upon running the following script to generate the mailbox mappings in 2013 I receive the following error regarding the maximum mailbox size requested.
[PS] C:\Program Files\Microsoft\Exchange Server\V15\scripts>.\PublicFolderToMailboxMapGenerator.ps1 5120MB E:\Migration\
PublicFolders\PFMapNameToSize.csv E:\Migration\PublicFolders\PFMapFolderToMailbox.csv
[25/11/2014 11:32:08] Reading public folder list...
[25/11/2014 11:32:08] Loading folder hierarchy...
[25/11/2014 11:32:08] The size of the folder @{FolderName=\IPM_SUBTREE\Company\Admin Team\Info; FolderSize=174
62349238} (17462349238) is greater than the mailbox size 5368709120
[25/11/2014 11:32:08] Unable to load public folders...
I want to set the maximum mailbox size to 5GB, however it seems that this is not possible given that some of the existing folders exceed the maximum mailbox size specified.
I have increased the mailbox size gradually until there are no errors reported, but this leaves me with a maximum mailbox size of 50GB which is not what I require.
There is circa 45 GB of data in the PF hierarcy currently, with the largest folder containing around 42 GB of data.
I thought the idea was that the mapping generator would split the public folder data up and distribute it across multiple mailboxes as required?
Can anyone assist with achieving this please?
Regards
Matt

Hi Belinda,
Thanks for the reply. I've done some more investigating, as I thought the public folders sizes being reported were larger than expected.
Upon running the Get-PublicFolderStatistics cmdlet across the public folder hierarchy I can indeed see that the largest public folder we have is only 4.46GB in size, not the 42GB being reported by the generator.
PublicFolderToMailboxMapGenerator
[PS] C:\Program Files\Microsoft\Exchange Server\V15\scripts>.\PublicFolderToMailboxMapGenerator.ps1 25600MB E:\Migration
\PublicFolders\PFMapNameToSize.csv E:\Migration\PublicFolders\PFMapFolderToMailbox.csv
[25/11/2014 11:40:10] Reading public folder list...
[25/11/2014 11:40:10] Loading folder hierarchy...
[25/11/2014 11:40:10] The size of the folder @{FolderName=\IPM_SUBTREE\Company\Dept\SubDept Inbox\Offers; FolderSize=45160928457} (45160928457) is greater than the mailbox size 26843545600
[25/11/2014 11:40:10] Unable to load public folders...
Get-PublicFolderStatistics
Name ItemCount TotalItemSize LastUserAccessTime LastAccessTime FolderPath Offers 4314 4.46 GB (4,788,856,098 bytes) 25/11/2014 11:41 26/11/2014 08:14 Company\Dept\SubDept Inbox\Offers
Going back a step - before running the PublicFolderToMailboxMapGenerator.ps1
, the issue is initially occurs when running the Export-PublicFolderStatistics.ps1 as this is where the folder sizes are calculated and output to the PFMapNameToSize.csv. This is where the folder size is inflated by 10 times!
Is this a bug?
Does anyone know how to change this behaviour?
Regards
Matt

How Do I Get My Junk Mail Icon Back Under MAILBOXES ?

How Do I Get My Junk Mail Icon Back Under MAILBOXES ?
It seems to have disappeared and I have know idea what I did.

In each account, is Junk filtering enabled -- Mail Preferences/Junk Mail? Also, have you selected (account by account) to move any Junk message to the Junk Mailbox?
Ernie
Message was edited by: Ernie Stamper

Incoming mail goes to wrong mailbox

I recently created a rule in Mail to send all messages from a certain address to a specific mailbox. Trouble is, now about 50% of ALL my mail goes to that mailbox (instead of the Inbox), even if it doesn't come from the address specified in the rule.
What do I need to do to make sure that incoming messages not otherwise directed by one of my rules all end up in my Inbox?

It sounds like an error in the mail rule. Pay particular attention to the Any or All criteria.
Captfred

Mail cannot access your mailbox information because it is in use

I have my mail on a Truecrypt drive and I have an alias pointing to that drive in my library and so sometimes I get this message:
"Mail cannot access your mailbox information because it is in use."
Options are:
"Quit and rebuild Information" or "Quit"
If I rebuild then I was losing all my sent messages which is a drag and it takes a while to re-download all the messages. So what I tried was deleting the Envelope Index.lock file and then launch mail and it started up with no problems.
I think the reason this is happening is that it is possible that when I shut my computer down, Truecrypt dismounts the drive while Mail is accessing the mail folder (hence the lock file) and so when I start up again and remount the truecrypt drive that lock file is still there and I have to delete it or Mail thinks some other program is using the mail folder. Just a guess.
Hope this helps someone else if they Google this error.

I do but I do it from another computer -- that is the whole point of IMAP, by the way. I don't see how my accessing the IMAP server from another computer should cause Mail.app to think that my mailboxes on my local host, which are just copies, need to be rebuilt. I filed a bug on this and Apple gave me the annoying "Known issue" response, which means maybe they'll fix it, maybe not, thank you very much. It went away for a while, and now it's back again... sigh.

I am trying to generate an array of 30 random numbers. after every 5 readings a new vi should open and tell the user that 5 readings has been completed. and again carry on with the generation of array.

since i do not have a transducer now, i am currently generating an array of 30 random numbers. after every 5 readings a warning should be given to the user that 5 readngs are complete. this cycle should repeat. the array size is 30.
please help me out, waiting for reply asap.
once i have the transducer, i will be taking 30 analog samples and then after every 5 smaples that wraning will be displaye din a new VI
Solved!
Go to Solution.

Use a while loop with a time delay representing your sampling period.
Use the count terminal to check if equals 4, so 4th iteration=5th sample.
Use a case structure. The true case will only be executed on the 4th iteration.
In the true case place a subVI with your desired message in the front panel. Go to the VI properties window and set "open front panel when called".
The closing condition of the warnign is not giving in your description.
Consider that rather than usign a subvi for this, you could use the "One/Two/Three button dialog" or "display message" vis at the "dialog and user interface" pallete.
Please give it a try and send your own VI. Do not expect us to provide a working solution.
Regards,

On 10.4.11 Mac Mail I get this: Mail cannot update your mailboxes because your home directory is full. You must free up space in your home folder before using Mail. Delete unnedded documents or move documents to another volume. I can't open mail.

On 10.4.11 iMac Mac Mail I get this message: "Mail cannot update your mailboxes because your home directory is full. You must free up space in your home folder before using Mail. Delete unneeded documents or move documents to another volume." I can't open mail to do this. I have reinstalled software but no effect. How do I get into Mail to delete?

Found this on the "more like this" Worked like a charm!
With the Mail.app quit and using the Finder, go to Home > Library > Mail. Copy the Mail folder and place the copy on the Desktop for backup purposes.
Go to Home > Library > Mail > Envelope Index. Move the Envelope Index file to the Desktop.
Launch Mail and you will be prompted to import mailboxes. Select OK and allow the import process to complete.
After confirming all mailboxes were successfully imported and available, you can delete the copy of the Mail folder and old Envelope Index file from the Desktop and this should resolve the problem.

Mail is generating secondary mailboxes, seemingly at random

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