Matching credit note to a prepayment

Hi,
We are paying our electricity supplier by direct debit, so we enter a prepayment onto the purchase ledger. When the invoices are received, we match them against the prepayment.
We are now facing difficulties because the amount of the payment taken is made up of both invoices and credit notes. How can I clear the prepayment if I can't apply credit notes? Does anyone have any experience of this, it must be pretty common!
Thanks for reading!
Karen

Hi Karen,
i am not having any user guide for performing the same, however i am in the process of preparing one for this scenario ..... If you can send me an test email to my email id [email protected], i would share you the material which would help in performing the scenario yourself .....
Even though the workaround of applying Credit memo to standard invoice, and then applying standard invoice to prepayment sounds easier, it gets a bit complicated becauze of the number of steps and the sequence in which it needs to be prepared .....
Regards,
Ivruksha

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Invoice and Credit note posting not matching

Hi All,
An invoice was issued with two items so the credit note in reference to that invoice (to reverse the invoice) has been issued item wise. The problem is that the amount of credit note and the invoice is not matching so the posting does not clear.
Any idea, what could be the reason. Its critical to business so urgent.
People with similar problem too are requested to share their experience.
Regd
Vk

Hi Vinay,
go to copy control from the invoice type to credit memo type. In the 'item' level, Chevk out the 'pricing type' field. If u want the same old values from the invoice as it is, then use the pricing type as 'D'. This will copy all values unchanging them.
This will solve ur problem.
Regards,
Prashant

Invoice and credit note processing

Hello all,
I have got a query with respect to transaction MRBR (Remove Block on invoice). The process that we follow is:
1) When AP clerk enters invoice, he enters the invoice with a 'R' block. This blocks the invoice from getting paid.
2) Every evening there is a background job scheduled with transaction MRBR. What this job does is removes the 'R' block from the invoice if it has got a corresponding GR.
3) This invoice then appears in the payment run and is paid off.
The problem with this process is when the credit notes are raised on account. We link the credit notes and invoices by copying the document number of invoice in the 'invoice reference' field while entering the credit note. The 'R' block also gets copied onto the credit note (if the invoice has the block). Transction MRBR runs overnight and removes the block from the invocie (if it has a corresponding GR) and the invoice becomes free for payment. However there is no parameter in the program to remove the block from the credit note as well. What eventually happens is that the invoice becomes free for payment, the credit note remains 'R' blocked and hence does not appear in the payment run to offset the invoice and the invoice gets paid off even though it had a credit note.
Is anyone aware of how to remove the 'R' block from the credit note or if there is a better process to work with invoice and credit notes.
Thanks for all your help
Regards
Keyur

Hi,
I also think that there is no need for putting a R block in the credit note at all.
The process should be like below:
1. Invoice posted before GR - Invoice should be automatically blocked if the tolerance keys are set up properly (transaction code OMR6). I am not sure why you have to put the R block manually.
2. Post credit note - do not put any kind of block. Make sure that you are referencing the credit note to the earlier posted invoice or the the relevant PO line item.
3. MRBR matches and releases the invoice.
4. When you run F110, it should automatically clear the invoice, credit note and make payment for the rest.

Rebate agreement-Difference coming for credit note value and drill down value .

Hello Friends,
In 2013 we had created one rebate for which the validity period was 1st April 2013 to 31st March 2014 . At the end of each month, rebate amount was settled by raising credit note to the customer . Now at the end of March'14 during final settlement, a credit note was raised to the customer . The issue here is there is difference of 1.13 (Pounds) between credit note value and the drill down value for March'14 . Lets say our credit note value is-100 (Pounds)and Drill down value for the month March'14 is 101.13 Pounds. We are not able to find out why this difference is coming . Please let me know your inputs on this .
Regards,
Sandeep G.

Sandeep -
During final settlement of a rebate agreement, it calculates rebate amout for the the entire time period less payments already made to a customer and then issues a credit memo request based on that.Please check all the the invoices created during entire period and check accrual calculation.It should match.
You can check VBOX table to get billing documents for the entire period.
Let us know if you still have an issue.
Thanks & Regards
Amit Gupta

Credit note problem.

hi Gurus,
I having this issue for the client. They have actually recieved a credit memo from the vendor but after the IR has already been done. They are actually trying to return the quantity for which the credit memo wa give. I mean that the price was 1500 for 1 piece btu the vendor has not given the credit note for 200 now what he client i tryin to do is to do goods return or the partial quantity against the credit not for example 0.113 piece but the system is giving error"Deficit of PU IR quantity 0.113 piece".
Can any one suggest me a way to settle this issue. I was thinking of doing a material document reversal and then reprocessing it or may be a subsequent adjustment against the PO.
Can anyone suggest?
Thanks in advance
Anoop

Dear Anoop
What I understand from your explanation is, MIRO is already done. Later a credit memo has been raised by the client for a quantity 200, but vendor credit note quantity does not match the SAP credit memo quantity.
Now you are trying to return the credit memo(or part of the quantity),
You should check, what is the stock availability of the material in system, if stock exists, then I suggest please cancel the credit memo done already against the vendor (MR8M). Now try to do new credit memo for a quantity for which u have agreed with the vendor.Your Invoice remains open for this quantity.
Now you have to decide how to handle the open Invoice, and if you want to return the quantity back to vendor then you have to go back to MIGO again and do the return process, this in_turn will make the PO open. You have to again start the process.
Unless you have stock in inventory the process can not be completed.
Regs
Sam

Deallocate a credit note from an invoice in 2005

Client needs to be able to deallocate credit notes raised from invoices when posting a payment to help with later reconciliation.
Example: The client has 3 invoices for £100 and a credit raised from the most recent invoice for £50.
The client then pays 2 of the due invoices, less the value of the credit note (£150)
The try to allocate the cash but cannot allocate £150 to the 2 oldest invoices plus the credit note as the credit note is already allocated against the later invoice.
The client has allocated it in such a way in their system, and we should attempt to match it. Therefore, we cannot allocate the payment against one of the 2 earlier invoices and the balance of the last invoice.
Apparently this is very common so adding this as a On Account Payment is messy for lots and lots of accounts.
A much better solution for my client would be to disassociate the invoice and credit upon posting the payment.

Dear Carlos Mario Cuartas
You can think about below procedures for your question.
A. Create Credit Note (by Invoicing procedure)
   1) Selection Type
    When you try to progress rent invoices by using SAP RE Std.Transaction
    (T-Code: RERAIV - Create Invoices ), you can consider about below two selection type :
       a) Selection using FI documents
        --> That is for actual invoice based on the billing(posted) documents.
             & you can define the "Invoice Correspondence" (Include Detail)
       b) Selection using planned items of the cash flow
        --> That is for planned invoice as pro forma invoice (just first time)
             & you can define the another "Correspondence" for this format. (Not Detail)
   2) Summarize Invoices
        a) Per recipient (can involve several contracts)
      --> If the selected business partner has multiple contracts, then the items of all contracts
           are grouped into one invoice.
      b) Per contract
      --> If the selected business partner has multiple contracts, then the items of each contract
           are grouped into separate invoices.
B. Print-Out Format for the Credit Note
    You can define and design the "Correspondence of credit note" as below,
      - Go to RECACUST >> Correspondence > PDF-Based Forms (Mass Print and Single Print) >
                                         Forms > Define Forms
      - Go to RECACUST >> Correspondence > PDF-Based Forms (Mass Print and Single Print) >
                                         Correspondence Activities > Define Correspondence Activities
Regards,
Jeong, Yeong-Chul.

Credit Note Without Stock Update

Hi Experts,
Here I have come across a scenario where it is required to generate credit notes after A/R Invoices for customers if we furthur wish to allow them some Price Discount/Exemptions . Here a new Form For this purpose is required to be created using SDK as the B1's A/R Credit Memo also updates the stock which is not required .
So The Credit Note Form would refer to the Base Document ( A/R Invoice ) and would allow the users to update the Unit Price,Discount,Tax Code ....
Furthur For Payments, The List should not pick the entry from A/R Invoice rather from this credit Note as it is just an update of that A/R Invoice only.
Im not able to close that A/R Invoice and introduce that Credit Note into payments grid.
Plz suggest me how to resolve this problem.
Awaiting for response.

HI,
this is not possible.
Tips:
1. Create a reserve invoice with negative amount with items copying the original invoice rows inside with custom code. (this will not thouch the stock).
or
2. Create a non inventory managed item (service type) - code: DE (Discount/Exemptions)
then you can use it:
2.1. Create the credit memo
2.2. Copy lines via custom code, but the itemcode will be always your itemcode, and every other can be copied from Invoice.
each cases there will no connection between your Original Invoice and Created Credit Memo/Reserve Invoice. You should have to use custom code to copy lines from original items.
In payment you can use the numatcard field for matching the documents together (numatcard: Vendor/Customer reference number)
Regards,
J:

Mismatch between invoice and credit note

Hi Gurus,
We have made an credit note,5xxxxxxxx12, to cancel an invoice 5xxxxxxxx10. However the values on the corresponding accounting documents are different (USD 8000,02- and 7992,46), so we cannot match the two documents.
Please advice me how to match these two documents.

Hi shivaji,
What is the reason for the difference in the amount. you may have to manually clear the documents using transaction F-03 or F-32 and post the difference manually.
Regards
Mahendra
Assign points if this helps

Return Credit Note

Hi,
In the return Credit Note the Freight (Header Condition) did not appear. In the original Order the Freight was present and therefore the Total price is not matching.
Please guide.
Thanks
Jans

Check the Copy controls from your Returns Order to Returns credit memo (Invoice).
The Pricing Types need to be G - Copy pricing elements unchanged and redetermine taxes. Becuase the Header COndition arew Manual, if you retdetermine the Princing in the Invoice (Credit Memo) the Header Conditions will have to be manually re-entered.
Hope this helps,
Thanks,
Jignesh Mehta

VBFA Table Update for Credit Note

Hi ,
I have created a rebate credit memo advice and a credit memo billing docment for final settlement. Now the document category that is displayed in VBAK and VBRK document respectively indicate that the documents created are credit memo documents but when i check in the document flow in Table VBFA, i observed that the document category indicated against the credit note order and Billing document is P and L respectively which is the document category for Debit Memo. Need to know how this document category changed in VBFA from Credit memo to debit memo category.Further need to know how the document category in VBFA table is updated.
To provide more inputs,when i create a normal credit note advice to billing process,VBFA takes the document category of credit memo.
Regards,
VEE KAY

HI,
this is not possible.
Tips:
1. Create a reserve invoice with negative amount with items copying the original invoice rows inside with custom code. (this will not thouch the stock).
or
2. Create a non inventory managed item (service type) - code: DE (Discount/Exemptions)
then you can use it:
2.1. Create the credit memo
2.2. Copy lines via custom code, but the itemcode will be always your itemcode, and every other can be copied from Invoice.
each cases there will no connection between your Original Invoice and Created Credit Memo/Reserve Invoice. You should have to use custom code to copy lines from original items.
In payment you can use the numatcard field for matching the documents together (numatcard: Vendor/Customer reference number)
Regards,
J:

Crystal Report - Credit Note Exemption

Dear All,
I have attached Tables OINV, INV1, OLDN AND RDR1 . I have created a report which displays invoices against the delivery.
But the Report must exclude all the Credit Note. I have been able to exclude the credit notes with base document as Invoice but the one without the base document are messing up my End Total. Can you please share the experience
Faisal

Hi,
If you are displaying invoices against delivery, should the detail table be DLN1 instead of RDR1?
if you are only interested with all delivery with or without invoices, then try
ODLN inner join DLN1 left join INV1 left join OINV
Between the Delivery and Invoice table, you need to join :
- Invoice table - BaseEntry, BaseLineNum, Base Object Type
- Delivery table - Docentry, linenum, obj type
As it is left join, it should include all deliverys with / without invoices. But, when doing total, you might need to create formula to say eg:
If isnull(BaseEntry) then
0
else
INV1.Linetotal
So, for report or group total, you can simply do a sum on this formula.
Instead of using formula, you can also consider set the convert null values to default and File-- > report option / Option
If you are only interested with all delivery with matching invoices,
Inner join to all 4 tables will work.

Free goods in lieu of Rebate Credit Note

Hi Gurus,
Can we have the option of Free Goods Settlement instead of Rebate Credit Note at the time of Rebate Settlement.
Your reply is highly appreciated.
Sadanandam Kasarla

Hi Sadanandam kasarla
Generally if you want to issue free goods then you need to create a sales order and you have to deliver the stock from the storage location also. The inventory level will come down
But if you are doing the rebate settlement. then you will be using a Dummy material to create the sales order and then you will be doing billing . Finally only the rebate value will be settled to the customer .
Regards
Srinath

Credit Note in case of return scenario

Hi,
In case of return scenario, credit note is issued with reference to return order or return delivery?
I am unable to see the copy control setting in IDES for RE(Return Order) to G2(Credit Memo).
Could any one please let me know the setting for the same (Header and item).
Regards
Suman

Hi Suman,
As for the standard in the IDES,the Credit memo will be created with reference to the Creditmemeo request because of that RE to G2 copy control setting may not avail.
You copy the settings same as Creditmemo request(CR) to Credit memo (G2), You just change the name CR in to RE it will work.
-->Other wise you can use Credit for returns RE document type to create credit memo for return order RE for this copy control avail in the IDES t.code VTFA.
I hope it will help you
Regards,
Murali.
Edited by: Murali Mohan.T on Feb 27, 2008 11:07 AM

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Matching credit note to a prepayment

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