Need to capture a Status date and keep it unchanged if I change the status

Question

Hi,
I have a task list with multiple status like NOT STARTED, IN PROGRESS, WAITING FOR PROOF, WAITING ON SOMEONE ELSE, APPROVED, COMPLETED.
Now, I wanted to capture the WAITING FOR PROOF date so that I can compare it with TASK DUE date and set if it is "On Due" or Over Due" so I used the following syntax:
=IF(OR(Status="Waiting for proof",Status="Waiting on someone else"),DATE(YEAR(Modified),MONTH(Modified),DAY(Modified)))
This works, but if I change the status from WAITING FOR PROOF to COMPLETED, the captured date is changed to "No" which I do not want to happen. I want to retain the same date captured even if I change the status.
Many thanks,
Vasanth

Answer 1


Vasanth, your issue is because you are using the "modified" field whichchanges anytime you open the record. What you may need to add is a datefield that you control and will hold the date you which to compare against. You could initially capture the "created" date in that field then update it ONLY if specific field changes happen so you can change the Status field without disturbing your date comparison. This would require some calculated fields to update this date field only when it is necessary. Good luck!