Material Purchase Order.

Hi all,
I have extracted material Idoc from SAP R3 system in MDM.
However,in MDM in Data Manager while managing the records
few changes are made namely two records are merged, one record is deleted (as it is found out to be duplicate with existing record).
Now in SAP R3 purchase order for that material already exist even before data was imported in MDM.My question is
....How that PO will be affected of the changes made in MDM? Is that true that PO will get auto updated by changes made in MDM or Do I need to manually make the changes in SAP R3 PO...if so how?
It would really very helpful if somebody could throw some light on that.
Regards,
Joe.

Hi Veera,
I have understood following things from your answer(Correct me if I m wrong)
1.Purchase Order is not auto-updateable ie even if we make changes in Master Data in Data Manager, PO will not reflect those changes.
2.Whenever I merge two records and create third one, I need to create identifier which will store reference of these two material nos and I wiil have to manually make changes in PO.
However, what will happen when you delete the particular material in Data Manager and it is being referred in Purchase Order created in SAP R3?
Also, what is going to happen when you just make changes in few fields of a material record and same material is referred iN PO in SAP R3?
how to track these changes??
Regards,
Joe.

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Report to to get suppliers credit notes listed by material, purchase order

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Is there a way to get a listing of all suppliers credit notes listed by material, purchase order.
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Hi Veera,
I have understood following things from your answer(Correct me if I m wrong)
1.Purchase Order is not auto-updateable ie even if we make changes in Master Data in Data Manager, PO will not reflect those changes.
2.Whenever I merge two records and create third one, I need to create identifier which will store reference of these two material nos and I wiil have to manually make changes in PO.
However, what will happen when you delete the particular material in Data Manager and it is being referred in Purchase Order created in SAP R3?
Also, what is going to happen when you just make changes in few fields of a material record and same material is referred iN PO in SAP R3?
how to track these changes??
Regards,
Joe.

Display 0TOTALSTCK with respect to Material,Purchase order, OrderItem Level

Hi,
I have a reporting scenario wherein I require to display the total stock of the material with respact to Purchase order , Order Item Level -
For Ex:
material     Po No     Po Item     Receipts     Issues     Total Stck
M1     10001     10     100     0     100
M1     10002     10     100     50     50
M1     10003     10     200     100     100
Overall result     400     150     250
The above is the normal scenario. But, I require to get the value 250 (0TOTALSTCK) at all the rows. i.e.,
material     Po No     Po Item     Receipts     Issues     Total Stck
M1     10001     10     100     0     250
M1     10002     10     100     50     250
M1     10003     10     200     100     250
Overall result     400     150     250
Please share your views.
Regards,
Geeta
Edited by: PGeeta on Aug 10, 2010 12:34 PM

Hi,
Change the display properties of 0TOTALSTOCK in query designer.
Select display single value as "SUMMATION/TOTAL" and Result and "TOTAL".
Always display the results and Materai level.
I hope it will help.
Thanks,
S

Reports of service / material purchase orders

Hi,
in my firm receipt of services is done in tcode ML81N
and receipt of material is done in tcode MIGO
is it possible to extract a report of all purchase orders of services, i.e. purchase orders that were received through ML81N,
and a report of all purchase orders of materials, i.e. purchase orders that were received through MIGO?
I tried table CDHDR in tcode SE16N but it didn't give me much info - it showed what user recorded a transaction in ML81N but no info that helped me to trace to the purchase order
10x

Hi,
You can distinguish between Service Item and Non-Service item with Item Category field.
Item Category for Service item is 'D'. For non service keep it blank.
Below are the Item Categories used for ordering.
Item categories used to create an item in a PO: -
1. Standard
2. L u2013 Sub contracting
3. K u2013 Consignment
4. B u2013 Limit
5. U u2013 Stock Transfer
6. D u2013 Services
7. T u2013 Text
8. S u2013 Third Party
Thanks,
Reetesh

Material Purchase Order Text

Hi,
    I need to add a new field(column) "Purchase Order Text" in my alv report from MM03 view "Purchase Order Text". This field will have the values that are entered as text in the view in a particular language.
I suppose we can obtain this text using "Read_Text" function module.
But, I am unable to use the appropriate tdobject and tdid for executing the function module.
   Please suggest me if using "Read_Text" is the correct way or is there any other way to do it. I simply want to display the Purchase Order Text values.
Thanks & Regards,
Tejas Savla

hi,
use this.
Data:i_potxt LIKE tline OCCURS 0 WITH HEADER LINE,
       w_thead LIKE thead.
w_thead-tdname = wa_final-ebeln.
        w_thead-tdspras = 'EN'.
        w_thead-tdid = 'F03'.
        w_thead-tdobject = 'EKPO'.
        CALL FUNCTION 'READ_TEXT'
          EXPORTING
            id                      = w_thead-tdid
            language                = w_thead-tdspras
            name                    = w_thead-tdname
            object                  = w_thead-tdobject
          TABLES
            lines                   = i_potxt
          EXCEPTIONS
            id                      = 1
            language                = 2
            name                    = 3
            not_found               = 4
            object                  = 5
            reference_check         = 6
            wrong_access_to_archive = 7
            OTHERS                  = 8.

Short Closure and Permanent Closure of Purchase Orders

Dear Experts,
Our clientu2019s requirement is to close and block the processing of Purchase Orders for either partly received or no receipt at all.
The following objectives for the closure of Purchase Orders :-
1.     The useru2019s should not be able to process the Service or Material Purchase Orders after short closure of the Purchase Orders.
2.     The Budget commitments for the undelivered Services or Material should get released after short closure of the Purchase Order.
If a Purchase Order is raised for 100 nos. of a material/services @ Rs. 100 per unit, the total value of the Purchase Order will be Rs. 10000/- and GR has been prepared for say 10 nos, so the value of the GR will be Rs. 1000/-. The Purchase Order is now short closed for 90 nos. Then the following are the objectives to be achieved :-
1.     The user should not be able to make a GR/SES for 90 nos.
2.     Commitment Budget for 90 nos (Rs. 9000/- should get released from the Purchase Order.
We have tried the following :-
1.     Ticking the Delivery Completion Indicator.
2.     Putting the Last GR Date
3.     Making the Message of Last GR from Warning to Error.
4.     Locking the line item for further processing
But still the Delivery Completion Indicator, Last GR date and Unlock options are are editable to the user in ME22N and ME23N, where he can remove the tick and date and process the gr.
Please suggest a solution to achieve the above objective.
Thanks in advance.
AJ

Hi Adwait,
Reducing the quantity to 90 nos. in the Purchase Order will help in release of my commitement budget. But the line item will still be open to the user for amendment and further processing. If the user amends the purchase order again, the line item can be processed by the user again.
I want that alongwith the release of the commitment budget the line item should also be permanantly locked for modification by the end user.
Please suggest further in continuance to the above.
Thanks in advance.
AJ

Purchase Order History Program - not working properly

Dear friends
i am developing purchase order history program in ALV,
which shows the report of purchase order status
i.e (fields as below).
document no
PO date
line item
material number
material name
purchase org
plant
purchase group
orderd quantity
ordered amount
delivered quantity
delivered amount
to be delivered quantity
to be delivered amount
invoice quantity
invoice amount
to be invoiced quantity
to be invoiced amount
how to test from me23n
open me23n
enter PO number
press status tab
you can get some fields for verification..
the problem is
i can get all the details correctly except delivered amount and to be delivered amount
it works fine in both ( material purchase order and service purchase order )
sometimes i am getting incorrect values in service purchase order specifically in delivered amount and to be delivered amount
why i am getting these incorrect values ??
only couple of POs generate these things.
i am getting these values from EKBE table and using proper filtration like movement type and etc...
if anyone can resolve ... would be appreciable
avirat.

Hi,
for getting proper Po History you need to select PO's details from EKKO table and
Header details from CHANGEDOCUMENT_READ_HEADERS based on the details got from this FM pass
to the FM CHANGEDOCUMENT_READ_POSITIONS and get proper details.
This is the logic used by the standard program also to get the PO History.
Hope this helps.
Regards
Bikas

DELIVERY COMPLETED indicator for Services Purchase Order

hello experts,
i'm working in SAP with R3 4.7 for developing funtion / BAPI for a mobile web application for services purchase order.
i have a big problem:
is it possibile to set the DELIVERY COMPLETED indicator (<i>ELIKZ</i>) in services purchase order via BAPI or Function Module?
<i>I'm working with BAPI_PO_CHANGE but and i succeded with material PURCHASE ORDER but not with SERVICES PURCHASE ORDER</i>.
can anyone help me?
thanks in advance,
Eliana

For material:
Delivery completion (DCI) tick available at line item level for each material (EKPO- ELIKZ)so you can check for the each material in PO the DCI is available or not.
For Services:
As Service code (Service line items) are maintained in details screen of Header line item. So whenever the DCI (Delivery completion indicator) marked for that Header line item it means that all the service line items are marked as DCI for that Header line.
DCI indicator can mark manually in Change PO mode and automatically when service entry done as final for that Header line.
So you can check the DCI for service same way as you do for material
Hope it will help you
Regards
Vikrant

No Authorization to change Purchase Order for Professional Purchaser

Hi Experts, I am facing the following issue,
System Info :
SRM 5.0
ECC 6.0
IE 6.0
I logged in as the professional Purchaser in to My SAP SRM browser and when I try to change a Direct material purchase order, I get the following message:
No Authorization to change Purchase Order xxxxxxxxxxx.
Here is my sequence of operations:
Logged in as Proff Purchaser, selected the process purchase order link, then selected the purchase order from the worklist and click on the change icon.
Please let me know if need to customize any settings.
Thanks in advance,
Raj

hi,
In trascn PFCG,for the role of Startegic purchaser,under the Personalization tab,set the attribute BBP_WFL_SECURITY to '4'.Also,check the authorisation data for the Strategic purchaser role.
HTH.
BR,
Disha.
Pls reward points for useful answers.

Freight Purchase order and Account Key

Hi All,
I am trying to create Material purchase order with freight conditions.
I am performing the below steps
1) Create Material purchase order with vendor, i am manually inserting the price for freight condition type and inserting a different freight vendor in the Freight conditions.
2) I have created new account key for freight purchases and inserted the account key against the freight condition type in Pricing procedure
3) I have added a G/L account for freight account key in OBYC
4) When i do GR the freight value is reflecting as price difference (PRD), i want this to hit the freight account. I am using Material Ledger type of valuation.
5) I am unable to do invoice (MIRO) for freight vendor, i get a message saying balance not zero.
Let me know where i am going wrong, or is there any other setting that i have missed out.
Awaiting your inputs here.
Thanks,
Regards
Raghavendra

In order to be able to also choose this freight condition in MIRO, your condition type shall have the cond. category B (delivery costs) in trs M/06.
Remember also that if you create the PO with reference to some other document (PIR, contract, another PO), then the condition records are copied to the new PO and the customising changes are not read. The same happens if the system automatically copies the conditions from the previous PO even if you haven't specified this explicitly.
You can see the condition category that is actually assigned to the condition in your PO by selecting this condition and choosing "Condition detail" beneath the table.
BR
Raf

Bapi for Purchase Order Text

Hello...
which Bapi should I use for enter to a material Purchase Order Text(MM01 or MM02)??
Thanks ......

Hi,
i am not shure about the bapi
but this FM solves u r problem.
K_PURCHASE_ORDERS_READ_TEXTS
Thanks

Services purchase order: flag 'delivery completed'

hello experts,
i'm working in SAP with R3 4.7 for developing funtion / BAPI for a mobile web application for services purchase order.
i have a big problem:
is it possibile to set the DELIVERY COMPLETED indicator (ELIKZ) in services purchase order via BAPI or Function Module?
I'm working with BAPI_PO_CHANGE but and i succeded with material PURCHASE ORDER but not with SERVICES PURCHASE ORDER.
can anyone help me?
thanks in advance,
Eliana

Hi Eliana:
I think one of the restriction of "BAPI_PO_CHANGE" is to change the service data.Pl verify the BAPI documentation again.See if you can make use of "ME_UPDATE_AGREEMENT_PO" or anyother "ME*" FM OR any BADIs if available to accomodate the change you are looking at.
Let me know if it works.
Thx
Gisk

Project Purchase order

Hi,
I want to put a check on Project purchase order creation, so that Purchase order should not get created until & unless WBS achieve a status as REL & BUD
Looking for early response.
Rgds,
[email protected]

If you have carried out the steps exactly you should be able to control it.
Status number:1
Status:PONL
Text:PO not Allowed
Check Initail Status Check box
Lowest: 1
Highest:1
Material PO-Forbidden
Have you checked the Initial Status Check box in the status profile for this status.
Did you set the indicator as Forbidden for the business transaction Material Purchase Order?
Did you assign the WBS status profile on the WBS?
You should see PONL appearing in the user status field.
Check the business processes tab Material Purchase should appear in RED.
Regards
Sreenivas
Pls close this post if satisfied. This is the best you can expect from me.

Purchase Order three decimal places

Dear Experts
I want to change purchase order decimal places to three. Standard sap setting allow two decimal places.
My client want to create some raw material purchase orders in three decimal places. Also vendor bill is received in three decimals. But Purchase order doesn't allow three decimals, and if the same purchase order is created with two decimal places it causes huge amount difference. By this reason many purchase orders are pending. In transaction Code OY04 we can change the decimal places for currency directly. If there is any other setting to allow three decimals for mm transactions only. We have one month real time data on our production system, is it correct to change the decimal places at this stage.

OY04 it is a oneway decision, extending yes, but removing not anymore possible then. Search OSS for more infos.
If you allow more decimals, then this has not only effect on purchase orders, it will certainly effect your FI books as well.
SAP predefines the currencies in its natural design.
If a currency like dollars has smaller units like cent, then the SAP currency will show that. eg. for USD 2 decimals.
If you need more detailed prices with more than 2 decimals, then you should use the price unit which is usually next to the price fields.
instead of 1,0025 dollar you just enter 100,25 dollar per 100, this has the same effect. and this is available in material master and any condition, hence in PO and SA.

Problem regarding Purchase Order with Free of Cost Material

Dear Xperts,
I am facing problems while doing Goods Receipt of a Purchase Order having all the materials we are going to receive Free of Cost from the Vendor.
This case is happening with Doemstic and as well as Importer Vendors also.
Problems to be solved:
1. If we are using Tax Code(with excise conditions) ,excise duty calculation does not take pace automatically at Goods Receipt as the Material Value is Zero on which the duties will be calculated for a Manufactuing Plant.
2. This case seems very problammatic if that Purchase Order is having almost thousand line items.The user has to enter all the Excise duties manually for each & every line item during Goods receipt in a manufacturing Plant.
3. In case of Importer Purchase Order also, the CVD portion & CESS on CVD portion user has to enter manually.
4. To solve this problem we are not using Free Goods Indicator in PO, we are entering 0.01 paisa , but during the MIRO of Planned Delivery Costs , the system is not showing or providing POP-ups of those relevant condition types to the user to enter the actual amount.
Please advice, how can we proceed in this case.
Regards,
Soumick

First you are putting 0.01 value . So the planned delivery cost is not showing coz if say tax is 8% then 0.01 x 0.08 will be 0.0008. It will take first two digit after decimal and hence its 0.00 and hence plannded delivery cost is not showing.
If you put 0.5 you will be able to put planned delivery cost in MIRO
Now regarding value is zero and how will the import duty be calculated. May be make a pricing routine where in the custom duty is not calculated on this base price 0.5 or 0.01 but on the actual value if it was not free of cost and that value you can maintain through MEK1 transaction code.
And while posting MIRO or MIGO you need to identify that these are free of cost material and use BADI fi_ac_document
and may be replace the actual GL with some other GL so that 0.5 or 0.01 does not add to your inventory cost and you could knock off later.
Regards
Sangeeta
Edited by: Sangeeta Khurana on Feb 6, 2012 1:37 PM

Material Purchase Order.

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