Mail merge and custom charts?

I want to give report cards of sorts to students. I want the info on the report cards to be populated by info from a Numbers document. I can mail merge stuff like names alright, but what I really want is a chart that shows the overall class average and the student's individual performance on the same chart.
This would be similar to the Numbers Grade Book template chart, with the huge exception being that I can mail merge and create documents for a bunch of students rather than having to fill out each student's name individually to change the charts like you have to do in Numbers.
I tried to add mail merge info into a chart, but it didn't work. Any other solutions or ideas?

I'll try and break things down more clearly.
I have student data in Numbers, including Names, Student #s, Homework Scores, and Test Scores. I have all of this info in one Numbers table.
I can setup a mail merge with that Numbers document and can population Name, Student #s, and Homework Scores fine.
For Test Scores, I would like to have a graph that shows the class averages for Test Scores and Total Scores (Test Scores + Homework Scores).
The graph would ideally be like the one in the Numbers Grade Book template, with a filled in section representing the class scores, and dots representing each student's individual scores.
I want a way for this info to get filled in automatically. I could copy and paste a Numbers chart into the pages document in order to get the class averages, but that doesn't help me get each student's individual scores in. If I could do a mail merge with info from Numbers going into a chart created in Pages, that would be great, but that doesn't seem to work. I'm not given the option to insert new fields.
I'm open to any kind of solution. Initially I thought that I might have to use applescript to create a new sheet for each student directly in Numbers, but no one in the Numbers forum gave me any insight about how to do that (and I'm dead useless at writing applescript). Someone did suggest doing a mail merge, though, so I ended up here.
Does that clear everything up?

Similar Messages

Mail merge and print one document at a time?

Hi all. I'm an Apple revert. I'm currently using the i7 iMac. Previous Apple computer was a //e.
I print an 8 or 12 page newsletter for my work. I want my printer/copier to fold and staple each document individually. Pages seems to send all documents to the printer in one huge file. How do I mail merge and print one document at a time?
[In Windows Publisher, there's a registry hack to make Pub print one at a time. Anything similar on a Mac?]
Mike

Hello
As you saw wrongly my first name I'm not too surprised that you missed the beast
In fact it's not surprising that you missed it.
I prepared the archive but forgot to upload it
Download :
For_iWork:iWork '09:découpe_PDFs.zip
Yvan KOENIG (VALLAURIS, France) samedi 27 août 2011 11:29:37
iMac 21”5, i7, 2.8 GHz, 4 Gbytes, 1 Tbytes, mac OS X 10.6.8 and 10.7.0
My iDisk is : <http://public.me.com/koenigyvan>
Please : Search for questions similar to your own before submitting them to the community
To be the AW6 successor, iWork MUST integrate a TRUE DB, not a list organizer !

In Pages 09 we can do Mail Merge and Import Styles from a document. Can someone please explain how we can do this with the new version of Pages 5.1. Even Apple solutions are only valid for Pages Version 09. What a DOWN GRADE!

In Pages 09 we can do Mail Merge and Import Styles from a document. Can someone please explain how we can do this with the new version of Pages 5.1. Even Apple solutions are only valid for Pages Version 09. What a DOWN GRADE! Thank god Pages 09 is still there.

…and the other 98 missing features.
Just use Pages '09, which should be in your Applications/iWork folder.
Rate/review Pages 5 in the App Store.
Peter

Open Word mail merge and print

Hi!
Any help on this would be much appreciated!
I fear i may be asking too much but is there anyway using powershell to open a particular word document that is linked to an excel document for a mail merge, and automatically print the last record?
Thanks!

Hey,
I'm relatively new to powershell and the great things it can do. But I used Google to see what would come up as a result. I found
this and
this which could be a great start for you.
If I had the time I would test this out myself and post back some findings as this looks like quite the interesting request.
If this is helpful please mark it so. Also if this solved your problem mark as answer.

Word 2010 / Adobe PDFMaker Trial Mail Merge and ZWAdobeF, 1 PT Character

Does anyone know why the Adobe Acrobat X PDMaker add-in for Word 2010 puts anin the front of the first merge field during a mail merge? The merge works perfectly to create a .PDF, but I am a bit concerned that this will occur when we shell out some $$$ to use it to send 15,000 insurance cards to our student population. The character is unprintable, and cannot be seen, but shifts the field over 1 pt everytime we merge. If this happens 15,000 times our mail merge will not work. Of course, the trial version of the software can only merge 1 record at a time. Perhaps this is a not so sneaky way to stop trial users from actually using the software to send out 15,000 pieces for 'free'. That would not be cool.

Which version of Word 2010... 32bit or 64bit?
Unless a recent update has fixed the problem(s) Acrobat is not fully compatible with Word 2010 64bit
Acrobat X MS Office 2010 http://forums.adobe.com/thread/884628?tstart=0

Mail merge and Page count

I've made a template with at the bottom a "Page Number/Page Count" inserted.
When I do a mail merge, a new document is being created including all the addresses of my mailing list. If for example you have a 2 page document, which you merge with a list of 10 addresses, you will create a new document with 20 pages. This is also what the Page Number/Page count is indicating.
It also means that the last person on the list will receive the documents indicating at the bottom of the page 19/20 and 20/20, although he will only receive two pages.
Is there a way to reset this page counter, when starting to print a new address?
Any help is welcome.
Thanks

You do actually type on these pages? …and can't manage an extra 3 characters?
You could spend a lot more time trying to persuade Pages that there are actually section breaks at the end of each entry and that the page count should restart in the new section that it is generating, but without creating a blank page in between.
Workable is good. Unlikely is… extremely time consuming.
Peter

Mail Merge and Clickable E-Mail Addresses

I am setting up a mail merge document in Pages using merge fields from a Numbers document. All is working fine except for one thing. I would like the resulting document to have the e-mail addresses come out live so I could click on them and create an e-mail addressed to the people named on each page, with an appropriate subject line.
I have "Automatically detect e-mail and web addresses" selected, but they don't come out live. Even if I save to a PDF they aren't live. Using the Inspector if I go to Hyperlinks and choose Enable as Hyperlink, and Link to Email Message, it will do that, but it seems to want to create an e-mail addressed to me; I can't get it to address it to the person whose e-mail address it is. If I delete my name, it creates a link that simply opens a blank e-mail.
At this point I'm stuck! It seems like that should be the default behavior, but nothing I do gets it to happen! Any help will be much appreciated.
Thanks,
Peter

This simple script activates the merged links for you.
--[SCRIPT activatemergedhyperlinks]
Enregistrer le script en tant que Script : activatemergedhyperlinks.scpt
déplacer le fichier ainsi créé dans le dossier
<VolumeDeDémarrage>:Users:<votreCompte>:Library:Scripts:Applications:Pages:
Il vous faudra peut-être créer le dossier Pages et peut-être même le dossier Applications.
Exécuter le processus de fusion de données afin d’insérer les hyperliens dans le document Pages.
Aller au menu Scripts , choisir Pages puis choisir activatemergedhyperlinks
Le script retire les return de la fin des paragraphes commençant par "http"
puis il 'tape' un caractère return pour remplacer celui qui vient d'être ôté
et surtout activer l’hyperlien.
--=====
L’aide du Finder explique:
L’Utilitaire AppleScript permet d’activer le Menu des scripts :
Ouvrez l’Utilitaire AppleScript situé dans le dossier Applications/AppleScript.
Cochez la case "Afficher le menu des scripts dans la barre de menus".
Sous 10.6.x,
aller dans le panneau "Général" du dialogue Préférences de l’Éditeur Applescript
puis cocher la case "Afficher le menu des scripts dans la barre des menus".
--=====
Save the script as a Script: activatemergedhyperlinks.scpt
Move the newly created file into the folder:
<startup Volume>:Users:<yourAccount>:Library:Scripts:Applications:Pages:
Maybe you would have to create the folder Pages and even the folder Applications by yourself.
Apply the Merge process to insert Hyperlinks in thev document.
Go to the Scripts Menu, choose Pages, then choose "activatemergedhyperlinks".
The script removes the character return from end of paragraphs starting with "http"
then it 'type' a return character which will replace the removed one and activate the link.
--=====
The Finder’s Help explains:
To make the Script menu appear:
Open the AppleScript utility located in Applications/AppleScript.
Select the "Show Script Menu in menu bar" checkbox.
Under 10.6.x,
go to the General panel of AppleScript Editor’s Preferences dialog box
and check the “Show Script menu in menu bar” option.
--=====
Yvan KOENIG (VALLAURIS, France)
2010/10/27
--=====
on run
my activateGUIscripting()
tell application "Pages" to tell document 1
set les_paragraphes to paragraphs
set indexde_la_fin_duparagraphe to 0
repeat with un_paragraphe in les_paragraphes
set indexde_la_fin_duparagraphe to indexde_la_fin_duparagraphe + (length of un_paragraphe)
if contents of un_paragraphe starts with "http" then
try
select character indexde_la_fin_duparagraphe of body text
my raccourci("Pages", "x", "c") (* Cut the return at end of paragraph *)
my raccourci("Pages", return, "") (* 'Type' a return to activate the hyperlink *)
end try
end if
end repeat
end tell
end run
--=====
on activateGUIscripting()
(* to be sure than GUI scripting will be active *)
tell application "System Events"
if not (UI elements enabled) then set (UI elements enabled) to true
end tell
end activateGUIscripting
--=====
This handler may be used to 'type' text, invisible characters if the third parameter is an empty string.
It may be used to 'type' keyboard raccourcis if the third parameter describe the required modifier keys.
I changed its name « shortcut » to « raccourci » to get rid of a name conflict in Smile.
on raccourci(a, t, d)
local k
tell application a to activate
tell application "System Events" to tell application process a
set frontmost to true
try
t * 1
if d is "" then
key code t
else if d is "c" then
key code t using {command down}
else if d is "a" then
key code t using {option down}
else if d is "k" then
key code t using {control down}
else if d is "s" then
key code t using {shift down}
else if d is in {"ac", "ca"} then
key code t using {command down, option down}
else if d is in {"as", "sa"} then
key code t using {shift down, option down}
else if d is in {"sc", "cs"} then
key code t using {command down, shift down}
else if d is in {"kc", "ck"} then
key code t using {command down, control down}
else if d is in {"ks", "sk"} then
key code t using {shift down, control down}
else if (d contains "c") and (d contains "s") and d contains "k" then
key code t using {command down, shift down, control down}
else if (d contains "c") and (d contains "s") and d contains "a" then
key code t using {command down, shift down, option down}
end if
on error
repeat with k in t
if d is "" then
keystroke (k as text)
else if d is "c" then
keystroke (k as text) using {command down}
else if d is "a" then
keystroke k using {option down}
else if d is "k" then
keystroke (k as text) using {control down}
else if d is "s" then
keystroke k using {shift down}
else if d is in {"ac", "ca"} then
keystroke (k as text) using {command down, option down}
else if d is in {"as", "sa"} then
keystroke (k as text) using {shift down, option down}
else if d is in {"sc", "cs"} then
keystroke (k as text) using {command down, shift down}
else if d is in {"kc", "ck"} then
keystroke (k as text) using {command down, control down}
else if d is in {"ks", "sk"} then
keystroke (k as text) using {shift down, control down}
else if (d contains "c") and (d contains "s") and d contains "k" then
keystroke (k as text) using {command down, shift down, control down}
else if (d contains "c") and (d contains "s") and d contains "a" then
keystroke (k as text) using {command down, shift down, option down}
end if
end repeat
end try
end tell
end raccourci
--=====
--[/SCRIPT]
CAUTION, it assumes that the links are paragraphs of their own:
starts as 1st char of a paragraph
ends just before a return character.
Yvan KOENIG (VALLAURIS, France) jeudi 28 octobre 2010 11:44:37

Marketing List Campaign Activity Mail Merge Accessing custom entity fields

Hello, we have CRM2013 onpremise.
I have a custom entity "application" linked to contact, with fields such as "subject". I would like to access the fields in the custom entity in an email merge campaign activity based on a marketing list. When I attempt to select the
data fields for insertion, my custom entity is not accessible via "record type". I had hoped it would be due to its relationship with the contact entity?
Perhaps I am doing something wrong, as I am just getting used to Marketing, but before I spend any more time, I am just looking for a definitive answer on whether or not custom entities can be accessed via this method?
Thanks.
Seamus

Try select the "application" as the Associated Entity for the email merge template, from there you can access Contact data field if there is one-to-many relationship from Contact to "Application".
View
Kevin Dan's profile Please click "Mark As Answer" on the post if this post answers the question or "Vote as Helpful" when it helps.

Mail Merge and Lists

Hi all,
Part of my job is to create programs for music concerts. I have created a template in numbers for people who are running these concerts to put in the personnel of their performers. My problem is in Microsoft Office, I can merge data from a spreadsheet like this into one list on one page by using the "nextrecord" feature. In iWork '09, I can't seem to find this feature. It makes it incredibly frustrating because I want to cleanse myself so much of Microsoft Office, but find myself having to go back to it for reasons like this. Does anyone have a solution that makes it as seamless to create these lists?
Thanks,
Ryan

Ryan,
As painful as it may seem, if you want all the features of Office, you need either Office or one of its clones. iWork is a comparative lightweight, especially in the dB area. If you would like to describe your task in more detail, we may be able to suggest an alternate approach in iWork.
Jerry

What is the best app for address labels and mail merge?

What is the best app for address labels, mail merge and keeping track of customers information?

Whilst this will work, it's intended for merging information (e.g. producing personally-addressed letters to a list of people).
If you simply want address labels, open Contacts and then choose which contacts you want (either a group or hold down Cmd and click on those you want - if they're together, click on the first and use Shift when you click on the last). No need to select any if you want all.
Then press Cmd-P and click on Show Details (at the bottom). Choose Labels (at the right hand side) and choose the size labels you have. You can even adjust the font and colour if you wish.

Access 2013 crashes after mail merge in Word 2013

We have several Word templates that query an Access database to populate themselves. After the mail merge is complete, when we close Word then Access immediately crashes every time. This started after upgrading from Office 2003 to 2013. We tried updating
the Word Doc to 2013 but then it would not connect to the data source at all. Last, we also tried to Compact and Repair the database with no luck.
We searched for an Access Hot Fix but could not find anything that matches our issue. Any assistance would be greatly appreciated.

Use a table or query as the data source
Open the source database, and in the Navigation Pane, select the table or query that you want use as the mail merge data source.
On the External Data tab, in the Export group, click
More , and then click Merge it with Microsoft Office Word .
The Microsoft Word Mail Merge Wizard starts.
Select whether you want to create the link in an existing document or in a new document, and then click
OK.
If you chose to link to an existing document, in the Select Microsoft Word Document dialog box, locate and select the file, and then click
Open.
Word starts. Depending on your choice, Word opens either the document you specified or a new document.
In the Mail Merge pane, under Select document type, click
Letters and then click Next: Starting document to continue to step 2.
In step 2, click Next: Select recipients.
In step 3, you create the link between the data source in Access and the Word document. Because you started the wizard from Access, this link is created automatically. Under
Select recipients, note that Use an existing list is selected, and the name of your data source is displayed under
Use an existing list.
Click Edit recipient list if you want to customize the contents of the table or query.
You can filter, sort, and validate the data. Click OK to continue.
Click Next: Write your letter to continue. Follow the remaining instructions in the
Mail Merge pane, and in step 5, click Next: Complete the merge.
Other ways to use a table or query as the data source
You can specify a table or query as a data source in additional ways. For example, you can export the table or query from Access to an ODBC database, a Microsoft Office Excel 2013 file, a text file, or any other file format that is compatible with Word,
and then link to the resulting file by using the Word Mail Merge Wizard.
If you have not already exported the table or query , do so. In Access, in the Navigation Pane, select the table or query that you want to use, and on the
External Data tab, in the Export group, click the format you want to export to, and then follow the instructions.
In Word, if the Mail Merge pane is not displayed, on the
Mailings tab, in the Start Mail Merge group, click the arrow under
Start Mail Merge, and then click Step by Step Mail Merge Wizard. The
Mail Merge pane appears.
In step 3 of the Mail Merge pane, under Use an existing list, click
Browse or Edit recipient list.
In the Select Data Source dialog box, specify the data file that you created in Access, and then click
Open.
Follow the instructions in any dialog boxes that follow. In the Mail Merge Recipients dialog box, review and customize the contents of the file. You can filter, sort, and validate the contents before you continue.
Click OK, and then click Next: Write your letter in the
Mail Merge pane. For more instructions on customizing your mail merge, see Word Help.

Report & Mail Merge

Hi All
I've a requirement to send a mail with Overdue Invoices for each customer. It must have a text section followed by a table with all the overdue invoices.
We've developed a Overdue Invoices Report in Answers, but couldn't find the way to break it, do the mail merge and send it to the customers that are not OBI users.
We're using the SA system subject area to store the mails of the customers.
Has anyone done this before?
Sorry for the basic question but I'm new on OBI.
Thanks in advance.

You need to have two reports (one for the output to be sent) and another for the recipients list.
Venkat's post below should give you idea of what you need to do (Doesn't sound like you need SA subject area, but you can decide that for yourself.
http://oraclebizint.wordpress.com/2008/04/25/oracle-bi-ee-101332-sa-system-subject-area-autoloading-profiles-and-bursting/
hth,
Prakash

Mail Merge embedded into Outlook Form template - Outlook 2013 - possible???

G'Day!
After some learning, I've been able to create a form outlining a few things I need the mail-out to contain....but now I need to embed the Mail-merge from .xls listing into the message box at the top of the form.
I can mail-merge and I can promote the form to the end users/recipients - but can I combine the two into one email-out to around 2000 people?
Any suggestions welcome!
Thanks!
__LEOWSKI__

You can't use the default Mail Merge feature to merge to a custom form. You'll need to use VBA to automate this instead.
Robert Sparnaaij
[MVP-Outlook]
Outlook guides and more: HowTo-Outlook.com
Outlook Quick Tips: MSOutlook.info

Office 2010 mail merge with section breaks printing problem

Afternoon all,
We have an issue and I was wondering if anyelse has come across this and has a solution
Our office staff do many mail merges and once the merge is complete they then can print the whole document with no problems or select one page and do print current page. The problem occurs when trying to print a range i.e. pages 5-7. Once you click print nothing happens, no errors and nothing comes out the printer.
What I have found is that the mail merge is putting in section breaks between each page to seperate them but if I change these to page breaks in the document then I can select pages 5-7 and it prints with no problems.
So the only solution I have found so far is to do a find/replace and find all ^b (section break) and replace with ^m (page break). This is obvioulsy takes more time and is a pain if we have to do this for every mail merge.
I can't find any setting in the mail merge to tell it to use page breaks instead of sections breaks
Has anyone else come across this probem, is it a office bug ???
Any help would be great
Darren

John,
Replying to your posts works just fine. You can choose to reply to either of the other posts & address both in your comments just as you did. I see quite a few threads where the OP (original poster) posts a reply to each & every one who has replied. I think it makes it very difficult to find the actual answers.

Mail Merge to PDF

I am using Adobe Acrobat 9.0 Pro to send a merged word document to a list of email receipents.
I have created two word files, the first works fine but the second I always get the error message that "Acrobat PDFMaker was not able to mail merge the document".
The only difference between the two files is that the second has some additional merge feilds. Although it doesnt appear to relate to any specific additional field (no matter which field I add, as soon as there is a new field the merge fails).
Does anyone have any suggestions about what might be causing the merge to PDF to fail?
FYI, I can complete the mail merge in word no problem, and I can mail merge and email to receipents in word no problem. (The end result I am after is to send out to the email receipents a PDF file rather than an editable word doc).
Thanks Shane

This thread may have your answer:
http://forums.adobe.com/message/1924439
(Paul_Kuczmierczyk) writes:
6. Dec 18, 2008 10:09 AM in response to: (Ray_Whitfield)
Re: PDF Maker Mail Merge error
I've had this same problem with one word document and I think I figured out what is going on, at least in my case. I'm using Word 2003. I tried a test of one merge record, and it worked, but when I tried to complete the entire merge, it failed. After trying several times to no avail, I noticed that the first word in my document had the red spell check underline, even though the word was not spelled wrong. When I placed my mouse cursor in front of the first letter of the word, the font information said "ZWAdobeF" and the size was 1. After I deleted this and tried the merge to e-mail through the Adobe plugin, it worked flawlessly. After the merge was completed however, that font reappeared in front of the first word in my document.
I hope this helps some people out there.
Also, I'm using Adobe Acrobat 8 Professional, Windows XP SP3.

Mail merge and custom charts?

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