Non Stock Item- G/L accounts

Hi ,
Can anyone tell me how do the consumable items/non stockable items pick or are assigned the G/L accnts.??
Thanks and Regards.
Deepika

Hi,
For non-stock or consumables, PO provides the G/L account details via Account Assignment tab details when appropriate account assignment category is selected for the line item in the PO.
From table T156X (example, GR with ref to PO for consumables)
MvT Value updating Quantity updating S Mvt Cns VStr Cn AM Chk
101 B V WE06 1 X
So, system uses the G/L passed from the PO.
If its a case of Service PO, because you can skip assignment of accounts in the PO using Unknown account assignment category, it uses the G/Ls that you assign in the service entry sheet.
Hope, it helps!
Regards

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Non-Stock Items - G/L Account Error ( Error No - ME45 )

Hi MM Experts,
While creating PO for Non-stockable items I am getting oner error which says that - " You can not enter G/L account directly for the controllling area/ Co. Code".
Can u pls. help on this issue..
Thanks & Regards,
Mahesh

Hi Mahesh,
I think u are trying to create a PO with a GL a/c to which no cost element is assigned. Check with ur FI guys to give a correct GL a/c.
chintu

How to assign account assigment automatically Non Stock Item ?

Dear All,
How to assign account assignment automatically at PO level for Non Stock Item Material for expense charges ? Since our user does not familiar with the GL Account code.
Regards,
Setiadi

Setup for Automatic Account Assignment
SPRO-IMG - MM- Valuation Class and Account Assignment- Account Determination-Account determination without wizard
1. Define valuation control T Code OMWM
2. Group together valuation areas T Code OMWD
3. Define valuation class T Code OMSK
u2022 Account category reference
u2022 Valuation class
u2022 Material type / Account Cat Ref
4. Define Account grouping for movement type T Code OMWN
5. Configure automatic posting T Code OBYC
Maintain Transaction/ Event Keyu2019s for your Chart of Accounts
BSX - Stock Posting / Inventory Posting
PRD - Price difference
GBB - Offsetting entry for stock posting
WRX - GR/IR Clearing
Let me know if you need more detailed setup procedure-Switesh!
Edited by: Switesh Nage on Dec 4, 2011 9:33 AM

MIGO Print label WEE1 for non stock items from GR for PO

Hi,
I added logic to print new label into printing program MZ07DETI which is printing labels for stock items. My label is for non stock items. The problem is that for non stock items printing process is not triggered. I created PO with Account Assign. Category F, P or K no material number and no storage location. For this type of PO no print possible during GR posting. Is any set up available in IMG to make it work. I appreciate any response.

Hi,
Please check up if there is any default value at the plant level;in case of such default,the system will post to the GL Account defaulted,not with standing the "standard item category".Better checkup if any cost center /order has been assigned.
The GL item is defaulted thro'the item category.If both the goods and services have been defaulted to the same GL Account,then not with standing the type [ie] whether goods or services,the system will post tot he same GL Acct.
Hope this helps.
Regards.
Ramesh

Goods Issue Documentation for Text (Non-stock) Items

Hi all,
I have a business requirement to provide some form of shipping documentation for text (non-stock) items.
The business do not want to create material masters (NLAGs) for these items as they are different/one off purchases.
The purchase the goods and receipt with account assignment to a cost center or internal order, then sit on the inventory and send it out to customers along with real stock items.
Any ideas on how I can provide some kind of supporting documentation, whether that is a delivery note, or just a simple GI Slip?
Thanks,
Mark.

So they want to purchase items that they don't create materials for/don't get stocked yet want to include those items that don't really 'exist' in SAP on some for of documentation.
If these items go with real Deliveries then why not add them as text items to the Delivery ?

Procurement of more quantity than required in case of non stock items

Dear Experts,
Requirement is given below.
I have one maintenance order with non stock item category N for quantity 5 pieces which is actual need.But user wants to procure 50 pieces against order and consume 5 pieces and rest will keep as stock.
But in case of procurement against non stock item the moment we received the Goods (GR), all procurement quantity will goes to consumption account and postings will happen accordingly.Correct me if i am wrong.
Now my requirement is to keep the remaining stock 45 pieces (5 pieces consumed against actual need) as stock and to be consumed whenever there is a need.Can it possible to keep as stock in storage location which was procured against order as non stock item.
How can i resolve this issue.
Please somebody can help me.<<Text removed>>
Thanks in advance.
Reddiy.A.V
Edited by: Matt on Oct 12, 2011 6:46 AM

For the orders which you consumed, do the reversal of that material document. Also create one GR for the qty which has been returned to vendor & keeping the stock to storage location.
In future, define those as stock items, so that this work around won't be required.

Non Stock Items not posting in AP Goods Receipt

Is it possible for SAP to post transactions for Non Stock Items in AP Goods Receipt?
I was hoping that it would perform the following, as it does for Stock Items:
Dr Expense                        xxx
Cr Allocation Account                  xxx
Then when the AP Invoice is raised
Dr Allocation Account          xxx
Cr Creditos Account                    xxx

I am currently using 2007A Sp 39

Purchase Non Stock Item

Hi,
I want to purchase one stock/non stock item for my order immediately.I did local purchase on urgent basis without any pr/po.
So how can i book this against the order?
Regards
ebin
<a href="http://www.isohunt.name/">isohunt</a>, <a href="http://www.utorrent.name/">utorrent</a>

Have you created any PO / PR in system?
If not, then:
For stock items:
Keep one dummy vendor (as Petty cash vendors can't be created in system), create PO for that vendor, then GR. Then do GI for the order.
For Non stock items:
Create PO for the same dummy vendor with reference to order (Account assignment is F), do the GR for the order directly.
If GR has been done already, GR to stock or GR for order? Based on the accounting document, manual postings to be done to the order, I guess. Check with FICOCpeople.

Stock and NON-Stock Items procurement

Hi,
Please let me know why classic scenario cannot be used fpor Stock items and Extended classic can be used for both stock and non-stock items.
What is the exact difference.
Regards,
Manu

Hi Sanjeev,
Thanks for the reply.
But if PR is transferred to SRM from MM and classic scenario is used and the resultant PO is created in MM then will transfer the PR with/without account assignment.
Pls let me know.
Thanks,
Manu

Tools & spares need to change as non stock items..

Dear All,
My client wants to make spares and tools as non stock items..previously they were stock items and they are around 2000
materials so instead of creating new materials with new material type i have decided to change material types of existing materials using MMAM..
Please tell me is this a right process to do?what will be the effect of this?
What is a correct procedure for this?
Thanks,
Naren

Hi,
You check for the prerequisites
Prerequisites
1 .If you use the material ledger, the material must be settled in it.
2. If the old material type did not require you to specify a price control (for example, standard price or moving average price) for the material, the new material type must not be configured such that it allows only standard price as the price control.
3. If the material has been maintained from the Production Resources/Tools view, this view must also be allowed for the new material type.
4. .If the material is not a configurable material, the new material type must not be allowed only for configurable materials.
5. In Customizing for the Material Master (in Define Attributes of Material Types), the following indicators must have the same setting for the old material type and for the new material type:
Material for process indicator
Manufacturer part indicator
6. If inspection plans are required for quality management inspection of the material, they must be allowed for the new material type.
7. The Material type ID indicator (presently used only in Retail) must be the same for the old material type and for the new material type.
If the material is already in stock, or if reservations or purchasing documents exist for it, the following conditions must also be met:
1. . The stock values of the material of the new material type must be updated in the same G/L account as the stock values of the material of the old material type.
2. Quantities and values of the material of the new material type must be updated in exactly the same way in all plants as quantities and values of the material of the old material type.
3. If there is a transfer requirement for the material and if quants of the material exist, the new material type must also allow the material data to be maintained from the Warehouse Management view.
If the material, whose material type you want to change, was handled in batches and if, due to the maintenance statuses of the new material type, the material can no longer be handled in batches, although batches still exist, you cannot change the material type.

Deletion of Delivery for a non-stock item

Hi,
Could you pls. let me know how to delete the delivery of a non-stock item, its not making possible through vl09.

Hi,
If the delivery note had been posted goods issue, you can't delete any item until reverse the DN with t-code VL09. That's it.
I guess the reason of deleting the non-stock item in delivery note is that you don't want to take the non-stock item into account in billing document, right? If yes, I suggest you to define the copy control rule of billing document, to sovle the problem.
Hope can help you!
Good luck
Tao

STOCK AND NON STOCK ITEMS

hi,
Here i want to know the difference between stock and non stock items.and give detail process flow for procuring both Non stock as well as stock items .

Dear Harshad,
Stock Items are the item for which we maintain stock in the system normally at various level which means the stock quantity gets updated in the system based on the movement done for that item
For ex if we make GR for 100 Qty of X item then its stock qty gets added into the system may be at plant /storage location level.Suppose out of this 100 nos if we issue 50 nos for production line then the stock at store reduces by 50 nos & added to production cost center by 50 nos.
Non stock material : NLAG: It stands for Non stock material
In customizing for basic setting in material type neither Qty update or Value update. No accounting data is maintained in Material master hence stock values are not updated. This material is procured only with account assignment.
In this case as soon as material is received Qty & value is posted to consumption account & statistic gets updated.
No updation of Qty or value takes place in Material master record.
For examle if we procure milk for canteen , its goes directly in canteen & stock of such items are not maintained
I hope this will clarify your concepts,
Vivek

Auto G/L population for Non Stock Items

Hi,
I am trying to configure the Auto G/L Population for Non stock item (Material Master item).I have created the Material without Valuation class assignment.
Master data:
Material 1(Material type : Non Stock,No valuation class assignment,attached with Material Group X)
Material group X is attached with Valuation class (Entry aid for items without material master)
In OBYC -->Transaction GBB with modifier VBR maintained the G/L for the relevant valuation class.
I am expecting to default that G/L in Purchase requisition creation screen. But system is not defaulting the G/L account.
Is there anyother steps involve to achieve the G/L default for NON STOCK Materials without assigning the valuation class to Material master.

Hi,
You can set with the help of t.codes:
OME9, OMGO,& OBYC.
Check the below link how to set default General Ledger for Non stock item (Material Master item) in purchasing document
http://www.bluemarlinsys.com/ns/0603-03.asp
Regards,
Biju K

Journal Entry for non-stock Item while Good Receipt PO

In accordance to Accounting Rules, the EXPENSES of non-stock item purchase should be recognize
upon Good Receipt PO, journal entry should be created at the point time of GRN instead of invoice.
We would like to see this as part of the SBO standard accounting process as it is also important for
us to make sure the the software process is comply to the Standard Accounting Rules.
Thank you and Warmest regards,
Ong Siyu Kim
AFON PTE LTD
+65 6412 0686

Hi Martin,
I fully agree with this requirement. In Australia, the tax Office is asking us to recognise the expense in the profit and loss at the time of receiving products or services.
With SAP Business One, receipting inventory products through the GR PO will create a simpel journal entry:
Debit Stock
Credit Goods Receipt Not Invoiced
In the context of non inventory items, SAP Business One should do exactly the same:
Debit Expense account of the service item
Credit the Allocation Account (GRNI or other)
Currently, we have to create a big journal entry at the end of the month to recognise the expense of services that we have received but we have not received the invoice.
If you have any questions, feel free to contact me so we can discuss.
Regards,
Vincent Motte

Multiple PR doc type for Maintenance order - Non stock item category

For non-stock item requirement in PM, we create a maintenance order and indicate item category as "N" in components tab. Accordingly a purchase requisition is created as per configuration. We have assigned PR doc. Type “FO – Framework requisition” for Maintenance Order Category.
SPRO - PLANT MAINTENANCE & CS - Maintenance and Service Processing - Maintenance and Service Orders - General Data - Define Account Assignment Cat. and Document Type for Purchase Requisitions
Now according to the new requirement, we need to have different PR Doc type as per CONTROL KEY mentioned in the Maintenance Order.
Example:
If the Control Key is “PM01 - Plant maintenance – internal” the purchase requisition document type should be “NB – Purchase Requisition”. If the Control Key is “PM03 - Plant maintenance-External(services)” the purchase requisition document type should be “FO – Framework Requisition”.
Please advise how to configure the same.
Regards
Sathish Kumar Balakrishnan

Hi Partha,
This is a simple enhancement. In our scenario, we had configured PR document type "FO" in SPRO settings for "Document Type for Purchase Requisitions".
Hence to have "NB" PR document type whenever material components are being indented through maintenance order, we used this enhancement COZF0002
Please instruct your abaper to add similar logic, as shown below.
Enhancement:COZF0002
Functional module:EXIT_SAPLCOZF_002
Include: ZXCOZU02
Logic:
IF sy-tcode eq 'IW21' or sy-tcode eq 'IW22' OR sy-tcode eq 'IW28' OR sy-tcode eq 'IW31' or sy-tcode eq 'IW32' OR sy-tcode eq 'IW38' .
IF resbd_imp-postp = 'N'.
eban_ord_cust_chg-bsart = 'NB'.
ENDIF.
endif.
Hope this helps.
Regards
Sathish K B

Non Stock Item- G/L accounts

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