Project Purchase order

Hi,
I want to put a check on Project purchase order creation, so that Purchase order should not get created until & unless WBS achieve a status as REL & BUD
Looking for early response.
Rgds,
[email protected]

If you have carried out the steps exactly you should be able to control it.
Status number:1
Status:PONL
Text:PO not Allowed
Check Initail Status Check box
Lowest: 1
Highest:1
Material PO-Forbidden
Have you checked the Initial Status Check box in the status profile for this status.
Did you set the indicator as Forbidden for the business transaction Material Purchase Order?
Did you assign the WBS status profile on the WBS?
You should see PONL appearing in the user status field.
Check the business processes tab Material Purchase should appear in RED.
Regards
Sreenivas
Pls close this post if satisfied. This is the best you can expect from me.

Similar Messages

Project Purchase Order Integration

Hi Gurus,
I have prepared a purchase order for the destination type expense. At the same time i have created 2 different Capital Projects. The projects should be visible in the distribution tab of the Purchase Order without fail. But none of the 2 projects created are visible in the purchase orders. Can you put some light on where have i missed.
I would appreciate an early reply as i have a client presentation tomorrow.
Thanks
Tarun

Hi
Verify the projects and POs are on the same Operating Unit.
Do you see any other projects on the project LOV?
Dina

Subcontracting scenario for a Project Purchase Order.

Hi Friends,
the requriement is as follows:
We need to create a Purchase Order with account assignment category Q or N directly from Project Systems and sent to a vendor. The vendor has to deliver these materials to a subcontracting vendor. The subcontracting vendor will do some (minor)processing and finally sends the same material to the plant. The Excise duties are to be captured accordingly and invocie is to be posted for both the Vendor & Subcontractor.
Regards,
Phani

Hi,
Mention the Vendor & Sub contracting detail as service line item in Network order & release, the system automatically generates the PR for this.
Then create PO with reference to this PR.
Create Normal PO with service line iten, item cateory as D ,Specify 2 line item one is for vendor & other service line item for the Sub contractor.Once sub contractor delivers material to plant Then accept both the service line item in SES, the payment will get generated for both vendor & sub contractor as specified in the PO.
The invoice will be based on this line item.
Regards,
Raj

Accounting entries for a Project purchase order - reg

Hi,
I am processing a purchase order with Account assignment category as " Y " which requires a WBS element in the account assignment tab of Purchase order. A G/L account(XYZ) is defaulted in to the field G/L account under the tab account assignment.
There is no GR based invoice verification hence no Goods receipt (MIGO) is required for this purchase order.
When i am trying to process the invoice verification, the accounting enties are as follows
Vendor                         1000
GR/IR account              0.000
G/L Acct (XYZ)              1000
But in actual the GR/IR account will zero value should not be displayed in the accounting doucment.
Could any body suggest me how to eradicate the second non valuable entry duirng invoice verification in MIRO transaction.
Please expedite.
Regards,
RitiG

Hi
Can you check account assignment category Y with P - is there anything uneven?
I hope you are doing PO based IV - it means when you check Goods receipt tab in PO item details delivery tab, invoice entries will be vendor (credit) and GR/IR (debit). In case Goods receipt indicator is not ticked, entries will be vendor (credit) and expense GL account (debit). Can you check both of these?
Thanks

Account assignment in Purchase Order

Hi,
In my project Purchase orders are having account assignment N network. This is going to be implemented. Previously my client used budgeting scenario with Internal Order but now Investment Program will be used with WBS budgeting.
The problem is for a particular PO document type "Capital PO" when I am assigning N as Ac *** Type then it is automatically changed to F by default and asking for Internal order which is a mandatory field.
To remove this problem in SPRO I changed the mandatory field CO/PP order to OPTIONAL for Acc *** Category F and then the problem got partially resolved. I can now assign a Network activity to the PO. But before saving the N which was entered as the acc *** type in the line items are automatically changing to F.
I have tried out several ways but not found a problem. Somebody may have an idea of why its happening?
Is there some user exit for this particular document type is this issue to be solved with the help of an ABAP er. Please guide me.
Suman

Hi Suman,
Please maintain the standard settings :
1.Account Assgmt Gen N
2.AcctAsstCat Projects Q.
a)So while assigning the material component to Network Activity for stock Item (L) System will create a PR on the basis of following :
Acctasstcat Q
Special stock Q
Valuation M
Consumption P
Movement type 281.
b)While assiging Nonstock item to activity the following will be the case:
Acctasstcat N
Consumtion V
Movement type 281
So system will create PR in both cases but while receiving goods in MIGO ,for nonstock the activity will be debited and in case of stock inventory will be debited and stock will be received as project stock Q.
Regards,
Muzamil

Searching for a Project status = CLSD and open purchase orders?

Hi,
I am searching for a project status (Project Builder CJ20N) which allowed my to set a CLSD or a simillar status for settlement with open purchase orders.
This staus should allowed to process with open orders BUT not allowed to add new orders after setting this status.
Have somebody any idee? Or it is impossible?
Tahnk you in advanced for your Help.
Regards Baldy

Hi TV-kid,
while I was waiting for an answer I got to the same conclusion, so what you offers me is quite tempting actually.
I got a look to your website and it seems convincing. Still though, your case studies are in other business area, It's only a mater of good knowledge of File Maker.
I did download the test-drive last version of File Maker plus their samll Business Solution. I did read most of the documentation and the learning process would be too long to construct ourself a good crossed-data base.
I'd like to get in contact with you to look for a possible colaboration. to get private, I'd liketo do it through your contact link in your website .
To whom shall I write?
Thanks
Cheers
Cheers

Purchase order for project

Hello together,
We have a one senerio. At my client end no. of project is going on. We do not have sales order for the project parts. Presently we are creating purchase order with acct.assignment P ( WBS Element ) but our mamangement asking me to have the stock of the material purchased against WBS element. But it is not possible the combination of WBS element with storage location.
How can i create PO where no WBS element but i could get the stock of the material
Is there any work around?
Thanks in advance.
Shailesh

Hi
If you are procuring the material with P as account assignment , after the GR is odne the Material will be consumed & accounted for the Project & the material will not be displayed as Project stock in Stock overview
If you procuring a stock material & doing the GR then the Material will be in unrestricted use stock.
Then You can carry a transfer posting with Movement type 412 special stock indicator as Q, This will post the material from unrestricted use to Project Stock.
Thanks & Regards
Kishore

Unable to create Invoice against a Project based Purchase Order

Hi,
We have a scenario, wherein there is Purchase Order created against a NETWORK ACTIVITY of a PROJECT. We have created a Invoice with ref to this PO. Now we want to cancel this Invoice by creating the Credit Memo against this PO. But, while trying to create the Credit Memo, we end with the following error message:
"Budget for WBS element XXXX/12:7777-XX-X1-Y1-Z1 was exceeded by XXXX EUR in document item 003 Ntwk actvty XXXXXXXXXXXX 00110.
Hence unable to create the Credit Memo. Desperately looking for your response to solved this.............
Rgds,

Hi,
Check the cost as on today for ur project under project itself using CJ20n & then go to CJ30 and check the Budget for ur WBS
regds,
CB

Project code based Sales Order and Purchase Order - Item wise Report

Dear all,
Scenario:
We are doing business based on Projects. So, for every Sales , Project code is created and Sales order is booked with Project code and subsequently Purchase Order is booked with Project code. (Note:Some cases, few items might not be purchased since stock is available.)
We want report like
SO Project code
SO Posting date
SO Sales Employee
SO Customer Name
SO Item code
SO Quantity
SO Unit price
SO Row Total
PO Project code
PO Posting date
PO Sales Employee
PO Customer Name
PO Item code
PO Quantity
PO Unit price
PO Row Total
*SO line item and PO line item for same project should be parallel , that is important and challenge (certain cases, item in SO might not be in PO, for such cases Blank field should appear for PO Item code.)
Thanks in advance,
Regards,
Dwarak.

Hi Dwarak.......
Your Report is right but a small change you have to make Left join RDR1 with POR1........
Try this.......
SELECT T0.PrjCode, T1.Project, T0.PrjName, T1.DocNum, T1.DocDate, T1.CardName, T2.ItemCode, T2.Dscription, T2.Quantity, T2.Price, T2.LineTotal, T3.Project, T4.ItemCode, T4.Dscription, T4.Quantity, T4.Price, T4.LineTotal FROM OPRJ T0 INNER JOIN ORDR T1 ON T0.PrjCode = T1.Project INNER JOIN RDR1 T2 ON T1.DocEntry = T2.DocEntry LEFT JOIN OPOR T3 ON T0.PrjCode = T3.Project LEFT OUTER JOIN POR1 T4 ON T3.DocEntry = T4.DocEntry AND T2.ITEMCODE = T4.ITEMCODE INNER JOIN OITM T5 ON T2.ItemCode = T5.ItemCode WHERE T0.PrjCode ='[%0]' AND
T5.ItmsGrpCod in ('108', '110') GROUP BY T0.PrjCode, T1.Project, T0.PrjName, T1.DocNum, T1.DocDate, T1.CardName, T2.ItemCode, T2.Dscription, T2.Quantity, T2.Price, T2.LineTotal, T3.Project, T4.ItemCode, T4.Dscription, T4.Quantity, T4.Price, T4.LineTotal
Regards,
Rahul

Purchase order approval notification as per project

I want to send notification to approve purchase orders. I can do this by configuring purchase order release strategy. But I want to identify the approver as per project.
Purchase order has project number in account assignment tab.
Can I relate this in workflow so that notification will be sent to project manager as per assignment in purchase order ?

Hello Sachin,
Standard SAP forms pick up the delivery address that was determined in the Purchase Order line. Normally this is either the Plant address or, if maintained, the storage location address. The storage location address can be maintained in customizing under "Enterprise structure - Definition - Materials Management - Maintain Storage Location".
The form checks the delivery addresses on the different PO lines. If these are all the same, it displays the address in the document header. If not, then it displays this per line item. If the printout does not show the PO line delivery address from the plant or storage location, the logic in the form is probably different from standard SAP logic. In this case, you should look for solving this in the Form, in combination with the standar SAP logic for determining the delivery address in the Purchase Order.
Regards,
Sjaak van den Berg

Purchase order release as per project

I want to send notification to approve purchase orders. I can do this by configuring purchase order release strategy. But I want to identify the approver as per project.
Purchase order has project number in account assignment tab.
Can I relate this in workflow so that notification will be sent to project manager as per assignment in purchase order ?

Release standard workflow is defined based on release groups and codes, so first, in this case you need to setup a release procedure for each structure/manager, having a relationship 1 to 1 between release codes and Releaser/Manager.
For procedure determination, take into consideration that project is not defined in the standard communication structure, since as you might know, you may have multiple account assignment. In that case which is the cost center/project that should be taken into consideration to determine the release procedure.
Therefore, to add this logic and include the project as a characteristic, I would recommend to include a custom exit.

Sub conttacting purchase order with Project link

dear all,
i have a confusion.
when we create normal sub con PO, it works fine. but when i create it w r t project link (account assignment Q & item catagory L)
at the time of goods issue against purchase order it show error :
no materials available for this PO.
why system behave like that ?
how to resolve this problem ?

Hi
Normal subcontract the consumption of components happenes by 543-o movement type. When you give account assignment Q in PO the consumption happenes via 543 Q. Which is not a vendor stock, it is a project stock. So system will not allow you to send components to vendor via 541. This is normall scenario in Make to order scenario.
What you need to do is, Go to material masters of compnenets and MRP-4 view give "individual.coll" field as 2 that is collective requirement only. Then system will consume stock from 543-o. So it will allow to issue material using 541 for subcontracting PO.
Regards
Antony

How to extend Project Task in the Purchase Order header?

Hi everybody,
I am facing a problem I am sure is not so hard, but I cannot find my way through it.
So, my objective is to extend the Purchase Order Header with the Project Task ID.
I created the extension field first, as below:
But I just cannot find how to populate it automatically from the data in the Project Task field.
I tried a Relation in a BO extension going through the AccountingBlockAssignement, but it seems to not be functional.
I also tried to make a Reference to the extension field and created an Event After Modify like:
this.projecttaskpo = this.ExtensionForPO.content
The Project Task PO is my reference to the extension field created in the Cloud Solution.
And the ExtensionForPO is my relation to the TaskID:
import AP.Common.GDT;
import AP.Purchasing.Global as Purchasing;
import AP.ProjectManagement.Global as ProjectManagement;
import AP.IS.CodingBlock.Global as Coding;
[Extension] businessobject AP.Purchasing.Global:PurchaseOrder {
[Relation(Coding:AccountingCodingBlockDistribution.AccountingCodingBlockAssignment.ProjectTaskKey.TaskID)]
[Label("Project ID")] element ExtensionForPO : TaskID;
node Item {
I am pretty sure this is not so hard, but I can't figure how to do it.
The Task ID is in the Line Item so I do not understand why it could be so hard to add it in the Purchase Order Header.
Moreover, when I try to make the path directly from the PurchaseOrder, like:
PurchaseOrder.Item.ItemAccountingCodingBlockDistribution.AccountingCodingBlockAssignment.ProjectTaskKey.TaskID
It returns to me that the association between Item and ItemAccountingCodingBlockDistribution is not a node. I know that, but it would be perfect if I could directly go from the Purchase Order BO to the Project Reference and the Project Tasks. But I cannot do that.
Any help on this would be greatly appreciated as it is quite a recurring request from customers.
I could have a misunderstanding in the process of doing it, or even in the code as I am a pure development newbie, so I m open to all propositions.
Thank you all.
Have a nice day.
Jacques-Antoine

Jacques-Antoine,
You can't directly translate a repeating node or element (such as an Item or a Project Task from the Accounting Coding Block of an Item) to a singular node or element.
The reason is that, though your use case may have the elements assumed to be the same for all items, this isn't necessarily the case, so ByDesign won't assume that you can use that kind of logic.
The simplest approach would be to do an On-Save at the Root node of the Purchase Order along the following lines:
this.projecttaskpo = this.Item.GetLast().ItemAccountingCodingBlockDistribution.AccountingCodingBlockAssignment.ProjectTaskKey.TaskID;
i wouldn't actually recommend this code.
You'd need validations for IsInitial, IsSet, and those kinds of functions.
i'd at least use some foreach loop to check that all the accounting coding blocks were for the same task, raise warnings if they weren't, etc.

Purchase Orders_ Multiple projects not permitted on a single purchase order

Hi Guru
Please assist:
We are using the MM & PS for Purchase Requisition, the Account Assignment N and the buyers created PO with different Network numbers on one Purchase Order,
I want to delete the purchase order and i am getting the message Multiple projects not permitted on a single purchase order
How do i delete this PO, i have tried the delivery complete and final invoice tick its not working
Regards
Susan

The Apple Configurator tool robbed my school of @ 60×4 apps.
Here's my mistake. I bought all the apps needed for the whole school in one lump sum. i.e. 350 copies of Pages. Then happily went to Configurator and loaded the spreadsheet. Installed on all the student iPads. Then need the remaining licenses to gift to the teachers and @ 30 for the cart. NOPE! Once they are loaded in to Configurator you can never get them back. Apple said, “sorry”.
I did this for the iWorks suite, iPhoto, & neu.Annotate before I realized what was happening.
This is what to do, in short. From the VPP account, buy the number needed for exactly what you need, just make sure, it's over 20, even if you only need 11, 20 copies is cheaper than 11 because they are half off at 20 or more. Get the spreadsheet generated by the VPP site for the 20 then buy for the next cart or site, it will generate a new spreadsheet of 20 you can give to the computer and its copy of Configurator.
https://schoolipads.wordpress.com/2013/03/23/vpp-configurator-multiple-carts-or- locations/

Purchase Orders Per Project Report

Is a report in 4.6 that will list all purchase orders assigned to a project and give the total order value, rather than a quantity and item price.
I currently use ME2J - the report prints the PO, vendor and each line item with qty @ each price but does not calculate and do the math to show the total committed or price of that PO.

Hi,
Check these reports also ME2N, ME2L, ME2M, ME2C.
Regards,
rahul.

Project Purchase order

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