Migration of Revenue and Project Invoices

Hi,
We are implementing Oracle Projects (Costing and Billing) but AR is already implemented and using since long. We are migrating Revenue and Invoice data for open projects.
For revenue migration, we are uploading summarized cost and generating revenue and will reverse the entry in GL.
For Billing : We are entering one billing event per project and generating Invoice and then interfacing it to AR. In AR, we are making invoice Incomplete and then deleting the invoice from AR transaction form. We want to understand, is this the correct approach?
Regards,
Kalpesh

hi
Right click the Migrated wedynpro development component, Selece the Development component and select the deploy. If you have configured the j2ee engine , then the developed component will deployed to the j2ee engine
Regards,
Arun

Similar Messages

APIs for Project Events and Project Invoices

Hi All,
Can anyone tell me the APIs for creating project events and project invoices.
any help will be greatly appreciated.
Thanks
gt1227

Hi
go through the below link, all API for projects API's are listed
http://docs.oracle.com/cd/B12190_11/current/acrobat/115pjapi.pdf
Thanks
Krishna

Is revenue and invoice at sub-task Level possible?

Is there anyway to generate revenue and invoice at sub-task level. Per Oracle standard we can do it project level or top task level but just want to check if there is anyway to do it at sub-task level. Even if through customization please let me know.

Hi
You may consider using billing extensions that will separate the invoices by sub tasks. However, to acheive that you will need to run in a loop the GDI for the same project. After first invoice is generated with only one sub task. you will need to approve and release it, and only than you could go on and run GDI again for the next sub task, and so on.
If the company agree that draft invoices will be automatically approved and released, you might consider using the automatic release client extension, to facilitate the cycles.
In order to get a separate invoice per sub-task you should develop an extension that will be called on PRE-Processing place.
That extension will check the available unbilled expenditures and verify if there are EI's in more than one sub-task. If so, select first sub-task and put one-time hold on all other sub-tasks' expenditures.
The extension for automating approval/release of invoices is called by GDI after the draft invoice is fully prepared. You can
develop your own logic for the conditions where invoice should be approved or released.
Just note, if you leave several invoices as approved, you will need to release them by the order they were created.
In the example of multiple sub-tasks on the project, the pre processing billing extension will leave EI's on sub-task 1, and all other tasks' expenditures will be put on one-time hold. Those the draft invoice will include only the sub-task 1 transactions.
The next GDI in the loop will not find sub-task 1 transactions, so it will pick sub-task 2 and all remaining transactions on other sub-tasks will be put on one-time hold. The second draft will include only sub-task 2 transactions.
The next GDI in the loop will not find sub-task 1 and sub-task 2 transactions. Therefore, next draft invoice will include the next sub-task. When no more sub-tasks'' transactions are available the draft invoice gets empty.
The automation can go further if you have many projects with that same requirement. You may develop a custom program that call the GDI in a loop for a single project, untill there is nothing more to bill there, then go on and call GDI in a loop for the next project, etc.
Dina

Migrating Not fully paid and Onhold invoices

Hi All,
we are reimplementing R12 from 11i and the requirement like need to migrate the "NOT FULLY PAID INVOICES" and "INVOICES ON HOLD". Can any one suggest me the process to do it. Please provide me the process or any PL/SQL packages available to do it or any reusable scripts to acheive this. The requirement is these type of invoices should migrated to new instance as it is.
Edited by: 901928 on Dec 28, 2011 4:30 AM

Hi,
In case of a re-implementation, the process to be followed for any data migration is similar to that of a Go Live Cut-over from legacy system. However, in this case legacy is the R11 instance. The general process that is followed for migration of partly paid invoices is to migrate the unpaid amount only. The original invoice amount may be put in either description or any other narration/DFF. We had followed this approach for a customer and it was well accepted.
We analyzed the option of bringing original invoice amount and found out that it would require bringing the associated payments and associated credit/debit notes. this meant bringing in a whole lot of data that was closed before.
Regards,
Udit

Deferred Revenue in Projects

Hi
Can any one tell me how to handle deferred revenue in Oracle Projects .
Here a situation:
Customer Agreement for $ 20000. Customer has paid the full amount at the project begining and just would want monthly invoice as work is completed.
There are cases when monthly amount is fixed for some projects and for some it varies. How can we recognize revenue for such cases
Request to also tell about how the accounting -I'm sure we can set the auto accounting to our need but would want Experts Opinion.
Thanks
PVTK
Edited by: PVTK on Aug 10, 2009 4:23 PM

Hi
Deferred Revenue classification of an event means that the event amount will be included in an invoice but will not have direct effect on revenue. Manning it should not be included in a draft revenue.
I see two issues in your original question -
A) How to manage the project invoicing where payment was collected up front?
B) How to generate revenue?
For the first issue you may go with the suggestion to capture the cash receipt from the customer in On Account status, and later on apply the appropriate amounts to the monthly invoices. This is an AR challenge, as described in prior discussion.
Alternative, we took another approach. When customer is prepaying all or part of the contract amount, we generate an invoice in Projects Billing based on Event (could be a deferred revenue event class). We apply in AR the prepayment amount to that invoice. Later on when project is executed, we generate invoices based on contract terms. We have developed a billing extension which calculates the prepayment reduction amount from that invoice, and generate a negative event. As a result the invoice has regular lines based on work done or milestones, and an extra negative line for the prepayment reduction. The net amount sent to the customer is zero, in case the gross amount of the invoice was already prepaid.
Revenue generation should be based on the accounting regulations governing your projects. Revenue could be generated based on expenditures charged to the project (WORK method) or based on progress percentage, or on completed milestones and deliverables amounts.
Dina

Number Range (series) for Billing Document (F2) and Excise Invoice

Hi All,
I want to know how the number ranges / number series is defined for billing documents (F2) and excise invoice, for India business scenario.
In India, the excise invoice is given to the customer so that he can the excise duty/ cenvat. This invoice acts as the Tax invoice (having all pricing elements apart from excise duty) against which customer outstanding is considered. That is, the payment due will be tracked against this Tax (excise) invoice.
But in SAP, the accounts posting is done (customer a/c debited) when we creaate and post the billing document (type F2). Hence, the outstanding amount is tracked against the billing document created. This billing doc/invoice will have all the pricing components like price, discount, freight, etc apart from excise duty.
The excise invoice is created separately....with ref to the above billing doc....for posting the excise duty.
If the number ranges for billing document and excise invoice are different then it is difficult to trace the outstanding amount from a particular customer on the basis of excise invoice created in the system.
Can somebody provide inputs/solution on this?
Thanks indvance.
Rgds,
Amit

Hi Saurabh,
My question is not how to define number range for billing doc and excise invoice? i mean what procedure / tcode to be used for the same?
My question is whether we need to define same number range for Billing doc (F2) as well as Excise Invoice.
For example: number range 1000 to 1999 --- same for F2 and excise invoice....
Lets say billing doc 1000 is created. Further, when we create excise invoice w.r.t. this billing doc....the excise invoice created will also need to be 1000. ....so that we can identify that against this excise invoice, we need to collect the payment from customer.
If the number ranges for billing doc and excise invoice are different, then it is difficult for the user to trace the outstanding payment .....because genarally the excise is treated as Tax invoice by companies in India ...(so that the customer can claim the excise duty....when he purchases the goods from the company).
Whereas the customer account is hit when the billing doc is posted .....hence i feel, we need to keep the same number range for billing doc and exice invoice.
Hope the question/scenario is clear now.
I would appreciate the inputs on the above, from the consultants/experts who have worked on SAP implementation projects in India.
Rgds,
Amit

Error in Interfacing Project Invoices to AR - No Active Project Manager

I am getting an error while transferring a projects invoice to AR.
I am running concurrent program 'PRC: Interface Invoices to Receivables' program from a responsibility that was created as per the client project security requirements.
The output gives an error message - 'No Active Project Manager Found'.
Note:
- The project manager is active on the project.
- The person record of the project manager is active with an active HR assignment.
- The project manager role is not end dated.
When I run this same program from the standard Project Implementation Super User responsibility for the same project, the invoice gets interfaced to Receivables without any error.
Why does this happen ?
Is this concurrent program dependent on any menu / function / profile option ? If so, which one ?
Regards,
Prakash

Hi Prakesh,
Were you able to generate Invoice and AR Invoice Number in PJB?
Try run Oracle Projects Invoice Data Collection Test n Oracle Projects (PA): Security Health Check
check.
Regards
Raghavender K

How do i migrate all my imovie projects from one computer to another

how do i migrate all my imovie projects from one computer to another

You need to attach the computers to one another say with a firewire cable? Or use an external hard drive to copy the Events/Projects and then move the hard drive to the other computer. Are you able to do either one of these first?

WBS Element in customer and Vendor invoices

Hi Gurus,
Is it possible to have wbs element in customer and vendor invoices, which will allow to see project wise invoices in FI reports?? If yes, how? And if no, what is the general business process for such scenario???
Thank You

Hi Mohit
I Believe this is possible yet not practical for the reasons there is no one to one match between WBS and Customers / Vendors. You can have multiple WBS for a single customer invoice / Vendor invoice.
Expert advice will follow soon
Regards
Mustafa

Internal Order settlement to one value field in CO-PA (revenue and cost CE)

hi there,
we want to settle an internal order to one CO-PA Value field.
The problem is, that when on the internal orders are postings with CE type revenue and costs, in settlement it reduces the internal oder by the correct amount, but in CO-PA all values come with positive sign)...That would be fine if we would use several value fields, but we want to use only one value field for this settlement..
IO: Revenue: 10 Cost 5 ---> 5 --> thats the amount we want to transfer to CO-PA through settlement
in COPA: 15 (10 + 5)..
I treid to exclude the revenue CE from settlement, but this doesn't work (settlement rule incomplete)
Thank you for your help.
Regards,
Markus

Hi,
The sign of a value field in CO-PA for the settlement of orders, projects is always determined depending on the cost element type of the cost element/account.
The logic is as follows for record type C:
                           sign in CO-PA for postings
cost element type            debit          credit
    11                                   -               +
    others                             +               -
The logic of settlement into CO-PA works like this:
1.) The first step is that all values are transferred from the sender as they were posted in the database on this side
    On the sender side all debits have '+' sign and all credits have    a '-' sign no matter what cost element type is used.
    Usually costs are posted as debit with cost element type '1'    and revenues as credits with cost element type '11'.
2.) The second step reverses the sign of all cost elements with type    '11' (and exclusively those).
    The intention is to have only positive values in CO-PA to be used in reporting. (There you can set up rules what needs to be added or subtracted).
Note 369378 explains the logic and provides a workaround.
regards
Waman

Profit center and project code report

Hello all,
My customer needs a report showing the profit centers and project codes that appear on AP and AR invoices.
It would be something like:
Project Profit Center Profit Loss Difference
and showing the totals for each different project.
Is this possible?
Thank you.
Kind regards,
Pedro Santos

Hello Gordon,
Yes, I think a query report is enough.
What the customer wants is to control the profits/costs in each project.
They will add the project code to every sales and purchase invoices and the profit centers.
Then they need to see which profit centers are with more gain or loss inside the projects.
Do you need more information?

10.1.3 - Problems adding existing files and projects

I am having some very basic issues with the latest JDeveloper 10g (10.1.3) - Preview Release, all related to adding existing files and projects to JDeveloper.
http://jdeveloper.us.oracle.com/
http://jdeveloper.us.oracle.com/jdev_index.uix?bajaPage=menu=0%24menu_option=0%24tab=3
http://jdeveloper.us.oracle.com/download/software/10g/1013Preview/jdevj2ee1013.zip
Oracle JDeveloper 10g (10.1.3) - Preview Release, Nov-2004
Version 10.1.3.0.2.223
Build JTINTEG_MAIN_NT_041202.0854.223
Setup JDeveloper
===============
1) Unzip jdevj2ee1013.zip to c:\jdev101302_233
2) Run c:\jdev101302_233\jdev\bin\jdev.exe
3) Would you like to migrate from a previous version of JDeveloper? No
Attempt to add a java file to a new Project
==========================================
1) Right click on Applications and select New Application Workspace...
2) Create Application
Application Name: VTF_C
3) Create Project
Project Name: VTFclean
4) Attempt to add a source file to the project
a) File Open...
Select a file.
PROBLEM 1: File is opened, but is not automatically added to project and I am also not prompted with the 'Add Project Source Path' dialog.
b) Attempt to drag/drop file onto VTFclean project
Get 'Add Project Source Path' Dialog
The project source path must be updated in order to add the selected file or files.
Do you want to update the project source path? Yes
PROBLEM 2: JDeveloper hangs
Attempt to import a previous JDeveloper project
==============================================
1) File Open...
Select VTFclean.jpr and press 'Open' button.
2) Create Application
Application Name: VTF
Press 'OK' button
3) Open Warning
You are about to migrate project C:\oracle\dss\vtf\build\VTFclean.jar to JDeveloper 10g Developer Preview release 10.1.3.0.2 file format.
Once the project is migrated you will not be able to reopen it using an older version of JDeveloper. We will back up your project file, you may want to back up the project contents before proceeding.
Do you want to migrate these files? Yes
4) Migrating Progress Dialog displays
Migrating files to JDeveloper 10g Developer Preview version 10.1.3.0.2 format....
Problem 3: JDeveloper hangs whether initial project was based on 9.0.5.x or 10.1.2.x
Questions:
==========
1) Am I missing something obvious or are these simply bugs?
2) Is there a particular reason why there is no reference to JDeveloper 10.1.2 on the http://jdeveloper.us.oracle.com website?
3) Why were the 'Add to Applications...' and 'Add to Project...' buttons removed from the 'Applications - Navigator'?
I found them very helpful and used them to add items to existing Applications and Projects.
I have duplicated these problems on two different Windows XP systems. Neither JDeveloper 10.1.2 or 9.0.5 builds have exhibited these problems.

Hi Shay,
This dynamic project source feature is going to kill us! We have more than 15,000 files in our projects. Currently, part of them are managed by JDeveloper. Developers have option to load only the files they are working on. If all files in the project source will be loaded automatically, that will definitely be a nightmare to us. The JDeveloper will be frozen from time to time when it start to looking for new files...
Think about why people pick Oracle instead of SQL Server - Oracle is good in handling large data. We, JDeveloper users, sincerely hope JDeveloper team can design/test the JDeveloper on large scaled project before formally release it.
Thanks for your hard work though.
Charles

Multiple content databases and Project Sites

Hi,
I am in the process of migrating our Project 2007 PWA + Project Workspaces data to Project 2010. Our PWA site and the Project Workspaces are in a single content DB (2007) and I am trying to work out what I should do when I migrate it. Our content
DB is about 150GB which I believe is around the maximum that it should be.
I am unsure about a couple of things.
1. In SharePoint, you can assign multiple content DBs to a single web application, but each Site Collection will only live in a single content DB. Given that all of the Project Sites are actually just sub-sites of a single Site Collection I cannot see
a way to ever split them up into multiple content DBs. Am I missing something?
2. There is another post in this forum talking about whether to split PWA and Project Sites into different content DBs (and therefore Site Collections) with Project 2010 or not. Even though I have read it I am still unclear as to whether or not I should
do this and what the actual pros and cons are.
Thanks in advance for the replies.
Cheers,
David

All,
The requester wants more than 1 Site Collection for Project Sites and he wants more than 1 content database for each site collection. Neither of which apparently SharePoint can do. However,
for large numbers of Projects and associated Project Sites this will almost certainly be a necessity.
The Suggestion was that the PWA site collection and Project Sites site collection could be different and hence on different databases (even web apps). Fine. But not helpful, really, since that
only gets us to two site collections. One very small and one that will potentially grow very large, too large.
What appears to also have been suggested was to create a separate site collection for very large project sites.
While this approach could work, it is administration intense and is bound to have issues related to PWA navigation, etc...and certainly not part of the Project Server 2010 PWA automatic Site
Creation methodology. It also is after the fact and not really scalable. it would be possibe, but tricky to do this after the fact - moving it from one site collection to another - and then reset the URL in PWA Server Settings,
could be done.
I would suggest something similar, but a bit more pragmatic...Thanks Bruce!
Create 1 new Site Collection for Project Sites (same web app) in a new content DB - use script.
Setup PWA to provision all new Project Sites to that new site collection. Maintains automatic site provisioning.
Monitor
the size of the DB, when it reaches a reasonable limit (? 50GB ?) - repeat this process, create another site collection in a new DB - but
change the PWA provisioning settings to have all new sites go to the new (next) site collection. Existing sites will still be found (keep the site collections in the same web app for continuity) and can have content added (I guess up
to a point - monitor). Repeat as needed.
Another way I can conceive of is to create a fixed set of a small number of site collections (in the same web app) and manage the Project Site creation manually selecting which
project site goes against which site collection. Division along some logical boundary such as Departments makes sense. But other divisions may be used. This could scale by simply adding more site collections at each department (HR-2), should any given department's
DB grow too big. Then all the logically related Project Sites will hang off the site collection selected and be part of that database for that site collection for that "department" let's say.
just a variation of the above solution. Monitoring the DB size is key in both cases.
There may of course be caveats to any approach other than OOTB and all in 1 site collection, around navigation, web parts, solution starters, etc...some of which are addressed elsewhere. Of
course, this is admin intensive but retains automatic provisioning for new sites. I believe it would work and meet the requirements for smaller DB's and multiple Site collections for PWA Project Sites and scale to thousands of project sites.
Thanks,
Eric S.
Eric S.

Dimension and project auto Updates for Balancesheet GL

Dear All,
I have implemented SAP B1 in our company. In company it has 2 manufacturing units and 3 Trading units, apart from that it also having branches. I have mapped branches through dimension as it requires for revenue generation and to identify branch wise sales purpose only.
I am not using account segmentation as it disable .
I need your help in following issues.
a.) How to update dimension and project for balancesheet Item at document level .( AR/AP).
b.) I s it okay to change account type of balncesheet gl code from others to expenditure/sales.Is it affects any Financial reports.
c.) I want to generate seperate balancesheet for Manufacturing and Trading without dimension It is not possible.
Please guide...
Regards,
Harshad Surve

hi harshad
if u want to update project or dimesion at documnet level then at each documnet prepared and save in teh sytemn should have a project determining the deal belongs to which dimesion of which location
and as per this process u would be bale to [prepare seperate balance sheet for all dimesions / locations/ projects codes
but for that u would require to creat a seperate balance sheet template for all dimesion/location/projecy and accordingly u would have to map the accounts in balnce sheet
but for all thhis process u if accounts are mapped per warehouse it would be more effective and easy
Regards,
Manish

Aggregating SD and Project Systems data

Hi,
We are using Project systems and SD in R3 and I have 0PS_C04 activated for standard PS reporting. I now need to combine the PS orders and also the SD orders and report on the orders, costs and all create a common report.
Also, this report needs to have the customer information too.
Any help on this would be really appreciated.
Thanks,
Vin

Manga,
The datasources are:
1. 0CO_OM_NWA_1
2. 0CO_OM_NWA_2
3. 0CO_OM_WBS_1
4. 0CO_OM_WBS_3
I have managed to get the customer data loaded based on the project name in the WBS.
Now the only challenge is to get the sales order loaded onto the same cube with the shipping and billing information to reflect the revenue and costs.
Thanks,
Vinay

Migration of Revenue and Project Invoices

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