Making Portal Content Visible/Invisible at Runtime

Hi SDNers,
I'm having a Portal Content Hierarchy which goes till 5 levels. The hierarchy includes roles, subroles, worksets, pages etc at different levels.
Now, the scenario is, not all the subroles should be visible to every user. I would like to make some WorkSets, Pages invisible for some user according to the specified role.
Means if a user doesnt have authorizations to do certain operations, those Pages, WorkSets should not be visible.
A Solution would be to prepare multiple Hierarchies according to the specified role. But those combinations are so many that I'm not feeling comfortable with the approach of making all the hierarchies statically.
I tried to find the solution with "Portal Content Permissions" but unfortunately couldnt come up with one.
Please let me know if anyone has any ideas for the same.
Thanks in advance,
Mausam

Hi,
Use PCDFilter, which can be used to filter role and workset content depending on the users.
Check this for more:
How to restrict the Users at Page level
Greetings,
Praveen Gudapati

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Web Content Management in the Enterprise Portal -
The future of traditional Web Content Management (WCM) systems is uncertain. Businesses
are increasingly implementing enterprise portal solutions that are primarily focused
on application and business process integration. However, existing Web Content
Management systems that concentrate on the creation, maintenance and provision of
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unified user interface. In order to make a clear distinction, the terms intranet and portal
should be defined:
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Content Management System. Access to individual web-based applications from the
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for the purpose of information distribution and is only marginally involved in process optimization.
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user interface (user customizing).
An enterprise portal is a complex integration infrastructure that consolidates application
systems, services and information from a variety of different sources within an enterprise
into a central, unified user interface (e.g. web browser) that is individually adapted for
each employee and accessible from every desktop. Enterprise portal content is individually
adapted for every employee or group; this is made possible by corresponding role
concepts.
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applications. So why not simply present the complex content required directly within the
enterprise portal and completely replace existing extranet or intranet solutions? Most
new generation portal software products neglect this concept. The Content Management
they offer out of the box is rudimentary at best. Unfortunately, many IT decision makers
are either partially or completely unaware of this shortcoming.
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products on the market functionalities range from Internet building blocks for creating
simple homepages to adequate workflow integration within the Information Lifecycle.
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as well as editing and authoring tools for managing content on websites. Link management,
approval workflows and access controls for designated areas of the web-based
solution are practically taken for granted. A Web Content Management system delivers
the technologies, tools and methods for creating, managing, storing, preserving and providing
electronic content throughout the entire enterprise. This generally recognized defnition originates from AIIM International (Association for Information and Image Management
International). Unlike document management, which can be described as a database-
supported management system for electronic documents, Web Content Management
encompasses web publishing, publishing intranet or internet pages and provides
structured publication of web-based information.
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web-based content and application-based information within a single enterprise portal,
regardless of the format in which the information is available.
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for the SAP NetWeaver Portal comprehensive integration packages that integrate
their high-performance Web Content Management systems in the portal software.
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portal created on the basis of business-oriented portal software? At a time when users
are already confronted with heterogeneous environments in their day-to-day work, every
additional system is simply another burden. Integrating a high-performance, technologically
advanced Web Content Management system in an enterprise portal is problematic
because, to a great extent, both software solutions implement competing concepts and
technologies which must be further explained.
Both systems require their own server infrastructure and rely on their own, completely
proprietary software architecture based on a separate database and/or data storage system.
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· Parallel expenditure for backup & restore
· Parallel expenditure for security design and implementations
· Parallel expenditure for performance optimization
· Parallel expenditure for administrator training
From the perspective of an enterprise portal infrastructure, a Web Content Management
system is a third-party system which must be integrated via interfaces. Thus, the following
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and roles within the enterprise portal and b) menu items and storage structures
within the external WCM system.
(2) Editors are required to learn how to work with two different tools and user interfaces.
(3) A search function must be developed that can be utilized for both systems; access
rights for both systems must be given special attention here.
(4) Parallel existence of two authorization concepts. Defining access rights in an enterprise
portal is generally possible on the basis of users, groups, and portal roles in
particular. Access rights management in a WCM system has its own administrator interfaces
and authorization objects which need to be aligned.
(5) Parallel workflow concepts: An enterprise portal has application-oriented workflow
procedures that are usually based on the user administration integrated into the portal
(users, roles and groups). A WCM system often uses its own staging concept for
approving web pages based on its own workflow which exists parallel to the portal
workflow.
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for user administration which must be used in addition to or in competition
with the WCM system user administration. It makes sense to use a single LDAP interface
for both systems. However, this does not solve the key problem: both systems
have their own administration tools for user management.
(7) Parallel security concepts: Enterprise portals offer very powerful security design concepts
and functions; a WCM system has its own design concepts and these must also
be managed and taken into consideration.
(8) Some external WCM systems generate portal objects (e.g. menu items in portal
roles) via interfaces. Changes to these generated objects are overwritten during
each generation process making it impossible to use all of the functionality of the
portal tools. Only the features that are generated and/or supported by the WCM system
can be fully leveraged.
(9) Parallel concepts for link management: There are different methods for creating and
managing links in both software systems. A particular problem is posed by targets
that affect the role-based navigational structure of the enterprise portal which generally
cannot be conveniently selected as most editors would expect.
(10) Parallel page creation and layout concepts (look & feel): Both systems have their
own concept of performance-optimized page presentation. Similarly, both systems
offer different methods and tools for editing the look & feel of the pages.
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an external Web Content Management system in an enterprise portal. From a longterm
perspective and when taking the Total Cost of Ownership into consideration, operating
two IT systems as complex as these parallel to one another is impractical, even if the
WCM system manufacturers offer portal-specific integration packages for their software.
A closer look at these packages shows that many of the interface problems and design
redundancies detailed above will nevertheless continue to persist.
From the authors perspective, every project involving Web Content Management in enterprise
portals should question whether or not the desired editing processes and WCM
requirements could be served with the standard features of the enterprise portal or covered
by an expansion package or implementation and project work. This solution path is
further explained in the following practical example.
Practical example: Web Content Management in the SAP NetWeaver Portal
With its SAP NetWeaver Portal, SAP not only provides the basis for a successful
backend system for business process optimization, but also delivers basic Web Content
Management functionalities. In order to structure the content, the SAP NetWeaver Portal
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types of portal content, such as portlets (iViews), pages, layouts, worksets, roles, and
packages.
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purposes: First of all, the role is assigned to users or user groups, achieving the typical
personalization required of an enterprise portal, secondly, the role in the SAP portal defines
the menu structure that is linked to the role at the same time.
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nested objects. The tree structure is formed by creating folders. Pages or iViews can be
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examples of iViews are R/3 transactions, eBusiness applications, Internet/intranet applications,
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item in both of the top navigation bars of the portal menu. The portal menu is generally
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portal contents in a general catalog that can be imported into the Portal Content Studio.
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(formally iView Studio) includes thousands of iViews.
The SAP Portal Content Portfolio can be accessed here:
https://www.sdn.sap.com/irj/sdn/developerareas/contentportfolio
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and advanced yet they are not sufficient for comprehensive Web Content Management.
First and foremost, the Portal Content Studio supports the establishment of rolebased
navigational structures and the definition of portal pages on which iViews can be
positioned and arranged. This method of content creation is comparatively complex and
not suited for the daily business of an editor, who is typically less involved in changing
content structures and more involved in changing the content elements contained therein
(text, graphics, flash files, links, documents, etc.). Pragmatic methods and simple
mechanisms are desired for the management of this content. The material in the content-
based iViews must be freely definable through simple and intuitive means and editors
should be able to create content themselves.
The SAP Knowledge Management (KM) component is available for storing content and
documents in SAP NetWeaver. The content to be presented can be stored and managed
via a folder structure that must be managed parallel to the Portal Content Directory.
However, in the standard feature set of the SAP NetWeaver Portal, the KM folder where
this content is later to be saved must be defined for every content-based KM iView. An
automatic link between the current role position and the KM location is not created. Simple
shifting between read and edit mode is another feature that is not available in the
standard version despite the fact that this functionality is extremely important for editors.
Despite the multitude of existing functions, the standard SAP NetWeaver Portal offers
insufficient capabilities for comfortable Web Content Management. Editing capabilities for
XML forms, so-called docs iViews, URL-iViews or TREX searches are offered but their use
is anything but intuitive and involves a great deal of administrative expenditure. This
makes a high level of knowledge in building web content within the SAP NetWeaver
Portal a prerequisite. Above all, there are little or no possibilities for using Web Content
Management functionality such as the construction of generic content structures, link
management, multi-language support or a navigational context available from the search
results without the relevant programming or HTML knowledge.
This is where an enhancement from btexx business technologies GmbH, the Business
Package easyWCM for Web Content Management in SAP NetWeaver Portal comes in. It
uses the Portal Content Studio as a central tool yet significantly accelerates editing processes.
It allows content elements to be linked effectively with portal objects that are created
automatically through the use of easyWCM iViews. Every authorized user can create,
publish and edit information.
This Business Package automatically stores the content elements in the KM component
assigned in the navigation structure in the background and makes them available for further
editing on portal pages, greatly simplifying subsequent content management work.
This is why the editor no longer requires technical knowledge of where the content is
stored in the KM. Thanks to easyWCM, both the editor and the end-user work with the
same portal role and costly multiple management of the navigation and content storage
structure is unnecessary. Using the Inplace Editing feature, the editor is able to edit
content directly on the portal pages on which the content is presented and visualized.
The Business Package is based 100% on the SAP NetWeaver Portal and Knowledge
Management Components; no third-party servers or additional software products are required.
The portal server is solely responsible for providing the runtime platform.
A third-party Content Management System may be able to offer a larger selection of features
than easyWCM but it implementing and operating the additional solution will require
a great deal more resources. The easyWCM Business Package for the SAP Net-
Weaver Portal provides Web Content Management simply and effectively while supporting
the following essential requirements:
Complete integration for SAP Portal Content Studio
An editor does not need any tools other than the SAP Portal Content Studio. The desired
navigational structures are provided as SAP portal roles in the SAP Portal Content Studio
- the application of easyWCM iViews is thereby possible anywhere within portal roles,
worksets and pages. The main advantage of this solution is that the editors enter content
in a single environment in which all web content and navigational structures are stored
and administered.
Inplace editing:
End-users and editors work with the same portal roles. Therefore, no separate portal
roles for providing and maintaining the content are required! As an editor, easyWCM
iView offers you the ability to add and work on content components directly within the
portal (Inplace Editing). Furthermore, the editor is able to use SAP KM standard functions
(e.g. authorization assignment, workflow, feedback, rating, etc.) directly within the content
component.
Automatic creation of KM folders
A general standard is that everyone must indicate the respective KM file path in which
the content components are to be stored. This requires a great deal of effort when maintaining
portals with a large number of web content elements. easyWCM automatically
produces the necessary listings with the desired KM authorizations at runtime and simultaneously
activates the desired KM services (life span, manual arrangement, history,
workflow). During shifting or copying processes in the SAP Portal Content Studio, the
elements are automatically moved and copied within the KM!
Preview functionality from Portal Content Studio
A preview function for each form is easily accessible with a single click. It is also possible
to preview items directly from the Portal Content Studio in order to view the complete
portal page, for example. easyWCM iViews were designed in a way that also enables users
to enter and edit content directly from the SAP Portal Content Studio preview function.
Multiple use of content elements
easyWCM iViews may be adjusted in such a way as to allow content to be used more
than once. Using this option, the content is not stored by the role and/or page, but is
linked centrally within the easyWCM iView. The multiple use of content components is
important, for example, if the right column of the portal presentation is exactly the same
for several pages (e.g. for contact data, partners, advertisements, etc.).
Approval workflow
If desired, the SAP KM approval workflow may be activated in order to manage content
elements. Changes to content elements will only be visible after the approval. All XML
forms provided by easyWCM support the SAP KM approval workflow and indicate the
permission status by using traffic lights.
Version management
If desired, the SAP KM version management may be activated in order to manage content
elements. An editor with the proper authorization can specify the portal pages on
which version management should be activated. When version management is activated,
it is possible to replace older content components or to cancel incorrect modifications.
With each change, a new version is automatically stored and documented including the
date and the person who made the change.
Life span
If desired, the SAP KM life span function may be activated in order to manage content
elements. An editor with the proper authorization can specify the portal pages on which
the life span function should be activated. Activating the life span function makes it possible
to publish a content component for a specific period (this is useful for news or
events, for example).
Authorization-based search functionality
The SAP NetWeaver standard component TREX is used for the search function. One of
the key advantages of easyWCM compared to external WCM solutions is that the search
is implemented completely on the basis of the SAP NetWeaver platform and, in particular,
that it is dependent on the authorization status. A separate search machine with its
own user and authorization administration is not required.
Multi-language support
easyWCM automatically detects the language of the editor and stores the content in
separate folders. Folders for content in different languages are created based on the active
portal language.
Ready-to-use forms and pages
easyWCM contains a set of immediately useable portal roles and pages which may be
used for your desired menu structures and page layouts. As such, easyWCM provides the
ability to create and maintain Internet pages without special HTML programming knowledge.
easyWCM also contains more than 30 XML forms based on the XML forms builder
(SAP standard) which can be used for content creation. These XML forms may also be
custom designed to fit your needs.
Personalized user interface
easyWCM determines the user interface depending on portal authorizations of the
user/editor and the corresponding authorizations of the respective KM folders. The
easyWCM package contains different KM layout sets which may be activated via customization,
if desired. Working on content is simple; an editor with the appropriate KM writepermissions
regards
karthik
reward me points if it helps you

Can you make a folder and it's contents temporarily "invisible"---sort of?

Can I make a folder and it's contents, temporarily invisible? I don't mean I don't want to see it. I mean I want to make it such that if an automated process was scanning my computer, it temporarily wouldn't see that folder and it's contents.
For instance, let's say I have a folder on an external firewire drive containing video files. And I'm going to run a batch process or automation that says: "Look at everything on that external drive and move it to another designated location"...but I don't want it to move one folder. And I have several folders on the external drive and I need to keep making some of the folders "visible" to the process or "invisible".
I know I can physically move the individual folders to another location temporarily, run the process, and then copy them back...but I'm trying to determine if there is anything built into OSX 10.6 that
lets you identify a folder and temporarily make it and it's contents "invisible" in the sense that I described above.
To be clear, I don't need the folder to actually disappear...I just need it to be "jumped over" or ignored by any batch processes that would be scanning the external drive, and after I run the process, I want to make it "visible" again.
Thanks in advance for any input.

brvideo wrote:
One question about this....I notice that there are three READ/WRITE options:
One for my particular user name, one for STAFF and one for EVERYONE.
Do I need to change all three, or just EVERYONE to WRITE.
You normally wouldn't want to change the rights to your name in a situation like this. What you'd want is to have the other app logon to your computer with a different username, (you have to create the additional user in System Preferences,) then change the privileges for that username. This would eliminate the need for you to have to change the settings all the time.
In addition, if you make a mistake, you could prevent any access by your username, which means you'd have to logon as some other administrative user in order to fix your username's privileges. This is why I said I wouldn't recommend this as a first choice.
And are there any keyboard shortcuts for this?
No, but I imagine you could create an Applescript to do this. But as I said above, if you have the process use a different username, then set the appropriate privileges for that username, you wouldn't need to change the rights all the time. Just set them once the first time.

EP Portal Content -permissions controlling and roles

Hi, i have a query on the permissions assigning to the users!
i.e., here i have doifferent users and they all have their own folders in the PortalContent Directory, but i want to allow only the corresponding user to access the his own folder and disallow the other users of accessing the other user's folders.
here im giving the detail explanation of the query...
In the Content Administration-->Portal Content-> i've a folder called PortalContent.
For the Portal Content folder the Permission role is super_admin, which is need to be assigned to all users, but in Portal Content i've subfolder of my own, by defult it's taking the super_admin role, so this will also be visible and modified by all users, but i don't want to make the other users accessible my subfolder, can i make it that one as visible to only one user, and invisible to remaining users other than Admin.
please resoond to this...
thank you,

hi sireesha
I think you can do this by naming the folder with the same as your userid or anything identifyable to the user. After that before accessing the contents you can check these names and if it matches you can allow the corresponding user to access the contents.
Another thing you can do in portal is that if you are not giving the super_admin role to any of your user, you add the permissions to the corresponding folder to the user. So the folder permission is given to the corresponding users only to access its contents.
regards
geogi

Making Portal Content Visible/Invisible at Runtime

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