Need to include invoice note in workflow email notification

Hi,
I need to include the notes entered by user in invoice notes tab while parking the invoice
when the workflow is triggered , workitem is created for the purchase personnel and the email notification for his workitem should contain the text written by the finance person in notes tab of the invoice while parking the document
I  found out the table where the name of this text for the invoice is stored. Its STXH. The text name is invoice number and fiscal year
I  created workflow element invoicetext and concatenated invoice number and fiscal year in it and passed it to the task of the workitem.
I put the following statement in the description of the workitem as per the entries in table STXH.
/: INCLUDE &INVOICENOTE& OBJECT RBKP ID 0001
but the text is not showingup in the description of the task when the workflow is instantiated. I also checked the funcion module READ_TEXT, all parameters are correct.
Could you please advice me what could be the problem ?
thanks
R

Hello Rita,
Prior to the Mail step, use an activity step in workflow by calling a method.. in that method use READ_TEXT and get the required value into a container element and pass it back to Workflow, then you will be able to use INCLUDE to add that container element to your body of the mail.
Try the above process and if not we can look for other options.
Thanks,
Sudhir.

Similar Messages

  • Can we send attachments in workflow email notifications ?

    Hi All,
    I have a requirement where attachment needs to be added in the workflow email notification. Can we do that in SAP ?
    If you know any pointers then please reply.
    Thanks & Regards.
    Raman Khurana.

    Hi raman,
      Please check
    Attachments in Workflow.
    Thanks,
    sahiba

  • SharePoint Foundation 2013 installed on Windows Server 2012 not sending out email notification

    I have a server where i installed SP Foundation 2013 on top of Windows Server 2012. I have configured the SMTP as well as the outgoing SMTP in Central Administration
    of SharePoint. When i create an alert on a document library, its did not sent any email notification on the changes made to the document in the document library. So, i created a workflow to send out email using SPD2013. The workflow run, but it cannot sent
    out email with error saying that outgoing email is not configured correctly. I have checked with another server which i installed SP foundation 2013 on top of Windows Server 2008 R2 - its sending out email just fine using same configuration and outgoing SMTP.
    I need help to resolve this issue or at least the cause of the problem.
    Any help is greatly appreciated.

         
    Try below:
    http://social.technet.microsoft.com/wiki/contents/articles/13771.troubleshooting-steps-for-sharepoint-alert-email-does-not-go-out.aspx
    Go to Central Admin ---->Operations----->outgoing email settings and verify that SMTP server is mentioned correctly 
    2) Test the connectivity with the SMTP server.
    In order to do that follow these steps:
      Open  cmd
      telnet <SMTP server name> 25 ( We connect smtp server to the port 25)  
                     you should see a response  like this 220 <servername> Microsoft ESMTP MAIL Service, Version: 6.0.3790.3959 ready at date and time
                     Beware that different servers will come up with different settings but you will get something
                     If you dont get anything then there could be 2 possible reasons, either port 25 is blocked or 
                     the smtp server is not responding.
      For testing response from your server
                       For testing response say ehlo to it.
                            Type :
                                        ehlo <servername>
                            output:
                                        250 <servername> Hello [IP Address]
      Now a test mail can be sent from that SharePoint server. 
                          Now we need to enter the From address of the mail.
                          Type :
                           mail from: [email protected]
                           output:
                           250 2.1.0 [email protected]….Sender OK
     It's time to enter the recepient email address.
    Type : rcpt to: [email protected]
    output:
    250 2.1.5 [email protected]
     Now we are left with the data of the email. i.e. subject and body.
    Type : data
    output:
    354 Start mail input; end with <CRLF>.<CRLF>
    Type:
    subject: this is a test mail
    Hi
    This is test mail body
    I am testing SMTP server.
    Hit Enter, then . and then Enter.
    output:
    250 2.6.0 <<servername>C8wSA00000006@<servername>> Queued mail for delivery
    Type: quit
    output:
    221 2.0.0 <servername> Service closing transmission channe
    3)  Check alerts are enabled for your web application
          verify if the windows timer service is running or not.
          Run this stsadm command to check that
          Stsadm.exe -o getproperty -url http://SharePoint-web-App-URL -pn alerts-enabled
         This should return <Property Exist="Yes" Value="yes" />
         If you don’t get this, Enable alerts by:
         stsadm.exe -o setproperty -pn alerts-enabled -pv "true" -url http://SharePoint-web-App-URL
          If its already enabled, try turn off and turn on it back.
    4)  Check the Timer job and Properties
           Go to
           MOSS 2007:  Central Administration > Operations > Timer Job Definitions (under Global Configuration)
           In SharePoint 2010: Central Administration > Monitoring > Review Job Definitions 
           Check whether the "Immediate Alerts" job is enabled for your web application. check these properties:
                       job-immediate-alerts
                       job-daily-alerts 
                       job-weekly-alerts
           stsadm.exe -o getproperty -url "http://Your-SharePoint-web-App-URL" -pn job-immediate-alerts
           The expected output is:
           <Property Exist="Yes" Value="every 5 minutes between 0 and 59"/>.  
           If you don’t get this, run the following command to set its value.
           stsadm.exe -o setproperty -pn job-immediate-alerts -pv “every 5 minutes between 0 and 59" -url http://Your-SharePoint-web-App-URL
    5)  Check whether the account is subscribed for alerts and it has a valid email account. This should be the first thing to check if the problem persists for some users not for      all.
    6)  Then check if at all those users have at least read permission for the list. Because the first mail should go out for every user without security validation but the next ones       won't be delivered unless the user has at least read
    permission.
    7)  If it is happening for one user, can also try to delete and re add the user in the site.
    8)  Most importantly , you should try this one.
          Run this SQL query to the content db < Select * from Timerlock>
          This will give you the name of the server which is locking the content database and since when.
          In order to get rid of that lock 
          Go to that server which is locking the content db and then restart the windows timer service.
          within some time it should release the lock from content db, if not then at the most stop the timer job for some time
          Once the lock will be released then try to send some alerts
          You will surely get the email alert.
    I found this is the most probable reason for alert not working most of the time. We should start troubleshooting with above steps before coming to this step for any alert email issue but from step 1 to step 7 are best for new environments or new servers.
    If the issue is like this ,alert was working before and suddenly stopped working without any environmental change then above conditions in step 1-7 should be ideally fine.
    Even after this if it is not working, then you can try these few more steps too
    9)  Try re-registering the alert template:
    stsadm -o updatealerttemplates -url http://Your-SharePoint-Web-App-URL -f  "c:\Program Files\Common Files\Microsoft Shared\web server extensions\12\TEMPLATE\XML\alerttemplates.xml" -LCID 1033
    10)  Try to clear the configuration cache
    If this helped you resolve your issue, please mark it Answered

  • Form link does not appear in email notification.

    Form link does not appear in email notification
    We have added a custom notification to the OM workflow process. The notification itself has a form attribute which provides a link to the sales order form. This works fine when notification is viewed via worklist - notifications within apps. The link does not appear in the email notification.
    Is there any alternate way to provide a form link to Oracle Applications form that can be accessed via email (after logging into application, if the user is not logged in).
    Thanks

    Similar functionality is available in PO and Req Approval process. Can you take a look at the PO Approval Process workflow? I remember the email notification does show the link, which is a URL link and has parameters in it. This functonality provides where the approvers need to modify the document which is requested to be approved. So they can click on the link, modify and close and approve if necessary.
    Are you expecting them to modify the same or you just want to show query only screen?
    There is a webpage available to see order information called Order Information (user Order Information User resp). You can send parameters to that webpage and that should show login page opening up a seperate session with all the parameters in the URL. Once logged in that should show order information.
    Thanks
    Nagamohan

  • EPM Workflow Email Notifications

    I have inherited an EPM implementation that has EPM Workflow Email Notifications. The email text is not very informative and I want to customize this text to something more meaningful. I have been told this cannot be done, but find this very hard to believe.
    Does anyone know if this can be done? Many thanks, in advance.

    Hi,
    I am assuming these email notifications are sent when the project moves between workflow stages, approval etc.? The short answer is: yes, the text of the email notifications can be updated. However, it depends on how your workflows have been built, which
    tools have been used  (e.g. SharePoint Designer, Visual Studio, 3rd party tool etc.) and the project server version - 2010/2013.
    If you are using project server 2013, check if the workflows have been built using SharePoint Designed (open the PWA in SharePoint designer and check the site workflows)
    Hope this helps
    Paul

  • Error on Workflow email notification in oracle 11.5.10.2

    Anyone seen similiar error on Workflow email notification in oracle 11.5.10.2
    UNEXPECTED:[fnd.wf.bes.server.SystemLoader.getLocalSystem]:Caching disabled due to JTF exception: oracle.apps.jtf.base.resources.FrameworkException: CacheComponent not registered (KEY=FND_BES_SYSTEM_CACHE) (APP=FND)
    UNEXPECTED:[fnd.wf.bes.server.AgentLoader.getAgent]:Caching disabled due to JTF exception: oracle.apps.jtf.base.resources.FrameworkException: CacheComponent not registered (KEY=FND_BES_AGENT_CACHE) (APP=FND)

    I do not see any similar issues reported in MOS website that could be relevant to Workflow.
    Can you find any errors in the database log file?
    Please run the diagnostics scripts in these docs and see if it helps.
    Troubleshooting Oracle Workflow in Applications 11i [ID 262011.1]
    11i: Oracle Workflow Cartridge (WF): Workflow Java Mailer Diagnostic Test [VIDEO] [ID 1148948.1]
    11i: Oracle Workflow Cartridge (WF): Workflow Health Check Diagnostic Test [VIDEO] [ID 1148953.1]
    11i : Oracle Workflow Cartridge Workflow Java Mailer Setup Test [ID 274764.1]
    If the diagnostics scripts did not help then I would suggest you log a SR.
    Thanks,
    Hussein

  • Many of our form submissions do not generate an email notification.

    Any ideas why about 30% of our form submissions do not generate an email notification?  We use FormsCentral for a rental reservation form and we have lost several rentals recently because we never knew about the reservations.  We hate to abandon all of the work we put into making this form work so any help is appreciated. Otherwise, we will leave Adobe very soon.

    Hi,
    The E-mail template is actually works as an HTML or CSS page. You need to use the HTML/CSS formats to send these values in the format as you want. Use <tags> to do the formating of Email template. 
    Use function to store multiple values and thn use them into Email 
    I hope this will help. 
    Thanks~ Giriraj Singh Bhamu

  • Not getting any email notification after configuration

    Hi
    I had configured in portal for E-Mail notification by using the following link .
    http://help.sap.com/saphelp_erp2004/helpdata/en/5a/d089b338769f40a3a86ea938701c3f/frameset.htm
    but still i am not getting any email notification when i reset or lock the user .
    Can any one tell me what should be done for that.
    Thanks
    shashank

    Hi shashank,
    you referenced the configuration for the collaboration service e-mail transport.
    This is needed for instance for the collaboration rooms invitation.
    For notifications about user management you will have to configure e-mail notification in the UME.
    See:
    http://help.sap.com/saphelp_erp2004/helpdata/en/41/080aab7cefe34d8acb04861a467efc/content.htm
    Best regards,
    Stefan Brauneis

  • Can not open forwared email notifications

    Some users can not open the workflow email notifications forwarded by another user, some users can. Anything particular that I should look into? We have 2 middle tiers.
    Thanks in advance!

    Is there an error message associate to this? Is this with the e-mail notification or with worklist notification?

  • Is there a way to customize the MDM Workflow email notification content?

    I am looking for a way to customize the MDM Workflow email / notification  content. For example, I might want to put the Supplier ID(s) of the impacted supplier records (be it Update, Insert & Delete) into the email body or put an URL into the email body.
    Can MDM Workflow do this?
    Is there any workaround?
    Thanks

    Hi,
    What you can do is add a boolean field to the repository, for instance "Send Mail". You can use an assignment in the Workflows to set this field to true. Next, define an updatelistener and pick up the change to this field. If the value is "true", send out an email. Afterwards, let the listener change the value back to "false".
    Good luck,
    Gerwin

  • Help needed in Workflow Email Notification

    Hi,
    I am new to workflow. I am creating a notification process in Oracle Apps 11i to send an email notification to users who registered for some training. Now how can I send an email notification to each user as the list of users can be huge i.e. > 200 . Do I need to loop through and send a notification to each user one by one or is there a way to achieve this by just sending one notification to all the users and if I send one notification to all the users how can I make sure when a user gets an email he/she don't see other users email addresses.
    Any help is appreciated.
    Thanks

    Thanks can you please tell me what will be the datatype of l_user_list.
    It's a VARCHAR2 list of users, separated by a space or comma.
    Now before creating AdHocUser do I need to check in WF_USERS table if the user with the same email address is already there then don't create that user and just add it to a l_user_list.
    Yes - you will need to have a user record first before you can add them to the role.
    If adding user to l_user_list how to make sure I am adding the right user to send notification to as there may be some other user with same name but different email that I don't want to send notification to. I only want to create a AdHocUser only if name and email address both are not already in the WF_USERS. e.g. lets say if there is a user John Doe with email [email protected] who previously attended some training. Now comes another user John Doe with email id [email protected] and is attending the current training. How do I make sure notification only goes [email protected] as he registered for this training not to [email protected] who previously attended some other training.
    How do you identify which user has registered for training - you could check email address, or use the Apps user name which is unique. Whatever you are using to determine who is registering, you will need to determine what the link is back to the user record in WF_USERS.
    Now as this procedure runs every 24 hrs then everytime it runs do I need to create a new AdHocRole and what should I name it as it can't be hardcoded. As I only want to send an email to the users registered in the current training how do I make sure notification does not go to some other user with the same name with different email who is not registered in the current training.
    If the job runs once every 24 hours, then you could use the same role each time, and clear out the users in the role before repopulating them. If not, when you create the new role (which is what I would do) every time the job runs, then store the name of the role in an item attribute, and then reference that in the notification so that the new role is notified each time. Don't forget to set an expiration date for your ad-hoc roles, though, and run a purge job periodically to get rid of the old roles that are no longer required.
    Also wf_directory.CreateAdHocUser and create a user list should be in a loop and create an adhoc role and notification will be outside the loop.
    What are drawbacks of if in a loop I just create a AdHocUser and then send notification one by one to each user rather than creating a role and in the end send one notification. Basically if there are 200 hundred users loop runs 200 times and each time notification goes.
    If you notify each individual user, then you will have a large number of notifications that are being sent - extra records in the WF_NOTIFICATIONS table, extra records on the queue which the mailer uses etc. etc. If you notify a role, then there is only one record to process.
    If it were me, I would build an ad-hoc role each time, and populate that role with the correct users, and notify the role. I would NOT be sending 200 separate notifications when one would suffice.
    HTH,
    Matt

  • Workflow did not trigger the email notification to approver inbox

    Hi SAP Gurus,
    SRM 5.0
    Extended Classic Scenario
    CCM 2.0
    Query : Work Flow triggers the professional purchaser PP in approval previw of SC  but there is no email sent to the PP inbox.
    No email notification is sent to the Professional purchaser inbox.
    Can any one advice on this to locate the error.
    Regards,
    Jayoti

    Many thanks all Specially Sravanan & Laurent
    The issue has been resolved now . The problem was RFC Configuration was not setup for workflow in SWU3.
    Problem : Email was not triggering in professional purchaser and approver inbox even though we can see I the approval preview screen at the portal
    Solution : The work item step was not generating  for Agent determination.
    In Automatic Workflow Customization ( SWU3 ), Configure RFC Destination under Maintain Runtime Environment was not enabled.
    Basis Team  ran  Perform Automatic Workflow Customizing button situated adjacent to Execute button. And the status for Configure RFC Destination changed from Red cross to Green Tick.
    In Automatic Workflow Customization ( SWU3 ) -> Maintain Runtime Environment -> Configure RFC Destination
    There were some more options below were in Crossed red status :-
    We selected the particular step below and Right Click -> Auto- Customizing
    1)     Schedule Background Job for Missed Deadlines
    2)     Schedule Background Job for Work Items with Errors
    3)     Schedule Background Job for Condition Evaluation
    4)     Schedule Background Job for Event Queue
    5)     Schedule Background Job for Event Queue
    Regards,
    Jayoti

  • Approval workflow - email notification

    Hi,
    I was run out of idea how to complete my assigned job, need oracle expert to help on email notification workflow.
    Currently I am working on workflow enhancement with oracle application E-Business Suite for our company.
    My job is to add in new approval process to approve Bank Details transaction through AME.
    For this Bank Details transaction, the existing approval process is will only route to HR.
    Now my job is to add Admin & Manager approval, which mean once the transaction is submitted and the approval processes are as below:
    Admin --> Manager --> HR
    But this approval process will fall into 2 scenarios as below criteria.
    Scenario1: If the selected Bank Name from List Of View (LOV) not "Other Bank" then the approval process is Manager --> HR
    Scenario2: If the selected Bank Name from LOV is "Other Bank" (once Other Bank selected, user will need to enter the new Bank Name) then the approval process is Admin --> Manager --> HR
    Once Admin approve, Admin will add the new Bank Name into LOV.
    Both scenarios will auto trigger email notification to the approver once there is pending for Admin and Manager approval.
    For scenario1, our email process package able to send out email notification to the manager.
    But for scenario2, email notification not send to Admin. FYI, our Admin is a group of persons assigned to Admin group.
    My doubt here is how to let this email notification able to send out to Admin group?
    Hopefully anyone of oracle workflow expert could help me as soon as possible.
    Thanks.

    Hi Mike,
    According to your post, my understanding is that you wanted to use workflow to send emails to the approvers when a task process completed in SharePoint Designer 2010.
    First, when you add the “Start Approval Process” action to create the workflow in SharePoint Designer 2010, you can click on “these users” to set the task process participants and you can choose “One at
    a time (serial)” or “All at once (parallel)” to set how the tasks will
    be created.
    Then, if you want to send an email to the approver when a single task process completed, you can click on “Approval” in the
    “Start Approval Process” step to edit the task process and click on “Change the behavior of a single task” in the “Customization”
    to add the “Send a Task Notification Email” action in “When a Task Completes” section as below:
    And if you want to send emails to the all approvers when all tasks are completed, you can click on “Approval” in
    the “Start Approval Process” step to edit the task process and click on “Change the behavior of the overall task process” in
    the “Customization” to add the “Send an Email” action in “When the Task Process Completes” section as below:
    If you want to use the approval workflow to update the content approval status, then you can add the “Set Workflow Variable” action to set “Variable: EnableContentApproval” to “Yes” after you add the “Start
    Approval Process” action in the workflow, and it should be added above the step “Start Approval Process”.
    Please refer to the link below to add the “Set Workflow Variable” step in the workflow:
    http://social.msdn.microsoft.com/Forums/sharepoint/en-US/b5bebacf-4bb9-4e43-84d7-6eb2714f071d/is-there-an-option-to-set-content-approval-status-according-to-approval-process-workflow?forum=sharepointcustomizationprevious
    Best Regards,
    Victoria
    Victoria Xia
    TechNet Community Support

  • Send Date Does Not Appear for Email Notification

    Hi All,
    Email notifications to user's mailbox do not have a date of send thus user can't sort it by the date. Can anyone tell me how to make the date appear?
    Thanks

    Similar functionality is available in PO and Req Approval process. Can you take a look at the PO Approval Process workflow? I remember the email notification does show the link, which is a URL link and has parameters in it. This functonality provides where the approvers need to modify the document which is requested to be approved. So they can click on the link, modify and close and approve if necessary.
    Are you expecting them to modify the same or you just want to show query only screen?
    There is a webpage available to see order information called Order Information (user Order Information User resp). You can send parameters to that webpage and that should show login page opening up a seperate session with all the parameters in the URL. Once logged in that should show order information.
    Thanks
    Nagamohan

  • G500 need help with Intel Rapid Storage Technology email notifications configuration.

    I have a new Lenovo G500 laptop running Win 8.1. I have discovered the Rapid Storage Technology icon and have been trying to set up email notifications in Preferences using the desktop interface.
    Without going into a lengthy description about what I have done already, I can tell you that I have configured the Email Preferences so the test email does not fail immediately, but it does not send the email, either; it just spins In Progress without stopping until cancelled manually using the button. I get no error messages.
    I have looked at firewall and allowing IntelCpHeciSvc.exe through because I wanted to see if it made a difference; I have looked for Intel entries in System Configuration & Task Manager Services to try and find a reason for the test email not sending, there.
    I have the correct SMTP host address and corresponding Port correct, having gleaned the info from BT's web site, and all the email addresses I have included are active.
    Can anyone suggest what I am failing to address?
    Moderator Note; subject edited

    Hi,
    IRST(Intel Rapid Storage Technology) is mainly used for RAID setup and management.
    According to Intel, it provides benefits to users of single drives as well.
    http://www.intel.com/support/chipsets/imsm/sb/CS-020784.htm 
    It's recommend you install the proper version which is applied to every OS.
    Pre-OS install driver is mainly basic driver used to make sure boot system successfully. Post-OS driver is primarily intended to some function working better.
    Karen Hu
    TechNet Community Support

Maybe you are looking for

  • Tools Photoshop Image Processor NG (CS5)

    From within Bridge CS5, the Image Processor does not bring up the options window. From within Bridge, if I select some images and then do: Tools > Photoshop > Image Processor... The next screen does not come up. Nothing happens.... the main menu goes

  • Error in Excel 2007.

    We have a user who gets an error when he will start the BPC for Excel in Excel 2007. And he can not open the BPC for Excel. The following error message appears: "In order to open the file Ev4Excel.xla the file had to be repaired or it was forced to r

  • How to remove "Delegate" option from Reassign Popup page in task details

    Hi I'm using SOA 11g and Jdev 11.1.1.3 for the development. I created a Human task and using the Reassign functionality. From the BPM Worklist, When I click the Reassign in the Actions menu, a popup for Reassign task is displayed. In this popup, I ha

  • Trouble deleting text messages

    Hi!  When I delete old text messages, all my other texts "freeze up" and I don't receive any new texts.  I have to restart my phone.  After the restart, I receive any new texts and all my "deleted" texts are back.  I went to the AT & T store, I was t

  • Error 13005 when starting itunes... related to Time capsule FirmwareUpdate

    Hi, I store my iTunes library on my Time capsule. Since the firmware update, I have been getting error 13005 every time I try to run iTunes. This thread pointed me over here to see if anyone knew of a reason why: http://discussions.apple.com/thread.j