Funds Consumption Open commitments

Dear Experts,
I am facing a very strange issue.
We have a PO with 10 line items all items are alike except line item 9/10 where unit of measure is EA (each) and for others it is D (days). (account assignment catagory as Project, in the account assignment WBS element, Commitment item, Funds center, Fund are maintained, and it is same for all line items),
All the items are ticked for del.complition. So apperantly these items should not appear as open commitments in Funds consumption report,
First Eights lines (which have unit of measure as D) are not appearing in Fund consumption report but the last two line items 9/10 (with unit as EA) are appearing as open commitment in Funds consumption report.
I just changed the unit of measure of line item 8/9 to D from EA and saved the PO. After this i run the Funds consumption report and to my surprise the line items 8/9 are not appearing as open commitments.
I am not getting how come Unit of measure is playing role in Funds consumption.
Can somebody help me understand.
Best Regards
abhijit

Hi,
This reply is more of a guess work than otherwise:
Commitment seems to be created with unit of measure as D, possibly because that is the base unit of measure. EA could be alternate unit of measure which is entered in the PO. When you set delivery completion indicator, commitment is removed to the extend of EA rates (reason note known - possibly due to corrections in PO subsequently from D to EA. You can check the PO change history in this regard)
To further understand the issue, you can verify the value of commitment with D & EA from table COOI by passing the object number with and without delivery completion indicator. Alternatively, you can use transaction RKACSHOW to see the changes in commitment with differing units of measure and with / without delivery completion indicator.
Please post the results after trying out.
Muraleedharan.R

Similar Messages

Open commitments though Delivery complition ticked for PO.

Dear Experts,
I am facing a very strange issue.
We have a PO with 10 line items all items are alike except line item 9/10 where unit of measure is EA (each) and for others it is D (days). (account assignment catagory as Project, in the account assignment WBS element, Commitment item, Funds center, Fund are maintained, and it is same for all line items),
All the items are ticked for del.complition. So apperantly these items should not appear as open commitments in Funds consumption report,
First Eights lines (which have unit of measure as D) are not appearing in Fund consumption report but the last two line items 9/10 (with unit as EA) are appearing as open commitment in Funds consumption report.
I just changed the unit of measure of line item 8/9 to D from EA and saved the PO. After this i run the Funds consumption report and to my surprise the line items 8/9 are not appearing as open commitments.
I am not getting how come Unit of measure is playing role in Funds consumption.
Can somebody help me understand.
Best Regards
abhijit

Hi,
This reply is more of a guess work than otherwise:
Commitment seems to be created with unit of measure as D, possibly because that is the base unit of measure. EA could be alternate unit of measure which is entered in the PO. When you set delivery completion indicator, commitment is removed to the extend of EA rates (reason note known - possibly due to corrections in PO subsequently from D to EA. You can check the PO change history in this regard)
To further understand the issue, you can verify the value of commitment with D & EA from table COOI by passing the object number with and without delivery completion indicator. Alternatively, you can use transaction RKACSHOW to see the changes in commitment with differing units of measure and with / without delivery completion indicator.
Please post the results after trying out.
Muraleedharan.R

Open commitments of Project PO needs to be cleared

Hi All,
User wants to have the Purchase Order commitments cleared.
The issue is related to open commitments for project Purchase Order. The user needs to have the commitments cleared so she can put a final close to the charge code.
We tried option to tick the Final Inv indicator in Purchase Order Delivery Tab, for which SAP system is giving an error u201CValuation area needs to be assigned to plantu201D. We also identified that Table related to Plant Valuation Area is not showing any value related to Plant.
Can any one suggest and solution. This Company code is in inactive mode?
Regards,
Pradeep

Hi Ahmed,
When I am trying to save after check Deliv. Compl. check box, system is giving me an error,
Valuation area not defined
Message no. ME059
Diagnosis
The valuation area defined for the plant is not defined in table T001K.
Procedure
Check the assignment plant -> valuation area in table T001W.
How can we rectify this problem? Waiting for reply
Regards,
Pradeep

Funds Precommitment - Open amount is not updated

Dear colleagues,
When we close Precommitment document, open amount in the Earmarked Funds document is not updated.
We had a similar problem with Earmarked Funds document and FI document which is solved using note 1376800.
Our component version is SAP ECC 6.0, release 600.
Can anyone help me with this problem?
Thanks and regards,
Tomislav

Hi Tomislav,
What happens if you run a report FMN5N (transaction)? Does system notify of missing line?
Regards,
Eli

FI/FM - Earmarked funds - Consumption History (and cash journal)

Hello, I create accounting document (payment) in FBCJ and in FB01 transactions
- Accounting document contains tax positions (Tax code + Calculate tax)
- Accounting document contains a refer to Earmarked funds
When I create accounting document in FBCJ (cash journal), there are two positions in Consumption History of Earmarked funds appear - one position with total amount and another position with tax amount. Theese two positions have inverse sings. (see pic.)
When I create accounting document in FB01, only one position appears in Consumption History of Earmarked funds - with total amount. (see pic.)
I need to know how I can create accounting documents in FBCJ and create only one position in Consumption History of Earmarked funds? Probably I need some customization..?
[Documents - picture ...|http://belrealty.ru/_my/sap/pic_04.gif]
Best regards, Nick.

Solved.
System creates reference to Earmarked funds In tax position of accounting document (in BSEG) when posting an accounting document from FBCJ. We create substitution in OBBH which delete this reference. The problem was solved.

Open commitments on WBS

Hi,
Report SLR_87013535 (plan/ actual/commitments) shows commitments on a WBS .
I there are commitments balance showing in the report, even though final invoices have been posted for the PO's. The PO's are contract service PO's hence no GR's are getting created only invoice.
How can we close the commitments ?
Pls help

Hi,
for services please follow two steps:
1. Service entry:
The services actually performed (work actually done) by a service provider are recorded in a Service Entry Sheet with reference to the purchase order
2. Service acceptance:
Hope its useful..
thanks

Funds Management cut over of Open PR and PO

Hi,
In case of cutover, we are using following link to update FM account assignment in open PR/PO.
SPRO>Funds Management Government>Actual and Commitment Update/Integration>Internal Data Transfer to Funds Management>Supplementary Account Assignment-->Select Documents
and
SPRO>Funds Management Government>Actual and Commitment Update/Integration>Internal Data Transfer to Funds Management>Supplementary Account Assignment-->Convert Worklist
1) But in this case, for open PO of which GR is not done FMRP_RW_BUDCON report is not updated after doing above mentioned process. when I make GR, commitment get updated in FMRP_RW_BUDCON report. This does not show actual status of budget consumption as budget consumption is shown at the time of GR only.
2) If GR is already done for PO and after doing above mentioned process, if GR get reversed then Negetive commitment shows in FMRP_RW_BUDCON report and after deletion of that respected PO, commitment of PO gets zero. But negetive GR commitment remains open which leads to wrong status of budget consumption. e.g. GR of Rs 5000 is reversed. Then report shows two documents as -5000 for GR reversed and 5000 for PO commitment getting open. IF I reversed this PO then PO commitment of 5000 become zero. but GR reversing amount -5000 still remains open. So it shows less consumption of budget by Rs.5000.
Do I am missing any process. Suggest.

Hi,
Firstly, after you convert the open commitments, you'll need to run FMAVCREINIT to reconstruct AVC. FMRP_RW_BUDCON will then reflect the converted commitments.
Secondly, based on your posting, it seems that you do not want PO commitments (VT 51) to be counted as budget consumption. You can achieve this in the ledger 9H configuration:
Public sector management > Funds management government > BCS > Availability control > Settings for availability control ledger > Define filter settings for commitment/actual values. You will want to exclude both value type 50 and 51 from ledger 9H. After you change the setting, you will need to run FMAVCREINIT again.
Hope this helps.
Regards,
Ming

Item 010 Fund Center/Commit Payment Budget Exceeded (FM)

Hi Expertise,
Our user executing FMJ2 transaction to carry forward purchase requisition (PR) / Purchase Order (PO) from 2014 to 2015 (April to March) by that time getting the below error message, but budgets are available for 2015.
Item 010 Fund Center/Commit Payment Budget Exceeded
Another user also facing the similar issue while create new PR in the current FY-2015 with different commitment item & fund center, still getting the same error, but budgets are available for 2015.
Kindly share your views and ideas, its urgent.
Thanks,
Jammy

Hi Jammy,
Please check the following hints about this matter:
1) To be on the safe side, please run report RFFMRC04 in test mode, to see if there are differences between the line items and totals table.
If errors arise, please run it in update mode, whithout other budgeting/posting activities occurring at the same time (otherwise you may encounter differences). Then, please reconstruct the AVC totals (FMBV for Former budgeting, FMAVCREINIT for BCS).
2) Reassignment during fiscal year change also uses the Derivation strategy for reassignment (transaction FMYC). Please verify if you have defined in FMYC a different FM account assignment (funds center and commitmente item) than the one that you are expecting.
I am not sure if you have Former Budgeting or BCS, therefore consider also the following:
3) IF you are using Former Budgeting, I guess you are getting BP629. Please check report BPINDAN2_NEW and if the 'Assigned budget' is same as the 'Commitments/actuals' the values are ok and budget is missing. If the values are different, you must run report BPINDX03 (FMBV) first to correct it.
4) IF you are using BCS, I guess you are getting FMAVC* message. For this, use transaction FMAVCR01 to verify your budget consumption and make sure that the budget was updated for payment budget not commitment budget (as per the error message that you are receiving).
5) Please check how this UOM (unit of measure) is defined in transaction CUNI.
In this transaction, you can set the Value-based commitment indicator.
This indicator controls whether commitments for the chosen unit of measure are
recorded on a quantity basis or a value basis. If the indicator is not set, the
commitments are managed on a quantity basis. If you set the indicator they are
managed on a value basis.
For value-based updates, the reduction of purchase order commitments occurs
with the maximum of goods receipt and/or invoice value. For
quantity-based commitments, the reduction of purchase order commitments occurs
with the maximum of goods receipt and/or invoice quantity.
Example:
You create a purchase order with the quantity of 1000 at the price of 10.
You post a goods receipt related to this PO with the quantity of 500 at the
price of 9.
For value-based updates, an amount of 4,500 is updated.
For quantity-based updates, an amount of 5,000 is updated.
I hope this helps.
Regards, Vanessa.

Commitment vs. Consumption for a PO

Hi,
Our scenario: ECC 6, Update profile 102, SRM 7.0., FY - July through June, AVC - warnings only (no errors)
We are creating future dated POs, i.e., the commitment will be created in the next fiscal year based on delivery date on the PO (override update profile for PO). For a small group of POs within this, there is a requirement that a part of the consumption for the blanket PO will take place in the current fiscal year.
For example:
Create a PO today with a delivery date of 08/01/2010 for $100k - this creates a commitment for 100k in the next fiscal year (period 2, FY 2011). Let us say in June an invoice is received and posted for 5000, then budget consumption happens in June (Period12, FY 2010).
This will cause a mismatch between the commitment and the budget consumption. Is there a way to fix this? Are there any user exits / badi that we can use to customize this requirement?
Please let me know.
Thanks.

Hi Mar, Eli or Minghong,
Please answer the question below if you can. It is related to the issue mentioned above, but is a slightly different question.
I am trying to understand how commitment and actuals are posted for a future dated PO. We have an override (of the update profile) in place for purchase orders, where in the delivery date is used for updating in FM.
So if i have a PO created with a delivery date of 9/1/2010, then the commitment is created in Sept 2010 (FM posting date as seen from the PO is in 9/2010). The budget consumption and actuals/commitment report match this - i.e., if i run the PO for FY10, this PO does not show up, but if I run the report for FY11, then the PO does show up in the report. So far so good.
a) When I post an invoice to the above PO in the current posting period and when I view the follow on funds management document, it shows the PO as being posted in the current period (May 2010).
b) However when I view the commitment (Environment -> AC commitment documents), the reduction is shown, but the FM posting date is blank.
c) Finally, when I look up the budget consumption report, commitments/actuals and FMAVCR01 reports, i can see the actual showing up only in the next fiscal year reports. Again, for the current fiscal year (the invoice posting date) in FM reports, I cannot see the actual posting.
Why is the data different between the FM reports and the funds management document (as seen from the invoice)? Is the invoice consuming the budget from the current period or in the future period? Can you please explain?
Thanks in advance,
PSM

How to define different open interval rule for GR and IR?

Hello all
In the beginning of a Fiscal Year (until January 15 u2013 20) I have the following problem:
Users are, mistakenly, posting service entry sheets (SES) or material document, with posting date of a new fiscal year, from purchase order from previous FY. As a result, budget is consumed from the new fiscal year. I do not want to carry forward this PO, I want to post this material document in the previous FY.
I tried to close posting for VT 54 for the new FY (only for the first 2 weeks of the new FY. I used FMMI), but then I can not post invoices, and I do want to post invoices.
I am looking for a way to close FY in FM for SES or material document only, and not for invoices. Is any one know how?
More details:
I use ECC6 with ENHP 4.
I use Former budget.
PBET is not active.
Value types 51 and 54 are relevant for budget.
Thank you for your answer
Uri Noyman

Hello Uri,
"Users are, mistakenly, posting service entry sheets (SES) or material document, with posting date of a new fiscal year, from purchase order from previous FY. As a result, budget is consumed from the new fiscal year."
I wanted to ask you for some clarification here: I would expect the SES consuming the reference PO, rather than consuming budget.
Also, please have a look at this part of the online help:
[Closing operations|http://help.sap.com/erp2005_ehp_04/helpdata/en/f0/ca4266260211d28a430000e829fbbd/content.htm]
In the 'Implementation considerations' part, it's stated:
It is not necessary to carry out closing operations with the fiscal year change in the system if you do not use period-based encumbrance tracking or, whilst using the Budget Control System, have activated multi-year budget execution. If you therefore decide not to carry out closing operations, budget already used remains in the old fiscal year and cannot be used in the new fiscal year. Open commitments are correctly reduced in the old fiscal year if you process them further in the new. (For example, a purchase order from 2005 can be reduced by an invoice arriving in 2006.)
Are you finding those SES actually are consuming budget instead of reducing the reference PO?
On the other hand, you might also think about using Multi-year budget execution, it may also be helpful in your scenario.
You can find the information here:
[http://help.sap.com/erp2005_ehp_04/helpdata/en/f0/ca5716260211d28a430000e829fbbd/frameset.htm]
'Recording Actual and Commitment Data ->Multi-Year Budget Execution '
Hope you will find this information helpful
Kind regards
Mar

Commitments

Hi Experts,
In the report S_ALR_87013542, we are seeing some commitment in the commitments column. But when we see the Purchase orders for this project, we are not able to see any open PO's. But still in this report we are seeing some open commitments. Please let me know, what else can cause to show as commitment in this report.
Thanks,
Venkata Prasanna.R

Hi,
Try running the correction program RKACOR04. In this program select 'Commitments', 'Update' and deactivate 'Actual'. Get the order number from PRPS (for the WBS element).
After running the program, run CJEN.
If this dosent work, then check the SAP note 152571 - Composite SAP note: Missing or incorrect commitments, it could give you some idea.
Regards,
Praveen

Fund center reports Assigned values are not matching with ledger balances.

Thanks for your Support. We have activated funds management in May-2009. And deactivated one or two times. Now the status is active.
Now we are taking reports the assigned values are not matching with gl ledger balances.
1. We need to update records for April- May.
2. Records in between deactivated and activate time.
Please suggest updating fund centers and commitments.
Regards

hi ELI
i have checked the follwoing secnarios
1. funds management deactivated.
2. one document posted with amount10000
3. funds management activated.
4. we have executed FMN0
here no document is selected after execution.
Please suggest what are the activities we need to do if i am wrong...
Regards

System asking for Fund Center for Reconciliatation GL-S.Creditors

Hi,
I followed the steps as per the note, Dump Error due to Fund Management module activation now the dump error is gone, but I am getting one more error message while posting any transaction.
For example- I am posting a Vendor Invoice in F-02.
I am entering Cost Center in Expense Line. But system is showing error message for Vendor Line, that is Vendor A/C.
Error Message:
No funds center entered/derived in item 00001 (TY01/50101400/)
Message no. FI313
Diagnosis
In company code (&2) the component Funds Management is active. This requires the entries or the derivation of a funds center.
You can use the following elements to derive the funds center: company code TY01/ account 50101400 or CO object .
Procedure
Enter a funds center or ensure that the funds center can be derived from the possible assignments by:
assigning a funds center in the commitment items- master record or maintaining the assigning of a funds center to the CO object.
Note***GL A/C 50101400 is S.Creditors account. Now, I am not understanding why system needs Fund Center for S.Creditors in Vendor Line while posting Vendor Invoice. We have assigned Statistical Commitment Item in S.Creditor GL and hence there is no Fund Center assigned to it.
SCN names removed/
Message was edited by: Eli Klovski

Sorry for that. Its noted.
Just for some clarification. Fund Center and Commitment Items are mandatory fields, but the issue I am facing is completely different.
I checked with FMDERIVE in my system and checked the pattern for Fund Centers and Commitment Items created. Only P/L items and Cost Centers are created as Fund Centers and Commitments Items.
Also, the S.Creditors GL is not a Cost Element, hence there is no link to Commitment Item- FMRULES.
1. Even though, the S.Creditors has been assigned with Commitment 1.
Commitment Item-1 Master Conditions as below:
Financial trans.-30
Commitment Item Category- 3
Is this conditions correct?
2. We have Fund Center- Dummy as well.
Can you suggest me, how to configure this in FMDERIVE?

Close an opened item out of the Open Time Intervals

Hello everybody,
I was told that there is a link between "open time intervals" (that you can parameter with Tcode FMIR) and the "closing operation" using Tcode FMMC.
Can someone tell me if it is normal to be able to close an opened items even if this item is not in an open time interval ?
if yes, how can I restrict this closing operation only to open time intervals ?
In advance, thank you for your answers.
Best regards,
Marc Chevilliet

Hi Eli,
My problem is that my client is able to close open items (old ones) whereas there is no open interval for the date of those items. You are telling me that it is normal for them to be able to close it.
Now my question is : How can I forbid this action ? Because they don't want to be allowed to do an action on an item from closed budget (understandable ).
Thank you
"I'm bit surprised by your statement that you have open commitments which are not treated. What kind of commitments are there? Is it EMFs? " -> About that, I think I didn't express myself clearly, that seems to be a misunderstanding.

Oracle Projects Differences from 11i to R12

Hello All,
Currently we are upgrading from 11.5.10.2 to R 12.1.3
We have oracle projects implemented in 11i.
I am researching to get the differences occurred in oracle projects functional and technical from 11i to R12
It will be a great help to us if we could get some documents or a link which shows the differences.
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KKG

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