Outlook 2010 Question

Does anyone know a way to create a template or something similar in Outlook to where I could have a "pre-filled" form or something similar that would allow me to enter in data and email it securely (as secure as can be)? I know I can do it
with Adobe products for a fillable pdf, but I am hoping to be a cheapskate and do it with Outlook to some degree.
Any ideas/suggestions (besides using Adobe and not being cheap) are welcome. Thank you.

Hi,
You can use a template as mentioned in this article below:
http://office.microsoft.com/en-001/outlook-help/create-an-email-message-template-HA101829163.aspx
In the message body, enter the content that you want.
◾In the message window, click the File tab.
◾Click Save As.
◾In the Save As dialog box, in the Save as type list, click
Outlook Template.
◾In the File name box, type a name for your template, and then click
Save.
Refer to this Encrypt email messages article to find if it meets your secure request:
http://office.microsoft.com/en-us/outlook-help/encrypt-email-messages-HP010355559.aspx
Regards,
Melon Chen
TechNet Community Support

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MS Outlook 2010 Add in Create pdf - does not capture pictures shows as question marks

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Glad it worked for you. The reason to turn it on is primarily because of Security concerns. Spammers at times include a referece to a unique image when then send you an email. The idea is that if you download that image, they know that the email address is valid.
At times, this such spam also might also include inappropriate content.
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Hello, I try to sync ICloud with Outlook 2010 on a PC and it work well. When I tried to sync iCloud on a second computer (PC) with Outlook 2010 it didn't work. My question is, can I sync ICloud on two different Outlook account? Thank you.

Hello, I try to sync ICloud with Outlook 2010 on a PC and it work well. When I tried to sync iCloud on a second computer (PC) with Outlook 2010 it didn't work. My question is, can I sync ICloud on two different Outlook account? Thank you.

Hi nprguy,
It sounds like an earlier version of the BlackBerry® Desktop Software installed on your PC may be conflicting with this installation.
I would advise uninstalling both versions of the BlackBerry Desktop Software then reinstalling the latest version.
The following KB articles should provide more information on the issue.
"The feature you are trying to use is on a network resource that is unavailable" when uninstalling BlackBerry Desktop Manager www.blackberry.com/btsc/KB10220
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Delegate Question in Outlook 2010

Hello,
I have a question regarding delegation within Outlook 2010. Here is my example of what is going on.
User A is a delegate of User B.
User A sends meeting invite to User C on behalf of User B.
User C replies to message with email response instead of accepting meeting (User B name in "to" field automatically)
User B receives email reply instead of User A.
Basically we have a user in our organization that keeps receiving a response to a meeting invite who has a delegate that handles her meetings. If the user who received the meeting invite has a question such as "where is her office located" that
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Is there any way around this or is this just the way it works? The user claims it has just started happening the past few months, but I ran a test here at my office with three users in the same situation as above and it worked exactly like listed in my first
scenario to where the meeting it was sent on behalf of received a reply from the invitee. However to add to the confusion, the delegate that takes care of her meetings also supports other people, and she says she does not get these replies from users like
she does for this particular user she supports.
I believe we are on Exchange 2007 and are in process of migrating to Exchange 2013.
Thanks in advance for the assistance,
TB

Hi,
From your description, you want the delegate to handle the meetings. In your case, I recommend you use the following steps to create a meeting:
Login user A's mailbox -> Open user B's calendar -> select the time -> schedule a meeting -> send the meeting request
Hope this can be helpful to you.
Best regards,
Amy Wang
TechNet Community Support

Outlook 2010 apostrophe, single and double quotes are changes to question mark while sending mails to other internet receipient.

We are using MS Outlook 2010 as our mail client. But we have noticed that whenevr we sent a mail to any other internet mail recipient all the "apostrophe", "single" and "double quotes" have automatically converted to ?. We have
done almost all the workaround found in this site such as
1.New a message and focus on the message window > click File > Options > Mail > Spelling and Autocorrect… > Proofing > AutoCorrect Options… > AutoFormat > clear the box before “Straight quotes” with “smart quotes”
2. Used different encoding. We presently using US-ASCII for outgoing message. etc.
Need your help to sort out these issues urgently.
Waiting for a solution.

Hi,
What is your account type? IMAP, POP or Exchange?
Send an email from the webmail, ask the recipient if this issue persists.
As far as I know, this problem is always related to the encoding for outgoing messages, and here I suggest you try UTF-8:
Go to File -> Options -> Advanced -> International options -> Uncheck "Automatically select encoding for outgoing messages", then select "Unicode (UTF-8)" beside "Preferred encoding for outgoing messages" -> OK.
Hope this helps.
Regards,
Melon Chen
TechNet Community Support

Question about Outlook 2010 and Contact list

Good afternoon all, OK so I have been trying to research this problem but I don't know if it can be done. In Outlook 2010 we created a contact list that we use to fax and email referring physicians. In Outlook when you click on a contact in that list and add it to the "To" line it come up with the persons name of the contact I picked, but what if I wanted to fax that contact and needing just the fax number that in that contact card to only come up. Is there a setting that allows me to change what info I want to be seenin the"TO" line of the email?To give a bit more info: Our company just purchased the GFI FaxMaker software that allows us to fax from our PC.We purchased it because it integrated with MS Outlook. What wasn't told to us wasthat we had to add "@faxmaker.com"at the end of the fax number. So hence my problem with outlook....
This topic first appeared in the Spiceworks Community

Good afternoon all, OK so I have been trying to research this problem but I don't know if it can be done. In Outlook 2010 we created a contact list that we use to fax and email referring physicians. In Outlook when you click on a contact in that list and add it to the "To" line it come up with the persons name of the contact I picked, but what if I wanted to fax that contact and needing just the fax number that in that contact card to only come up. Is there a setting that allows me to change what info I want to be seenin the"TO" line of the email?To give a bit more info: Our company just purchased the GFI FaxMaker software that allows us to fax from our PC.We purchased it because it integrated with MS Outlook. What wasn't told to us wasthat we had to add "@faxmaker.com"at the end of the fax number. So hence my problem with outlook....
This topic first appeared in the Spiceworks Community

Outlook 2010 Client profile setup question

We have two exchange servers running in two different datacenters. (Server A and Server B)
During the creation of the Outlook 2010 Client profile, we can enter our email address, e.g. [email protected], click on "Check Name" and the "Server" field will auto-populate with Server B's name.
How is this result returned to Outlook from the Exchange server?
We'd like to enter Server A's hostname into this instead. How to achieve this?
Thanks.

How have you got your AutoDiscover configured for the individual databases? The client gets its client access server from the directory (not from the Exchange servers), and if you have no client access array (see http://social.technet.microsoft.com/wiki/contents/articles/896.exchange-2010-client-access-array-and-load-balancing-resources.aspx
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Outlook 2013 Signatures not showing up at all after transferring signatures from Outlook 2010

Hello,
first time on here asking a question needing help. I recently bought a new machine, windows 7 Pro and Outlook 2013. I successfully brought over my .pst files from my old machine running Outlook 2010, Windows 7. This was great and easy, got to keep
all my settings, rules, and private folders for Outlook 2010 right into Outlook 2013. Then it was time to move my signatures over, I did so with ease however when I went to my signatures in 2013, NOTHING was present, not 1 out of 30 signatures I have.
I sure dont want to rewrite each one over again. I restarted, made sure the signatures were in the right spot in Outlook 2013. I also tried putting the signatures in another folder and importing them in, nothing. What is the deal? Can someone please
tell me what I'm doing wrong or has anyone had this issue? Please help. and thanks.

Just to check, so you went into C:\Users\%username%\AppData\Roaming\Microsoft\Signatures on your old machine and copied ALL of the files & folders you found there, and moved them over to the same folder location on your new machine.
After doing that when you start Outlook and look in File, Options, Mail, Signatures you see nothing listed under "Select signature to edit" at all?

Can't adjust the default time scale when creating a new appointment in Outlook 2010

Good Afternoon, I have found a question on these community boards that propose an issue that I am currently experiencing. The answer; however, was not the solution for me. I used the same name as the original post and will add the original text as it is
exactly what I am experiencing.
"When creating a new appointment in the month view Outlook 2010, the default time scale or duration is 2 days. I tried resetting the view, adjusting the time scale, and creating a new profile. It only seems to happen when creating the appointment
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This is exactly what happens to the user I am assisting. When in "month view" double clicking the day will bring up a new appointment with the times within the same day. If you click the "new appointment" button in the ribbon it
sets the end time to the following day. This only happens in the month view every other view works as it normally should. I have tried it several times being sure multiple days are not selected. It still gives me an end time for the following day. I have reset
the view, changed the time scale but nothing seems to bring it back to the default same day appointment. Any ideas?
Thanks for any assistance you can provide.

It is a default in Outlook 2010 in month view. The "time scale" selection is greyed out. Very frustrating. Everytime I select "New Appointment," a duration of 1 day is automatically selected; midnight to midnight. I end up doing
most appointments twice because I forget to change to end date back to the day of the appointment. "New meeting Request" works fine. So does "New All Day Event" when you deselect "All Day Event." I can't see how this default behavior
provides optimal results under any circumstances. Very frustrating.

Any App that will bi-directionally sync iPod Touch with Windows Desktop Outlook 2010 Tasks?

Hi All
iPod Touch 3rd gen iOS v 5.1.1
iTunes (for Windows) v 10.7.0.21
Windows 7 32 bit Desktop PC
Outlook 2010 32 bit with POP3 mail server
Appigo ToDo app on iPod Touch
I reside in Canada
I have been using Appigo's ToDo Task Manager app on my Touch for almost 3 years now. With their Appgio Sync conduit, I have been able to seemlessly bi-directionally sync between the Touch and Outlook Tasks on my Desktop. Now Appigo is no longer going to support Appigo Sync. I can keep using this sync conduit BUT I will no longer be able to update my Touch's ToDo app (eventually that will be a problem).
I DO NOT use iCloud and do NOT wish to use iCloud. I also do not wish to keep my tasks (which do contain confidential information) on anyone else's cloud server. Hence, I need the ability to direct sync between my Touch and my desktop.
I've been searching the web and the App Store looking for either a way to keep using ToDo with another sync method, OR another app that will allow syncing between the it on the Touch and my Desktop.
I don't care about syncing emails since they get downloaded on my Touch regardless. I don't care about syncing Calendars and Contacts since that happens whenever I sync my Touch to iTunes. Just Outlook Tasks that need to be synced. I also don't care for Reminders - seems like a waste of space IMHO.
I can't be the only person on the planet that doesn't want to use a cloud server, doesn't have an email exchange server and wants to keep tasks in both handheld device and desktop in sync. Please, please, please, any and all suggestions and help will be most appreciated!! IF I need to go to iOS v 6+, then I will need to purchase a new iPod Touch; a huge expense when the Touch I have is still working fine (but if one has to, one has to).
Thanks a bunch
barb

I'm in a similar position. Just recently migrated to iPhone from Blackberry (and liking it) but would only do so after confirming that I could sync Outlook tasks to the iPhone. Using ToDo and Appigo sync was the solution and it has worked fine. And I deal with Calendar and Contacts in a similar fashion as you.
I'm not sure I understand the options. I don't have a basic "cloud as a process objection" and cost isn't an issue.But I do want my tasks to end up synced on both my laptop (on the hard drive) and on my iPhone (and soon to come iPad). A variation on your question. Is there no way to do this?
iPhone 5, Windows 7

Calendar no longer sends data to iphone since I got a new PC with Outlook 2010

My iphone 4 used to happily sync with my old PC (Windows XP) but I've got a new PC with Outlook 2010 and the calendar no longer sends data from the PC to the iphone.
I've used the Help questions here and created a new event on my phone which has now created a new calendar on the PC, so I have 2 calendars now, one with all events in and one only with events which are also on my phone.
No new events added to my calendar are ending up on my phone.
How do I:
a: get rid of the new calendar which has opened (it is called "Outlook Data File", the existing one, which I want to keep, is called "Personal Folders)
b: get the calendar to send info to my phone and back?

My iphone 4 used to happily sync with my old PC (Windows XP) but I've got a new PC with Outlook 2010 and the calendar no longer sends data from the PC to the iphone.
I've used the Help questions here and created a new event on my phone which has now created a new calendar on the PC, so I have 2 calendars now, one with all events in and one only with events which are also on my phone.
No new events added to my calendar are ending up on my phone.
How do I:
a: get rid of the new calendar which has opened (it is called "Outlook Data File", the existing one, which I want to keep, is called "Personal Folders)
b: get the calendar to send info to my phone and back?

Synchronize bb with outlook 2010

dear all,
in my case i have my pone bb bold
i have my laptop where it is installed bb application desktop management version 6
i have a third pc (at work) where i have my outlook 2010 installed where it is synchronized with an exchange server.
my question is that on my laptop i do synchronize my bb with an ascii file. then i take this file to the pc at work and i open outlook i click on contacts/calendar and i try to import from an excell file it is not succeding.
what i did is that on the laptop when syncing with ascii, it asks to browse for the file where i want to sync
with. i tried two methods, first one on renaming the file i name it for example test.csv and i do sync with, it didnt work when importing the excell file to outlook. then second methode is that on the laptop desktop i created an empty excell file.xls, and then sync with this file (pointing to this file creaste.xls) also same result didn/t work.
do any one have any ides what is the right way to do so with my enviroment?
my second question is that is i have on my computer work a cintacts folder containinig my contacts at work, if i want to sync my bb in a way to keep the contact of my bb not together with the contacts of work what shall i do?
i thought of creating a subfolder under the folder contacts and named newcontactsbb, and on the bb desktop software management when configuring the synchronization advanced option i try to map the contacts of bb not contacts of outlook but i choose the subfold under outlook/contcacts/newcontactsbb and i normally sync with outlook.
is that write? and what is the right way to avaoid after synchronizing to have my new folder on outlook named newcontactsbb not to be empty? i found on internet someone did so and got the message as successfully synchronized but nothing showed on the outlook.
i appreciate your support
best regards,

Hi and welcome to the forums!
Try the information in the attached links.
Thanks,
Bifocals
KB23971 When synchronization settings are configured with Microsoft Office 2010, the Microsoft Outlook translator is missing
KB03315 How to synchronize organizer data (calendar, task list, memo list, and contact list) using the BlackBerry Desktop Manager
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Outlook 2010 - sending mail with attachment - "The system cannot find the file specified"

Hi forum Fellows,
I have the following failure scenario:
1. A user receives an e-mail with an attachment.
2. The user opens the attachment --> Forwards the mail and writes something in the body of the e-mail
3. For whatever reason the user leaves the e-mail and works on something else --> the user comes back to the e-mail an hour or more later.
4. The user then wants to send the e-mail but gets the following error message: "The system cannot find the file specified"
5. The effect is that the user cannot send the e-mail.....
------------------------------ TROUBLESHOOTING -----------------------
- I can see that when the user opens an attachment this attachment is saved in the OutlookTemp folder. Actually, there is a difference between opening the attachment before or after clicking forward on the e-mail.
---- Before: Two files is written to the OutlookTemp folder. For example if the attachment name is FileX.pdf - there will be a FileX.pdf but also a FileX (2).pdf in the folder (if OutlookTemp is empty/do not contain a file with the name FileX.pdf already)
---- After: Only one file is written to OutlookTemp. That is FileX.pdf
- Running Process Monitor when trying to forward the e-mail I can see that Outlook is calling a file that is not in the OutlookTemp folder anymore.
**** To me this is the heart of the issue. For some reason, when a user has an e-mail with an attachment open for an extended period of time (not sure on exactly how long is necessary), files in the OutlookTemp folder is deleted - files that Outlook is depending
on to be there.
- Going with a totally clean OutlookTemp folder does not help.
------------------ NOW WHAT ---------------
- The question now is: Is this by design? Can it be fixed by some Outlook 2010 patch? Or perhaps a group policy/registry setting as a workaround.
------------------------------ TECH. INFO -----------------------
Outlook 2010 v14.0.7132.5000
Outlook bit depth: x86
Running on a 2008R2 SP1 TS environment.
No antivirus on the TS
Looking forward to hear from you.
Regards The Red Baron
Red Baron

Hello Red Baron,
Although not a complete answer, the way to treat attachments in emails require some discipline:
1. Never open an attachment directly from the email (and NEVER edit it from there). Always save it in a known location as the desktop or (better) in a designated document folder. Then you can proceed as usual, like editing the contents, printing, forwarding
the new version etc.
2. Directly forwarding the attachment is ok, along with additional text in the body of the email.
3. Having any (unsaved) document open for several hours should
never occur. What if there is a power outage?
Bottom line is thus Discipline. This is regardless of Operating System (which might handle temporary files differently).
These are the rules I teach my customers and they never leave any document unsaved for hours ...
Best regards George

3138 SQL error opening sqlite db file from Outlook 2010 as attachment

Has anyone of you tried sending the sqlite db file thru e-mail and then open the file from Outlook 2010?
I have an air app that can be opened by doubleclicking the sqlite database file (invoke event). The file is sent via e-mail from the app itself, so another user can run the app directly from their e-mail client once he receives the db. Now everything works fine unless you use Outlook 2010 - when I open it I get an sql error 3138 - do you know what can be the problem? Everything is fine when I'm using different e-mail client (the same e-mail account, just other client) like Outlook 2003 or Thunderbird or Opera. I'm guessing Outlook 2010 is using some kind of protection to attachments that is making the file not understandable by the app, but Microsoft seems to ignore my e-mails sent to them with the same question. The db file is not encrypted if that changes anything and saving the file from outlook to desktop and then running does not help. When I do the same using Outlook 2003 everything works as it should, but unfortunatelly my customer upgraded to 2010 :/ Any ideas would be much appreciated.

This looks like a new behavior of Outlook 2010 and isn't specific to PDFs. You will need to "save as" the document. There is a thread at Microsoft forums about this with some possible workarounds:
http://social.technet.microsoft.com/Forums/en-US/outlook/thread/927d678d-b55b-4732-93cb-f1 3ed1dacf96/

Cannot make AutoArchive delete messages in Outlook 2010

I have recently upgraded to Outlook 2010 from Outlook 2007. I previously had AutoArchive set up to delete files from two of the folders in my pst file by date. I figured I would be able to set it up the same way in the new version. First, I set up the main
autoarchive settings:
Then I set up each folder I want auto-deleted individually:
This worked fine in the old version of Outlook. However, in 2010, it doesn't ever delete any messages. When I run AutoArchive manually, that doesn't do anything either.
Based on this page and various google
searches, I have already done the following testing / troubleshooting:
In spot checks, I could not find any items that had the "Do not AutoArchive this item" checkbox marked.
The majority of the Received dates are the same as the last Modified date. Just to be sure, I made the registry change described in the link above, then used Outlook normally for two days. No emails were deleted in that time.
None of the emails in question are marked as Important or have a user-defined category.
I ran the scanpst.exe on my pst file. It did say there were internal errors (no details of the errors, even when I clicked on the details button), so I let it fix them. Then, I ran it again and it said there were no errors. I used Outlook normally for two more
days. It still didn't delete any emails.
The pst file is not on a network share.
The pst file is a unicode-type file, which has a maximum size of either 20GB or 50GB, depending on what source you read. My file is nearly 3GB. It is therefore not full.
My mailbox, which is on a Microsoft Exchange, is also not full.
None of this changes the fact that the AutoArchive is not deleting any emails as it is set to do. Am I missing something, or does this feature just not work in Outlook 2010? Thanks in advance for any help with this, as it is annoying.

Bob-
I finally gave up in frustration. I had to hunt down a third party utility to dump all my Outlook for Mac data back into a format that could be used by Outlook for Windows. Outlook for Mac can import from several sources, including directly from .pst files, but gives you no way to go the other way. Installed Outlook in Windows running in Parallels and dumped Outlook for Mac. Outlook is just about the only program I run in Windows anymore.
By the way, none of the suggestions in the Microsoft forum came close to solving this. I wouldn't recommend Oultook for Mac to anyone.

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