Mail or fax sales order

hi,
Could any one tell the process to fax or mail a sales order/invoice , qotation to a customer.
thanks

You need to set up an output type for email or fax nad then execute the output from the menu 00salesorderheaderoutputs. here u give the output type that u have defined for email or fax and the corresponding customer and select the options for whether u need to send while saving the sales order. The output types can be set thru SPRO , i think the txn is V/30 .
Hope this helps..

Similar Messages

  • ORDERS01 Populating customer e-mail field in sales order E1EDKA1

    Hi,
    I can create orders using Inbound IDOC ORDERS01 and populate address data using E1EDKA1 with PARVW "WE" for ship to party.
    In the sales order under communication there is an e-mail field (field name) SMTP_ADDR
    Is it possible to populate into this field from the IDOC.
    Also under further attributes there is a VAT RegNo field (field anme STCEG), I would like to do the same thing with that field.
    Anybody got any suggestions?
    Thanks
    Rob

    hI,
    Please check IDoc Reduction (BD53) or Segment Filters (BD56) whether segment E1EDP05 was applied or not.IF not debugg the standard program RSNAST00 to debug the FM IDOC_OUTPUT_ORDERS.
    Please specify the output application 'V2', enter the object key with delivery number (i.e. 0080000325) which correspond with the IDoc and check the send again checkbox.
    Enter '/h' at command center and execute the above program.
    Then go to menu -> Breakpoints -> Breakpoints at -> Function module -> IDOC_OUTPUT_ORDERS -> Continue -> Click on 'Run' (F8) -> ....
    *Reward points
    Regards

  • ERMS : Send mail on saving Sales Order

    HI,
    How can we send mail through ERMS on saving the Sales Order. I know about ERMS...All setting are done but i don't know on which event this will get trigger.  i have maintained the following rule :
    If
    ICWC_Order:type Equals Home 'ZXX'
    Then
    Forward eMil To ( Forward To = "abc@abclcom"; Forward From = acb@acbcom )
    I know we can call this action in IC webclient through ESCALATION button. But how we can call this action on SAVE ORDER.
    Please Help...
    Regards,
    Ankush

    Hi Ankush
    You can also achieve the same results using actions.
    Here are some details how it works:
    1. Action profile which triggers an email on Order save. Assign the action profile to Transaction
    2. Smartform to put data email
    3. Forward To address can picked up from Partners
    4. From address can be setup in SCOT
    Hope this helps
    Rupesh

  • Automated mail function for sales order acknowledgement

    Hi Friends,
    We have a requirement for automated functionality for sending mail to the sold to customers when the order is first saved.
    We already have a customer program to convert into PDF and mail directly.
    But this is to automatically send the mail to sold to customer. I think for acknowledgement we have already a existing outputtype.
    I understand that we need to maintain the mail address over the customer master of the sold to.
    Apart from this, is there that we need to maintain to have this automated functionality of sending mails.
    I had tested with existing Z otuput type by changing the transmission medium to 5 and entering my own email id where it prompts to enter mail id. But it wont send any mails.
    Just wondering if we have any determined steps that i can follow.
    thanks in advance.
    Best Regards,
    Ram

    Hi:
    Order acknowlegement output BA00 or your copy of this one is capable of using medium 5 to send SMTP mail to an external address  ( even PDFs can be attached  is your want).  When you trigger the medium 5 output, did the output get process successfully and you get a green light in your output screen?   If not, have a look to see if a communication strategy is assigned.  If yes, your configuration is OK. What is missing is mostly likely that Basis have not set up SAPCONNECT to send SMTP mail externally for you.
    Frank

  • Send a text Doc as attachment to mail-id through sales order output type

    Hi,
    when i create a SD document and select an output type and external mode before i save the document, it generates a PDF document as an attachment and sents an email. I would like to send a text document as an attachment. Can anybody please tell me the procedure to convert or send the text document as attachment.
    Thanks,
    Ravi

    Hi Ravi sirigiri,
    Donot convert the data into PDF just pass the OTF data to the
    CALL FUNCTION 'SO_NEW_DOCUMENT_ATT_SEND_API1'
      EXPORTING
        DOCUMENT_DATA              = W_DOC_CHNG
        PUT_IN_OUTBOX              = 'X'
        commit_work                = 'X'
      TABLES
        PACKING_LIST               = I_OBJPACK
       CONTENTS_BIN                = I_OBJBIN
        OBJECT_HEADER              = W_OBJHEAD
        CONTENTS_TXT               = I_OBJTXT
            RECEIVERS                  = I_RECLIST
    Regards,
    Sravanthi

  • SZA1_D0100-SMTP_ADDR (e-mail adress in business partner for sales order)

    I need to control that the in the Sales Order the field SZA1_D0100-SMTP_ADDR (e-mail adress in business partner) is setted.
    I thinked to use USEREXIT_SAVE_DOCUMENT_PREPARE. In this exit I have on line the structure XVBPA with ADRNR and I haven't on line the structure SZA1_D0100-SMTP. When I'm inserting for first time e-mail adress in sales order, i must read the value in structure and not a DB table. In which structure on line for USEREXIT_SAVE_DOCUMENT_PREPARE i can read e-mail adress for a specific partner?
    Also another way to control the setting of field SZA1_D0100-SMTP_ADDR is ok.
    Thanks.

    I need to control that the field is setted on the sales order during its creation. If there is another way....it is ok.
    I have seen that exist the structure ADSMTP where there is adress e-mail, but it isn't on line in the exit USEREXIT_SAVE_DOCUMENT_PREPARE.
    Who can help me?
    Thanks.
    Edited by: Biagio70 on Oct 18, 2010 4:19 PM
    Edited by: Biagio70 on Oct 18, 2010 7:36 PM

  • Error while sending sales order form by fax

    hi,
    Sending Sales order by fax is not working. While adding output type for Sales order choosing device as 'FAX' is throwing an error saying that 'Error while sending fax with SO_OBJECT_SEND, return code 9'.  Anything needs to be configured or we have to code anything in SAPScript program. Please advise.

    Hi Harry,
    You don't need to write any particular code for sending FAX in SAPscript. But you may need to check some configurations regarding it.
    We configure SCOT to send Fax and mails to outside SAP. Check SAP Note 455140 for the configuration of SCOT tcode.
    Please refer this link [Sending FAX |Sending FAX from SAP;
    It might be helpful.
    Thanks,
    Daya.

  • Faxing PDF format of Sales orders/PO from SAP

    Hi,
    My requirement is, when any sales order/PO is created, I have to automatically fax/email the output in PDF format.How do I do that?
    (a)Do I have any user exit/Badi for these standard transaction where I convert the spool to PDF format?
    (b)Even then, can I use the standard output determination technique to send the PDF format out as email or Fax?
    Regards,
    Bhaskar.

    hi ,
    check this link..
    create the output type and trigger the mail/fax program
    via output type.
    http://www.sap-img.com/abap/sending-mail-with-attachment-report-in-background.htm
    http://www.sap-img.com/abap/sending-fax-from-abap.htm
    thanks
    vijay
    Message was edited by: Vijay Babu Dudla

  • Sending Quotation & Sales Order via fax or email.

    Hi Gurus,
    Anybody can help me to configure the step by step procedure for sending the Quotation and Sales order to customers via fax/email directly from SAP ?
    Thanks
    Christine

    Hi,
    Go to Tcode V/40.Select the output type and select details(CLTShiftF2)
    Here in the Default value tab page for the field Transmission medium you can select as Fax or Mail.
    Reward points if useful
    Regards,
    Amrish Purohit

  • Output fax not getting triggered when sales order credit block is released

    Hi Experts,
    I am working on an issue.
    I have one sales Order which has credit block.
    when we release the credit block via vkm3, then the output fax gets triggered.
    I have another sales order which has credit block,
    when we release the credit blcok via vkm3 , the output fax is NOT getting triggered.
    If any of you has worked on this setting, request your input on where to find the settings/coding for the same.
    Any advice on this please.
    Regs,
    SuryaD.
    Edited by: SuryaD on Oct 21, 2010 9:34 PM

    Hi Brad,
    Thanks for your response.
    Order 1: Issues output fax(ZFAX) correctly when block is released.(i see output zfax in te output screen)
    Order 2: Fails to issue output fax(ZFAX) even when the block is released.( i dont see any output in the output screen)
    I went to Go to -Determine analysis for both orders 1 and order 2.
    in both the analysis i am able to see the output ZFAX.
    *Analysis Output*
    *Order 1                                                                    Order 2*
    1. ZFAX                                                                   1.   ZFAX
        10(Z010)                                                                 10(Z010)
           0000122426                                                              0000122427
    2.  ZFAX                                                                   2.   ZFAX
    When i click, D.Click on the output type ZFAX on both the order Analysis output screen, i see similarities.
    There in just 2 differences as below.
    In the above screen,
    1.Order 1 ==> has some value 0000122426
    2.For Order 1==> row marked 2.(in the above screen) if i D.Click on ZFAX it says
    Diagnosis
    Output ZFAX has already been issued. Multiple issue for this output type is forbidden in Customizing.
    In the above screen
    1.Order 2 ==> has some value 0000122427
    2.For Order 2==> row marked 2.(in the above screen) if i D.Click on ZFAX it says
    No more information is available.
    Please guide as to how to initiate the debug for output processing ?
    Which screen where to switch on debugger.
    where to look further?
    Regards,
    SuryaD.
    Edited by: SuryaD on Oct 22, 2010 11:41 AM

  • Send Mail to Customer while saving the Sales Order

    Dear Friends,
    My Requirment is to send the mail to Customer automaticaly when create any Sales Order.
    While sending the mail given three points reqired.
    1.     Send the attachment of Order Conformation along with the mail.
    2.     There must be The title text as "Order Confirmation refrence of your PO <Customer PO No> <PO Date>"
    3.     There must be some body text like some terms and conditions with variables of Order data.
    Can any body help me one this step by step.
    Kindly suggest me how to do this.
    Thanks in Advance.
    D Tarun Kumar
    Moderator message : Spec dumping not allowed, duplicate post. Thread locked.
    Edited by: Vinod Kumar on Jul 12, 2011 11:30 AM

    While saving the sales order through Va01 and Va02 and email has to send

  • Based On E-Mail Sales order automatically Created

    Hi,
    Customer will send the Email to Client for his / Her Sales Order (PO Order from Customer Side ) once client will get the Email from customer side, system will generate the popup Menu in that system has to show Details what customer wants with Accept for Sale order, check before Sales order confirmation ( Details ) & Reject
    Once Accept the sales order system will automatically create a sales order and in that same customer mail system will send the Sales order confirmation O/P
    Is it possible to Map  into SAP?
    If yes Please Guide me How to Map into SAP
    Regards,
    Prasanna

    Hi,
    You may configure an Inbound Idoc with sales order details like customer, material, quantity and expected delivery date, etc.
    Since it is a third party system, you will have to map the fields and determine how it will be populated.
    After that you may create sales order using BAPI_SALESORDER_CREATEFROMDATA or BAPI_SALESORDER_CREATEFROMDAT1.
    Regards,
    Amit

  • How to send an e-mail to sold to party on creating a sales order?

    Hi
    Please tell me the procedure of configuration so that an email will be sent out to the sold-to party on creating the sales order.
    I've created the action profile by using order_messages. Also the transaction type: ISBB have been used.
    Still the mail is not going to the sold to party id.
    Thanks & Regards
    Neetu Makhloga

    or you can use ORDER_SAVE BADI . you can create new implementation for it. when sales order gets saved this implementation will be triggered. here you can get the guid of the transaction so you can use it if you want to read any details of transaction. you can place email code also here.  this is the sample code for sending email.
    send_request = cl_bcs=>create_persistent( ).
              document = cl_document_bcs=>create_document(
                                  i_type    = c_raw
                                  i_text    = l_mailtext
                                  i_subject = l_subject ).
              TRY.
                  lt_text = it_send1.
                  CALL METHOD document->add_attachment
                    EXPORTING
                      i_attachment_type    = c_attch_type
                      i_attachment_subject = c_attch_subject1
                      i_att_content_text   = lt_text.
                CATCH cx_document_bcs .
              ENDTRY.
    Add document to send request
              CALL METHOD send_request->set_document( document ).
    Get Recipient Object
              CLEAR l_recipient.
              l_recipient = wa_log-mes.
              recipient = cl_cam_address_bcs=>create_internet_address( l_recipient ).
              CALL METHOD send_request->add_recipient
                EXPORTING
                  i_recipient = recipient.
    Set that you don't need a Return Status E-mail
              CALL METHOD send_request->set_status_attributes
                EXPORTING
                  i_requested_status = c_status1
                  i_status_mail      = c_status1.
              CALL METHOD send_request->set_send_immediately( c_flagx ).
              CALL METHOD send_request->send( ).
              COMMIT WORK.

  • Adding the E-Mail Adress to partner Goods Recipient in Sales order

    Hello.
    We are creating sales orders either with EDI (IDOC ORDERS) or function module BAPI_SALESORDER_CREATEFROMDAT2.
    In both cases the tables for partners doesn't include a field for the E-Mail adress.
    So we send the E-Mail Adress as Name4.
    When creating the sales order we want to send the Goods Recipient a message by Mail using the SAP-Standard routines. Therefore we need the Mail Adress in the corresponding field in the header-partner.
    Does anyone have an idea how the move the Mail Adress from Name to Mail adress?
    During creation of the sales order the adressnumber is not defined.
    Best Regards
    Gerhard

    Hi Srinu,
    Thank u for ur help!
    "Please note in xd02 you can assign many different patterns with same partner type but in VA02 you can only assign one parter type for one line item un like in XD02."
    This was a very nice tip.
    I am sorry to bother u more, and since we are on this topic, can I ask u one more question?
    I have now made the SP Modifiable just to check if we can change it, and what impact does it have on the DOC header. But I still cannot modify it!.
    Note: I saved the configuration, used /nva01 just to be sure the VA01 was not open already(which would have not picked the new configuration). So I let the system save and try new setting.
    See config:
    Then VA01

  • Automatic Send mail when sales order is change

    Hi friends,
    I have a requirement that  when ever sales order is created or change i.e in va01 or va02 automatically mail to send to customer. So please can u sujjest me in doing this ?
    with regards,
    prasad.

    Write the codes in sales order exit program so that as soon as you save the sales order the email can be triggered.
    Abap Program: MV45AFZZ
    USEREXIT_SAVE_DOCUMENT
    Sending e-mails using ABAP
    Thanks
    Ganesh
    you can also use work flow to trigger the email from sales order.
    Edited by: Ganesh Modhave on Oct 6, 2008 10:54 AM

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