Mail merge and Page count

I've made a template with at the bottom a "Page Number/Page Count" inserted.
When I do a mail merge, a new document is being created including all the addresses of my mailing list. If for example you have a 2 page document, which you merge with a list of 10 addresses, you will create a new document with 20 pages. This is also what the Page Number/Page count is indicating.
It also means that the last person on the list will receive the documents indicating at the bottom of the page 19/20 and 20/20, although he will only receive two pages.
Is there a way to reset this page counter, when starting to print a new address?
Any help is welcome.
Thanks

You do actually type on these pages? …and can't manage an extra 3 characters?
You could spend a lot more time trying to persuade Pages that there are actually section breaks at the end of each entry and that the page count should restart in the new section that it is generating, but without creating a blank page in between.
Workable is good. Unlikely is… extremely time consuming.
Peter

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In Pages 09 we can do Mail Merge and Import Styles from a document. Can someone please explain how we can do this with the new version of Pages 5.1. Even Apple solutions are only valid for Pages Version 09. What a DOWN GRADE!

In Pages 09 we can do Mail Merge and Import Styles from a document. Can someone please explain how we can do this with the new version of Pages 5.1. Even Apple solutions are only valid for Pages Version 09. What a DOWN GRADE! Thank god Pages 09 is still there.

…and the other 98 missing features.
Just use Pages '09, which should be in your Applications/iWork folder.
Rate/review Pages 5 in the App Store.
Peter

Mail merge and print one document at a time?

Hi all. I'm an Apple revert. I'm currently using the i7 iMac. Previous Apple computer was a //e.
I print an 8 or 12 page newsletter for my work. I want my printer/copier to fold and staple each document individually. Pages seems to send all documents to the printer in one huge file. How do I mail merge and print one document at a time?
[In Windows Publisher, there's a registry hack to make Pub print one at a time. Anything similar on a Mac?]
Mike

Hello
As you saw wrongly my first name I'm not too surprised that you missed the beast
In fact it's not surprising that you missed it.
I prepared the archive but forgot to upload it
Download :
For_iWork:iWork '09:découpe_PDFs.zip
Yvan KOENIG (VALLAURIS, France) samedi 27 août 2011 11:29:37
iMac 21”5, i7, 2.8 GHz, 4 Gbytes, 1 Tbytes, mac OS X 10.6.8 and 10.7.0
My iDisk is : <http://public.me.com/koenigyvan>
Please : Search for questions similar to your own before submitting them to the community
To be the AW6 successor, iWork MUST integrate a TRUE DB, not a list organizer !

What WordStar 3.01 can do in Mail Merge that Pages '09 can't.

I have a Bento database. I want to print contra dances from it on 3x5 index cards. I can save the database as a Numbers worksheet with all the data I want on it. I SHOULD be able to use the fields from that Numbers file to create a Pages document that merges, using that data, to print on the index cards.
Meanwhile, Apple apparently thinks that addresses are the only kind of data anybody could ever want to merge in a document. This is a stupid limit. Your programmers are unnecessarily standing between me and a reasonable expectation of what your software ought to do.
I could do this in WordStar in the mid 1980s on a Commodore 128 running CP/M. I could do it in WordPerfect under DOS. I can do it in Word in Windows, and I HATE Windows.
Why can't I do it in Pages on my Mac?

Sarris2 wrote:
I hacked my way to the answer before reading your good advice. I see three problems here:
1. As you say, the tutorial materials are vague and fail to explain how the feature works or how to get to the feature.
Agreed
2. The "Edit:Merge" menu option is greyed out until you add a Merge Field, so you can't connect to a Numbers data source until AFTER you have chosen your first Merge field, which presumes you are using the address book, so the first field has to be an Address Book field even if the eventual document doesn't have any Address Book fields in it.
No.
Have you tried my instructions?
All you need is a Numbers spreadsheet with the appropriate headers in it. Link to that and then you can merge to those revealed headers.
3. There is apparently a "magic number" bug in Mail Merge in Pages. Since I couldn't connect to a data source until after inserting the first Address Book field and I was working with bad advice from the tutorial, I inserted 14 fields, creating my own cross-reference table in a separate document to tell me which Address Book Field to map each Numbers file Merge Field to.
Again, why are you insisting on barking up the wrong tree, and arguing with the koalas that they aren't pandas?
When I actually got around to mapping the fields, I hit the magic number 13 and instead of seeing Numbers fields to map to, I saw Address Book fields again. I tried deleting the field and creating a new one and got a repeat of the Edit:Merge window now pointing to the Address Book. When I once again pointed it to the Numbers file, all the fields I had mapped changed their names to the actual Numbers fields, and when I went to create the new field, the list of choices were from the Numbers file instead of the Address Book.
Haven't a clue what this is supposed to mean, and why you are still futzing about in Address Book.
So, I got what I wanted, though I wasted a lot of time unnecessarily using Address Book fields and remapping them to the Numbers fields, and I'm still hampered by the lack of Conditional Merge Fields. From Bento, I have a field named "Becket" that has either a "0" or a "1". I'd like to type the word "Becket" on the card if it is "1" and not type anything if it is "0". I could do that in Wordstar, etc.
Why?
It seems that in Pages, I have to tweak the data itself, wrestling with Numbers to replace all "1"s in that column with "Becket" and replace all the "0"s with empty cells. It's a lot more of a tedious process in Numbers than it would be if I just had a conditional Merge field.
Can't follow what this has to do with a simple merge which is where you started.
Peter

Mail merge in Pages using Address Book - problem with fields

I am a fan of using the many of the Mac OS, iLife and other Apple applications together and just purchased iWork '09. I'd never done mail merges in previous versions of Pages, but I decided to try today with my Address Book data. I stumbled across some problems related to Address Book that have bothered me for some time and wonder if there is a simple go-around. Many of the cards in my Address Book have more than one line in the street address field. For example, they have street and street number in one line and the apartment number in the second. When Pages encounters such vCards in my Address Book, it doesn't know what to do and skips the next line of the address, which includes city, state and zipcode. I have also altered my Address Book template to include such things as the person's college (as I work with lots of college students), but this field is not recognized in Pages' mail merge feature. So, if I put the college name at the beginning of the street field in Address Book (which is what I have done until today), I can get excellent mail labels to print from Address Book, but I now I realize that this causes the mail merge problems in Pages described above. If I list the college elsewhere in the vCard, such as under the guise of "department" (an accepted field for mail merge in Pages), I lose the ability to get accurate mail labels in Address Book. Any ideas?

Page's Mail Merge doesn't show up any "Custom" fields in its list?

Mail merge and custom charts?

I want to give report cards of sorts to students. I want the info on the report cards to be populated by info from a Numbers document. I can mail merge stuff like names alright, but what I really want is a chart that shows the overall class average and the student's individual performance on the same chart.
This would be similar to the Numbers Grade Book template chart, with the huge exception being that I can mail merge and create documents for a bunch of students rather than having to fill out each student's name individually to change the charts like you have to do in Numbers.
I tried to add mail merge info into a chart, but it didn't work. Any other solutions or ideas?

I'll try and break things down more clearly.
I have student data in Numbers, including Names, Student #s, Homework Scores, and Test Scores. I have all of this info in one Numbers table.
I can setup a mail merge with that Numbers document and can population Name, Student #s, and Homework Scores fine.
For Test Scores, I would like to have a graph that shows the class averages for Test Scores and Total Scores (Test Scores + Homework Scores).
The graph would ideally be like the one in the Numbers Grade Book template, with a filled in section representing the class scores, and dots representing each student's individual scores.
I want a way for this info to get filled in automatically. I could copy and paste a Numbers chart into the pages document in order to get the class averages, but that doesn't help me get each student's individual scores in. If I could do a mail merge with info from Numbers going into a chart created in Pages, that would be great, but that doesn't seem to work. I'm not given the option to insert new fields.
I'm open to any kind of solution. Initially I thought that I might have to use applescript to create a new sheet for each student directly in Numbers, but no one in the Numbers forum gave me any insight about how to do that (and I'm dead useless at writing applescript). Someone did suggest doing a mail merge, though, so I ended up here.
Does that clear everything up?

How do you create a mail merge in Pages on Mavericks?

How do you create a mail merge in Pages on Mavericks?

Yeah, this and another 100 things Apple dropped.
Rate/Review Pages 5 in the App Store.
Peter

Why doesn't mail merge in Pages reflect changes made to the numbers source document?

When using mail merge in a Pages envelope document, changes made to its Numbers address source document are not reflected. I have to create a whole new Pages envelope document and choose the Numbers address source document merge fields all over again.
I never had any trouble doing this with Word and Exell!
What am I doing wrong?

Denney,
Mail Merge from Numbers works just as you are trying to use it.
You create a Numbers document with the proper layout for merging.
Enter the data in teh numbers document and Save it.
You create a Pages Document to merge into and create the links to the Numbers document.
You Edit > Mail Merge in Pages.
To merge again from the Numbers document, make the necessary edits, Save the Numbers document and do the mail merge again in the Pages document that you created for that purpose. The only problem that normally arises is that we forget to Save the Numbers document after editing.
Jerry

Mail Merge in Pages 09 - Merge option Greyed out in menu

the Mail Merge choice in the edit menu is greyed out. I tried everything to resolve this issue (new document, etc). For some unknown reason, I cant mail merge in pages 09. Any suggestion will be very helpful.

Hi c,
Welcome to Apple Discussions and the Numbers '09 forum.
Although you are probably asking about Merge from a Numbers document, you question really has to do with Pages, and the Pages '09 forum is likely a more appropriate place for it.
Have you inserted any Merge Fields into the document? Until you enter the fields and specify a source, Merge will be grey.
Regards,
Barry

Open Word mail merge and print

Hi!
Any help on this would be much appreciated!
I fear i may be asking too much but is there anyway using powershell to open a particular word document that is linked to an excel document for a mail merge, and automatically print the last record?
Thanks!

Hey,
I'm relatively new to powershell and the great things it can do. But I used Google to see what would come up as a result. I found
this and
this which could be a great start for you.
If I had the time I would test this out myself and post back some findings as this looks like quite the interesting request.
If this is helpful please mark it so. Also if this solved your problem mark as answer.

How do you mail merge in Pages 5.1?

How do you mail merge in Pages 5.1?

Apple has removed merging from Pages 5 along with over 100 other features:
http://www.freeforum101.com/iworktipsntrick/viewforum.php?f=22&sid=b770b101a064d d0e553249a97fb7cddd&mforum=iworktipsntrick
Pages '09 should still be in your Applications/iWork folder, use that.
Peter

Mail merge in PAGES and NUMBERS has GONE!

A while ago I painstakingly moved data and documents from Microsoft Excel 2008 for Mac to Numbers and from Word to Pages. I have been using Numbers for data lists and Pages for Mailmerge documents successfully since 2011.
With the latest "update" to Pages and Numbers, I thought I would see improved software and performance. What I got was a downgrade in functionality.
* Pages no longer supports mail merge
** Pages documents with mail merge fields are corrupted on opening them with the new version - SAVE THE ORIGINAL FIRST !
* Numbers documents can no longer be used with the previous version of Pages to perform a mail merge - the headers are not being recognised!
WORK AROUND
Don't use the new Pages or Numbers.
Keep your old Pages and Numbers documents in a safe folder.
Use the prior versions of Pages and Numbers for mail merging (HOPEFULLY APPLE READS THIS AND PUTS MAIL MERGE BACK IN THE NEXT FIX)
It is possible to maintain Numbers documents using the new version. This however necessitates saving your modified Numbers document in the old format (Save As...) before using it with the prior Pages version.
@APPLE: PLEASE RECOGNISE THIS MAJOR PLANNING ERROR ON YOUR PART AND GIVE US THE FUNCTIONALITY BACK ASAP !!!

I agree with Peter. This is NOT a forum for filing complaints directed at Apple. They do make that clear.
Paul, I suggest you channel your frustration toward Apple at their Product Feedback page: http://www.apple.com/feedback/
Mac

How to go to the next record during mail merge in Pages

I'm trying to create a directory booklet using Pages and Numbers. I have names and addresses listed in rows in Numbers, and I'm trying to use Mail Merge to transfer the data to Pages. After the merge is complete, however, I'm left with one page per name/address, rather than one page with multiple addresses.
Is there a way to resolve this? I'm not creating mailing labels, but it follows the same concept. Is it possible to insert some sort of "next record" field, so that the data moves to the next row in Numbers?
Thanks for your help. I'm new to Pages and am feeling very frustrated!

Cathy,
Use Find and Replace to replace the Section Break character codes with nothing (empty replace field). The document will then collapse with as many records per page as will fit.
Jerry

Can I use FileMaker as a source for mail merge in Pages

Can I use FileMaker as a source for mail merge in Pages

Sorry I posted this and then started reading some of the replies. I did see them as I am newbie here.
Looks like the only solution at this time is to export the data to a csv file, open it in numbers and use the numbers file as the source for the mail merge.
Would it be possible to have FileMaker then run an applescript ? or automator script to automatically convert the CSV file to numbers and then rename that Numbers file so that it is consistent and can be reused by the Pages "template" for subsequent documents to be used based on this template?

Mail Merge and Clickable E-Mail Addresses

I am setting up a mail merge document in Pages using merge fields from a Numbers document. All is working fine except for one thing. I would like the resulting document to have the e-mail addresses come out live so I could click on them and create an e-mail addressed to the people named on each page, with an appropriate subject line.
I have "Automatically detect e-mail and web addresses" selected, but they don't come out live. Even if I save to a PDF they aren't live. Using the Inspector if I go to Hyperlinks and choose Enable as Hyperlink, and Link to Email Message, it will do that, but it seems to want to create an e-mail addressed to me; I can't get it to address it to the person whose e-mail address it is. If I delete my name, it creates a link that simply opens a blank e-mail.
At this point I'm stuck! It seems like that should be the default behavior, but nothing I do gets it to happen! Any help will be much appreciated.
Thanks,
Peter

This simple script activates the merged links for you.
--[SCRIPT activatemergedhyperlinks]
Enregistrer le script en tant que Script : activatemergedhyperlinks.scpt
déplacer le fichier ainsi créé dans le dossier
<VolumeDeDémarrage>:Users:<votreCompte>:Library:Scripts:Applications:Pages:
Il vous faudra peut-être créer le dossier Pages et peut-être même le dossier Applications.
Exécuter le processus de fusion de données afin d’insérer les hyperliens dans le document Pages.
Aller au menu Scripts , choisir Pages puis choisir activatemergedhyperlinks
Le script retire les return de la fin des paragraphes commençant par "http"
puis il 'tape' un caractère return pour remplacer celui qui vient d'être ôté
et surtout activer l’hyperlien.
--=====
L’aide du Finder explique:
L’Utilitaire AppleScript permet d’activer le Menu des scripts :
Ouvrez l’Utilitaire AppleScript situé dans le dossier Applications/AppleScript.
Cochez la case "Afficher le menu des scripts dans la barre de menus".
Sous 10.6.x,
aller dans le panneau "Général" du dialogue Préférences de l’Éditeur Applescript
puis cocher la case "Afficher le menu des scripts dans la barre des menus".
--=====
Save the script as a Script: activatemergedhyperlinks.scpt
Move the newly created file into the folder:
<startup Volume>:Users:<yourAccount>:Library:Scripts:Applications:Pages:
Maybe you would have to create the folder Pages and even the folder Applications by yourself.
Apply the Merge process to insert Hyperlinks in thev document.
Go to the Scripts Menu, choose Pages, then choose "activatemergedhyperlinks".
The script removes the character return from end of paragraphs starting with "http"
then it 'type' a return character which will replace the removed one and activate the link.
--=====
The Finder’s Help explains:
To make the Script menu appear:
Open the AppleScript utility located in Applications/AppleScript.
Select the "Show Script Menu in menu bar" checkbox.
Under 10.6.x,
go to the General panel of AppleScript Editor’s Preferences dialog box
and check the “Show Script menu in menu bar” option.
--=====
Yvan KOENIG (VALLAURIS, France)
2010/10/27
--=====
on run
my activateGUIscripting()
tell application "Pages" to tell document 1
set les_paragraphes to paragraphs
set indexde_la_fin_duparagraphe to 0
repeat with un_paragraphe in les_paragraphes
set indexde_la_fin_duparagraphe to indexde_la_fin_duparagraphe + (length of un_paragraphe)
if contents of un_paragraphe starts with "http" then
try
select character indexde_la_fin_duparagraphe of body text
my raccourci("Pages", "x", "c") (* Cut the return at end of paragraph *)
my raccourci("Pages", return, "") (* 'Type' a return to activate the hyperlink *)
end try
end if
end repeat
end tell
end run
--=====
on activateGUIscripting()
(* to be sure than GUI scripting will be active *)
tell application "System Events"
if not (UI elements enabled) then set (UI elements enabled) to true
end tell
end activateGUIscripting
--=====
This handler may be used to 'type' text, invisible characters if the third parameter is an empty string.
It may be used to 'type' keyboard raccourcis if the third parameter describe the required modifier keys.
I changed its name « shortcut » to « raccourci » to get rid of a name conflict in Smile.
on raccourci(a, t, d)
local k
tell application a to activate
tell application "System Events" to tell application process a
set frontmost to true
try
t * 1
if d is "" then
key code t
else if d is "c" then
key code t using {command down}
else if d is "a" then
key code t using {option down}
else if d is "k" then
key code t using {control down}
else if d is "s" then
key code t using {shift down}
else if d is in {"ac", "ca"} then
key code t using {command down, option down}
else if d is in {"as", "sa"} then
key code t using {shift down, option down}
else if d is in {"sc", "cs"} then
key code t using {command down, shift down}
else if d is in {"kc", "ck"} then
key code t using {command down, control down}
else if d is in {"ks", "sk"} then
key code t using {shift down, control down}
else if (d contains "c") and (d contains "s") and d contains "k" then
key code t using {command down, shift down, control down}
else if (d contains "c") and (d contains "s") and d contains "a" then
key code t using {command down, shift down, option down}
end if
on error
repeat with k in t
if d is "" then
keystroke (k as text)
else if d is "c" then
keystroke (k as text) using {command down}
else if d is "a" then
keystroke k using {option down}
else if d is "k" then
keystroke (k as text) using {control down}
else if d is "s" then
keystroke k using {shift down}
else if d is in {"ac", "ca"} then
keystroke (k as text) using {command down, option down}
else if d is in {"as", "sa"} then
keystroke (k as text) using {shift down, option down}
else if d is in {"sc", "cs"} then
keystroke (k as text) using {command down, shift down}
else if d is in {"kc", "ck"} then
keystroke (k as text) using {command down, control down}
else if d is in {"ks", "sk"} then
keystroke (k as text) using {shift down, control down}
else if (d contains "c") and (d contains "s") and d contains "k" then
keystroke (k as text) using {command down, shift down, control down}
else if (d contains "c") and (d contains "s") and d contains "a" then
keystroke (k as text) using {command down, shift down, option down}
end if
end repeat
end try
end tell
end raccourci
--=====
--[/SCRIPT]
CAUTION, it assumes that the links are paragraphs of their own:
starts as 1st char of a paragraph
ends just before a return character.
Yvan KOENIG (VALLAURIS, France) jeudi 28 octobre 2010 11:44:37

Mail merge and Page count

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