MR11 - GR/IR Clearing account

Hi
There is a Service Purchase order with 2 services in it, amounting to USD 848.00 with a document creation date in 2003.
(Note: In the invoice item tab of PO, the Invoice receipt and GR-based IV are both flagged.)
The user did a service entry sheet (in the same year 2003) for above Service PO adding one more service line (loading cost) to it in the service entry sheet amounting to USD 40.00, which now has become a unplanned cost. So in the Service entry sheet, there are 3 services out of which 2 are from the Service PO and 1 newly added as unplanned cost.(Total amount is now USD 888.00)
On saving the service entry sheet which has automatically generated a Goods Receipt for this same amount of USD 888.00
The invoice for an amount of 848.00 referencing the Purchase order has been posted with final invoice indicator in the line item as flagged.
The accounting document shows posting as follows:
Vendor account USD 848.00
GR/IR account USD 888.00
Freight cost USD 40.00
But the user once again posted another invoice of USD 40.00 referencing the same Service Purchase order and also flagged final invoice indicator in the invoice line item.
So, the purchase order history in PO shows both the invoices as:
2nd Invoice - USD 40.00
1st Invoice -  USD 848.00
Now, when looking into the GR/IR balances in transaction MB5S, system displays received quantity as 1 and invoiced quantity as 2. So we can infer that an extra invoice has been done.
While trying to clear the amount in transaction MR11, error message "No data selected. Check selection parameters.", is displayed.
When i tried to cancel the extra invoice of USD 40.00 in transaction MR8M, error message " Accounting document linked to this invoice already contains cleared items - reversal not possible."
Please provide a possible solution to clear this GR/IR Balance.
Regards
Maruthi Ram
Edited by: MARUTHI RAM on Jul 17, 2009 6:47 AM

I think the issue here in the first invoice you had included $ 40 as Unplanned delivery cost, while by definition unplanned delivery cost is something that is entered in the invoice directly without being part of the PO. That is why the system allowed you to post the invoice for $848. Given this is followed, the second line added in the PO is not required at all. Since it has been added, SAP allowed you to post another invoice. This is the reason for this difference not appearing in MR11. What you can do now is post a Journal entry directly into GR-IR account to nullify this. This might require chaning the GR-IR account set-up as normally only automatic postings are allowed in this account.

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