Open commitments on WBS

Hi,
Report SLR_87013535 (plan/ actual/commitments) shows commitments on a WBS .
I there are commitments balance showing in the report, even though final invoices have been posted for the PO's. The PO's are contract service PO's hence no GR's are getting created only invoice.
How can we close the commitments ?
Pls help

Hi,
for services please follow two steps:
1. Service entry:
The services actually performed (work actually done) by a service provider are recorded in a Service Entry Sheet with reference to the purchase order
2. Service acceptance:
Hope its useful..
thanks

Similar Messages

Open commitments though Delivery complition ticked for PO.

Dear Experts,
I am facing a very strange issue.
We have a PO with 10 line items all items are alike except line item 9/10 where unit of measure is EA (each) and for others it is D (days). (account assignment catagory as Project, in the account assignment WBS element, Commitment item, Funds center, Fund are maintained, and it is same for all line items),
All the items are ticked for del.complition. So apperantly these items should not appear as open commitments in Funds consumption report,
First Eights lines (which have unit of measure as D) are not appearing in Fund consumption report but the last two line items 9/10 (with unit as EA) are appearing as open commitment in Funds consumption report.
I just changed the unit of measure of line item 8/9 to D from EA and saved the PO. After this i run the Funds consumption report and to my surprise the line items 8/9 are not appearing as open commitments.
I am not getting how come Unit of measure is playing role in Funds consumption.
Can somebody help me understand.
Best Regards
abhijit

Hi,
This reply is more of a guess work than otherwise:
Commitment seems to be created with unit of measure as D, possibly because that is the base unit of measure. EA could be alternate unit of measure which is entered in the PO. When you set delivery completion indicator, commitment is removed to the extend of EA rates (reason note known - possibly due to corrections in PO subsequently from D to EA. You can check the PO change history in this regard)
To further understand the issue, you can verify the value of commitment with D & EA from table COOI by passing the object number with and without delivery completion indicator. Alternatively, you can use transaction RKACSHOW to see the changes in commitment with differing units of measure and with / without delivery completion indicator.
Please post the results after trying out.
Muraleedharan.R

Funds Consumption Open commitments

Dear Experts,
I am facing a very strange issue.
We have a PO with 10 line items all items are alike except line item 9/10 where unit of measure is EA (each) and for others it is D (days). (account assignment catagory as Project, in the account assignment WBS element, Commitment item, Funds center, Fund are maintained, and it is same for all line items),
All the items are ticked for del.complition. So apperantly these items should not appear as open commitments in Funds consumption report,
First Eights lines (which have unit of measure as D) are not appearing in Fund consumption report but the last two line items 9/10 (with unit as EA) are appearing as open commitment in Funds consumption report.
I just changed the unit of measure of line item 8/9 to D from EA and saved the PO. After this i run the Funds consumption report and to my surprise the line items 8/9 are not appearing as open commitments.
I am not getting how come Unit of measure is playing role in Funds consumption.
Can somebody help me understand.
Best Regards
abhijit

Hi,
This reply is more of a guess work than otherwise:
Commitment seems to be created with unit of measure as D, possibly because that is the base unit of measure. EA could be alternate unit of measure which is entered in the PO. When you set delivery completion indicator, commitment is removed to the extend of EA rates (reason note known - possibly due to corrections in PO subsequently from D to EA. You can check the PO change history in this regard)
To further understand the issue, you can verify the value of commitment with D & EA from table COOI by passing the object number with and without delivery completion indicator. Alternatively, you can use transaction RKACSHOW to see the changes in commitment with differing units of measure and with / without delivery completion indicator.
Please post the results after trying out.
Muraleedharan.R

Open commitments of Project PO needs to be cleared

Hi All,
User wants to have the Purchase Order commitments cleared.
The issue is related to open commitments for project Purchase Order. The user needs to have the commitments cleared so she can put a final close to the charge code.
We tried option to tick the Final Inv indicator in Purchase Order Delivery Tab, for which SAP system is giving an error u201CValuation area needs to be assigned to plantu201D. We also identified that Table related to Plant Valuation Area is not showing any value related to Plant.
Can any one suggest and solution. This Company code is in inactive mode?
Regards,
Pradeep

Hi Ahmed,
When I am trying to save after check Deliv. Compl. check box, system is giving me an error,
Valuation area not defined
Message no. ME059
Diagnosis
The valuation area defined for the plant is not defined in table T001K.
Procedure
Check the assignment plant -> valuation area in table T001W.
How can we rectify this problem? Waiting for reply
Regards,
Pradeep

Opening balance of WBS elements

Hi Gurus,
At go live, how can we upload opening balances of WBS elements.
Please revert asap.
Thank You

Get the open balance information from the users in an excelsheet for all the WBS.
Use the following transactions
Costs - KB15N ( used for open balance from materials cost)
Revenue - KB41N
Secondary costs - KB21N ( used for open balance from Time costs)
You have to get dummy cost center for using this transactions for data migration.
Srinivasan Desingh

In-correct commitments for WBS elements

Hi
The Service order has got account assignement as either projects or aux accts assignment. Theis split into two accounts assignments with two WBS elements with a percentage distribution. (say 60and 40%) with the same G/L account. Now GR, IR and service entry sheet has been done for the both. I can see all the actual costs in CJI3 report. Now, the commitments have been reduced only for the first WBS element/accts assgnt. The value remains appearing in the report as open commitment for the second one although I have exhausted all the amount from PO. Can anybody explore the reasons for this behaviour.
Thanks in advance.
Basavaraj T.

Hi
Thanks for your feedback. I did run program RKANBU01. But it did not correct the commitment.
Giving you some more details:
The Total service order value: 107030.00
1st acct assignment: 0.6 (60%)
2nd acct assignment: 0.4 (40%)
Both assigned to to two different WBS elements in service order.
GR/IR/Service entry done: 57796.00 and 38530.00 This comes total of: 96326.00
Balance as per above statistics: 10704.00
But in CJI5 report, it is showing up: 42812.00
This is exactly 40% of the order value. It seems while reducing the commitments, it has taken into consideration of first account assignment only. The second one remain as it is.
Any hint is most welcome.
Regards,
Basav

Report - PO cost commitments on WBS/ Cost Center

Hi guys- is there a report to list commitments from PO's against as cost centre and/or a WBS element

Hi,
Use report ME2K - PO List by Account Assignments

Problem opening Project/WBS Elements in CJ03

Hi Experts,
I have created an interface which posts PROJECT01 Idocs into SAP 6.0. Idocs are posted successfully and I can see Projects/WBS elements in tables PROJ and PRPS.
However, when I try to open a project/wbs through transaction CJ03, it throws short dump mentioning memory overflow. I checked by debugging CJ03 and found that the code is going into infinite loop.
Could anyone help me understand why this kind of problem is coming? What is the reason the code is going into infinite loop? If the project/wbs structure is not getting created properly, how can I check that?
Thanks in advance.
Netrey

The issue is resolved. The structure coming throug Idoc itself was incorrect.

Commitments

Hi Experts,
In the report S_ALR_87013542, we are seeing some commitment in the commitments column. But when we see the Purchase orders for this project, we are not able to see any open PO's. But still in this report we are seeing some open commitments. Please let me know, what else can cause to show as commitment in this report.
Thanks,
Venkata Prasanna.R

Hi,
Try running the correction program RKACOR04. In this program select 'Commitments', 'Update' and deactivate 'Actual'. Get the order number from PRPS (for the WBS element).
After running the program, run CJEN.
If this dosent work, then check the SAP note 152571 - Composite SAP note: Missing or incorrect commitments, it could give you some idea.
Regards,
Praveen

Wrong Business Area is given in WBS

Dear All,
I have created one project in that at project level in organization tab i have given Business Area B100 which is correct Business Area.
When I created WBS Element in Assignment Tab i have entered Wrong Business Area which is B008.These WBS Elements already Budgeted & Released also these WBS Elements are Acct.Asignment Element.
In this Business area field is also greayed so i can not change.
Remaining WBS Elements having correct Business Area which is B100.
Now i have to change Business Area B008 to B100
How i can do this.
Regards,
sandeep theurkar

Hi Shrikrishna,
I have created po & having a open commitments for those wbs elements.
Confirm me can we change business area, if not what i can do to rsolve the problem.
Thanks & Regards,
sandeep n theurkar

Funds Management cut over of Open PR and PO

Hi,
In case of cutover, we are using following link to update FM account assignment in open PR/PO.
SPRO>Funds Management Government>Actual and Commitment Update/Integration>Internal Data Transfer to Funds Management>Supplementary Account Assignment-->Select Documents
and
SPRO>Funds Management Government>Actual and Commitment Update/Integration>Internal Data Transfer to Funds Management>Supplementary Account Assignment-->Convert Worklist
1) But in this case, for open PO of which GR is not done FMRP_RW_BUDCON report is not updated after doing above mentioned process. when I make GR, commitment get updated in FMRP_RW_BUDCON report. This does not show actual status of budget consumption as budget consumption is shown at the time of GR only.
2) If GR is already done for PO and after doing above mentioned process, if GR get reversed then Negetive commitment shows in FMRP_RW_BUDCON report and after deletion of that respected PO, commitment of PO gets zero. But negetive GR commitment remains open which leads to wrong status of budget consumption. e.g. GR of Rs 5000 is reversed. Then report shows two documents as -5000 for GR reversed and 5000 for PO commitment getting open. IF I reversed this PO then PO commitment of 5000 become zero. but GR reversing amount -5000 still remains open. So it shows less consumption of budget by Rs.5000.
Do I am missing any process. Suggest.

Hi,
Firstly, after you convert the open commitments, you'll need to run FMAVCREINIT to reconstruct AVC. FMRP_RW_BUDCON will then reflect the converted commitments.
Secondly, based on your posting, it seems that you do not want PO commitments (VT 51) to be counted as budget consumption. You can achieve this in the ledger 9H configuration:
Public sector management > Funds management government > BCS > Availability control > Settings for availability control ledger > Define filter settings for commitment/actual values. You will want to exclude both value type 50 and 51 from ledger 9H. After you change the setting, you will need to run FMAVCREINIT again.
Hope this helps.
Regards,
Ming

How to define different open interval rule for GR and IR?

Hello all
In the beginning of a Fiscal Year (until January 15 u2013 20) I have the following problem:
Users are, mistakenly, posting service entry sheets (SES) or material document, with posting date of a new fiscal year, from purchase order from previous FY. As a result, budget is consumed from the new fiscal year. I do not want to carry forward this PO, I want to post this material document in the previous FY.
I tried to close posting for VT 54 for the new FY (only for the first 2 weeks of the new FY. I used FMMI), but then I can not post invoices, and I do want to post invoices.
I am looking for a way to close FY in FM for SES or material document only, and not for invoices. Is any one know how?
More details:
I use ECC6 with ENHP 4.
I use Former budget.
PBET is not active.
Value types 51 and 54 are relevant for budget.
Thank you for your answer
Uri Noyman

Hello Uri,
"Users are, mistakenly, posting service entry sheets (SES) or material document, with posting date of a new fiscal year, from purchase order from previous FY. As a result, budget is consumed from the new fiscal year."
I wanted to ask you for some clarification here: I would expect the SES consuming the reference PO, rather than consuming budget.
Also, please have a look at this part of the online help:
[Closing operations|http://help.sap.com/erp2005_ehp_04/helpdata/en/f0/ca4266260211d28a430000e829fbbd/content.htm]
In the 'Implementation considerations' part, it's stated:
It is not necessary to carry out closing operations with the fiscal year change in the system if you do not use period-based encumbrance tracking or, whilst using the Budget Control System, have activated multi-year budget execution. If you therefore decide not to carry out closing operations, budget already used remains in the old fiscal year and cannot be used in the new fiscal year. Open commitments are correctly reduced in the old fiscal year if you process them further in the new. (For example, a purchase order from 2005 can be reduced by an invoice arriving in 2006.)
Are you finding those SES actually are consuming budget instead of reducing the reference PO?
On the other hand, you might also think about using Multi-year budget execution, it may also be helpful in your scenario.
You can find the information here:
[http://help.sap.com/erp2005_ehp_04/helpdata/en/f0/ca5716260211d28a430000e829fbbd/frameset.htm]
'Recording Actual and Commitment Data ->Multi-Year Budget Execution '
Hope you will find this information helpful
Kind regards
Mar

POs value exceeding overall budget in WBS

Hello
I'm an auditor in a multinational company that uses SAP. I have came upon a case in which the overal budget for a WBS is 100,000 and the total value of the POs opened against this WBS is around 140,000. Invoices recorded against these POs are less than 100,000. I have checked in the WBS and saw that the budget control for it is activated.
I'm trying to understand what happened but I can't as of now.
Can someone help me?
Thanks a lot in advance

Goodmorning
can you please tell me how to see the tolerance levels set in AVAC?
As far as invoices and deliveries is concenrned I have checked and I have seen that they have only received and been invoiced with part of the quantitied order and not for everything. More specifically the overall budget of the WBS is 100,000 and they have raised 4 POs against this WBS with total value of 151,0000. They have only received u20AC 74,000 and for the rest I have seen that they haven't received anything.
The overdelivery tolerance set at the PO level is 5%.
Thanks a lot in advance

Travel request expence as commitment in WBS-Element

Hi experts,
i have a problem to settle Travel request expences as commitments in WBS-Elements. WBS-Elements have original budgets and all commitments must be settled to WBS and checked by WBS budget control before settling. This is no problem with Purchase requests and orders or Funds commitments or payment requests. But it does not work with commitments from travel expences. Any ideas to solve this problem?
Best regards,
Christian

Hi Eli,
My requirement is to add the new column containing the WBS element description on the portal.
so that the if the employee is assign to multiple projects need not have to remember the WBS element alphanumeric code.
please suggest me on the workarounds to overcome this issue.
your valuable inputs would be more helpful in this regard.
Thanks.
Nilesh Patil

Call WBS element screen in cj20n

I am attempting to call trans. CJ20N when user clicks on a particulart WBS elements or project in an ALV report. If the user clicks on WBS element, CJ20N should open with that WBS elements selected. If the user clicks on project, CJ20N should open with that project. Can anyone tell me how i can pass the selected parameter to CJ20N.

Hi ,
Please find the below code for Project and WBS display . This should work . Please use your project number and WBS number at places highlighted below in RED.
For Project :
   DATA: bdcdata_wa TYPE bdcdata,
              bdcdata_tab TYPE TABLE OF bdcdata.
   DATA opt TYPE ctu_params.
CLEAR bdcdata_wa.
bdcdata_wa-program = 'SAPLCNPB_M'.
bdcdata_wa-dynpro   = '1000'.
bdcdata_wa-dynbegin = 'X'.
APPEND bdcdata_wa TO bdcdata_tab .
CLEAR bdcdata_wa.
bdcdata_wa-fnam = 'BDC_OKCODE'.
bdcdata_wa-fval = '=OPEN'.
APPEND bdcdata_wa TO bdcdata_tab .
CLEAR bdcdata_wa.
bdcdata_wa-fnam = 'BDC_CURSOR'.
bdcdata_wa-fval = 'PROJ-PSPID'.
APPEND bdcdata_wa TO bdcdata_tab .
CLEAR bdcdata_wa.
bdcdata_wa-program = 'SAPLCNPB_W'.
bdcdata_wa-dynpro   = '0900'.
bdcdata_wa-dynbegin = 'X'.
APPEND bdcdata_wa TO bdcdata_tab .
CLEAR bdcdata_wa.
bdcdata_wa-fnam = 'BDC_CURSOR'.
bdcdata_wa-fval = 'CNPB_W_ADD_OBJ_DYN-PROJ_EXT'.
APPEND bdcdata_wa TO bdcdata_tab.
CLEAR bdcdata_wa.
bdcdata_wa-fnam = 'BDC_OKCODE'.
bdcdata_wa-fval = '=OK'.
APPEND bdcdata_wa TO bdcdata_tab .
   CLEAR bdcdata_wa.
bdcdata_wa-fnam = 'CNPB_W_ADD_OBJ_DYN-PROJ_EXT'.
bdcdata_wa-fval = 'XXXXXXXXXX'.
APPEND bdcdata_wa TO bdcdata_tab .
CLEAR bdcdata_wa.
bdcdata_wa-program = 'SAPLCNPB_M'.
bdcdata_wa-dynpro   = '1000'.
bdcdata_wa-dynbegin = 'X'.
APPEND bdcdata_wa TO bdcdata_tab .
opt-dismode = 'E'.
opt-defsize = 'X'.
CALL TRANSACTION 'CJ20N' USING bdcdata_tab OPTIONS FROM opt.
For WBS Element:
DATA: bdcdata_wa TYPE bdcdata,
            bdcdata_tab TYPE TABLE OF bdcdata.
DATA opt TYPE ctu_params.
CLEAR bdcdata_wa.
bdcdata_wa-program = 'SAPLCNPB_M'.
bdcdata_wa-dynpro   = '1000'.
bdcdata_wa-dynbegin = 'X'.
APPEND bdcdata_wa TO bdcdata_tab .
CLEAR bdcdata_wa.
bdcdata_wa-fnam = 'BDC_OKCODE'.
bdcdata_wa-fval = '=OPEN'.
APPEND bdcdata_wa TO bdcdata_tab .
CLEAR bdcdata_wa.
bdcdata_wa-fnam = 'BDC_CURSOR'.
bdcdata_wa-fval = 'PROJ-PSPID'.
APPEND bdcdata_wa TO bdcdata_tab .
CLEAR bdcdata_wa.
bdcdata_wa-program = 'SAPLCNPB_W'.
bdcdata_wa-dynpro   = '0900'.
bdcdata_wa-dynbegin = 'X'.
APPEND bdcdata_wa TO bdcdata_tab .
CLEAR bdcdata_wa.
bdcdata_wa-fnam = 'BDC_CURSOR'.
bdcdata_wa-fval = 'CNPB_W_ADD_OBJ_DYN-PRPS_EXT'.
APPEND bdcdata_wa TO bdcdata_tab .
CLEAR bdcdata_wa.
bdcdata_wa-fnam = 'BDC_OKCODE'.
bdcdata_wa-fval = '=OK'.
APPEND bdcdata_wa TO bdcdata_tab .
CLEAR bdcdata_wa.
bdcdata_wa-fnam = 'CNPB_W_ADD_OBJ_DYN-PRPS_EXT'.
bdcdata_wa-fval = 'XXXXXXXXXX'..
APPEND bdcdata_wa TO bdcdata_tab .
CLEAR bdcdata_wa.
bdcdata_wa-program = 'SAPLCNPB_M'.
bdcdata_wa-dynpro   = '1000'.
bdcdata_wa-dynbegin = 'X'.
APPEND bdcdata_wa TO bdcdata_tab .
opt-dismode = 'E'.
opt-defsize = 'X'.
CALL TRANSACTION 'CJ20N' USING bdcdata_tab OPTIONS FROM opt.
Thanks
Sri

Open commitments on WBS

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