Maintain substitue

Hi Everyone,
my requirement is to maintain substitue for a user on task basis,say for example the user will get PO and PR in his business workplace.i want to maintain one substitue for PO and one substitue for PR.
when i try to maintain the first substitue with profile 'ALL' he receives all the workitem PO and PR,but my intension is to restrict to PO workitem.i belive that i have to maintain some status profile in IMG settings.i have created status profile but under assignment what should i do.Require help here.
Thanks and Regards,
Lokesh Kumar.K

Hi Arghadip,
Thank you for your reply, i have created an Substitute Profile in the IMG settings and when it comes to assign substitute when i click on new entries i can give my substitue profile name and under classification i have
                    1 - professional,
                    2 - personal,
                    3- disiplinary ,
                    4- no_class - not classified.
I tried with 2 and 3 it didnt workout is there anything else that i miss.Plz let me know.
Thanks and Regards,
Lokesh Kumar.K

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Dear experts,
Normally when we create Substitute, we should see that person under our name, right?
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(*only some users experience this, not all user)
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When check at SU53: it shows as below....
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Issue with activated substitution role disappearing

Hello,
We have an example of a user that is experiencing problems accessing her substitution role. Her approver is off on long term sick, hence, her substitution role has been activated in 'Maintain Substitutions' in the ERP portal to enable her to authorise purchase orders on behalf of her approver. However, the drop down menu that usually appears when the substitutor is activated does not appear in the universal worklist. Therefore, this means that the user cannot access/view any purchase orders for approval delaying payment to vendors.
The delegator has deleted and re-installed the substitute in 'Maintain Substitutes' but has failed to do anything. I have checked the users roles and they are all up to date.
The only inconsistancy I can see is in the users universal worklist connection status. Comparing this to another users universal worklist connection status (that is not experiencing any problems with their substitutions) highlights a difference in message. There is an error message stating AdHocSystem/AdHocWorkflowConnector/Failure/ActionFailed. Any suggestions?

Hi Sarah
Most probably the issue is occuring due to an inconsistency or problem with the user which is receiving this error. As you mentioned, other users are perfectly able to access the popup to maintain substitutes without any error in the "Display Connection Status" popup and the same are able to see the combo to select a possible user to substitute.
So the reason for the portal not to show the combo to select the user is that from substitution perspective, the connection to all the systems registered within UWL need to be working. As for this affected user the AdHocWorkflowConnector is failing, the combo is not showing.
Maybe you could try checking the latest trace messages (from the default trace file) which are written right after the user entered the UWL application and check whether this would help on finding what the problem with this user would be.
Also other thing which you could try checking is regarding how this problematic user is maintained in Identity Management. Another prerequisite for substitution is that the users should have both a first name and last name in the respective fields. Check about the possibility of this user being set in disagreement with this.
Hope this helps
Best regards
Armando Zaro

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Hi Martina,
My problem in detail:
I am creating a new project structure XXXX (having WBS elements, N/W and Activities) with initial profit center as AA. 1st time while saving the project, profit center AA will be substituted to all objects (I have maintained substitution rules at all objects)
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Substitution

Hi All,
how substitution can be adopted in workflow?
wht is active substitution and wht is passive substitution?
Thanks in advance

Hi,
U need to go SAP Inbox -> Settings -> Workflow Settings -> Maintain Substitution. These can be adopted by another user when the substitution is maintained for tat user and it is activated.

UWL substitution and RMPS_SET_SUBSTITUTE in backend

Hello group,
I read a thread posted to this forum:
Re: UWL Substitution Rule- User Search
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"If you are using the UWLfor workitems instead of the SBWP transaction, then you will need to maintain substitutions only through the portal.".
Does this mean that you cannot use tcode RMPS_SET_SUBSTITUTE from backend when using UWL?
From what I can see, they both update table hrus_d2. But there may be other implications that I do not see?
Br
Kirsten

Hi,
you cannot use tcode RMPS_SET_SUBSTITUTE from backend when using UWL?
From what I can see, they both update table hrus_d2. But there may be other implications that I do not see?
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hi,
Is it possible to substitute a user for approval who is already in chain in workflow?..
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Hi Balaji,
If you know that a particular user who is in approval chain is going to be a substitute during design time of workflow itself then you can maintain the same from SBWP Tcode. Once substitute in maintained you can verify the same from HRUS_D2 table entries. You can also use [FM to maintain substitues|Substitute for a position.;
If you want to maintain a user as substitute once the workflow as started then as mentioned above you can use SWIA Tcode to process workitem as administrator.
Rgds,
Bharath
Edited by: bharath padmanabhan on May 18, 2011 5:27 PM

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Hi Gurus,
While creating MIRO document we are having small differences like 0.1 or 0.2. System is automatically determining GL account to which this difference need to be posted.
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We have check couple of SAP Notes wherein it says that we need to maintain substitution rule.
Please help in writing a substitution rule for cost center derivation for DIFF GL Account.
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Hi
In some cases, OKB9 at detailed level does not work.. Especially for automatically generated line items
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0000032654 High level automatic account assignment
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http://www.sdn.sap.com/irj/scn/index?rid=/library/uuid/b0eb4e57-c78c-2d10-e0bd-eca8728e7037
Ajay M

UWL - Substitution rule not visible to switch it off

Hello,
User A maintains substitution for user B. In ECC, the substitution is active in table HRUS_D2. But User A is unable to see the rule in "Manage substitution". As a result he is not able to switch off the substitution rule from portal.
Thanks,
Preeti.

Dear Preeti Nair,
are you able to solve the issue?
I'm facing quite similat problem...
thanks,

Substitution and RSWUWFML2

Dear all,
Need you guys help!!
We are using workflow to send out work item and mail notification (by program RSWUWFML2) for approver to approver purchase requisition.
And everything is working fine except during substitution.
During substitution, the work item will be sent to approver and the substitute but mail notification (by program RSWUWFML2) only sent to approver but not to substitute.
Do you guys have any insight on that ??
Many thanks!!
Cheers,
Dragon

Hello Karri,
Thanks for your prompt reply!!
I got few more quick question:
1) Active substitution: is it from T-code SBWP, Settings --> Workflow Settings --> Maintain Substitution --> and input validity and set the 'Activate' button?
2) Email address: is it from T-code SBWP, Settings --> Office Settings --> Automatic forwarding?
Many thanks!!
Cheers,
Dragon

Workflow Substitutions - Force Validity End Date

Is there a way I can configure Business Workplace Substitution Validity date from and to dates to fall within a specific range? Can I prevent someone from using the default 12/31/9999 date when creating a substitute?

Hi Mark,
Well for starters a lot depends on:
a) What release/environment are you using?
b) What type of substitution - user to user or position to person are you using?
If you are using position to person, that's HR infotype A210 so you could use HR Structural Authorisations to only allow the infotype to be created e.g. up to the end of the current year.
If you are using user to user, its a bit harder. In that case its based on table HRUS_D2, which only checks the end date is a valid date.
So you would really have to code in an additional check from wherever you are maintaining the data.
So now the question is, how do your users maintain substitutions? i.e. in which release/environment? using which maintenance tool? Then you need to check out how that tool works.
E.g. you might be using the API SAP_WAPI_SUBSTITUTE_MAINTAIN or the table maintenance generated for HRUS_D2.
E.g. if its just the table maintenance view, you could add a table maintenance generation "event" with your additional check (go to the table maintenance generation and try menu Environment > Modification > Events).
Unfortunately the other maintenance tools use function modules - none of which currently offer any BADIs or user exits for adding additional checks. So at this stage it would be a mod. But a good thing to ask for in a development request perhaps.
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Jocelyn

Sending PI message in case of Payment Cancellation and Check Number Voided

Hi ..
I've a requirement to send a message to PI wth the required invoice header fields whenver any payment document number is cancelled or check number is voided. I know we can cancel the payment or check payment through tcode FCH8 and the module program for this is SAPMFCHK.
I have no idea where would i put my custom code in the check payment cancellation wherein i can put my invoice fields and the proxy code so that I can send a message whenever any check payment or payment is cancelled.
Please help me if you have come with the similar requirement. I think i need to create an enhancement and put my codes inside that but not sure how do to this.
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Hi
I guess You need to create substitution for this purpose. In your case reversal document get created for your original FI document.
Go through http://wiki.sdn.sap.com/wiki/display/ERPFI/Creatinguserexitsforsubstitutions
First check GCX2 transaction if there is already any Z Program attached for your application area. If yes check if it is active in SPRO
Special Purpose LedgerTools-Maintain Validation/Substitution/Rules---Maintain Substitution
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Try creating a event to trigger proxy or submit program etc...
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Regards
Vinit
Edited by: Vinit Joshi on Mar 9, 2012 8:20 PM

Derivation of Functional Area in FI document

Hi
We have an issue with the Functional Area derivation while posting the FI document. One FI document got posted with 4 line items, with 3 GL accounts. Two line items are from one GL(Which has cost center) and remaining two belongs to other GL accounts. Here the issue is, one of the line item(same GL) has Functional area and other line item doen't have functional area.
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would you please let me know, how this was happend.?. How to over come this.
Thanks in advance.
Thanks
Lakshman

Hi Lakshman,
1. For activation/deactivation of Cost of Sales Accounting, the path is IMG - Financial Accounting - Finacial Accounting Global Settings - Company Code - Cost of Sales Accounting - Activate COst of Sales Accounting for Preparation
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Hope this will help you.
Thanks & Regards

Cost centre Budget Display in the shopping Cart ( back-end settings)

Hi,
I am working on Shopping cart budget (Back-end).
I have maintained the budget for Internal order in the back-end, and while creating shopping cart for the Internal order able to get budget display as below
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3) Created statical order:
a) Control data Tab: Statical order, Revenue Posting and Commitment update (all the check box licked)
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Can you please suggest how and what to configure in OKC9, or any material or note which explains detail steps
I am confusing about below fields
1) Event
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When going inside after double click
Under Cost accounting where i have maintain substitution, under line item or Order and process for pre-requisite and substitutions
Regards,
Jai

Hi Jai,
Could you please share how did you achieve this functionality?
We are trying to implement similar functionality.
Thank you
Ritesh

Maintain substitue

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