Manual revision of DIR using Easy DMS

Hi gurus,
I am using Easy DMS 7.1 SP02. Document type in DMS have been set up using manual revision entries. All is working fine in the backend system when creating new version. The system allow you to enter a manual revision which could be eiter alpha numeric or only numeric or only alpha. My problem is that when creating a new version with Easy DMS, the system does not give me an option for a manual revision to be entered. Only error message.
Is there a specif Badi or user exit that is required to be implemented.

Hi Sai
When you creating a DIR through Easy DMS it will ask you document type and description. In the same window as prasad mentioned 4th tab "Techinal Details" you can find the document number,document type, document part and document version. After creating the document it will create in the folder with all the remaining details with default layout.
e.g: Document Description | Status Description | Document Number | Type | Version | Part | User | Change Number ... other details.
Test | Create Document | 10000000304 | DOC | 00 | 000 |...etc
Please check the DIR while creating. Surely it will be available.
Thanks
Prasad

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DIR no. not showing after creation of DIR from Easy DMS

Dear Friends,
I could able to create DIR from Easy DMS. But I could not able to see DIR no. after creation, so that I do not document created or not ? If created what is the no. I need to open thru search or other way.
Is it standard functionality.
Can we change this by any functioanl module or any BADI implementation?
Regards,
Sai Krishna

Hi Sai
When you creating a DIR through Easy DMS it will ask you document type and description. In the same window as prasad mentioned 4th tab "Techinal Details" you can find the document number,document type, document part and document version. After creating the document it will create in the folder with all the remaining details with default layout.
e.g: Document Description | Status Description | Document Number | Type | Version | Part | User | Change Number ... other details.
Test | Create Document | 10000000304 | DOC | 00 | 000 |...etc
Please check the DIR while creating. Surely it will be available.
Thanks
Prasad

Error when using Easy DMS

Hello,
I want to use Easy DMS bur on adding a file to the SAP System I always get the following error message:
"Document type SPE does not exist (check your entry)"
First of all I chose another DocType and not SPE (which is not defined), therefore I do not need this doctype.
When using the CV01N there is no problem and no error message for the same file and the same settings.
Yesterday I defined the settings for the integration of SolidEdge in the SPRO "CADDesktop". So perhabs there could be a problem.
Thank you for your help!!!
Markus

Hi Markus,
How are you trying to create document...
is it newly created?
Have you defined SPE file in define filetype under spro...
i think you want to create and check in doc SEP (Solid edge part)?
or its SPE ony?
goto Cross application >> DMS >> workstation application
select SPE or SEP wrt your requirement...
just c the details for the same
SEP Solid Edge Part par *.par
now try with Solid edge..
wat else you have done?
please describe...
Regards,
Niranjan

Storing of document using Easy DMS

hi
We have a consultant setting up this and we have meassured the responstime for loading documents to be like this:
date     Time     Size     seconds
8.6.11     1300-1330     88 KB     0:18,7     one mail    with attachement
          659 KB     0:28,2     one mail    with attachement
          3 029 KB     0:27,9     one mail    with attachement
          7 155 KB     0:49     one mail   with attachement
          10000 KB     0:58,0      all 4 together with att.
Question:
Is this good compared to what you have out there?
What can be the bottleneck ?
Will a new content server make any differences if it is placed on our premisses?
Other good ideas how to speed up this?
thanks
Edited by: Maplan on Jun 8, 2011 2:13 PM

Is this good compared to what you have out there?
-No.Can be optimized though.
What can be the bottleneck ?
-Several factors.Depth of folders,current network speed,no of concurrent users etc do affect system response.
Will a new content server make any differences if it is placed on our premisses?
-Definitely yes.Where is it currently anyways?
Other good ideas how to speed up this?
-Upgrade to latest easyDMS release,support package
-Ensure optimimum bandwidth
-Size content server appropriately(search forum for details)
-Setup cache servers wherever required
Regards,
Pradeepkumar Haragoldavar

DIR Not display in easy DMS

Dear All,
i ahave created new user ID I am able to create /search the document (DIR) in easy DMS but that document has not display in public folder.
why ?
Kindly help
rgds

Hi,
If you have created the new Document over the normal Gui the document is not automatically shown in easyDMS. Are you using the same access rights for the new user as for the old user?
Regards
Thomas

Searching for Easy DMS documents using embedded search

Dear Experts,
we are using easy dms to manage documents. As far as I know it should be possible to index these documents using TREX.
-it is possible to perform a search for these documents using Embedded Search an get the search results as XML (a documentation would be very helpful)?
-how can the security be taken into account? Is there a method like AUTHORITHY_CHECK by SeS to perform security check?
thanks a lot for your help
kind regards
Nicolai

I found that authorization checks can be performed using the following authorization objects:
-Authorization Object C_DRAW_TCD (Activities for Documents)
-Authorization Object C_DRAW_TCS (Status Dependent Authorization)
-Authorization Object C_DRAW_STA (Document Status)
-Authorization Object C_DRAW_BGR (Authorization Group)
-Authorization Object C_DRAW_DOK (Document Access)
-Authorization Object C_DRAD_OBJ (Object Link)
I could not find any information regarding my first question

Viewing document characteristics in Easy DMS public and private folders

We have classified our documents in SAP Document Management System. We are viewing the DIRs in Easy DMS. In the public and private folders, the classification characteristics columns can be added to the screen report, however the values for the characteristics do not appear in the columns. If we use the search function and view those same documents in the search screen, the characteristic values do appear. How can we get these values to appear in the public and private folder views? There does not seem to be an OSS notes which address this discrepancy. In advance, any assistance is most appreciated.

Hi Barry - As Daniel explained, sometimes system behaves if the Default box is not checked but I want you to check the EasyDMS version/patch you are using. Below is the screenshot of latest version/patch.
If you have old verison/patch, please implement the latest version/patch and check.
/Tilak

Importing DocTypes, DIR's from DMS to EasyDMS

Hi Gurus,
I am New to EasyDMS. We have just installed Easy DMS 6.0 SP17 From SAP Market Place and Created Public and Private Root Folders
Now We need to import all the document types and Its DIR's from SAP R/3 DMS to EDMS
Kindly let me know how we can do that ?
Thanks in Advance
Palaniappan

I agree with Pradeep's comment.
Import functionality is not possible in Easy DMS. Its just an another user-friendly interface.
If you want to you can use search functionality. Now onwards you can use Easy DMS for your daily activities.
Regards,
Prasad.

How to enabale trace in Easy DMS ?

Hi,
I used BADI: DOCUMENT_MAIN01 & method: ASSIGN_NUMBER to assign document number. Now am creating document through Easy DMS am getting error "Exception Occurred". How can i find, where is the problem ?
How can i enable Trace option in Easy DMS ?
I saw Note 948254 & Note 661600 but don't understand properly.
Easy DMS Version : 6.0.0.0: SP11 (Unicode)
Operating System : Microsoft Windows XP
Thanks in advance.
Regards,
Sunny

Hi,
I got some clues on my queries.
I am getting some information from additional data(Characteristics values) to generate document number.
E.G.
I have 2 characteristics
1. Part Type:
                  Values: A - Type 1
                              B - Type 2
2. Part Code:
                   Values: 01- Part 1
                               02 - Part 2
                               03 - Part 3
When am creating document am selecting Part Type = A & Part code = 02 so my document number is A-02. (- : constant).
This logic is working fine in SAP - GUI.
When am creating document through Easy DMS, SAP system is not getting char values in method ASSIGN_NUMBER.
In my code i written if char values is blank then give error message. Because of this error message am getting "Exception Error" error in Easy DMS.
Any body knows why system is not getting char values in BADI when am generation DIR from Easy DMS?
Even in Easy DMS the F4(Selection) help of characteristics is showing only description not values.
Regards,
Sunny
Edited by: Sunny on Sep 9, 2008 10:21 AM

Disable or Deactivate Delete Button in SAP Easy DMS.

Dear All,
My client is using Easy DMS and is working fine. Now the issue is as soon as files become more in Private or Public folder he is Deleting Documents using DELETE Button which is available on the Tool Bar. Whereas if he uses Delete Document from Context Menu it shows Authorization is not given to delete the Document.
Is there any way to overcome this by Disabling or Deactivating Delete Button on the Toolbar.
rgds,
Dayanand

Dear Anubhav,
I have already tried this option. It shows this can not be implemented.
Please let me know any other option is there to overcome this issue.
rgds,

Debug Easy DMS system

Hi guru's -
I am working on SAP Easy DMS (Document Management System).. Business has asked me to suppress a pop-up box, using trace I have found the BAPI call that is causing the pop-up.. Now I need to find exact location of the code that is causing the pop-up..
Is there a way to debug ABAP code from Easy DMS front end??
Regards
Sudhakar

Hi Sudhakar,
You can activate ABAP-Debuging using Easy-DMS!
When you start the Easy-DMS-Client you will get the logon screen (deactivate auto-login).
On this Screen you can click on the SAP-Logo.
Now you will get a new window where you can activate abap-debuging.
You need abap-debuging-permission in you User-profile.
For your Problem you need to create a function called Z_EASYDMS_SHOWROOTFOLDERS
Details see http://service.sap.com/notes
Implementate following code and easy-dms won't ask for private folder:
function z_easydms_showrootfolders.
""Lokale Schnittstelle:
*" EXPORTING
*"     VALUE(PRIVATEFOLDER) TYPE BAPI_DOC_KEYS
*"     VALUE(PUBLICFOLDER) TYPE BAPI_DOC_KEYS
*"     VALUE(SHOWPRIVATEROOT) LIKE MCDOK-SELFLD
*"     VALUE(SHOWPUBLICROOT) LIKE MCDOK-SELFLD
*"     VALUE(SHOWSEARCHRESULT) LIKE MCDOK-SELFLD
showprivateroot = ' '.
showpublicroot   = 'X'.
showsearchresult = 'X '.
endfunction.
regards
wolfgang

Easy DMS and workstation application

Hi all,
We are using Easy DMS. Each time we copy a file from e.g. my documents we need to choose the workstation application. As long as we only use Easy DMS I do not see the point of it... Is it possible to avoid? If is not? What do I need to customize to make it work properly? Directly from DMS when I try to display the file I get an error saying that this file does not have a program which can execute the function.
Regards Camilla

Hi Camilla,
please check SAP note 918039 and create the FM 'Z_EASYDMS_GETWS_APPLICATIONS'. Please follow exactly the mentioned steps in the note and then EasyDMS should take the settings from DC30 transaction in the backend automatically. So please create this function module and after activating it, the application should be selected automatically.
Please also reset the RFC Cache in EasyDMS.
Additionally please verify that in transaction DC30 the correct entries for the different file formats are maintained.
Best regards,
Christoph

Is Working with Folders in EASY DMS only

Hi DMS Gurus,
1) Is Working with Folder a Special feature of Easy DMS and not much use if we donu2019t go for specifically working with Easy DMS,
2) Can Easy DMS and Normal DMS work simutaniously, ie.. can both be implemented simultaneously and used parallely when and where each ones need is raised.
3) What r the limitations of going with EASY DMS as compared to normal DMS,
like Working with Folders can be configured with normal DMS implementations also?
Thanks in Advance,
Kumar

Hi Kumar,
Easy DMS is an external software which can be installed.
In Easy DMS working/managing with the folders is the great facility which is not overall possible in standard DMS.
Easy DMS fetches the backend configuration done in standard SAP. Depending upon the user's comfortability Easy DMS is used,if user is not comfortable with the standard sap screen then he can use Easy DMS where all functions like standard DMS can be used.
Maintaining folders is a option for which Easy DMS is used very regularly.
Configurations watever done once in standard DMS is applicable for both standard DMS and Easy DMS.
In Easy DMS particular authorizations can be provided for particular folders.
Thank You,
Manoj
Pl. reward if useful.

Easy DMS cannot use additional data while creating a document

Hello,
We have installed sap easy dms 7.0
We have a problem while creating a new document with SAP Easy DMS.
On the DIR tab the additional data cannot be used.
Do I have to change a registry setting?
We already have defined classes and their features and values in CL02 en CT04
please help
Geert ter Harmsel

Hi,
Additional functions for object links active Indicator controls the activation of additional functions for the links of objects to this document type.
You can activate the following additional functions for an object to document link:
1) Valuation
Additonally, you can link another object to a chosen database table (See example Additional Object).
You can delete the additional information of an object link.
2) Classification
You can classify the link. You must create a class (class type 048 - object link) with the characteristics that you want to specicify for the link (For example, responsibility, organaization).
When you set the indicator these functions are active during processing of the document info recod, register object link.
Hope this is what you are looking for.
Regards,
Deepak Kori

DIR through CV01n -not visible in easy DMS

Dear all,
1)I have created DIR through CV01n . But its not visible in public/private folder in the easy DMS. but when i do search the same DIR, it is visible in search folder.when i am trying to move same DIR to public folder or any folder system has given a pop-up and asks "do you want to like or copy this DIR " .
wht is that?
2) Is it possible to link the DIR directly to the folder at time of creation or uploading through browser or other method.
kindly help

Hi Harish,
regarding your questions I have to inform you that the reason for this is that the create document info record is not inlcuded in the document BOM (e.g. header EDIPUBLICFOLDER). So you would have to add the new DIR to the document structure first.
If you create a new document directly in EasyDMS then it will be automatically added to the related folder structure.
In the backend I think you can use the new document browser functionality in CV01N to create new documents which are also just added to a document BOM. Therefore please press the button 'Select Document via' in transaction CV01N and choose weither 'Browser' or 'Selection Screen and Browser'. In the context menu of the browser you will find to item 'Create'.
Best regards,
Christoph

Manual revision of DIR using Easy DMS

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