Organizing Photos in Aperture 3

Hello All,
I recently purchased Aperature 3 to upgrade from iPhoto. I am trying to figure out the best location to keep my files and how to organize them. I am running out of hard drive space and have purchased another hard drive that I will install that will be a secondary storage location. I am thinking about keeping my photos on that hard drive instead of having Aperature manage the photos. Will there be any consquences for keeping on a different hard drive and not managed in the Aperature Library? I hvae tryied this and find it a pain that the files on my computer don't delete when I delete them from Aperture. I didn't like keeping the files managed in Aperature because it was a pain to upload to third party photo websites like Shutterfly. I would have to export the files that I want to upload to a new folder and then upload them. Where instead, I could just keep everything in my Pictures folder. Thoughts? Thanks.
-gigascott

You need to stop for a minute and take a breath before you go any further.
Having your master images on an external drive that are referenced in Aperture is fine. Many users do it that way. To delete the referenced master from your HD if you delete it in Aperture you will need to check the box in the delete confirmation from Aperture
Move Referenced file to System Trash
But this will not make it any easier to upload to web sites or eliminate having to export because these images are the master files and will not have any of the adjustments you make to them in Aperture.
As I said at the beginning of this, you need to take some time to become familiar with Aperture and the library. The user manual is a good place to start especially the first sections that deal with all the bits that make up Aperture and how they fit together.
good luck

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Organizing photos in aperture 4 vs iPhoto 09

Ok editing and all aside, for the sake of organizing is aperture better than iPhoto 09? I know it is expensive and iPhoto is free but I'd just like to know if it organizes or has more options for organizing than iPhoto, is the interface better? Thanks guys.

for the sake of organizing is aperture better than iPhoto 09?
Organising where? In the Application or in the Finder?
Averaged out of the cost of iLIfe, iPhoto is a $16 app. Aperture is somewhat more expensive. Of course it has extra options in just about every area of the workflow.
So what's "better"? Do you need the extra features?
One way to look at it:
Are you a home photographer? Shoot the kids birthday party holidays and vacations? shooting jpegs on a point and shoot or a DSLR on Auto setting? iPhoto is probably what you're looking for.
A pro? A serious hobbyist? Shooting Raw or high volumes of jpeg? Sounds more like someone who'll get value from Aperture to me.
But the best thing: download the trial and see.
Regards
TD

Organizing photos in Aperture?????

I am trying to organize the projects and albums that are located on the left hand side of the screen when using Aperture. You can arrange the projects and albums by name, manual, or kind when you use the preferences drop down menu located below the adjustments tab. My problem is that I have so many projects and albums listed on the left side of the screen that it is difficult to scroll up and down through 100 different projects. Is there any way to arrange the list by date??? please help.....I know how to arrange the projects in the main area of the screen, but when I move pictures between projects on the list, they are not in order and that is when the scrolling is an issue.

Frank has told you the options Aperture gives you -- it is up to you to use them.
In general, you shouldn't be moving Images from Project to Project often. (I never do.) I suspect that you'd be much better served using Albums for some of what you seem to be using Projects. That broadens the topic of your post a bit -- but, for example, you could group your Albums in a Folder, and drag and drop Images into the Albums. Like Finder (and elsewhere), Folders in Aperture are spring-loaded. This allows you to keep most of your Folders closed, and open them as needed by hovering the mouse cursor during a drag-and-drop operation.
Another hint is to use Flags and the Flagged container at the top of the inspector. Flag the Images you want to move (they can come from several sources), then arrange the Library tab of the Inspector so you can see your destination, then click on "Flagged", click in the Browser, "Select All", and drag-and-drop into the destination container.
(Added)
If you don't already have a destination container, you can always use "File→New→Album" and check the box "Include Selected Items".
Message was edited by: Kirby Krieger

How you organize photos without Aperture ?

Once again, which scheme do you use for organizing photos apart from Aperture built in engine ?
Do you name folders like
2006-08 New York
or
06-08 New York ?

I am mainly an animator, so while most of my photos are simply personal, I still have some professional photo work as well.
for my personal photos, I simply organize them by events, people, places, and things. and break it down further from there. I tend to find it easier for my uses to use all referenced files for my aperture library, so I have quick an easy access to the original files outside of aperture as well.
all my personal photos are stored simply in the pictures folder, as I described above.
for my professional work. I always keep a folder called Projects in the root of my user folder. In this folder I have all the types of Projects I may work on, Film/Animation, Illustration/Design, Photo, Sound, and Web Design, etc.
within the Photo projects folder, I organize it usually by client, and if you have a lot of clients, it may be benificial to organize it by year as well, but I believe in just keeping a project folder with folders for individual projects for that client works well.
it becomes an art at some point, haha

Organizing photos on more than one computer

Hello,
I would like suggestions on organizing photos. I am a professor of architecture and have several thousands of photos of buildings and cities that I have visited and designed. I use some of these photos for lectures and other professional work, but many of them go unused. The total amount of space taken is about 100GB and is growing fast. My main computer is a 15" MBPro, but I have begun to use an 11" MBA for lecturing. The problem is that neither drive is able to hold my complete photo library.
My question is: How do I best organize my photo library so that I can keep the same "5 Star" photos on both computers, but still be able to see images on a back-up hard drive when connected? I have both Aperture and iPhoto.
Thank you in advance for any suggestions.
Matthew Jelacic

You are asking two questions in one. You'll get a more successful set-up if you address them separately. The question you stress is file management. Put simply, you want to be able to use an Aperture Library (or a subset of same) on two portable computers with insufficient built-in storage space. Secondarily, you are also asking about image management: how to structure your Library for best use providing source material for a professor of architecture.
The file management questions is more easily answered, esp. as you have specified that your top need to have 5-star (and presumably only 5-star) images on the second computer. First, read the User Manual chapter on Library files. That will almost certainly provide you the information you need to answer your question with more specificity than we can provide here. (Click heading for link.)
Working with Library Files
Aperture exports projects, albums, and folders as a library file. You can transfer the library file from one Aperture system to another and then merge the transferred library file into the library file on that system. All links between versions and their masters are maintained when library items are transferred. This is particularly useful if you use a portable computer when on location or away from your studio, and a workstation at your studio. Any work done in the field can be exported from your portable computer as a library file and then merged with the library file on the workstation at your studio.
When the library file becomes large and requires more disk space than is available in its current location, you can move it to a hard disk with greater storage capacity. To change the location of the library, you move the library file to a new location and then double-click it to open it in Aperture.
I think you'll it easiest to use one of your portable machines only, both in the office and at the lectern, with all of your images having Referenced Masters on an external FW800 drive. Either set you Previews to the size you need in the lecture hall, or if that is insufficient, convert all 5-star images' Referenced Masters to Managed Masters using the "File→Consolidate Masters" command. If you do that, you'll have your Library on your laptop, your 5-star images Masters inside that Library (as Managed Masters) and all you other image's masters on your external drive.
There are many posts on the forum re: Managed and Referenced Masters (search -- good stuff there). Two things to know from the get-go:
Every image has a Master
Image's have Masters. Libraries can contain all of one kind of Master, or may be mixed. Libraries contain images; images are linked to Masters.
Good Luck.
PS: Ditch iPhoto, or ditch Aperture. They are not practicably compatible.
Message was edited by: Kirby Krieger

HOW DO I burn photos from APERTURE 3 TO A DISK

How do I burn photos in Aperture 3 to a disk? Thanks in advance. Jack

I just got a mac book so I'm fairly new to this but, I do alot of editing. I uploaded three camera SD cards full of pictures into apeture, did my adjustment, and organized the album the way I wanted. Now when I tried exporting the album onto my desktop all of the pictures jumbled out of place. (They aren't in order.) I need to upload them onto a CD and I can't figure out how to get them in order on the CD.
Also Jmiller this is probobly a stupid question but when I get to the part where I want to export my version files I can't find the blank disc. Where do I go to find the CD?
Thanks

Can not sync all photos in Aperture into Iphone 5

I can not sync all photos in Aperture into Iphone 5. It always can sync some photos into 5. Then finish and prompts: "itunes can not synchronize (other)thousands of projects, and see more information in itunes". That means most of my photos can not seen on Iphone 5, it seems just can't import to 5. Is that the problem of Iphone or the pictures in Aperture, or even just because lack of sufficient space?

Solved here...
Photos app not syncing with iTunes

Apple tv 2 slow to update new photos from aperture (I mean hours)

Hi....
I have a large photo library within aperture 3.1.2, and I have an apple TV 2 that I use for casual browsing of the library.
The issue that I have is that when I add new photos to aperture, it can take a day or more until they show up in apple tvs photos.
Its almost as if apple tv is looking at an older version of my aperture library.
I have done a software update in the mac that serves apple tv, and also, ensured that apple tv is up to date. I've tried closing itunes, aperture, logged off, log on, rebooted apple tv 2 (by unplagging)- to no avail, restarted itunes, aperture, apple tv etc etc.
I just dont seem to be able to say to apple tv 2 the equivalent of "hey, go an refresh your view of aperture, there are new photos in there "
This is really frustrating, because the photos that i want to look at the most, are typically those that I have just taken.
Its really weird. As an other example, if i make a new smart album in aperture say "photos from last couple of days", with the obvious smart album selection criteria, then this too does not appear in apple tv 2 until a few hours later.
This smart album works as expected in aperture- no problems.
They will turn up later, but apparently with no rhyme or reason as to the timing.
I think its down to apple TV storing an older version of metadata for the aperture library.
I could understand it if I had no photos at all coming across, or if only photos with previews that come across, but no, it doesnt appear to be any setting such as that, becuase they will come over, eventually.
This appears to be a big bug- New photos cant be shown on apple TV for a day or two - grrrrrr.
Im pulling my hair out with it.
Any help really appreciated

Yes, I have the same issue also.
It look like only the last import is missing somehow.
For example, yesterday I import photos from DC and iPhone, and put them in one event.
Only the DC part shown up, and iPhone photo are missing.
If I use "Last 12 month" section in Apple TV and jump to bottom, you can see some empty squares, and not viewable. Somehow it is not updated.

Multiple copies of one photo in Aperture

Hi,
I have just bought Aperture, and I'm dying to get started. However, a very basic thing annoys me quite a lot. I would like to make an Album with photos I can perform experiments on, but no matter what I do, the changes also apply to the "originals" in the Event from which they were taken.
Isn't there an easy way to have multiple copies of the same photo in Aperture? I guess the solution must be simple, but I just can't figure it out.
Thanks,
Michael Knudsen

Michael,
Either use the Command to Duplicate Version, or New Version from Master depending upon whether your experiment needs to start with the latest edited version, or from the scratch position of the Master. Then you can either Remove the original version from an Album if already there, or move the new version it to a new Album as desired.
Ernie

Incorrect Photo Orientation - Aperture 3 to Apple TV 2

About a year ago I imported my iPhoto library of about 23,000 photos to Aperture 3. The iPhoto library had some small corruptions in it and I was hoping the more robust nature of Aperture 3 would fix these, but the import made the corruption issues significantly worse. Old Events from iPhoto (now Projects in Aperture 3) were randomly split up all over the place, duplicates of many photos appeared and many photos seemed to have lost the EXIF(?) data indicating which way photos were taken (landscape or portrait mode). As a result of the last problem many photos were on their side or upside down. Applecare were no use at all, claimed they had never heard of such a problem and had no idea how to solve these issues.
After laboriously fixing most of the problems by hand over the past year, all the photos in my Aperture 3 library (now around 25,000 photos), display the correct way up.
However, I still have one problem I can't fix. When Apple TV picks the photos up from Aperture (on my iMac), via my WiFi network, it displays around 20% of them on their sides rather than the correct way up. Rebooting everything multiple times hasn't fixed it. My guess is the Apple TV is reading the corrupted EXIF data associated with these photos, and ignoring their orientation as they appear (after manual correction), in Aperture.
Does anyone have a fix or any ideas please?

I believe that iTunes/Aperture keeps a cache for the photos shared with AppleTV. Those need to be updated. If you can figure out where the cache is and delete it, iTunes/Aperture should regenerate it in the correct orientation. Unfortunately I don't have the time now to figure out where it is.

Photo Orientation - Aperture 3 to Apple TV 2

About a year ago I imported my iPhoto library of about 23,000 photos to Aperture 3. The iPhoto library had some small corruptions in it and I was hoping the more robust nature of Aperture 3 would fix these, but the import made the corruption issues significantly worse. Old Events from iPhoto (now Projects in Aperture 3) were randomly split up all over the place, duplicates of many photos appeared and many photos seemed to have lost the EXIF(?) data indicating which way photos were taken (landscape or portrait mode). As a result of the last problem many photos were on their side or upside down. Applecare were no use at all, claimed they had never heard of such a problem and had no idea how to solve these issues.
After laboriously fixing most of the problems by hand over the past year, all the photos in my Aperture 3 library (now around 25,000 photos), display the correct way up.
However, I still have one problem I can't fix. When Apple TV picks the photos up from Aperture (on my iMac), via my WiFi network, it displays around 20% of them on their sides rather than the correct way up. Rebooting everything multiple times hasn't fixed it. My guess is the Apple TV is reading the corrupted EXIF data associated with these photos, and ignoring their orientation as they appear (after manual correction), in Aperture.
Does anyone have a fix or any ideas please?

I believe that iTunes/Aperture keeps a cache for the photos shared with AppleTV. Those need to be updated. If you can figure out where the cache is and delete it, iTunes/Aperture should regenerate it in the correct orientation. Unfortunately I don't have the time now to figure out where it is.

I can no longer drag photos in Aperture (within a project, between projects

I find that suddenly I cannot drag photos in Aperture. In other words, I cannot MOVE a photo at all, whether within a project or between projects and albums, &c. Not only this, but I cannot copy & paste either. I can still export photos, though.
I noticed this first a couple of hours ago when attempting to attach a photo into an email using the Mail application. It wouldn't budge. I thought it might have been a problem with the Mail program but no, it appears to be in Aperture because I then tried to drag the photo directly from Aperture into the email (which I've been doing for years).
I've done a rebuild and all that, yet the problem remains.
Any suggestions as to what I might do other than export the whole library to Lightroom and start learning all over again?

Can you confirm:
- that this is true for many Images? Try different Images in several Projects. If possible, try with an Image you had been able to drag-and-drop into Mail in the past.
- that you can't drag from a Project to an Album.
- that the Image you can't drag-and-drop has a Preview? ("Photos➞Update Preview")
What do you mean us to understand with the "and all that" part of "I've done a rebuild and all that, yet the problem remains"?

Ipad won't sync with photos from Aperture - library cannot be found

Ok I give up. When trying to sync my photos onto my new ipad from Aperture in iTunes I keep getting the message "iTunes cannot sync photos to the ipad because your Aperture Library could not be found. Open the preferences window in Aperture and enable the preference to share previews with other applications. Well the library is where it should be in the Home folder and then pictures. I have the latest version of iTunes and Aperture. The only similar setting I can find in Aperture preferences is under Previews and Share Previews with ilife and iwork, no mention of itunes?
I've gone into my Aperture show contents and deleted the cache folder ipod photo cache (I previously synced to my iphone 3GS). It works syncing to iphoto, as I have tested it and the iphoto is in the same folder as the Aperture library so they are in the right location.
I am now at a loss as to what to try next......PLEASE HELP ME....
I don't want to have to have a Aperture library and an iphoto library on the go!

Hi,
iTunes cannot sync photos to the ipad because your Aperture Library could not be found.
If you have an external drive connected to your Mac, disconnect that, restart your Mac, restart your iPad and try syncing photos from Aperture.
Carolyn

I was editing vacation photos in aperture 3 all of a sudden the thumbnail disappeared and now all i have is a vertical white line and an orange flag... how do i get my photo back? thanks

i was editing vacation photos in aperture 3 all of a sudden the thumbnail disappeared and now all i have is a vertical white line and an orange flag... how do i get my photo back? thanks

     Hi Frank.
     I have just had jb Atlanta's problem while adjusting the contrast on a photo. I was creating a slideshow at the time. After a lot of reading up I was about to give up when I tried restoring the file to its original settings as you suggested. Bingo!
     However, that would only work for me, if I restored the settings while in the slideshow. All data had 'disappeared' when I attempted to open the photo in its original project folder.
     Hope this is of help. Many thanks.

How do I transfer photos from aperture and iPhoto to bridge?

How do I transfer photos from Aperture and iPhoto to Adobe Bridge. I am using Photoshop CS6. Many of my original photos were stored as raw files.

Here's how to access Mac iPhoto images for use in Photoshop
and so that they may be viewed by choosing that folder in Bridge..
1. In the Finder, navigate to Users > [user name} > Pictures > iPhoto Library.
2. Control-click (Right-click) the iPhoto Library file and choose Show Package Contents.
3. A Finder window opens that shows the contents. The Masters folder (or called Originals folder) contains all of the photographs that are in iPhoto.
Photoshop cannot access this folder, but if you make a duplicate of the folder, the dupe will be accessible -- so:
4. Control-click (Right-click) the folder named Masters (or Originals) and choose Duplicate.
5, Drag the duplicate folder which is named "Masters copy" or “Originals copy” from the iPhoto Library Finder window to the Desktop.
6. Open images in Photoshop from file on desktop or view them in Bridge.
7 Rename the folder and move it elsewhere (probably to the Pictures folder), if desired.
And here is a Forum thread related to Aperture-to-Bridge
How do I transfer Apple Aperture library to Bridge?

Organizing Photos in Aperture 3

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