Notification to Manager if task/Time sheet not approved in Project Server 2013

is there any option if any user(Resource) updated his/her task & sent to his/her Manager for approval
and Manager is not approved ( say in said timeline or days) then some notification should go to one step up (as Reporting Manager of that Manager who not approved task update & time sheet) in Project Server 2013?

A solution could be to create email subscriptions on an SSRS report containing the non-approved task updates by manager.
See reference here:
http://bhushan.extreme-advice.com/email-subscriptions-for-ssrs-reports/
Hope this helps,
Guillaume Rouyre, MBA, MVP, MCP |

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Task Updates By Team Members In Project Server 2013 but not reflects in MSP 100% completed

Hi,
My problem is related to Project Server & Project Professional 2013
My scenario is like that Project Manager publish the project plan, and respective team member get their task. And Team Member is updated the task,then send to the Project Manager for approval. Project Manager is approved the task. But, while opening my
project in MSP 2013, it is not synced means, in msp it is not showing task 100% completed.
Please solve this problem, I am waiting for your response.
Thanks
Saikat
Consultant

Hi Guillaume,
I have tried your procedure, but not get any solution.
Yes, two errors are showing while opening in MSP like:
1) The following job type failed to complete, Job Type -Load. Could not load project. Please try after sometime.
<detail><ServerExecutionFault xmlns="http://Microsoft.Office.Project.Interfaces/" xmlns:i="http://www.w3.org/2001/XMLSchema-instance"><Actor i:nil="true"/><LastError>1032</LastError><Message/><Source/><StackTrace/><TargetSite
i:nil="true"/><ExceptionDetails><errinfo xmlns=""><general><class name="ProjectHasWriteLock"><error id="1030" name="ProjectHasWriteLock" uid="c9095c9e-cfbc-e411-940a-000c299e9fb7"/></class><class
name="ProjectHasNoReadLock"><error id="1032" name="ProjectHasNoReadLock" uid="ca095c9e-cfbc-e411-940a-000c299e9fb7"/></class></general></errinfo></ExceptionDetails></ServerExecutionFault></detail>
2) Second error are showing in Queue like "Skipped for Optimization" and "Failed But Not Blocking Corelation"
Please give me the ultimate solution to solve this.
Thanks and Regards
Saikat
Consultant.

Task column not editable in Project Server 2013 (PWA)

Hello,
is that possible that Project's task column which are published on PWA cant be editable for any Project Manager, Team members?
We have a scenario where my management team wants that after creating project from MS Project Professional 2013 (where we have provided standard template for projects to chose from ) needs to published on PWA. After publishing it, no one can't modify
task name in Projects but can add task if required.
Is it possible??

For the field:
Go to server settings, enterprise custom fields and lookup table,
Click on Create
Select task type, then formula,
Click on the field selector button and pickup the [task name] field under the text group,
Save.
For the view:
Go to the server settings, then manage views,
Select the view in question under "project" (for example tasks details)
In the field section, select your new field from the left side and add it to the right side,
Select the default task name field from the right side and remove it (it'll go to the left side),
Validate.
To validate:
Go to the project center and open your project,
Navigate to the schedule PDP and select your view tasks details)
Click on "edit" to open the project schedule,
Publish the project plan and check that your field is there and cannot be edited.
Hope this helps,
Guillaume Rouyre, MBA, MVP, P-Seller |

Hours entered by delegate in time sheet not reflecting in reports

This is for Project Server 2013. Even I have faced this issues in PS 2010 and it still continues.
There are 2 users. user A and user B. User A is on leave and User B has been set up as a delegate to fill out time sheets for user A. User B logs in and acts a a delegate for user A. He fills up A's timesheet and submits. Project manager receives task updates
for A and approves. Project plan is published. But hours for user A are not reflecting is Time sheet reports.
Abhijeet, MCTS | [email protected]

Hi Abhijeet,
Can't say here about delegation, but yes I have faced one issue where timesheet data was not getting synch with Reporting DB.
So to fix this please follow steps.
1) Recall the problematic timesheet.
2) Do some minor change.
3) Then revert those changes.
4)Then first click on "Save"
5) And at last "Submit" the timesheet.
Don't know exactly what was the reason for particular timesheets, "Reporting Timesheet Save" job was not getting fired whenever user is submitting the timesheet.
Using above mentioned steps helped to get my timesheet data get synch with Reporting DB.
Hope it will work for you as well.
Thanks !!!!
Sachin Vashishth MCTS

Project Server 2013 - Approved Tasks not applied to Project Schedule

Environment Details: Microsoft Project Server 2013 SP1
When an Resource completes a tasks within the Task or Timesheet page at the end of each day, the tasks is routed to the Project Owner for approval. The Project Owner (Project Manager) approves the task. During this process no errors are displayed.
When the Project Owner (Project Manager) goes into the Project Professional 2013 client to view how the project is progressing, and update the project completion date, the updates is not applied to the project.
This worked for some time, but has recently stopped working with no changes made to the environment. Any help would be great, as our project manager's are manually updating the tasks prior to approving them so they can report back on the project each week.

Hello ProjMgrMatt
Sounds pretty serious, but I think something is missing somewhere.
Make sure that the Status Manager field is the same as the Project Owner.
Check to queue to be sure that nothing is stuck and waiting.
Create a new project, publish, submit, approve, etc and see if it still happens.
Cheers!.
Michael Wharton, MVP, MBA, PMP, MCT, MCTS, MCSD, MCSE+I, MCDBA
Website http://www.WhartonComputer.com
Blog http://MyProjectExpert.com contains my field notes and SQL queries

How to configure Time-sheet in Project server 2013 please share the doc with screen shot

How to configure Time-sheet in Project server 2013 please share the doc with screen shot
Thanks and Regards, Rangnath Mali

Hi,
Please refer to the following Youtube video and article.
https://www.youtube.com/watch?v=lZWvg4q17JE
https://support.office.com/en-sg/article/Set-up-timesheets-and-task-status-672fa06f-8c4b-4e43-bfbc-4c355d681605
Please don't forget to mark it answered, if your problem resolved or helpful.

0ca_ts_is_1(Time sheet data (Approved) No of records are wrong

Hi Experts,
we need to extract the data from 0ca_ts_is_1(Time sheet data (Approved) but the problem is the no of records in the table CATSDB with status is 849 but in RSA3 (0ca_ts_is_1) there are 500 records only.
could you kindly suggest me any OSS notes please.
Thanks,
Shaliny. M

Hi Shaliny,
in BW you will see only the time sheet data wich are ok, that means , which have been confirmed (Approve?)
I hope this helps you

MSPS 2013 - related a document to the project tasks - Icon is not visible in project schedule

When adding a document (related Items) to the project tasks in a project schedule at the task does not see the icon of the document.
Although the icon issue or risk when binding is visible.
And the icon is also seen in the "Projects Center"
Also related items are not visible in the "Tasks" (http://server/PWA/Tasks.aspx) from the user.
Attachments
View, add or edit related information such as documents, issues, or risks.
Issues
Title
Due Date
Status
Risks
Title
Due Date
Status
Documents
Title
File Name
Status
Maybe someone know why it don't works?

Anyone can reproduce this steps on Project Server 2013:
* Upload document to project site document library
* Open project plan for editing in pwa, add to any task related item – uploaded in previous step document
* Save and publish project
Than check in project schedule and project center – icon associated document to task and project.

Data Source 0ca_ts_is_1(Time sheet data (Approved)) configaration problem

Hi Experts,
we need to extract the data from 0ca_ts_is_1(Time sheet data (Approved) but the problem is the no of records in the table CATSDB is 849 but in RSA3 (0ca_ts_is_1) there are 500 records only.
What could be the resons?.
could you kindly suggest me any thing.
Thanks,
Shaliny. M

no
i have increased the no of records and also calls
still i am getting only 500+ records only
thanks,
shaliny

Data Source 0ca_ts_is_1(Time sheet data (Approved)) config prob(urgent)

Hi Experts,
we need to extract the data from 0ca_ts_is_1(Time sheet data (Approved) but the problem is the no of records in the table CATSDB is 849 but in RSA3 (0ca_ts_is_1) there are 500 records only.
What could be the resons?.
could you kindly suggest me any thing.
Thanks,
Shaliny. M

..the data may be summarized
what is the level on granularity in CATSDB
Is all the fields in this table are seen in the datasource 0ca_ts_is_1
If some fields are missing the data is summarized to the next available level of granularity
You can see the combined totals of table contents and RSA3 total contents of certain key figures to ensure this

Workflow Start "Failed But Not Blocking Correlation" - Project Server workflow for Demand Management

Hi,
I'm trying to "Create a Project Server workflow for Demand Management" with project server 2013 just like is explained
here.
But when I try to create a new project the implemented workflow failed to start with the follow state message in the job queue: Failed But Not Blocking Correlation.
The detailed error display the follow message:
Exception Starting Workflow: The scope _/SharePoint/default/139e833f-7a85-4ccf-b7a2-b3fea9ce50b9/6799b7e5-e519-40f4-9371-0b3bc3d5c208_ has no workflows under it. HTTP headers received from the server - ActivityId: 52fef415-409b-4545-a9f6-ed75519b425c.
NodeId: My-Computer-Name. Scope: /SharePoint/default/139e833f-7a85-4ccf-b7a2-b3fea9ce50b9/6799b7e5-e519-40f4-9371-0b3bc3d5c208. Client ActivityId : 9ded4d9c-7733-7004-2661-c8977270af98.. Trace: at Microsoft.Workflow.Client.ClientHelpers.SendRequest[T](HttpWebRequest
request, T content) at Microsoft.Workflow.Client.WorkflowManager.StartInternal(String workflowName, WorkflowStartParameters startParameters) at Microsoft.SharePoint.WorkflowServices.FabricWorkflowManagementClient.StartInstance(String
serviceGroupName, String workflowName, String monitoringParam, String activationKey, IDictionary`2 payload) at Microsoft.SharePoint.WorkflowServices.FabricWorkflowInstanceProvider.StartWorkflow(WorkflowSubscription subscription, IDictionary`2 payload)
at Microsoft.Office.Project.Server.BusinessLayer.Workflow.StartWorkflow(Guid projectGuid, Guid enterpriseProjectTypeUid, Boolean isNewProject, Guid previousEntepriseProjectTypeUid, Boolean skipStage, Guid stageToSkipTo):
WorkflowExceptionStartingWorkflow (35115). Details: id='35115' name='WorkflowExceptionStartingWorkflow' uid='e3bbb06b-1d38-e311-940a-001cc094718e'.
Error:
WorkflowCannotStartWorkflow (35100). Details: id='35100' name='WorkflowCannotStartWorkflow' uid='e4bbb06b-1d38-e311-940a-001cc094718e'.
Queue:
GeneralQueueJobFailed (26000) - WorkflowStartWorkflow.WorkflowStartWorkflowMessage. Details: id='26000' name='GeneralQueueJobFailed' uid='e5bbb06b-1d38-e311-940a-001cc094718e' JobUID='68ee1040-1d38-e311-940a-001cc094718e'
ComputerName='90f7432c-fbc8-4ebd-86f3-0236ce62661c' GroupType='WorkflowStartWorkflow' MessageType='WorkflowStartWorkflowMessage' MessageId='1' Stage='' CorrelationUID='9ded4d9c-7733-7004-2661-c8977270af98'. For more details, check the ULS logs on machine
90f7432c-fbc8-4ebd-86f3-0236ce62661c for entries with JobUID
68ee1040-1d38-e311-940a-001cc094718e.
with this detailed entries in the log file
10/18/2013 13:47:57.38 Microsoft.Office.Project.Server (0x0948) 0x14F0 Project Server Queue
ad3fy Critical Standard Information:PSI Entry Point: <unknown> Project User: <unknown> Correlation Id: <unknown> PWA Site URL: SA Name: <unknown> PSError: <unknown> A queue job
has failed. This is a general error logged by the Project Server Queue everytime a job fails - for effective troubleshooting use this error message with other more specific error messages (if any), the Operations guide (which documents more details about queued
jobs) and the trace log (which could provide more detailed context). More information about the failed job follows. GUID of the failed job: 68ee1040-1d38-e311-940a-001cc094718e. Name of the computer that processed this job: 90f7432c-fbc8-4ebd-86f3-0236ce62661c
(to debug further, you need to look at the trace log from this computer). Failed job type: WorkflowStartWorkf... 9ded4d9c-7733-7004-2661-c8977270af98
10/18/2013 13:47:57.38* Microsoft.Office.Project.Server (0x0948) 0x14F0 Project Server Queue
ad3fy Critical ...low. Failed sub-job type: WorkflowStartWorkflowMessage. Failed sub-job ID: 1. Stage where sub-job failed: (this is useful when one sub-job has more than one logical processing stages). 9ded4d9c-7733-7004-2661-c8977270af98
10/18/2013 13:47:57.38 Microsoft.Office.Project.Server (0x0948) 0x14F0 Project Server Queue Jobs
ad3fy Medium Error is: GeneralQueueJobFailed. Details: Queue Attributes: 68ee1040-1d38-e311-940a-001cc094718e 90f7432c-fbc8-4ebd-86f3-0236ce62661c WorkflowStartWorkflow WorkflowStartWorkflowMessage 1
9ded4d9c-7733-7004-2661-c8977270af98 . Standard Information: , LogLevelManager Warning-ulsID:0x000DD158 has no entities explicitly specified. 9ded4d9c-7733-7004-2661-c8977270af98
Any idea?
Thanks in advance,
Alexander.

Hi Alexander,I have seen that error when the workflow manager has not been registered correctly with the PowerShell command - that should be in the docs referenced - or
http://technet.microsoft.com/en-us/library/jj663115.aspx. Let me know if that doesn't appear to be the issue here and I can dig deeper. Best regards, Brian
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How to disable the edit Permission after the task approval in project server 2010.

Hi ,
Can this be done.
How to disable the edit Permission after the task approval in project server 2010.
I mean How to Disable approve/Reject Permission Once task approved in project server 2010.
Any Help Would be more than Welcome.

Hi Rohan,
Just talking about the tool capabilities, preventing a task approver (status manager) to approve/reject updates once he has already approved once is not possible out-of-the-box. You grant permissions to user: if you grant a user to approve task updates then
he has the permission to approve updates, no matter if it is the 2nd or 3rd time the task is approved or rejected.
Then of course you could do not custom development to do that.
I'd say that in order to help you, we would need to understand a little bit more your business need. Why do you need to achieve such a goal? We can surely propose you workaround.
Hope this helps.
Guillaume Rouyre - MBA, MCP, MCTS

Project Server 2013 for Resource Planning & Project Portfolio Management

We are looking to use project server 2013 for resource and project portfolio management. We are an IT department of approximately 600 growing to 1,000 within the next several years.
We would like to us PS2013 to do the following :
Manage Portfolio of Projects
Manage Resources against this Portfolio
Calculate Project Finances using resource roles and rates
I would be grateful to have both comments on experience , both positive and negative.
Thank You

Many teams within organizations are turning to Project Server to help them control resources, deliverables and costs better. It does resource management very well with work & cost resources, baseline costs, material costs, budget costs and
out of the box earned value analysis (EV). The Strategy (portfolio) component is very powerful and it will help you identify project that align to your objects then do what if analysis to find the right mix of projects.
Here are a couple of things you should think about when moving to PS2013:
1) Who will be using the tool? If it is a mix of onsite staff, remote staff, vendors, contractors etc. you may want to think about a hosted solution.
2) Training. Don't assume everyone will just magically 'know' how to use the tool. Train everyone (team members, PMs, Executives) then train them again. It's the only way to truly get the value out of the tool.
3) Who will manage the system? This is not a typical application. The right administrator needs SharePoint, Project Server, SQL Server, MS Project, Analysis Services and SQL Report writing skills. Please note that much of this can
be learned by the right person but DEFINITELY find the right person.
4) Don't start customizing right out of the box. You will get frustrated. Adjust your organization to the tool early on. I know that is easier said than done but you need a realistic approach to get tool acceptance moving early.
5) Use workflows but don't use them right out of the gate. Workflows are great but I suggest you wait until phase 2 or 3 to start aligning them to your business processes.
6) Lastly and most importantly, you must first establish your own business processes THEN align them to the tool. DO NOT assume the tool will create business process for you. You must think about how you are going to initiate a project,
how are you going to track deliverables, how will time sheets be managed, etc. Get to a whiteboard, crack open Visio and start building and establishing your processes now. PS 2013 is pretty flexible and usually will align well with existing business
processes.
And don't forget to hire a good consultant. They can be brought in during key phases of your roll-out to add value, help you avoid risks, and provide you with best practice advice.
Good luck.

Project Server 2013 timesheets not showing up for approval

We're using Project Server 2013 and entering timesheets. I'm a team manager who is set up as the timesheet approver for a few people, including Nicole.
Nicole opens her timesheet and fills it in for the week. She applies time to four Administrative tasks and two project tasks.
Nicole submits her final timesheet for approval. (We have also tried having her save it first, then to the final submission, with the same results.)
I go to my approval screen and see the four Administrative tasks listed as separate lines. I do not see the project tasks.
I select the four Administrative tasks and approve them. They disappear when the screen is submitted.
In previous weeks, and with some other employees, I would immediately see a single line item that said "My Timesheet" for Nicole which I could then approve. But recently this stopped, and I do not see her timesheet.
If Nicole checks the status of the timesheet it says it's submitted to me.
On my Approval page if I go to History, Timesheets this timesheet is not listed under "approved by me" nor is it under "my resources unsubmitted timesheets." It's in limbo.
The only fix is for Nicole to recall the timesheet and resubmit it. Then it shows up on my Approval page.
Any suggestions?
-- Paul

We resolved this. The solution was as follows:
Go to PWA Settings, and under Security choose Manage Groups.
Click the Team Members group.
Scroll to the Categories section, and in the Selected Categories area highlight (select)
My Tasks.
Click the box to allow the permission called Adjust Timesheet which is under the grouping for Resource.
Now don't ask me how or why that works. It's not a setting that intuitively matches what's going on. But it fixed it for us.
By the way, we had a number of other timesheet issues (view failures, etc.) that were all cleared up when we installed the April 2014 Cumulative Update for Project Server 2013, as well as SharePoint 2013 SP1. I highly recommend both.
-- Paul
Paul LoSacco, Web Presence Team, Omnicare

Import Task progress in Project Server 2013

Hi,
Import task progress feature in Project Server 2013:
I have updated actuals in tasks page in PWA 2013, and saved it. I tried to import it to timesheet page but the value already exists and the import task progress option is greyed out. i mean, when i enter actuals in tasks page and save it, the value automatically
comes in timesheet page, then what is the use of Import task progress.
Am i understood correctly?
Please help.
K.Gokulraj

Hi,
In my environment SEM is not enabled, i want to know how this option "import task progress" will be help full in time sheets.
Once i enter task hours or task % complete from My tasks then the actual hours in time sheets are
automatically filling.
Can anyone tell me
what is the use of the "import
task progress" How this option is use full & in which scenarios we can use this option.
Thank You, Kumar KSV

Notification to Manager if task/Time sheet not approved in Project Server 2013

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