Object link with finanace Documents (Vendor Invoice) Tcode FB03
Hi all,
Can DMS object link be maintained with finance documents for ex Vendor Invoice?
Tcode FB03.
Thanks
Ansih
Hi,
you can link documents to purchase order item or purchase requisition then obviously this will be displayed in vendor invoice.
Best practice is to use SAP DMS standard functions. Don't go to link with vendor invoice.Anyhow MIRO and MIGO transaction are
depeandent on purchase requisition.I hope this will resolve your query and is a best practice.
Regards,
Ravindra
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Hi
How can we Object link with Request for Quotation (RFQ)?
Regardshi,
YES,
you could use object link in DMS, CV01n, Basic data screen, select request for quatation, and add your RFQ Number.
save the entry.
note: prereqisite is u have to configure this object in DC10. object is 'EBAN' in define Object links.
Benkaraja
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Document Object Linking with Material
Dear All,
I have a small query regaridng the object linking between document and material. Whenever i create part in CAD system, i am creating a document and material for the part in the SAP PLM system using the CAD Interface. Then if i log onto the SAP PLM system under document i am able to see the linked material in object links. Where as i am not able to see the document link in the material basic data screen.
Where can i found the document linkage information for the material in material master screens.
regards,
rajesh.Hi Rajesh,
in transactions MM02 and MM03 you have to go to the "Additional Data" Screen. Please use the button and then switch to the "Document Data" tab. Here you should be able to see the linked document info record.
Best regards,
Christoph
P.S.: Please reward points for usefull informations. -
DMS Object Linking with Appropriation Request (Ecc6.0)
Dear All,
ECC 6.0(ERP 2005)
<b>Steps:-</b> (Error in Object Link for Appropriation Request)
I am opening DIR in change mode
going to object links TAB
attaching object link for appropriation request
saving the DIR
Re-opening the same DIR with Appropriation Req. Object link
going to object link TAB
double clicking the attached object for Appropriation Req.
<b>Error****this does take me to maintained TCODE IMA11 for Appropriation Req. "but it does not display specific attached object"</b>
I mean it is not displaying attached object (Appropriation req.,Variant) it just take me to initial screen of IMA11....
IF any one knows possible solution pls. reply
Regards,
Tushar DaveHi Dave,
please change the transaction from IMA11to IMA3 and see if the request is now
displayed. In transaction SPRO under
Cross-Application Components
-> Document Management
-> Control Data
-> Maintain Key Fields
the entry for object IMAV should look like this:
IMAV IMA3 POSNR1
I hope this information will help you.
Best regards,
Christoph -
Steps to upload vendor invoice(tcode fb60) in bdc
hi, iam srinivas can any one plz send me the steps to upload veneor invoice tcode is (fb60).i dont want the code but i want the steps to create .
thanks and regards.
Srinivas.refer this site.
FI_AP_FBR2_Post_With_Reference (FBR2)
Business Process Description Overview
Use this procedure to copy a previously posted non-PO invoice document that uses many of the same values.
This may help reduce data entry time if used correctly. For example, the library invoice vouchers that have the same vendor but many invoices on them might be a good example of when to use this transaction code.
Trigger
Perform this procedure when there is an invoice that needs to have data entered where most of the fields are the same as a prior invoice document already entered in the system.
Prerequisites
· Security Role: AP_DIR_INV_ENTRY
· An FB60 invoice has already been data entered.
Menu Path
None
Transaction Code
FBR2
Tips and Tricks
· If you would like to save this transaction under your "Favorites" folder, right-click on the "Favorites" folder, select "Insert Transaction" and type in this t-code when the box appears.
· You may use the transaction code: search_sap_menu to search for a transaction codes menu path.
Procedure
Enter Vendor Invoice: Company Code PUR
Typically the FBR2 - Post With Reference transaction is accessed from the Financial transaction code that you just used. For Accounts Payable, typically we would use the FB60 transaction code to enter invoices that are not PO-related. After you have entered an invoice, you can now post a second invoice. Feel free to post an invoice in DEV to the Vendor ID number: 31. Choose today's date as the Invoice Date. Enter a Vendor Invoice in the Reference Field. Enter $1000 as the Amount. Enter a Text that you want to show on the remittance advice to the vendor. Choose your own GL Account and Cost Center. Enter 21010000 as the Fund. Make sure to also enter $1000 in the Amount in doc. curr. field.
Please be aware that the FB60 screenshot above is using the ZPurdue Variant so unless you are also using that same variant the order of your columns may differ.
Refer to FB60 documentation for more information regarding entering a non-PO related invoice.
After an invoice has been entered, you may proceed to step 1. If you prefer not to enter an FB60 invoice then after you open FB60, immediately do step 1, but enter "1900001354" in the Document Number field.
1. Select Goto Post with reference Shift+F9 to go to the FBR2 transaction.
Post Document: Header Data
The document number you just entered in FB60 should now display. If you did not first enter your own FB60 invoice, please enter 1900001354 in the Document Number field. Make sure Company Code is PUR and Fiscal Year is 2007.
If you did enter your own FB60 invoice to reference to, please be aware that the data entry fields will have different content in the screen shots than what you are seeing on your screen.
2. Click or the "Enter" key to proceed.
Post Document: Header Data
Because we want to avoid paying the same invoice twice, we must change the reference field to another Vendor Invoice text.
3. As required, complete/review the following fields:
Field Name
R/O/C
Description
Reference
R
Allows for further clarification of an entry by reference to other sources of information, either internal or external to SAP. Any SAP-posted document number can be used as a "reference" when entering a new document.
Example: VENDORINVOICE#2
Your reference number should be different than the one above. Otherwise, the system will think you are entering a duplicate invoice. Please change your text slightly.
Post Document: Header Data
4. Click or the "Enter" key to proceed.
Post Document Display Overview
You are now viewing the document overview screen.
5. Double-click to open that line item.
Post Document Correct Vendor item
When you open the Vendor line item, you may change the Text field here to change what appears on the remittance advice.
6. As required, complete/review the following fields:
Field Name
R/O/C
Description
Text
O
Description field for an entry.
Example: prints on remittance advice - for second invoice
Post Document Correct Vendor item
7. Click to return to the document overview screen.
Post Document Display Overview
The document overview screen.
8. Click to post this second invoice which has the same fields as the original except a different vendor invoice number and a different remittance advice text.
Information
Pending upon your user settings, you may not get this pop up box, but just a message in the bottom left hand corner of the screen.
9. Click to close the box.
Enter Vendor Invoice: Company Code PUR
Because you used the menu (Goto Post with reference) from FB60 to access the FBR2 transaction code, you are then returned to the FB60 transaction after you have posted the invoice.
10. Another way to access FBR2 is to just type the t-code in the field at the top of the screen. As required, complete/review the following fields:
Field Name
R/O/C
Description
Transaction Code
R
A unique four-character (in most cases) identification assigned to each SAP transaction based on its purpose.
Example: /nfbr2
11. Click or the "Enter" key to proceed.
Post Document: Header Data
The FBR2 transaction code opens with the last document number entered as the default.
12. Click or the "Enter" key to proceed.
Post Document: Header Data
This time we will change the vendor number
13. Change the Reference field. As required, complete/review the following fields:
Field Name
R/O/C
Description
Reference
R
Allows for further clarification of an entry by reference to other sources of information, either internal or external to SAP. Any SAP-posted document number can be used as a "reference" when entering a new document.
Example: VENDORINVOICE
Your reference number should be different than the one above. Otherwise, the system will think you are entering a duplicate invoice. Please change your text slightly.
Post Document: Header Data
14. As required, complete/review the following fields:
Field Name
R/O/C
Description
Account
R
Unique identification number. SAP uses several kinds of accounts. SAP's general ledger accounts are similar to standard in most accounting systems. SAP also uses sub-ledger accounts for customers (accounts receivable), vendors (accounts payable), and assets (asset accounts). These sub-ledger accounts roll-up to a general ledger account.
Example: 5000129
Vendor 5000129 in DEV has withholding tax applied to it in the vendor master.
Post Document: Header Data
15. Click or the "Enter" key to proceed.
Post Document Add Vendor item
If the vendor invoice date was a date in the past, the due date for pay immediately will be in the past. You may get the above informational message to alert you of the date. If you do, just hit the "Enter" key to acknowledge it.
Enter Withholding Tax Information
Because this vendor has withholding tax information in its vendor master, you will receive this popup up box.
16. Click to accept it.
Refer to the Tax Department for more information regarding withholding tax.
Post Document Display Overview
You should now see the document overview screen. If you do not, then click on .
17. Double-click OR click to open it.
Post Document Correct Vendor item
18. As required, complete/review the following fields:
Field Name
R/O/C
Description
Text
O
Description field for an entry.
Example: change remittance advice text
Post Document Correct Vendor item
19. Click to view that Vendor's Withholding tax information again.
Enter Withholding Tax Information
If for some reason, for this invoice the vendor should not have any withholdings, you would enter a 0.00 in both the W/Tax Base and W/Tax Amt fields.
When using the FBR2 to change withholding tax amounts, you need to be very careful if using this new invoice as the "reference" invoice for the next one. For example, if you put 0.00 in both W/Tax Base and W/Tax Amt fields then if this is the reference invoice, those 0.00 amounts will automatically be applied to the next; however, you won't see the 0.00 displayed. The 0.00 will be assumed.
20. Click to close the box.
Post Document Correct Vendor item
21. Click to post the invoice.
Post Document: Header Data
Your new document number will display in the bottom left hand corner. Pending upon your user settings, you may also get a pop up box to acknowledge.
You have posted another invoice, but this time you changed the vendor ID used, the vendor invoice, and the text on the remittance advice.
Notice that the "Document Number" field now defaults to the newly posted invoice number.
Because you entered FBR2 in the transaction code field to access this screen, when you post an invoice you are returned to the beginning of the FBR2 screen. Remember, when you accessed it from the menu line of FB60? If you access it that way, you are then returned to FB60 after the Post with Reference document is posted.
22. Because you are returned to the start of FBR2 again, you may just click or the "Enter" key to proceed.
Post Document: Header Data
Now you are at the start of entering a new invoice again.
23. Click to return to the main menu without finishing the process of entering another invoice.
24. You have completed this transaction.
Result
You have posted two documents by using a reference document. This reduced the data entry required since it defaults the fields from the reference document.
Comments
Be very careful using this transaction if you change withholding tax amounts.
To see the results/calculations of discounts and withholdings, you must run F110, the Payment Program.
http://www.purdue.edu/onepurduehelp/content/fi_ap_fbr2_post_with_reference/wi/html/index.htm
Message was edited by:
Karthikeyan Pandurangan
Message was edited by:
Karthikeyan Pandurangan -
Object link with final status only
Hi
We have following scenario:
- We want to link the PR with document but only when the document is processed through approval procedule and once it reaches to final status then only object linking shall be possible... I want to prevent the object link in other status for the same document.
How can we achieve this?
Regards
YogeshHi Yogesh,
I think that an implementation of a DMS BADI could help here to filter the object links and display only those documents which are in the final status. For this action you can use the following BADIs I think:
- BADI_DOCUMENT_OBJ: This one controls the behavior from DMS side
- BADI_DOCUMENT_OBJ1: This one handles the behavior from object side
I hope this information could be useful for you.
Best regards,
Christoph -
Dear All,
Is it possible to object link HR master to DMS? If yes Plz explain me steps.I have requirement of attaching all employee related documents to that employe HR master.If this is not possible through object link, then plz let me know other possible ways.
Regards
ShamYou use ArchiveLink not DMS in HR. Big difference between the two is ArchiveLink does not allow for versioning.
Archivelink allows you to store documents against infotypes in HR and the authorisations follow those infotypes.
Tcodes to look at are OAC0 (content server for storage), OAC2 (doc type config), OAD5 (config doc type against HR object in SAP). The documents are stored used OAWD. You can find the documents by using OAOR or selecting the menu path EXRAS - Display Facsimile (for all documents) or Display Specific Facsimiles for documents related to that specific infotype. -
Link Between Accounting Document and Invoice Document
Hi,
I need to map the following path for data fetching as per clint requirement.
G/L a/c >Accounting Document->Invoice Document--->PO Document.
I don't find the link between Accounting Document--->Invoice Document.
Pls let me know from which table i can find this link.
With Regards
Punesh SharmaHi Punesh ,
Following tables would be helpful -
BKPF , BSEG , RBKP and RSEG
Regards
Nilesh -
Object Link to DMS document - does not allow to link to docs not released
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I am trying to create an object link from cProjects 4.5 to a DMS document. When I select a document in DMS I am getting the message "26 223 Document <doc_number> has not been released". If I set the status of the DMS document to a released status I am allowed to create the object link.
My question is - why am I only allowed to object link to released DMS documents? I want link to a DMS document regardless of the status.
Thanks,
LashanHi Lashan,
Not sure whether this works, but do check in CFC01 and see "Document Type Dependent Data'
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Aby -
Not appearing task list in object links tab of document type
Hi guys,
I had an small issue in document type, which is in doucment type object links tab I am unable to find task list data. Nothing is coming up here when i click this task list. Could any one can help me to get that data.
Munny.Hi munny
Whats is ur issue ? explain it clearly
. pithan -
Help with posting a vendor invoice through MIRO.
Hi,
We are having an issue with posting an invoice through MIRO where the purchase order has large number of lines cause it to exceed the 999 limit of SAP for the accounting document. While we are researching as to how to address this. I need help on how to get the invoice in and pay the vendor in the interim.
There are 171 PO lines, the max I believe that can be handled is 165 with out giving grief to the system.
Thanks.
Edited by: Chandra Muppavarapu on Sep 20, 2011 12:10 PMPlease check the below link, may be useful
more than 999 line items for an invoice -
Document attaching with Procurement document and Invoicing also
Hello Experts,
The query is to attach document with PR/PO, Invoice etc.We don't have DMS implemented in our system and we don't want to save these documents in SAP . The aim is that the attachment should be attached to these documents but is should be saved in a repository outside SAP because these attachments contain >70 pages (>100 sometimes in case on Invoicing). How can we achieve it?
We have .Net and SharePoint in place. Can we use them for this purpose?
Or if there is some other workaround to achieve the same.
Thanks for four valuable suggestions.
SaurabhThanks for your response Jurgen.
Though I have marked the discussion as answered yet I got few more points to ask from you,hope you understand that:
Firstly,during document attachment ,can we disable option for 'Create attachment' and keep the option for URL enabled?Please suggest me the way for it..
Also,perhaps in MM all transactions will not provide the options for linking document with URL or create attachment options,wherever necessary . Then which is the preferred way to deal with such transactions?
Secondly, If I attach a document with this way (screen shot) then source and destination remains the same as shown below:
Now, my query is " Is that possible the document is saved under a separate directory (like L drive) instead of the path shown in the screen shot (source and destination are same, I want a default store location with this where all such document will get stored). I hope you got what I am looking for..
Thanks & regards
Saurabh -
Business Object linked to application document
hi All,
Is there any standard tcode or way to find out a given business object is linked to what all application documents?
Like for example i would like to know BO FIPP is linked or can be used for what all documents or tcodes??
How can find out??
Thanks in advance.
Regards,
RajHello Raj,
this is indeed a sad thing, not having a control table that links transaction codes to objects or classes. The GOS-Integration (Generic Object Services) are implemented within each transaction and usually the business object types used there are hard coded.
You can have a look at the where-used-list of ABAP class CL_GOS_MANAGER. You'll find an example here, include LMEORF1M at form routine bus2053_object_publish. There you'll see the common way of how objects are used/published.
Furthermore, the event creation/handling is also usually hard coded.
Not all transactions that make use of business objects, also use the GOS. So you'll always get a part of this.
You can also have a look at the where-used-list of Business Object Interface IFGOS.
Best wishes
Florin -
Hi, Devoloper,
I have one requriement, \Client asks to link employee Photo, testominals, corporate Training reports etc to DMS. explain
rgds
BenHi,
Employees all necessary documents can be linked directly to the personnel number in HR objects itseif.
If you want to see it, pls go to Tcode PA30 and look for services for object on the top left side / goto create / create attachment and link the file you wanted (testominals, corporate Training reports).
You can view the same file in services for object / attachment list.
Attaching a photo can be addressed in HR itself....FYI
hope this answers your query.
regards,
Santhosh -
Problem with amount of vendor invoice than amount in the order
Hi,
My problem is that a vendor can send an invoice with an amount superior than the order's amount and then send a refund with the différence to regularize.
Actualy, it's impossible to make an invoice with superior amount of the order's amount in MIRO transaction because an IMG point (SPRO) is missing to pass the difference between order and invoice
I'm new in FI and i don't know exactly what to do.
Can you give me the different IMG point to make it possible? Do i have to create a special account ?
Thanks in advance.
PS : if my problem is not clear (bad english) don't hesitate to ask me some details.My question is maybe stupid but if i adjust the tolerance, my invoice can be saved in MIRO, but is this enought ? do i have something else to do ?
For example i have an order with an amount of 2000$ and the vendor send me an invoice with an amount of 2200$. If i adjust the tolerance at 200$, the invoice can be saved. but the vendor send also a 200$ refund.
Actually, the users have to create an order with a 2200$ amount and record the memo credit of 200$ in FB65 to regularize.
So if i adjust the tolerance, can i save my invoice in MIRO with an amount of 2200$ ? Do i have to record a line in the "G/L account" tabstrip with the 200$ ?? if yes, what account type ?
Sorry if my questions are stupid, i'm a beginner in FI.
Thanks a lot in advance.
Message was edited by:
Olivier Abbeloos
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