Mid Month Joining-PF Basis Calculation

Hi All,
I have an emplyee whose joining is in the 3rd week of the month 23.04.2011.
His basic is 25000, 8 days working basic is 6667.
I want to restrict his PF contribution to PF at 780 his actual contri coming as 800, 12% of basic.
Here i want that system should maintain his PF as 780 not 800.
I tried marking Eligible pay Or Pf BAsis Which ever is less but of no use.
I have already gone through the Threads which suggest to go through User Exit: Override Employer Pension Basis.But it is not for PF Basis.
If any PCR is available for the same ?
Can any body guide me on the same?

Hi,
the system is working fine if the person is present in the trust the full month by selecting the Eligible Pay Or PF base pay
which ever is less.
But when it comes to joining in the end of the month say 23 or 25th of the month & the employee is present in the trust for 8 or 5 days & if i try to take the basic as 6500 although the basic is higher than 6500(actual basic 25000, ,8 days-6667),if i select the
Eligible Pay Or PF base pay which ever is less,either it doest take the 6500 consideration or it calculates PF as 208.
Puting the RT details here when Eligible Pay Or PF base pay which ever is less is selected.
/101 Total gross                                                             11,223.33
/111 EPF Basis                                                                6,666.67
/112 ESI Basis                                                                 11,223.33
/113 ESI Basis N                         26,666.67                    11,010.00
/114 HRA Basis                                                              6,666.67
/115 COA/CLA Bas                                                         9,973.33
/116 Gratuity Ba                                                            6,666.67
/117 Superannuat                                                         6,666.67
/120 Nom. ExGrat                         26,666.67                  6,666.67
/121 Nom. ExGrat                         26,666.67                6,666.67
/124 Mon Reg Inc                                                           9,973.33
/125 Mon Irr Inc                                                             1,250.00
/128 Leave Encas                                                           6,666.67
/129 Voluntary R                                                           25,000.01
/134 Annual Non-                                                          1,250.00
/136 1DSD Basis                                                             6,666.67
/137 1DSD Basis                                                             6,666.67
/138 Form 217 2(                                                           11,223.33
/139 VPF Basis                                                                6,666.67
/140 LWF Basis                                                              6,880.00
/3F1 Ee PF contr0101                                                     208.00
/3F3 Er PF contr0101                                                    245.00
/3F4 Er Pension 0101                                                   555.00
/3F5 Ee Mon PF c                                                          208.00
/3F6 Ee Ann PF c                                                           8,788.00
/3F7 EDLI contri0101                                                   3,333,335.00
/3F8 EDLI adm ch0101                                                66,667.00
/3F9 PF adm chrg0101                                                7,333,337.00
/3FA PF basis fo0101                                                 1,733.00
/3FB PF Basis fo0101                                                 6,667.00
/3FC Pension Bas0101                                                 6,667.00
/3FJ VPF basis f0101                                                 1,733.00
/3FL PF Basis fo0101                                                 6,667.00
/3I1 Deduction u                                                     8,788.00
/3I2 Gross amoun                                                     8,788.00

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Dear Experts,
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Hi ,
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Hi Gurus,
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and now worked hrs in period 20 feb to 24 feb are 39.5
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Hi Team,
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Hello,
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In the case of mid month joining/leaving or transfer scenarios, the PF
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calculated will also be prorated.
If the customer doesn't want this pension basis to be prorated then a
User Exit: Override Employer Pension Basis has been provided in payroll
function INEPF. The name of the exit is EXIT_HINCALC0_002. This exit is
in the enhancement HRINCEPF. We request you to go through the
documentation of this user exit at
Payroll India > Statutory Social Contribution > Provident Fund >
User Exit: Override Employer Pension Basis
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Chetan

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Dear All,
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Dear Jayanti,
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RT table for year 2010. DOL 26.04.2010
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/139 VPF Basis              01/2010                    0.00           8,750.00
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/3F3 Er PF contribution     01/2010                    0.00             509.00
/3F5 Ee Mon PF contribution 01/2010                    0.00           1,050.00
/3F6 Ee Ann PF contribution 01/2010                    0.00          12,600.00
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/3FB PF Basis for Er Contri 01/2010                    0.00           8,750.00
/3FJ VPF basis for Ee contr 01/2010                    0.00           8,750.00
/3FL PF Basis for Er Contri 01/2010                    0.00           6,500.00
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/3FC Pension Basis for Er c 01/2010                    0.00           6,500.00
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RT table for year 2009. DOL 27.10.2009
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/139 VPF Basis              07/2009                    0.00           9,016.13
/3F1 Ee PF contribution     07/2009                    0.00           1,082.00
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/3FB PF Basis for Er Contri 07/2009                    0.00           9,016.00
/3FC Pension Basis for Er c 07/2009                    0.00           5,452.00
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/3FL PF Basis for Er Contri 07/2009                    0.00           5,452.00
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1BAS Basic Salary           07/2009                    0.00           9,016.13
Now please suggest what to do. where is the problem ? If have also checked EXIT_HINCALC0_002 but nothing written in it.
With Regards
Ashwani

PF- Mid month employees

Hi all,
I am facing some issue in the provident fund for the Mid month joined employees. As per the client requirement, SAP is not calculating. I need your help in this.
For all the employees we are maintaining the IT 0587 has whichever is less.
I go through some of the threads, still now I am not able to put condition in the PCR.
Ex: Employee hired in the month of april 15.04.2014 his Basic salary is 10,000 rps. When I run the payroll basic salary is prorated with the amount 5333.33 for 16 days in the april month. But, PF should calculate based on the amount 5333.33 but in the output it is showing as 416.
Actually, PF should deduct 640 rps but it is showing 416 rps. 224 rps different amount is coming. How to resolve this one.
Regards,
Vijay Kumar

Hi,
When employee joins in the middle of the month The provident fund will prorate on Rs 6500 according to PF Act and standard rule that was defined in SAP as per act. You cannot change the rule that has defined in standard. The user exist cannot be the right solution for this. The user exist which are there it will not override the standard functionality. The best way is to go according to Act that was defined in SAP.
Incase if you want Rs 780 to be deducted for the first month for mid month joinee employees This can be done by manually inputting the data in additional payment wage type There are several ways to adjust the amount. You can either create a PF Adjustment wage type in additional payment for mid joinee employees to adjust the amount.

Chennai Ptax calculation during Withdrawn stage in mid month

Hi Experts,
As i know chennai Ptax is calculated twice in a year 6th and 12th or 5th and 11th period.
But if employee resign during the mid cycle example:employee joined april and resigned in mid july, will ptax is calculated till that period or it will ignore ptax and run salary.
Appricate your response.
Regards
Sai

Hi Siva,
Professional tax cannot be prorated as it is not deducted on basis of attendance.
The Chennai professional tax is purely dependent on Gross Salary. For example an employee joined in the mid of the year for example an employee joined in the month of Feb and left in the month of august His/her gross salary is 10,000
According to rule it will divide 10000 by 6 months His professional will get deducted according to slabs
Many organizations deduct PT on a monthly basis by way of equal installments across a half –year period. For example, if an employee earns more Rs 15,000 each month (more than Rs 75,000 in a half-year), a sum of Rs 1095 should be deducted towards PT (please see the PT rate table above). Organizations following the equated monthly PT deduction method deduct Rs 182 (Rs 1095/6) each month towards PT in the monthly payroll. At the end of 6 months the organization will have deducted Rs 1095** for PT remittance. All is well.
**Rs 182 x 6 is actually Rs 1092 and not Rs 1095. This rounding-off problem can be easily solved by simply adding Rs 3 to the PT deduction amount during payroll in any of the months during the half-year period.
What happens if the employee does not work for the entire half-year period but leaves the organization at the end of say, 3 months? For example, let us assume that the employee works from 01-Apr-2012 to 30-Jun-2012 during the half-year period.
The company will have deducted Rs 546 (Rs 182 x 3) for the 3 months as per the equated monthly PT deduction logic. For the 3 months, the employee earned Rs 45,000 (this is the half-yearly salary since the employee leaves the organization), and for Rs 45,000 the organization should have deducted only Rs 235 as PT (please see the PT rate table above). In addition, Rs 546, the deducted PT amount, does not fall in any PT slab as specified by the Chennai Corporation. Ideally, the organization should refund Rs 311 (PT deducted in excess) to the employee. In practice, most organizations just remit whatever PT is deducted from employee salary. We have come across instances where PT authorities have questioned the basis of PT deduction when PT amounts do not fall under any PT slab.
There can also be instances when the equated PT deduction logic can lead to under-deduction of PT.
Let us assume that an employee earns Rs 7,000 per month (Rs 42,000 in a half-year period). The PT deduction for a half-year period should be Rs 235 (as per the PT slabs). As per the equated PT deduction logic, the organization will deduct Rs 39 per month (Rs 235/6). If the employee leaves the organization at the end of 5 months, the organization will have deducted Rs 195 as PT. However for an employee salary of Rs 35,000 (Rs 7,000 x 5 months), the organization should have deducted Rs 235. This is a case of under-deduction of PT.
The flaws of the equated PT deduction logic will come to the fore for any employee who does not work the entire six months in a half-year period.
If you are in favour of the equated PT deduction method and argue that you can always adjust the excess or short PT in the final settlement processing if an employee quits before the end of the half-year period, we will simply say that this will not be possible in case an employee absconds or does not have adequate settlement salary to recover the short PT in full.
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I am bringing a fixed asset system online in SAP and during the legacy conversion it was realized that the test system is not calculating the depreciation using a mid month convention. That being said looking at the configuration the company code was setup in 2005 and is in production and is productive (since 2005). So it appears that this setting is global and SAP will not allow me to change these settings to allow mid month calculations. Is this correct? anyone ran across the same issue.

Hi
please read the note 2993 and 39416!
Best Regards,
Blaz

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Hi All,
We are in middle of AA implementation .How can we configure mid month in year dependent fiscal year .System doesn't allow to put mid month date for year dependent fiscal year.
If we copy co.code from best practice co.code BP01 system updates date this table in back round.
But we are not copying from BP01.
Any one has configure this for year dependent please input.
Thanks,

Hi,
this function is not possible, you have to use a fiscal year variant with 24 real periods instead.
Check the IMG documentation concerning "Use of Half Months in the Company Code":
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PF calulation wrong in mid month joiners

Dear Experts
As per the client requirement PF Contribution on "Eligible pay or PF basis which ever is less" i.e Basic 6500 and Contribution 780/- only.
But in case of any one joined in Mid month with basic salary 9000 in this case PF calculation showing wrong (calculating on working days)
I want to deduct 780/- as PF Contribution for mid month joiners also.

Hi Mallikarjuna,
With "Eligibility pay or PF Basis whichever is less" option selected, PF contribution is the minimum of below 2 components
1. Actual basic salary of the employee
2. Eligible pay of the employee (eligible pay is INR 6500 and is maintained in constant PFBAS)
SAP by default pro-rates both these components for mid month joinees. Lets take an employee with DOJ 11.04.2014 and basic pay 12,000.
1. Pro-rated basic salary = 8,000 (12,000/30*20)
2. Pro-rated eligible pay = 4,333.33 (6,500/30*20)
PF calculated by SAP in this case is 12% of 4,333.33 = 520
Solution:
I understand that you do not want the eligible pay to be prorated. i.e. the PF contribution in above case should be 12% of 6,500 = 780
To achieve this, you will need to implement the user exit EXIT_HINCALC0_002 (Override Employer Pension Basis) in the Enhancement HRINCEPF. Replace the pro-rated eligible pay with the actual value of constant PFBAS in this. Refer the documentation in the below node of SPRO
Payroll>>Payroll:India>>Statutory Social Contribution>>Provident Fund>>User Exit: Override Employer Pension Basis
Regards
Ravi Patni

Income tax issue for mid month joinees

Issue 2:
For New (mid month) joinee at the first month gross salary is calculated based on the earned salary amount *12 months (or no. of remaining months for financial yr end), but in my client income tax deducted based on the actual salary (not earned salary) from the first month onwards.
For example :
Employee X,
Joined date 15.08.2011,
Actual salary = 1,00,000 INR. Earned salary for 15 days = 50,000 INR.
While Start Payroll for the period 5th (August) 2011. The WT /416 Gross salary = 4,00,000 (50000*8). Based on this gross salary income tax calculated, But I want to calculated the gross at first month (august 2011) based on follows,
Gross salary : August month earned salary = 50,000 + Actual salary per month =1,00,000*7 =7,00,000.
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Thanks and regards
Mohan .V

Hi Param Dayal,
New issues rise Now....
For New (mid month) joinee at the first month Exemption U/S 10 is calculated based on the Conveyance Allowance amount *12 months (or no. of remaining months for financial yr end), but in my client income tax Exemption U/S 10 based on the actual salary (not earned salary) from the first month onwards.
For example :
Employee X,
Joined date 15.08.2011,
Conveyance Allowance = 800 INR. Earned Conveyance Allowance for 15 days = 400 INR.
While Start Payroll for the period 5th (August) 2011. The WT /130 Exemption U/S 10 = 3,200 (400*8). Based on this Conveyance Allowance The Exemption U/S 10 calculated, But I want to calculated the Exemption U/S 10 at first month (august 2011) based on follows,
August month earned Conveyance Allowance = 400 INR + Actual Conveyance Allowance per month =800*7 =5,600.
Exemption U/S 10 = 6,000 INR.
Please give me some solution
Thanks and regards
Mohan .V
Edited by: mohantamilan on Sep 26, 2011 2:52 PM

How to prorate mid month emp termination

hey all,
i have some employees that are being terminated as of 15th Jan 2009 some as of 20th Jan 2009. How can one handle such situations in the basic salary calculation formulas in payroll.
all your comments are welcomed!

There was no proration logic.
So i went thru the R12 Help and i came across a sample formula that has given me some idea now this formula is working only when the employees join in the mid-month and it doesn't work for mid-month termination.
Please note the salary is not hourly its daily computation but payroll is callander month.
We have International HRMS (i.e. XX_LEGISLATION)
Following is the formula:
ALias ASG_GRADE as Emp_Grade
ALIAS BASIC_PAY_IN_USD_AMOUNT_IN_USD_ENTRY_VALUE AS BASIC_US
ALIAS EXCHANGE_RATE_USD_PAY_VALUE_ENTRY_VALUE AS EXCHANGE_RATE1
default for BASIC_US IS 0
default for Emp_Grade is 'A'
default for actual_salary is 0.0
default for EXCHANGE_RATE1 is 0
default for prorate_end is '01-JAN-1900' (date)
default for prorate_start is '01-JAN-1900' (date)
default for PAY_PROC_PERIOD_END_DATE IS '01-JAN-1950' (date)
default for PAY_PROC_PERIOD_START_DATE IS '01-JAN-1950' (date)
inputs are Pay_amt(number),Pay_amt_TZS(number),Pay_amt_USD(number),prorate_start (date), prorate_end (date), actual_salary (number),day_in_Month(number)
if (Emp_Grade='S1' OR Emp_Grade='S2' OR Emp_Grade='S3' OR Emp_Grade='S4' OR Emp_Grade='SA' OR Emp_Grade='SB' OR
Emp_Grade='SC' OR Emp_Grade='SD' OR Emp_Grade='SE' OR Emp_Grade='SS') then
if not(BASIC_US was defaulted) then
actual_salary =(BASIC_US)
l_amount = (BASIC_US)
message = 'Proration Start Date ' || TO_CHAR(prorate_start, 'DD-MON-YYYY')
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prorate_start date is defaulted when no pro ration occurs. Therefore we
should just return Salary.
l_amount = l_amount
     Pay_amt=(l_amount)
     Pay_amt_USD=(l_amount)
     Pay_amt_TZS=(l_amount*EXCHANGE_RATE1)
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l_days = days_between(prorate_end , prorate_start)+1
day_in_Month=days_between(PAY_PROC_PERIOD_END_DATE,PAY_PROC_PERIOD_START_DATE)+1
l_amount = (l_amount * l_days) / day_in_Month
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Appreciate all your responses/help/assistance!

Asset Accounting - Mid month Convention

Hi,
I have a problem in Asset Accouting for configuring a mid-month convention (and mid-quarter), settings. I activated the use of half-month in my company code (value 15), and defined Calender assignment for my Fiscal year variant, for Period control 03. The depreciation start date is correctly calculated for the tax depreciation area (period control 03). But, for my book and group depreciation area (period control 01 - 1st of acquisition month), the system also calculating 15/mm.
For Book Depreciation area I need to calculate depreciation for the entire period in which Asset is acquired (period Control 01) Currently If I acuire the asset before 15th of month its calculating depreciation for entire month and If I acquire the asset after 15th of month its calculating only for half month.
Is there a way to have mid-month calculation only applying to specific depreciation area ? Did i miss something in the customizing or do I have to change the period control 01 to force the start date at the first of the current month ?
If you require any futher info to provide input on this issue, Please let me know.
Thanks in advance to everyone who could help me.

As long as the depreciation keys are different between the depreciation areas you should be able to have one calculating at mid-month and the other at full month, respectively.
Just a thought: Go into transaction "OAVH" and make sure that the periods are assigned correctly for your Period Control "1". It should have one line item with a "0" in the month and day field and the period field should be 'blank'.
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Hope this helps,
Chad

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