My workflow assignments

I want my workflow assignments to reload every half an hour instead of the
default few seconds.
Can anybody advice me on how to do that?
Is there any config variable for the same?

Yes, there is config variable for the same.
Use DefaultHtmlRefreshTimeoutInSeconds=60 where 60 is in setting meeting 1minute
It will solve the purpose.
Thanks,
Neha

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Checkout in My Workflow Assignments folder through DIS

Hi,
I have a document in workflow. When i try to checkout the document from DIS after going to My Workflow Assignments folder, it pops up a dialog box "The properties for the content item cannot be obtained". But the document gets checked out successfully. Can anybody tell me why is this happening?
I'm using Oracle UCM 11.1.1.4 version.
Regards,
Rohan

Hi Srinath,
Yes im getting this error message in the Content server logs on the checkout action from DIS. Here is the stack trace:
Event generated by user 'weblogic' at host 'localhost:16200'. Unable to execute service method 'getLocationInformation'. Runtime error: java.lang.ArrayIndexOutOfBoundsException: 1 [ Details ]
An error has occurred. The stack trace below shows more information.
!csUserEventMessage,weblogic,localhost:16200!$!csUnableToExecMethod,getLocationInformation!syServiceRuntime,java.lang.ArrayIndexOutOfBoundsException: 1
intradoc.common.ServiceException: !csUnableToExecMethod,getLocationInformation
at intradoc.server.ServiceRequestImplementor.buildServiceException(ServiceRequestImplementor.java:2071)
at intradoc.server.Service.buildServiceException(Service.java:2207)
at intradoc.server.Service.createServiceExceptionEx(Service.java:2201)
at intradoc.server.Service.createServiceException(Service.java:2196)
at intradoc.server.ServiceHandler.executeAction(ServiceHandler.java:102)
at intradoc.server.Service.doCodeEx(Service.java:532)
at intradoc.server.Service.doCode(Service.java:504)
at intradoc.server.ServiceRequestImplementor.doAction(ServiceRequestImplementor.java:1622)
at intradoc.server.Service.doAction(Service.java:476)
at intradoc.server.ServiceRequestImplementor.doActions(ServiceRequestImplementor.java:1439)
at intradoc.server.Service.doActions(Service.java:471)
at intradoc.server.ServiceRequestImplementor.executeActions(ServiceRequestImplementor.java:1371)
at intradoc.server.Service.executeActions(Service.java:457)
at intradoc.server.ServiceRequestImplementor.doRequest(ServiceRequestImplementor.java:723)
at intradoc.server.Service.doRequest(Service.java:1865)
at intradoc.server.ServiceManager.processCommand(ServiceManager.java:435)
at intradoc.server.IdcServerThread.processRequest(IdcServerThread.java:265)
at intradoc.idcwls.IdcServletRequestUtils.doRequest(IdcServletRequestUtils.java:1332)
at intradoc.idcwls.IdcServletRequestUtils.processFilterEvent(IdcServletRequestUtils.java:1678)
at intradoc.idcwls.IdcIntegrateWrapper.processFilterEvent(IdcIntegrateWrapper.java:221)
at sun.reflect.GeneratedMethodAccessor114.invoke(Unknown Source)
at sun.reflect.DelegatingMethodAccessorImpl.invoke(DelegatingMethodAccessorImpl.java:25)
at java.lang.reflect.Method.invoke(Method.java:597)
at idcservlet.common.IdcMethodHolder.invokeMethod(IdcMethodHolder.java:87)
at idcservlet.common.ClassHelperUtils.executeMethodEx(ClassHelperUtils.java:305)
at idcservlet.common.ClassHelperUtils.executeMethodWithArgs(ClassHelperUtils.java:278)
at idcservlet.ServletUtils.executeContentServerIntegrateMethodOnConfig(ServletUtils.java:1592)
at idcservlet.IdcFilter.doFilter(IdcFilter.java:330)
at weblogic.servlet.internal.FilterChainImpl.doFilter(FilterChainImpl.java:56)
at oracle.security.jps.ee.http.JpsAbsFilter$1.run(JpsAbsFilter.java:94)
at java.security.AccessController.doPrivileged(Native Method)
at oracle.security.jps.util.JpsSubject.doAsPrivileged(JpsSubject.java:313)
at oracle.security.jps.ee.util.JpsPlatformUtil.runJaasMode(JpsPlatformUtil.java:414)
at oracle.security.jps.ee.http.JpsAbsFilter.doFilter(JpsAbsFilter.java:138)
at oracle.security.jps.ee.http.JpsFilter.doFilter(JpsFilter.java:71)
at weblogic.servlet.internal.FilterChainImpl.doFilter(FilterChainImpl.java:56)
at oracle.dms.wls.DMSServletFilter.doFilter(DMSServletFilter.java:330)
at weblogic.servlet.internal.FilterChainImpl.doFilter(FilterChainImpl.java:56)
at weblogic.servlet.internal.WebAppServletContext$ServletInvocationAction.doIt(WebAppServletContext.java:3684)
at weblogic.servlet.internal.WebAppServletContext$ServletInvocationAction.run(WebAppServletContext.java:3650)
at weblogic.security.acl.internal.AuthenticatedSubject.doAs(AuthenticatedSubject.java:321)
at weblogic.security.service.SecurityManager.runAs(SecurityManager.java:121)
at weblogic.servlet.internal.WebAppServletContext.securedExecute(WebAppServletContext.java:2268)
at weblogic.servlet.internal.WebAppServletContext.execute(WebAppServletContext.java:2174)
at weblogic.servlet.internal.ServletRequestImpl.run(ServletRequestImpl.java:1446)
at weblogic.work.ExecuteThread.execute(ExecuteThread.java:201)
at weblogic.work.ExecuteThread.run(ExecuteThread.java:173)
Caused by: java.lang.ArrayIndexOutOfBoundsException: 1
at webdavcomponent.WebdavFileReference.getPathAt(WebdavFileReference.java:134)
at webdavcomponent.WebdavHandler.getLocationInformation(WebdavHandler.java:103)
at webdavcomponent.WebdavHandler.getLocationInformation(WebdavHandler.java:79)
at sun.reflect.GeneratedMethodAccessor154.invoke(Unknown Source)
at sun.reflect.DelegatingMethodAccessorImpl.invoke(DelegatingMethodAccessorImpl.java:25)
at java.lang.reflect.Method.invoke(Method.java:597)
at intradoc.common.IdcMethodHolder.invokeMethod(IdcMethodHolder.java:86)
at intradoc.common.ClassHelperUtils.executeMethodReportStatus(ClassHelperUtils.java:324)
at intradoc.server.ServiceHandler.executeAction(ServiceHandler.java:79)
... 42 more
Thanks,
Rohan

[URGENT] UCM Workflow screen -- My Workflow Assignments

How to get to this screen: My Content Server --> My Workflow Assignments
Is the Last Action column always bank? How do I get this column populated?
If anyone can answer this it will be appreciated
K
Edited by: user6372704 on 8/09/2009 20:37

Hi
On your left hand side of the panel you will see My Content Server - My WF Assignments.
Your second query " Is the Last Action column always bank? How do I get this column populated? " is not clear to me , can you describe this in detail.
Thanks
Srinath

Customizing 'My Workflow Assignments' page

Hi All,
Is there an easy way to add/remove columns from the ‘My Workflow Assignments’ page?
The requirement is to customize this page similarly to the search results templates.
Thanks,
Tal.

You'll need a custom component for that. If you need to allow end users to change which columns, it will take a bunch of work to create the interface, the mechanism to store the columns (I'd recommend using the user topics/personalization capabilities), and the code to finally make it display the right columns. If you just want to set it to be the same for all users you can start by looking at the workflow_in_queue_table include and modifying the appropriate resources that it references when it builds the display in your own custom component.
If you don't want to create your own component, we have this capability in our Workflow Solution Set product. As an administrator, all you have to do is drag around the columns you want to display in our custom interface. You can find more information about the rest of Workflow Solution Set on our website. [http://www.fishbowlsolutions.com/StellentSolutions/StellentComponents/WorkflowSolutionSet/fs_workflowsolset_webcopy?WT.mc_id=L_Oracle_Software_tjo|http://www.fishbowlsolutions.com/StellentSolutions/StellentComponents/WorkflowSolutionSet/fs_workflowsolset_webcopy?WT.mc_id=L_Oracle_Software_tjo]
Hope that helps,
Tim

UCCE CAD Workflow Assignments

I'm looking for a good method for auditing UCCE CAD workflow assignments. Currently, I have to open up the CAD Desktop Administrator and view every single agent to verify that they are assigned to the correct workflow group. Has anyone come up with a method for exporting this from CAD?

Yes, it's a problem when you have lots of agents you need to check. At one customer we have over 600 agents configured with 20 or so workflows (one per country) and it's a real pain to check.
I use the free LDAP browser from Jarek Gawor (version 2.8.2) and make an anonymous connection to the CAD LDAP like so:
Then export the appropriate part as a text file. Examine the text file with a decent editor or "grep" and check your assignments. Easy peasy.
Regards,
Geoff

Change workflow assignments to an existing order in Order Managemet

Hi everybody,
can anyone please tell me how can I change the workflow assigned to an existing Sales Order?
I have changed the assignements to the Transaction Types but when i re-submit the wf activities i still get the old flow...
Thanks in advance,
Corrado

I do not think it is possible to change the wf associated with an order/order line after the creation of the order.
Only way out would be to cancel original order and create a new order. You can try copying to a new order and
it may associate the new wf attached to the transaction type.

Complex approval workflow assignments

During provisioning process user selects the organization. The approvals should go to the administrators of the organization. (There are several assigned to each organization)
What are the steps to implement this (approval goes to a group of administrators depending of organization selection by the use)r?
How can i pass variable into a task assingment adapter?
what is Task Assignment Rule? What it should look like?
It looks like approval process can have form attached to it? Is this form will be show to the approver?
What are the steps (tasks) should I implement for this approval workflow?
Thank you!

findGroups - Error while getting group list for login user

Hiding options like My saved queries ,My workflow assignments from DIS.

Hi ,
I have a requirement where in we are required to allow the external users to simply check in the email documents and other documents from windows explorer using DIS and rest other things should not appear at all.Can any one point me how to achieve that .

William Phelps wrote:
user1175496 wrote:
webmonkeymagic wrote:
The DIS is a client-side application installed on their machines, it can't be tampered with.
Yeah I know, major bummer.Can we do something with the component's resources and the related files and then deploy it again.Although I tried to tweak those files a bit ,but no luck ,probably I missed something(being a naive in the components field) .Sorry. Mikey hit it on the head. Those particular options are wired in DIS directly - remember that the DIS client interface is an application installation on the client. Creating components in UCM won't change the visible options.Got a catch in disabling these options..If we disable the Desktop Integration suite component from content server install still install the DIS client ,these options don't come in that case .But the only drawback is we can not leverage the profiles list in that case,but in my case it was not required so my job's done :).

How can I change the 'Check-in' trigger for contribution step in Workflow

We have created a Criteria workflow where the workflow is triggered based on a custom field called 'Publish Status'. During check-in, when a content author sets 'Publish Status' = 'Sent to Review', the content is sent to Reviewer's Workflow Assignments. The client however wants to be able do this from the 'Update Metadata screen' i.e., trigger the workflow and send the document to review from the Update Metadata screen and not just check-in screen.
The workflow scenario that client wants is as follows:
- Author checks-in content
- Author previews content using custom Preview widget from Content Info screen. This is custom code written that gives author the ability to preview their content within the context of the portal where UCM content is rendered.
- Author is satisfied with their content.
- Author should just to go 'Update metadata' and set 'Publish Status = Sent to Review' and this should send the content to Reviewers' workflow assignments.
The problem here is that currently the trigger to send content to Reviewer is only SET by the Check-In screen. How do we change this so it can be triggered directly from the 'Update Metadata' screen and does not require 'Check-in'. The client is right here in that if there is already some checked-in content in UCM that they want to send to review now, why should they have to go to 'Check-out' screen to get to 'Check-in' screen to trigger workflow, why can't they avoid all this and just go to Update Metadata.
We thought of using Basic Workflow as well, but that does not solve our problem, since once the content ID is selected in the basic workflow, the contribution step still requires user to Check-out/Check-In content. Can anyone suggest a way to send content for review by using 'Update Metadata' screen.

Hi tanushreem,
Update triggered workflows are not an uncommon requirement. However, they are a small customization. We have standard and supported components that will do this and would be happy to chat with you more about them. Please let me know.
Alternatively, it is a fairly straightforward customization if you wanted to build it yourself.
Warmly,
Billy Cripe
Fishbowl Solutions.

Error while deleting assignments in CL24N TCode

Dear MM Gurus,
We are facing problems in PO Release Strategy.
We had various values in Release (Groups, Codes, Strategies) and Workflow assignments in QA and DEV.
Since we received requirement for new Release Strategy, some of the old ones were not required which we deleted in DEV Golden Master client. We did retain some of the old Release Groups, Codes and Strategies.
We then transported the above to QA server.
Subsequently, in QA we directly changed values of characteristics, defined users in Business workflow to cater to new Workflow assignments.
While testing PO creation, all the scenarios are correctly working except for one Purchasing group which is picking up one Release Strategy CC/C3 which does not exist in spro. While checking CL24N for class assignments, we found the CC/C3.
Now the issue is we cannot delete this CC/C3 from CL24N. Also the Purchase order though getting saved with incorrect Release Strategy (Inconsistent), we cannot prepare MIGO as it is not released.
Pls. suggest how this should be resolved.
Thanks
M

Hi,
This is happening because already your PO has picked up the released strategy with reference to the assignment. Since you have already made changes to the codes pertaining to this release strategy, PO is unable to pick up the same. You need to delete the release status for this particular PO through table entry. Try doing this through SE16N -> EKKO -> type &sap_edit in the dialog box. This will allow u to edit the table entry. Delete the release status and get the PO back to the not-released status. You need to make some changes in the PO then with reference to your current characteristics which will force the PO to pick up the new strategy.
Hope this works.
Regards,
Rahul.

Custom Workflow Email Template

Hi All,
We have created a custom email template using components.
At the applicable steps in the WF process we use wfNotify("user","user","CUSTOM_TEMPLATE") to use the cuystom template for email.
The problem we have is that the users then receive 2 emails, the system one and the custom one. Not sure if there is a better way to do this?
We have tried using the <$wfSetIsNotifyingUsers(0)$>to disable the notifications to then send just the custom email one out, which does work, but the issue is that then on the "My Workflow Assignments" Page, the step in the flow doesnt get assigned to that user. The user can still go update from the Active Workflow Page, but not ideal.
Any ideas or suggestions would be appreciated.
Thx

I think what you are looking for is a "token" and not just a notification. Assigning the users to a step is different than just notifying a user in a given step. For example, you may want to notify the document's author if something is taking too long to get through workflow but not allow the original author to just push it through themselves. To assign it to that person you'd create a token and then add that token to the step. The documentation should be about to help you out with creating the token. If not, just post another question.
As a side note: at Fishbowl Solutions we've created a series of components that help you with some of these workflow problems and put them into a product we call Workflow Solution Set. One of those components enables you to more easily customize the workflow notifications that get sent out to users. You can find more information on our website. [http://www.fishbowlsolutions.com/StellentSolutions/StellentComponents/fs_workflowsolset_webcopy?WT.mc_id=L_Oracle_Software_tjo]
Hope that helps,
Tim

Redirection not working as expected after workflow approval

Hi,
We are migrating our application from Stellent 7.1 to WCC 11g and finding a strange issue in 11g with respect to a functionality that is working perfectly in 7.1.
We have two services for workflow approval. If the approval is happening from the QA workflow, the service being called is WORKFLOW_APPROVE_SUBMIT_QA and if it is happening from other workflows, the service being called is WORKFLOW_APPROVE_SUBMIT.
The actions for these two services are the same except the prepareRedirect action as given below:
1. WORKFLOW_APPROVE_SUBMIT redirects to IdcService=GET_PORTAL_PAGE&Action=GetTemplatePage&Page=WF_INQUEUE_LIST, which displays the workflow assignments for the user from all workflows.
3:prepareRedirect:IdcService=GET_PORTAL_PAGE&Action=GetTemplatePage&Page=WF_INQUEUE_LIST
2. WORKFLOW_APPROVE_SUBMIT_QA redirects to IdcService=QA_WORKFLOW_LIST (a custom service written that will display the contents in the user's queue from the QA workflow)
3:prepareRedirect:IdcService=QA_WORKFLOW_LIST::null
For WORKFLOW_APPROVE_SUBMIT service, the redirection is happening as expected.
But, WORKFLOW_APPROVE_SUBMIT_QA service is redirecting to IdcService=GET_DOC_PAGE&Action=GetTemplatePage&Page=HOME_PAGE instead of the specified redirect.
We tried changing the redirect action for the service WORKFLOW_APPROVE_SUBMIT_QA to IdcService=GET_PORTAL_PAGE&Action=GetTemplatePage&Page=WF_INQUEUE_LIST, but still it is redirecting to the HOME_PAGE.
Highly appreciate any solution for this issue or any suggestions on the possible cause.
Thanks,
Manjusha

I have version 33.0.1 and i still have this problem, any other help ? Thanks!

Number of workflow can create in WebCenter Content

Hi all,
I wonder that, How many criteria workflow we can created in WebCenter Content? If I create about 200 criteria workflows and enable all of them. So, what will happen with performance of system?
Do you have any idea about this issue?
Thanks a lot!

As for performance there is one step in CHECKIN_* services which evaluates whether or not the item should enter a workflow, so may expect an insignificant (200 is not that much) delay in check-ins.
Note that you may have one generic workflow which always starts and then redirects processing to the appropriate sub-workflow, or finishes.
Depending on setup (how many workflows are eligible to a single user?) you may expect the number of items in a user's workflow queue to increase, which may slow down display of of pages such My Workflow Assignments. If you have a user with hundreds of workflow items (regardless whether it comes from one or 200+ workflows) these form might take tens of seconds to display, which can be annoying.
Where I would be definitely concerned is a) usability and b) maintainability
With 200+ workflows are you sure what happens if you check-in an item? What workflow needs to be modified, if a change request comes? Etc.
Workflow Admin applet is not exactly an IDE where you want to maintain so many workflows.
Have you considered using BPEL/BPM workflows?

To Add Action to workflow doc action list

Hi All,
I created a custom component and then I add a Resource HTML include
In Resource HTM include I selected workflow_doc_action_forms
Then I added fallowing code in htm page
<@dynamichtml workflow_doc_action_forms@>
<$RowData.actions = "<$include action_popup_image$>" & "<$include doc_info_action_image$>"$>
<$exec rsAppendNewRow("PopupProps")$>
<$PopupProps.label = lc("wwWorkflowAssign")$>
<$PopupProps.function = "javascript:alert('<$js(WorkflowAssign)$>');"$>
<$PopupProps.ifClause = "WorkflowAssign"$>
<$PopupProps.class = "debug"$>
<$PopupProps.id = "alertDocName"$>
<$include create_action_popup_container_include$>
<$exec rsCreateResultSet("PopupData", "actions")$>
<$exec rsAppendNewRow("PopupData")$>
Then I restarted my content server.
Then I check_ in a document and Then went my workflow assignments actions I could not find these new action
Please help me what’s going wrong in this.
Thans In advance
Kishore

Bump

About WCC workflow publish and integration

hi Experts,
I am using wcc11.1.1.7, is there any method to export/import workflow definition from staging to prod? since in my prod env, revising workflow manually from ucm admin console is prohibited, we have to use a tool/script to import workflow definition from staging env.
Another question is if we use bpel as integrated workflow engine, can reviewer use ucm console(from "my content server"->"my workflow assignments") to check workflow info or take approve/reject action?
Best regards

is there a link in BPM worklist for him/her to open doc info page in ucm console for reviewing metadata and further more checkin a new release?
This very much depends on which BPM worklist you mean. And even which product (license).
I have to admit it might look a bit confusing, but if we focus on two license SKU WebCenter Content (formerly, Enterprise Management Suite), and WebCenter Universal Content Management (formerly, just UCM) we may find that:
WCC contains a restricted license of Unified Business Process Management Suite for modeling, executing and monitoring processes that are initiated from WebCenter Content components only.
UCM contains a restricted license to BPEL Process Manager for creating workflows/processes within and between WebCenter Content, WebCenter Records, WebCenter Imaging, WebCenter Content Conversion, and WebCenter Universal Content Management only.
BPEL PM is just a back-end workflow processing engine. I think it contains some GUI OOTB, but it is mainly for administration, and all user-facing screens are created as a part of the process. If there is a standard component for a worklist I am more than certain that it is completely ignorant about UCM, but on the other hand, you should be able to write your own, which may call UCM's (web) services.
With BPM Suite it used to be the same, only quite recently, BPM Human Tasks were enhanced by an option to add a document attachment to a a workflow (see http://jvzoggel.wordpress.com/2013/01/22/using-attachment-documents-with-oracle-bpm-human-tasks/). From what I have seen so far, however, this does not seem to be related to UCM workflows. In fact, when I tried to create a 'BPM Suite' workflow and start it from BPEL Component, it didn't work (someone then explained me that my workflow did not contain something called a composite which is mandatory for the compoment).
From what I write it is also obvious that I am not exactly an expert of finesses of BPEL/BPM. Yet, I think the conclusion is that you will have to write process's front-end yourself, and then, you should be able to manipulate with metadata, create new revisions, etc. Note that it kind of makes sense, because in workflows, it might be desirable to fill-in this metadata and this step, and that metadata in that step (btw. one thing that is quite challenging in native workflows).

My workflow assignments

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