Material and accounting document

Dear Friends,
                   Can you Explain When the Material Document and Accounding
                   created. How the boths are function in MM Area.
                   Please Explain Clearly.
Regards,
Rajan.

Hello Rajan,
The material document is the documented 'proof' that goods movements have occurred for a Material in a Plant and a Storage Location. It has header data which affects to all items in the document and item data, which is specific for each line. The information that this document contains can hardly be changed (only some informatory fields like the texts can be changed in MB02). If data is wrong, the document must be canceled and re-posted again.
If, as a consequence of this goods movement, there is also a value change in the system, an accounting document is generated automatically to reflect the changes in accounting. This document is automatically posted since the warehouse clerk who registers the goods movement in the storage should not have information about prices and accounts, therefore, the process is automatized to avoid manual errors.
I hope this helps,
Esther

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Report for Material and accounting document

Hi all,
Is there any report to show the fields as listed below:
Mvt type Material Doc Accounting doc Posting date Quantity Ammount
thanks & regards
Chaitanya

hi,
You can check with the many reports like MB5B, MB51 etc...as suggested above...
But along with this you can check the table also like MSEG for your requirement... and MKPF for the material document...
Pls check ...
Hope it helps...
Regards
Priyanka.P

Material and accounting document on same screen

Dear all,
Is there any way to see material document as well as accounting document on same screen??
Thanks
Prabhash

Hi,
Using T.code mb03 you can see the material document.
In the same screen if you click the accounting document tab, it will take you another screen (T.code FB03). Here you can see the accounting document,profit center document etc.)
Regards,
SDS

Sync of Material document and accounting document during MIGO

Hi Friends,
Can we synchronize the Document numbers between Material document (WE) for GR (101) and Accounting documents created for the MIGO transaction????
We have 50 is assigned to WE. But, we have a gap in numbers of Material document number and Accounting document numbers??? though the document type WE is common for both.
I have seen that "Buffer" is the culprit. But, not sure how to fix that.
Appreciate your help in this regard.
Dev.

When the document type is same (WE) for both, how come the accounting doc has continuous numbers and Material doc has breaks ( from buffer)????
document type WE is same for GR for material document and accounting docu but number range are stored diffrentely.
OMBT is where u store the number range for material document
and this number range is assigned to group of materia doc we wf wo ww
OMBA is where u create diffrent number range for accounting document hear U assign WE to ur transaction code and in turn WE is assigned a number range what is created in OMBA, this number range is nothing to do with number range u have created in OMBT.
when ever u post the docunemt in system
SAp hav efixed the document type for GR that is WE
it goes in OMBA in the group of Material documents for goods receipts
check what is the year and number range assigned and current number so it assignes this number first
than it go to OMBA cheks what is the Tcode u are using and what is document type u have assigned to that tcode and it can be any WE or what ever u have assigned to that tcode
taking that doc type it goes and see what Number range is assigned say 50 and then checks company code and year for this 50 and get the number for accounting doc
so i think its is clear that material and account are 2 diffrent ranges
skiping of numbers might be due to buffer
also go throught following post it will be helpfull
GR NO SEQUENCE - MISMATCH
hope this helps

How to Assignment between Material and Account Assignment Group

Hi,
When we are creating a sales order with material ABCD, then in material line item -->under Billing Document Tab --> in Accounting screen, there is field Acct asgnmt grp (Account Assignment Group).
From where we can assign between Material and Account Assignment Group, after that it automatically pick in sales order creation.
Please guide..

Please refere to below link it may help.
Re: how to configure new account assignment group of material
Thanks Dev.

Material and accouting document

Dear all,
Please explain these terms and how can see in system??

i think u want to know the mening of material and accouting document
when ever u post a transactiopn in SAP two documents are created material and acconting document
In material doc u have ur transaction data like in MIGO heder details like deliver number posting date vendore etc and item details like material qty movement type etc
and in accounting document systemd stores the date of finiancial data like Amount that is posted to GL accounts
hope this is clear
and more over its not necessary the system should create always accounting doc in case of material transfer with in storage loc no acc doc is created as there is no valuation involved.
hope its clear

Rounding Issue Excise Invoice and Accounting document

Hi
I have made and Excise Invoice with following values
Base Price                          4110
BED    10%                           411
CESS   2%     on BED               8
HEC     1%      on BED              4
In the Excise Table J_1IEXCDTL also values for BED is updated as 411, CESS as 8 and HEC as 4
But in Accounting Documetn following values gets updated
Base Price                          4110
BED    10%                           411
CESS   2%     on BED               8.22
HEC     1%      on BED              4.11
So at times there is a difference in both Excise Invoice and Acocunting Document. We want same values should appear in Excise Invoice and Accounting Document. Since EXCISE does not accept value in paise, we need to round off the value to the nearest rupee and accordingly update the accounting document.
My Pricing procedure mentions Cal Type as 17 Rounder off as per T001 R for BED / CESS /HEC...
Please guide...
Regards
Sanjeev

Dear Sanjeev,
Check whether there is a Condition type DIFF in the pricing procedure, and also in the invoice (conditions)
Check whether there is any account key assigned to it, in the pricing procedure.
Thanks & Regards,
Hegal K Charles

J1IS and Accounting document Link

Dear Experts,
I have created some documents in J1IS with the ETT OTHER and posted the same into accounting. But when I try to see the link between the J1IS document and accounting document, I didnt find any. I checked below tables
J_1IEXCHDR
J_1IEXCDTL
BKPF
BSEG
I didnt find the accounting document number in the Excise tables nor the excise document number in the FI tables. Do I need to do any configuration? How do i find out the link?
Thanks
Suresh.

Check BKPF-AWTYP, if document created with Idoc we can see 'IBKPF' in BKPF-AWTYP. I am not sure its standard / project dependent, but i see the same in most of the projects.
I hope - As some one mentioned in above, you cann check user id 'Created By' also, but it may be changed any time so you can hardcode in the program.
Thanks
Satyasuresh Donepudi

Same no ranges for both Billing doc and Accounting Documents

Hi friends,
My client requirement is he want to use same number ranges for both billing document and accounting document.
Is it possible?
Regards
Sasi

Hi,
For Accounting Documents...Create a number range using the TCode : FBN1
Give the range as the one which you specifed for the billing doc and make a check over the External Entry.
Assign this Number Range to Your Accounting Doc. Type.. using the Tcode OBA7.
Hope it'll work as per your requirement.
Regards,
Venkatesh.S.P.

Link between billing and accounting documents

Hi Friends,
After creating the billing document, automatically acctg document will generate.
How the acconting document is generating?
Where we give the link between these number ranges?
help me
Thanks in advance

Hi Raja,
In SAP as soon as you run the billing transaction accounting document is generated along with billing creation. In transaction VKOA (FI-SD Integration) you determine the revenue GL account created in FI with the help of "AcctDetermProc." which is usually KOFI00. In this procedure there is a condition type of KOFI for revenue account. And this "AcctDetermProc." KOFI00 is mapped in the Billing Document Type in
transaction VOFA. under account assignment/pricing tab.
And number range for the billing document type is maintained in VN01. Both FI number range and SD number ranges have same interval. so that both billing document and accounting document receive same number.
Moreover, there is an "Account Key" for the revenue account aligned to condition type KOFI and same account key is mapped to the pricing procedure in order to maintain the stability.
might help you......................................

Link between billing document and accounting document number

Hi Frnds,
When i receive a partial receipt (of an invoice) from a customer using f-28, i am getting the link between invoice number and accounting document number from a table (BSEG), but when i am receiving the final settlement amount from the customer, i m not getting the link between the inv. no. and accounting document number. Can anyone tell me how can i get the same?
I have tried table BSAD and BSID.

Hi,
I will give you two options.
1)Goto FBL5n.Enter your customer number and company code.Select All items.
Execute.
Search for your billing document number using CTRL+F.Select that line.Click on display.
Here you will find the reference number and clearing document number also.
2)Goto VF02.
Enter your billing document number.Enter.
Press Shift+F4 or the path is:goto-->Accounting document.
You will get the accounting document number here.
3)Goto FB03.Key in the document number.Enter.
Regards,
Krishna.

Link between inv. number and accounting document number

Hi Frnds,
When i receive a partial receipt (of an invoice) from a customer, i am getting the link between invoice number and accounting document number from a table (BSEG), but when i am receiving the final settlement amount from the customer, i m not getting the link between the inv. no. and accounting document number. Can anyone tell me how can i get the same?

Hello,
Try to prepare query based on tables BSIK, BSAK and BSEG. (Transaction code SQVI)
Regards,
Ravi

Link between invoice number and accounting document number

Hi Frnds,
When i receive a partial receipt (of an invoice) from a customer, i am getting the link between invoice number and accounting document number from a table (BSEG), but when i am receiving the final settlement amount from the customer, i m not getting the link between the inv. no. and accounting document number. Can anyone tell me how can i get the same?

hi
try these tcodes
FBL5N
FB02
regards

Goods Receipt and Accounting Documents

Hello,
I have two doubts,
1) When we create PO with Material Without A/ C assignment, After the GR system will Generate A/C documents, G/L a/c will came from Material master's Valuation class.
2) When we create PO with Material and with a/c assignment, After the GR will generate a/c documents, G/L accounts came from Cost center.
3) When we create PO without Material (Only Text), then a/c assignment is mandatory in PO, here how system will get the G/L account at time of GR or Service Entry Sheet.
4) If Material having the valuation class, all the valuation calsses were having at least on G/L account. Say ABC, Now I want to create PO for Material , then now i want to Hit the Material value in to Different G/L account, say XYZ is this Possible.
5) When I create PO, system should automatically pick the G/L account, how to do this?
Thanks and Regards
Sapman man

Hi,
For all case no account document generated during u201CGoods Receiptu201D if select GR Non-Valuated in u2018Delivery u2018 tab in item details during PO creation .
1. When you do GR for stock material, the following accounts get updated as assigned in OBYC t.code with valuation class of material:
Stock account - Material (BSX ) : Dr
GR/IR clearing - Material (WRX): Cr
2. When you do GR for account assigned material which is in PO, the following accounts get updated as WRX assigned in OBYC t.code & OKB9 setting & assignment with G/L account with company code with cost object.:
2.1. If cost object is K
Consumption account -: Dr
GR/IR clearing - Material (WRX): Cr
2.2. If cost object is A
Asset account -: Dr
GR/IR clearing - Assetl (WRX): Cr
3. When you do GR for PO without Material (Only Text)
Generally in this case, GR Non-Valuated check box selected in u2018Delivery u2018 tab in item details during PO creation .So no accounting document during GR but when you do IR in MIRO t.code, you will have accounting entries:
Consumption account -: Dr
Vendor account: Cr
4. If same material going to hit separate G/L account, you can use concept of different valuation grouping code for each plant( OMWD)
OR
If business needed separate valuation class for material, you can maintain different valuation for material in accounting-1 view like example:
Valuation Class for stock: 3000
Valuation Class: Sales order stk: 3006
Valuation Class Proj. stk :3007
& then go for assignment in OBYC t.code for each valuation class (stock, Sales order stock& Project Stock) with separate G/L account.
5. When you create PO for stock material , no need to enter any G/L account or need to be defaulted. But PO creation for non-invetoried material & service , you can make G/L account as default., with help of t.codes:OME9, OMGO & OBYC.
More check link:
http://www.bluemarlinsys.com/ns/0603-03.asp
Regards,
Biju K

Differences between billing and accounting document with down paym. request

Hello to all
We are creating down payment request billing from one sales order with two sales order items that has different tax classification material.
The billing document is created correctly (with the same value for each item), not as the account document.
If you compare the value from the billing document to the account document is not the same. In the account document the system decreases the amount of the first item with the tax amount of the second item and the same for the second item (the amount of the second item decreases the amount of the second item with the tax amount of the first item).Then the tax amount of the two items is right.
If the two items have the same tax classification material, it works fine.
Can anyone help me?, is it a problem with the payment request billing?.
Thanks in advance.
Edited by: tonnetti pablo on Jan 8, 2008 9:46 AM

Hi,
The following Customizing settings have to be made for down payment processing:
Settings for the billing plan To activate the billing plan function, maintain the materials, for which you wish to process down payments, with item category group 0005 (milestone billing). This gives the item type TAO via item type determination. The item type TAO calls up the billing plan function.
You need to implement the following activities in the billing plan for down payments:
Maintain deadline category This determines the billing rule (percentage or value down payment) for the down payment request. The system assigns billing type FAZ (payment request) defined in the standard system with billing category P. (For the billing type FAZ there is the cancellation billing document type FAS in the standard system).
Maintain the deadline proposal Use the down payments that are due for the proposed deadlines.
Maintaining a Pricing Procedure with the Condition Type AZWR:
In the standard system the condition type AZWR is delivered for the down payment value already provided but which has not yet been calculated. You must include this condition type in the relevant pricing procedure before output tax.
Enter condition 2 (item with pricing) and the calculation formula 48 (down payment clearing value must not be bigger than the item value) for the condition type AZWR.
Before the condition AZWR you can create a subtotal with the base value calculation formula 2 (net value). If the condition AZWR is changed manually, you can get information on the original system proposal from the subtotal.
Maintain the printing indicator The pricing procedure can not be marked as a transaction-specific pricing procedure (field Spec.proc.) The condition type AZWR has the calculation type B (fixed amount) and the condition category E (down payment request / clearing).
Maintaining the Billing Document In the standard system there is the billing type FAZ (down payment request) and the billing type FAS for canceling . The down payment is controlled using the billing category P of the billing type. A billing type becomes a down payment request when the billing category P is assigned. You have to maintain blocking reason 02 (complete confirmation missing) for the billing documents and assign it to billing type FAZ.
Copying control Copying requirement 20 must be entered in copying control at item level for the down payment request. In the standard system the order type TA for copying control is set up according to the billing type FAZ for the item category TAO.
Copying requirement 23 must be entered in copying control at item level for down payment clearing. In the standard system the order type TA for copying control is set up according to the billing type F2 for the item category TAO.
Financial Accounting settings A prerequisite for down payment processing is that the account is assigned to the underlying sales document. To do this, change the field status settings in Customizing as follows:
Set reconciliation accounts (transaction OBXR) For the `received down payments and `down payment requests from
the G/L accounts you have selected, you should assign the field status definition G031.
Maintain accounting configuration (transaction OBXB) For the down payments (posting key ANZ in the standard system) and the output tax clearing (posting key MVA in the standard system), you must maintain the posting key.
You must also carry out a G/L account number assignment for the tax account.
Maintain the posting key (transaction OB41) For posting key 19, set the sales order as an optional field
Maintain the field status definition (transaction OB14) For field status variant 0001, field status group G031, set the
sales order as an optional field
Assign the company code to the field status variants (transaction OBC5)
Regards,
Siddharth.

Material and accounting document

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