Numbers formula for "sum of all cells above this row"

Is there a way, using the cell formulas in Numbers, to say "sum of all the cells above this row"? I'm trying to make a ledger of sorts, and I want to have a column that is "how much you've spent so far" for each entry, which is the sum of all the "Price" cells for that row and above.
Is this possible? Thank you in advance for your help!

Hi Alexander,
You could start with a table like this:
To get started,
Cell D2 =C2
Then to continue,
Formula in D3 (and Fill Down)
=D2+C3
Row 10 is waiting for you to fill in details... .
Regards,
Ian.

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How to do a SUM of all cells of a certain color?

I have a spreadsheet that I'm categorizing certain budget items by cell color. these are not in a row. I think there is a way with IF statements to select all the cells of a certain color that contain numbers and do a sum of them. This will allow for easy graphs of those categories.

Nathan Cowger wrote:
What do you mean by:
The workaround is to use the property which categorize the cells in your formula.
What Badunit said, plus what to do if you're not using a conditional rule to colour the cells.
If you're using a conditional rule to set the colour of the cell. use that condition in a SUMIF() statement to select the numbers to be included in the sum.
If you're setting the colours manually, use a checkbox in an adjacent column to set the condition for numbers to be included in the SUMIF() selection.
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Formula for sum of minimums in a category

These are my table columns:
| Date | Item | Remaining |
| Feb 1, 2009 | A | 10 |
| Feb 2, 2009 | A | 6 |
| Feb 1, 2009 | B | 4 |
| Feb 2, 2009 | B | 3 |
| Dec 31, 2038 | A | 1 |
I have it categorized by Item.
Within each item (category), I want to capture the minimum of Remaining where the date is <= NOW(). Then I want the sum of those Remaining values.
I'm guessing this needs an array function, but I can't figure out how to compose it or if it even works... Anything I try tells me "Arrays can contain only constant values".
For the above table, the desired answer would be 9. I welcome your suggestions...

Hello
My guess is that 9 is not the value returned given your requirements description.
I added an auxiliary column requested by a clear bug.
In Table 1, the formula in column E is
=CODE(C)
In "Unnamed Table"
A2 is empty
A3 contains the letter "A"
A4 contains the letter "B"
in column B, the formula is:
=TODAY()
in column C, the formula is:
*CAUTION, the message parser truncates the formula so I pass it as a screenshot.*
Here is the text one but it will be truncated
=IF(ISBLANK(A),SUMIF(Table 1 :: B,"<" values whose date is less than the date stored in column B
When the cell in column A contains a letter, it returns the sum of every 'Remaining" values whose date is less than the date stored in column B and whose Item is the one defined in column A.
The auxiliary column is required because at this time, when we ask Numbers to compare two cells containing the same letter, it returns FALSE.
Using CODE() I ask it to compare two numerical values and it behaves correctly.
Here is the report which I sent to Apple Bugs Hunters:
Your tracking number for this issue is Bug ID# 6562953
<div class="jive-quote">May you test that:
In cell B2 I typed the letter A
In cell D2 I typed the same letter A
In cell E2 I typed the formula =(B2=D2)
In cell F2 I typed the formula =(CODE(B2)=CODE(D2))
In Numbers '08 it logically returns:
In E2 : TRUE
in F2 : TRUE
In Numbers '09 it returns
In E2 : FALSE
in F2 : TRUE
It resembles to a bug</div>
Yvan KOENIG (from FRANCE vendredi 6 février 2009 15:40:22)

Numbers Equivalent of Excel Formula for Converting HH:MM:SS to DD:HH:MM:SS

I am not sure if this has been asked before.
What would be the Numbers formula for converting HH:MM:SS to DD:HH:MM:SS? The Excel formula is entering 396:59:45 into a cell and then in another cell is the following =TEXT(A2,"dd:hh:mm:ss"). The A2 is the example cell.

There is no formula to actually do the conversion. It is a matter setting the cell format. After that all you need to do is add a simple =<cell> formula to get the value in (i.e. - see my previous post), or a formula to add the two values (=A2+A5). Use Duration rather then Time for the cell formats.
A duration in Numbers for iOS will not appear 10:16:25:03, it will display as 10d 16h 25m 03s. If it is the actual display punctuation you are trying to change, it may be possible using a combination of a Duration and TEXT functions but would be quite lengthy, convoluted, and more trouble than it is worth.

Needing to input formula for percentage

It need to look like this...(obviously I can do this part), but I need to input the formula for the third column to automatically take off the 30% discount from each list price (they will all be different. Then, I need the last column to keep the running total for all discounted prices column. I am having trouble finding this in the helps, as alot of the info is similar to what I need, but I have not found one that actually shows how to just take the 30% off the list price. Thanks a bunch for any help.
Title
Author
List Price
30% Vendor Discount
Running Total
BlahBlah
Blah
19.99
need formula for reducing 30% of list price
This column needs to keep a running total of discounted price

Hi gayle,
The formula in the 30% discount column (D2) is simply:
=C2*.3
Fill this down.
A running total of every number in column D would look like this:
SUM(D$2:D2)
fill this down.
quinn

Formula for calculating aggregate percentage and percenatge of gender

hi all
i have a sp from which i get result columns gender,percentage,studentcount,year
my sp is like this..
IF EXISTS (SELECT * FROM sys.objects WHERE object_id = OBJECT_ID(N'[usp_GetState]') AND type in (N'P'))
DROP PROCEDURE usp_GetState
GO
SET ANSI_NULLS ON
GO
SET QUOTED_IDENTIFIER ON
GO
CREATE PROCEDURE [dbo].[usp_GetState]
( @ExamYear Smallint
,@ExamType Nvarchar(10)
AS
BEGIN
SET NOCOUNT ON;
WITH cte_Schools AS
SELECT
[Foreign]= CASE WHEN M.Zone ='F' THEN 'Y' ELSE 'N' END
,CASE WHEN M.Zone ='F' THEN UPPER(C.CountryName) ELSE UPPER(S.StateName) END StateName
,COUNT( DISTINCT M.SchoolCode) Schools
,SUM( M.Nos) Students
FROM rptFinalResultSummaryMaster M
LEFT OUTER JOIN State S ON M.StateCode=S.StateCode AND M.Zone=UPPER(LEFT(S.Zone,1))
LEFT OUTER JOIN Country C ON S.CountryId= C.CountryId
WHERE M.Year=@ExamYear AND M.CourseCode=@ExamType
GROUP BY CASE WHEN M.Zone ='F' THEN 'Y' ELSE 'N' END
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SELECT
SlNo=ROW_NUMBER() OVER(PARTITION BY [Foreign] ORDER BY StateName)
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FROM cte_Schools
ORDER BY [Foreign],StateName
END
GO
now..i wrote formula for percentage and when i connected this sp to my rdl where i took tablixi gave percentage value to gender and total percentage column
                                       gender(column group)
total
number percentage
passcategory
this is my tablix format
my output looks like
boys     girls
total
number(percentage)
passcategory1 (percenatge)                        21 (40.38) 43 (56.75)
   64(48.56)
passcategory2 (percenatge) 11 (21.15) 10    (13.51) 31(17.33)
passcategory3    (percentage) 20 (38.46)    21    (28.37) 41(33.41)
total                     (percentage)
52(xxx)           74 (xxx)                     136 (100%)
i'm not getting thegender percentage properly for girls and boys total percentage of boys and girls coming correctly but individual percentage is not properly coming...that's because in sp i gave calculation for only total percenatge ..how can i calculate
the individual percentage of girls and boys in single column...so that i can place in gender column in tablix..and i can retrieve individual percentgaes of girls and boys seperately as shown in output..
please reply..its urgent
thanks in advance..
lucky

please reply..its urgent
Here is a tip: if you want to tick off people from helping you, you should absolutely include "urgent" in your post. That's a good way to encourage people to move to the next post. I did see this one earlier today, but did not have the time.
Anyway, I cannot really make out heads or tails of your question. Your output takes about gender, but I cannot see it in the output from the query, which appears to group by "Foreign" and StateName. How does the boys and girls get into the picture?
And for that matter that "totals" column?
Erland Sommarskog, SQL Server MVP, [email protected]

I have a numbers spreadsheet for tracking company data. I want to copy the format of the spreadsheet (rows, columns,and formulas) but have all of the data fields be blank for the new year. How do I do that?

I have a numbers spreadsheet for tracking company data. I want to copy the format of the spreadsheet (rows, columns,and formulas) but have all of the data fields be blank for the new year. How do I do that?

click and hold on one cell, then drag to select the range, then release, then type the delete key. Only inlude cells in the range you do not want to keey the contents of the cell. You can remove one-off cells by holding the command key and clicking cells to add or remove as needed.
You can download the Numbers users guide here:
http://support.apple.com/manuals/#productivitysoftware

How can I sum up raws? the sum function seems to work for columns only and right now I have to create a separate formula for each raw

How can I sum up raws? the Sum function seems to work only on columns. Right now I have to create a separate formula for each raw

Hi dah,
"Thanks, but can I do one formula for all present and future raws? as raws are being added, I have to do the sum function again and again"
You do need a separate formula for each group of values to be summed.
If the values are in columns, you need a copy of the formula for each column.
If the values are in rows, you need a copy of the formula for for each row.
If you set up your formulas as SGIII did in his example (shown below), where every non-header row has the same formula, Numbers will automtically add the formula to new rows as you add them.
"Same formula" in this context means exactly the same as all the formulas above, with one exception: the row reference in each formula is incremented (by Numbers) to match the row containing the formula.
Here the formula looks like this in the three rows shown.
B2: =SUM(2)
B3: =SUM(3)
B4: =SUM(4)
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Regards,
Barry

In Numbers, how can I make a cell reference a constant in a formula?

This is a basic question, but I am not sure of the answer. I am trying to calculate a previous SUM that I have by a column. But when I calculate it, it keeps looking for data in the cells after the SUM that I already have.
In other words, how can I get a constant cells value into my equation?
Any help would be great!
(In excel, I could do it just by placing $ around my cell field. Like H23 would be $H23$. THanks!)

JJ,
Numbers works exactly like Excel in this regard. To change H23 from a reference that will change if the formula is moved to a fixed cell reference, make it $H$23.
Regards,
Jerry

Missing a Formula for ignoring blank cells.

I've made a spreadsheet in Numbers 2.3 for keeping track of FIFA standings for a group. Because the scores are empty, the formulas think it’s a 0. This is a problem for the draw column since it thinks that the scores are equal. Is there a function I’m missing here that I can add to my Draw column (E) to ignore the cells if blank? I'm sorry if this is solved, but I've been looking and cannot find anything I can use or understand. Thanks for the help.
A link to the spreadsheet is here.
https://www.dropbox.com/s/vjmgi4keo7g4x7u/Numbers%20Test.numbers
Running Numbers 2.3 on Mavericks.
Thanks.

Hi Tim,
Interesting question!
Here's a possible solution. It requires two auxiliary columns (which may and should be hidden) to be added to Table 1, and a new formula to count the draws in Table 1-1, column D:
Table 1:
Columns F and G are the auxiliary columns. The formulas below are entered into row 2, then filled down to row 6.
F2: ="-"&B2&"-"&E2&"-"&IF(AND(LEN(C)>0,LEN(D)>0),"XXX-","")
This constructs a string consisting of the names of the opposing teams (from columns B and E) plus a code ( XXX ) that indicates scores have been entered for both teams (ie, the game has been played).
G2: =C=D
This returns TRUE if cells in column C and D have identical contents, and FALSE if their contents differ. TRUE indicates a possible draw, FALSE that one or the other team has won.
Table 1-1
The formula below is entered in D2, and filled down to D5:
D2: =COUNTIFS(Table 1 :: $F,"=*"&A2&"*",Table 1 :: $F,"=*XXX*",Table 1 :: $G,TRUE)
Syntax for COUNTIFS is COUNTIFS(test-values,condition,test-values,condition,test-values,condition)
There are two tests on values in column F:
Does it contain the team name for whom we are counting draws?
Does it contain the string "XXX" (Has the game been played?)
There is one test of the values in column G:
Is the value TRUE? (Do both teams have the same score—including both having no score–?)
If all three conditions are TRUE, the row (game) is added to this teams Draw count.
Regards,
Barry
Message was edited by: Barry
(Deleted original formula from T 1-1::D2, which I had stored here.)

BIG Numbers formula Questions-looking for clarity and direction

Besides a general lack of computer knowledge, here is my problem. I'll try to make it clear and easy to read.
I'm working on a spreadsheet that would organize and keep track of student's choices and payments for a ski retreat. There are 4 checkbox columns for their choices (ticket, ski rental, board rental, tubing). All of these have different costs associated with them, in addition to the basic cost for the retreat.
Using basic arithmetic and an IF formula in the header column I can calculate each student's Total Cost.
=Retreat Cost+(IF(Lift Ticket,TRUE)*50+IF(Ski Rentals,TRUE)*30+(IF(Snowboard Rental,TRUE)*50+(IF(Tubing Tickets,TRUE)*35)))-the (*number is the cost)
This works, although it does return the error that the formula returns a Boolean in place of a number. If there is no easier way to write my formula, how do I turn off that warning-I can't take the glaring reminder of a mistake!
Students need to turn in a deposit, generally set at $50. Using a Deposit column with checkboxes, I worked out how much a student owes after their deposit. Once I check the box, their Balance shows Total Cost minus the general $50.
=Total Cost-(IF(Deposit,TRUE)*50)
Occasionally a student will overpay or underpay their deposit, and right now I'm just going in and manually trying to readjust. I just can't figure out any other option.
I'd like to keep track of how much money is coming in. Currently this is my formula.
=SUM(COUNTIF(Students :: Deposit,TRUE)*50+SUMIF(Students :: Paid,TRUE,Students :: Balance))
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Also, I'm going to try to paste a screen shot. Any help/advice would be greatly appreciated! I'm new to working with numbers (1 week baby!) and honestly, the vast majority of my knowledge has come from reading the message board, so thanks!

=Retreat Cost+(IF(Lift Ticket,TRUE)*50+IF(Ski Rentals,TRUE)*30+(IF(Snowboard Rental,TRUE)*50+(IF(Tubing Tickets,TRUE)*35)))-the (*number is the cost)
I would change it to somehting more like this...
=Retreat Cost+(IF(Lift Ticket,1,0)*50)+(IF(Ski Rentals,1,0)*30)+(IF(Snowboard Rental,1,0)*50)+(IF(Tubing Tickets,1,0)*35))
(This last part I don't get at all... >-the (*number is the cost))
The form for an if is If(Test,True,False) meaning if the TEST is true then answer whatever replaces the word true in the description. I think you thought you had to type true. Common mistake if you haven't used them before.
Look at one of my If's...
IF(Lift Ticket,1,0)*50
If the lift ticket box is checked, then answer 1 and multiply by 50, if not answer 0 and multiply by 50, taking that cost to zero.
Just repeat for each cost and your done...
Does that help get you on the right track?
Jason

17 numbers max of BeX formula for Analyzer ?

Hi experts,
We have an Analyzer Excel Workbook, in that, we use a query with two keyfigures and on formula that sums the 2 keyfigures, in visualization options, all 3 have units and 9 decimals:
The 2 keyfigures are FLTP types, one is an integer and the other is decimal number. One result is like this:
Kfigure1 _____________ Kfigure2
1.201.145.200.010 _____ 0.987025432
The result of the formula is: 1.201.145.200.010'987000000
As you see it doesn't take care more than 17 numbers, is 17 numbers the limit for BeX in Analyzer Workbooks ?
Do you know any notes about that issue ?
Thanks in advance.

Hello John,
This could be a limitation of BEx Analyzer/Excel or the OLAP engine limitation.
Please, check if this behavior occurs on RSRT2 and RSRT transactions.
You have to input the query's technical name instead the workbook's ID.
If the behavior only occurs on BEx Analyzer, try to download the latest version:
> bi710sp12_1200-10004472.exe (if you are using BEx Analyzer 7.0)
> bw350gui710_8-10004473.exe (if you are using BEx Analyzer 3.x)
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Edward John

Is there a way to create a formula to sum all fields in which a secondary field is a specific string?

I would like to be able to create a spreadsheet with several different ways of looking at financial results.
So, while I might have my typical budget prepared by functional area, I would also like to identify whether a line item is a weekly, monthly, or annual expense. So, column A will include a functional header
Column B the amount itself
Column C will be the frequency.
Is there an easy way to create a Sum Field that pulls the info from all fields in which column B = Weekly?
More importantly, is there a way to do this across multiple tables within a single sheet? I am breaking out divisions into individual tables and performing similar tasks for each division, and then summarizing for the full organization in a separate table.
I am using Number '09 2.1
Many thanks,
Keith

The more generalized solution is to modify the Summary Table as follows:
- Add a header row to give the name of the source table for each column (the name you give each table should match the name in the header for each column)
- use the following formula in B2:
"=SUMIF(INDIRECT("'"&B$1&"' ::"&"Frequency"), "="&$A2, INDIRECT("'"&B$1&"'::"&"Amount"))"
fill down, then select B2 - B4, then fill across
In the "Total" column for the Summary table paste the formula:
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Formula Logic for Dates in the Cell Editor in Query Designer

Hi All
We are on BI7. (This is in the Cell Editor in Query Designer)
I am trying to create a formula in one cell that enters a date based on the following logic (Lets call this formula A):
I also have a placeholder "Cell reference" for a Date in another cell in the Cell Editor (Lets call it B).
I also have two other dates in seperate cells in the Editor (Lets call them C and D)
What i need to do is check that either C or D are not blank i.e one at least has a date and if so enter the date that is in B in A.
My formula logic in (Cell A) at the moment is as follows:
( Cell C <> 0 ) OR ( Cell D <> 0) * Cell B
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What I want it to do is to display the actual date of 'Cell B' in 'Cell A' if ( Cell C <> 0 ) OR ( Cell D <> 0)
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Example 1
Cell A    08/09/2009
Cell B    08/09/2009
Cell C   15/03/2010
Cell D
Cell A should = 08/09/2009 as there is a Date in Cell C or D and if so enter the date of Cell B in cell A
Example 2
Cell A
Cell B    08/09/2009
Cell C
Cell D
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Example 3
Cell A
Cell B
Cell C   15/03/2010
Cell D
Cell A should = BLANK as there is a No Date in Cell B although a Date in cell C or D.
Thank you for assistance in advance
Kind regards
Stevo

Hi there,
It seems you have done almost everything...
What it seems that is missing is probably the cell reference for Cell C and for Cell D, or did you forget to mention it here?
So here it is the big idea:
- In the Cell Editor of the query designer, create a new cell reference for Cell C, let's name it ref_cell_c;
- In the Cell Editor of the query designer, create a new cell reference for Cell D, let's name it ref_cell_d;
- In the Cell Editor of the query designer, create a new cell reference for Cell B, let's name it ref_cell_b;
- In the Cell Editor of the query designer, create a new formula for Cell A, let's name it form_cell_a;
The form_cell_a should be created by the following:
( COUNT(ref_cell_c) + COUNT(ref_cell_d) ) * ref_cell_b
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Please note that with this formula, if you have values in both ref_cell_c and ref_cell_d this formula returns 2 * ref_cell_b, which is not what you pretend, I'm assuming you'll have value only for the following combinations:
ref_cell_c has value but ref_cell_d don't have any
ref_cell_c don't have any value but ref_cell_d has a value
ref_cell_c don't have any value neighther has ref_cell_d any
Diogo.

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How do you write a formula that looks if two cells (with dates) are identical in the same column; and if they are not identical, subtract 1 day from the date in the above cell to determine the date for the cell below it.
=IF($A1=$A2,B1-1,B2+28)

How do you write a formula that looks if two cells (with dates) are identical in the same column; and if they are not identical, subtract 1 day from the date in the above cell to determine the date for the cell below it.
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Numbers formula for "sum of all cells above this row"

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