Output forrmats for SAP documents

Hi,
I am trying to set up our SAP system such that all SAP documents are sent with HTML attachments.
I have gone into transaction SCOT and under the 'Output formats for SAP documents' section, I tried to select the HTM option for SAPSCripts/Smart Forms, however there is no such option.
I can see the HTM option for ABAP List though.
Does anyone know how I can select the HTML option for SAPScripts?
Thanks,
Ruby

Here is some sample code for achieving manual conversion to the OTF format.
In case of more than 10 pages:
- Check the spool request
- Click Edit -> OTF display -> No. of OTF pages
Convert SAP Script to text:
- Display the spool request
- Then click Goto -> List display
Automatic conversion to the OTF format:
tables: tline.
data: begin of int_tline1 occurs 100.
 include structure tline.
data: end of int_tline1.
call function 'OPEN_FORM'
 device = 'OTF_MEM'
after CLOSE_FORM
call function 'CONVERT_OTF_MEMORY'
 exporting
 format = 'ASCII'
 max_linewidth = 132
 tables
 lines = int_tline1
 exceptions
 err_max_linewidth = 1
 err_format = 2
 err_conv_not_possible = 3
 others = 4.
write the text file to spool
loop at int_tline1.
 if int_tline1-tdline = space.
 skip.
 else.
 write:/ int_tline1-tdline.
 endif.
endloop.
CONVERT_OTF
Convert SAP documents (SAPScript) to other types.
Example:
CALL FUNCTION "CONVERT_OTF"
 EXPORTING FORMAT = "PDF"
 IMPORTING BIN_FILESIZE = FILE_LEN
 TABLES OTF = OTFDATA
 LINES = PDFDATA
 EXCEPTIONS ERR_MAX_LINEWIDTH = 1
 ERR_FORMAT = 2
 ERR_CONV_NOT_POSSIBLE = 3
 OTHERS = 4.
CONVERT_OTFSPOOLJOB_2_PDF converts a OTF spool to PDF (i.e. Sapscript document)
SX_OBJECT_CONVERT_OTF_PDF Conversion From OTF to PDF (SAPScript conversion)
SX_OBJECT_CONVERT_OTF_PRT Conversion From OTF to Printer Format (SAPScript conversion)
SX_OBJECT_CONVERT_OTF_RAW Conversion From OTF to ASCII (SAPScript conversion)
regards,
srinivas
*reward for useful answers*

Similar Messages

Output Determination for Sales Documents distributed by fax/email

Hi Experts,
Can some one guide me regarding what all need to be done to maintain output determination for Sales documents to be distributed by fax/email.
Thanks in advance...
Regards
Vamsi

Hi Vamsi,
Please go through this link it will help you about Output process in SAP R/3 for sales documents and billing documents.
http://help.sap.com/saphelp_47x200/helpdata/en/93/745017546011d1a7020000e829fd11/frameset.htm
I hope it will help you,
Regards,
Murali.

Output types for delivery documents

Hi All,
Please help me out.
Thanks in advance,
Here i got a requirement like i already have the output types for the delivery documents.However i need to copy the existed output types into different names bcoz to customize it for different organization in different region.
The problem is i already copied the o/p types but when i went to vl03n and tris to see the output , am not able to find my o/p type there...am i need to do anything more..
Please help me out as i am a ABAPER and not the functional guy am facing lot of difficulty...
again thanks in advance.

dear govardhan
please refer below
Output Determination Procedure
Output is a form of media from business to one of its business partners. The output can be sent to any of the partners defined in the document. Outputs are usually in the form of Order Confirmations, Freight List, Delivery Notes, Invoices & Shipping Notifications. Determining form of output is output determination
Types of Output: Print Output, Fax, Telex, E-Mail & EDI (Electronic Data Interchange)
PRINT OUTPUT:
SPRO- IMG- Basic Functions- Output Control- Output Determination- Output Det using Cond Tech- Output Det for Sales Documents & output determination for billing documents.
Create Condition Table: select the field Sales Doc Type from field catalog & Save
Maintain Access Sequence: 4-digits code & description. Assign condition table to access sequence. Select Accesses line item and Goto Fields. Fields will display the fields we have selected in the condition table i.e. sales doc type.
Select BA00 & Copy & Rename. Give the same 4-digit code as given to acc seq.
You Can Maintain:
Languages of Output
Partners (to whom we want to send output)
Print Program- print specification
Sap Script- layout
Assign Output Types to Partner Functions: go to new entries & assign your output type to partner functions.
Maintain Output Determination Procedure: V10000 (Standard Procedure). Go to new entries & create your own 6-digit code with descp. Select the procedure & go to Control Data. Here mention the output type i.e. cond type & leave requirement and manual only columns as blank.
Determination Rule: link the 6-digit procedure code to doc types.
Create Condition Records: VV11. Select document type and click on Communication. Mention partner function, medium, time. Output device: LP01, Spool request Name: SD_003, Suffix 2: order_confir & flag on print immediately.
Once you press enter you will come across 2 key combinations:
Sales organization/ Customer Number: fill SO, Customer No, Partner Function Abbreviation, Partner to whom the output should be sent, time, medium, language. {It contains: Sales Orgn, Customer, Partner Function (The abbreviated form of the name that identifies the Partner) (During output determination, the system determines the recipient of the output from the master record for the specified partner function. In this field, you can explicitly specify a recipient that will override the standard partner. There must also be a master record for the partner that is specified explicitly.), Medium, Time & Language.}
Order Type: Document Type, Partner Function (abbreviation), Partner, Medium, Time & Language.
In SAP we can send the documents to respective partner functions through different transmission mediums. SAP uses condition technique to determine output t relevant partners with relevant transmission mediums.
Out put determination procedure has a integration with technical module, as ABAPers has to write SMART forms and FORMS to print the output , that SMART form output can be send to relevant partner function through relevant transmission mediums.
Out put determination procedure for order confirmation: (V/57)
a) Maintain condition table:
Path:
IMG
SD
Basic functions
Output control
Output determination
Output determination using the condition technique
Maintain out put determination from for sales document
Maintain condition tables
Maintain out put condition table for sales document
Here we define condition table
Ex: 007 order type (sales order types)
Save it
b) Maintain output types:
IMG
SD
Basic functions
Output control
Output determination
Output determination using the condition technique
Maintain out put determination from for sales document
Maintain out put types
Here we define out put types
Ex:     AF00 -- Inquiry
     AN00 quotation
     BA00 Order confirmation
     BA01 EDI odd response
     KRMLCredit processing
     LP00 -- Scheduling agreement
     MAIL Internal message
     RD03cash sales invoice
Choose BA00 copy it and rename as a MA00
click on details icon
click on display to change icon
then again choose MA00 click on details icon
Maintain data in general data tab
General data tab:
Access sequence: 0010(order type)
In IMG define access sequence and assign to the output type
Check access to conditions:
     This indicator allows the system to read the condition records for output. If it is not been activated then system determines out put from customer master ex: By following out put determination procedure DB0001
Check cannot be changed:
     This control specifies whether the out put can be changed or not
Ex: direct mailings can be changed during processing
Check multiple issuing:
This indicator allows the system to send the output multiply
Ex: sales order has been sent for 10 items again one item has been added to sales order so that business has to issue the new out put for sold to party with added line items. This indicator allows the system to send out put repeatedly.
Check partner independent out put:
During output processing when the indicator has not set then system allows only specific functions in specific partner functions
Dont write processing:
This indicator determines whether system has to write processing log for output
Default values tab:
Dispatch time:
Ex: send immediately: when carry the application this indicator determines when the output should be sent.
Transmission medium:
Ex:     print out
     Fax
     Telex
     Internal send
     EDI
     Simple mail
     Special function
     Events (SAP business workflow)
     Distribution (ALE)
     Tasks (SAP business work flow)
Specify the transmission medium through which the output should be sent. (Ex: print output)
Communication strategy
Specify the communication strategy if you want to send the output externally
A) Time tab:
Check timing: (Periodic job not allowed)
This indicator allows the system to carry out print program periodically.
B) PRINT NEXT TAB):
Print parameter: Ex sales org.
     Specify the print parameter.
Click on mail title & Text control button under dialog structure.
Here we assign title for the mail along with relevant text Ex:-EN (English)
Processing routines control button under dialog structure.
Here we assign programs form routines & form that are written by ABAPER, they           they various transmission mediums.
Ex; - Transmission medium      shortest      program     form routine
          1                  print out     RVADOR       entry
Click on position function control button here we assign relevant partner function to relevant transmission mediums
          EX: print out: SP (Sold to party)
C) Maintain access sequences:
     Here we define Access sequence.
EX: 0010 & Assign the condition tables to this output.
D) Assign out put types to partner function:
     Here we assign output types along with transmission mediums to relevant partner functions.
EX:      Out put type          Transmission medium
       MA00                    1
                              2
                              6
                              A
       MAIL                    7
E) Maintain output determination procedure:
     Here we define output determination procedure
Ex:     V10000     -     Order output
     V05000     -     Inquiry output
     V06000     -     quotation output
     V10001     -     Cash sales output
Choose output determination procedure EX; V10000, copy it& rename it as MA0000
Assign output type MA00 by going control date section.
Save it.
F) Assign output determination procedures;
Allocate sales document Header.
_ Choose sales document type OR & Assign output determination procedure i.e MA0000 & Assign output type MA00.
Assign sales document items.
-Choose item category TAN & Assign output determination procedure Ex: Ma0000
- save it & exit.
Maintain output records (vv11)
Path:
Logistic > S&D > Master data > output > sales document > VV11 Create
Specify output MA00, Click on Key combination & specify sales document type (OR), partner function (sp) transmission medium (1) dispatch type (4) language (EN)
Click on communication button on application tool bar
Specify output device LOCL or LP01
Check print immediately check release after output
Save it
Go to Va01 raise the sales order
Go to extra button output header edit.
Specify output type: MA00 partner function
Select line, click on communication methods
Specify logical destination
Check print immediately
Check release after output
go back save it & exit
Go to VA02, Go to Extras output header print preview
Check out (order confirmation
(ERROR: out put MA00 for partner cannot be processed)
rewards pls
siva

Set up output condition for billing document.

Hi, experts,
I wanna email billing document to our customers, how can I set up this output condition for billing document?
Thanks for your help.

You can maintain masterdata for the email outputs for billing application in VV31.
You can change the same or display in VV32 and VV33 respectively.
Tcode for maintaining output masterdata
For sales orders, VV11, VV12, VV13
For deliveries     VV21, VV22, VV23
For invoices       VV31, VV32, VV33
Reward points please!!!
Message was edited by:
        Navaneetha Krishnan

Requirements for SAP Document management system in ECC 5.0

Hi All,
Can any one provide me the requirements for SAP Document management system in ECC 5.0.
SAP Component ECC 5.0
OS Solaris 5.9
DB Oracle 9.2.0.7
Thanks in advance.
Regards,
Surendra
<removed_by_moderator>
Edited by: Juan Reyes on Aug 6, 2009 12:49 PM

That info is available either at http://service.sap.com/pam or http://service.sap.com/quicksizer
Please do some research before posting
Read the "Rules of Engagement"
regards
Juan

Output Type for Invoice document

Hi,
The Output Message for Invoice Document was not created during MIRO in 2004. So no output generated & user cant able to take invoice printout via MR90.
Now user needs to output the message & take the printout. How to create the output type (tcode) for invoice document.
Regards,
Baskar

Hi
Follow this
Goto Tcode NACE ...select application MR ...click output types .... here create a copy of ERS and name it as say INVS
Now again in NACE slect MR and click on condition records and maintain condition record for INVS wrt co code
Now in Tcode M808 maintain INVS in the schema MR0002
Now when u create a MIRO doc then at header level do check if print is getting activated or not
Then take print out in MR90 tcode

How to add CSV file extension in output format of sap document in SCOT

Hello All,
i have added CSV in conversion rule through “SAP Customizing Implementation Guide–> SAPNetWeaver –>SAP Web Application Server -> Basis Services -> Communication Interfaces -> SAPconnect Client-Wide Settings -> General Settings -> Conversion Rules”. but it is not showing in SCOT (o/p format for SAP document).
Please do needful

i found this string on net
add a Conversion-rule (transaction SCOT like this:
CSV CSV 1 SX_OBJECT_CONVERT_TXT_INT
How i Add .

"could not get an output file for the document (error RWI 00314)"

Hi
We are getting the following error when running the Webi Reports "could not get an output file for the document (error RWI 00314)". The issue seems to be related to Tomcat Memory Heap size, our Tomcat Java heap Size is 1024MB. We were able to resolve the issue by restarting the Tomcat. We cannot restart the Tomcat in Prod if this is happening frequently.
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Thank's for your help

Hi Sreeram,
Earlier i also faced same kind of problem.
To solve this kind of problems you need to shutdown the server.
second thing is when patches missed that time also you will get this kind of problem.
check j2ee connection is it properly working or not?
Regards,
samar reddy.

Automatic output assignment for delivery document

HI
Can any bady let me know the pre requisites for automatic output assignment for delivery document with reference of PO(stock transfer order)
As of now i configureded every thing fine, i add manually the output is working fine, and i created condition record also. only the things in this is
i need this output automatically when i save my delivery document
Regards,
Vadivel

Dear Vadivel,
Go to your delivery output procedure control data here you you keep Manual only check box as uncheck for your Replenishment delivery output type.
Also check the Requirement assigned to your Replenishment delivery output type.
I hope this will help you,
Regards,
Murali.

Can we have different output types for same document?

Hi,
Can we have different output types for same doucument.if yes plz describe the steps to perform it
Thanks

Hi,
Generally you can use same out put type for the different document types of PO. You can create different out put types for the same PO, in case you need different layouts that is different forms like MEDRUCK. Please refer below link to create out types . If you want that PO as fax or e-mail can use same out put type .Thanking you.
http://www.sap-img.com/materials/purchasing-tips.htm

Regarding Creation of Output types for SAP SCRIPTS

Hi All,
I want to create new output types for my SAP Script.
What is the procedure for creating new Z - Output Type.
Like ZA01 for Sales Order.
What is the procedure can any body help me in this regard.
It is not to use ZA01 in NACE & connect Print Program & Layout set against Form Entry.
It is for creation of ZA01 Output Type itself.
If anybody knows the procedure please post the steps.
Also please mention will there be any diffrence in creation from Module to Module (or) Transaction (Vs) Transaction. Just like Sales Order (Vs) Purchase Order (Vs) Production Order.
Thanks in advance.
Thanks & Regards,
Rayeez.

hi Shaik,
Steps for output type:
Go to NACE Transaction
Select V1 - Sales.
Click Output type
In edit mode , click on new entries.
Give output type as ZA01 with some descp.
Then enter , then u need to give the Access seq. as 0010
Rest proprties are more and less similar to the BA00 standard output type in V1 only.
After that u need to give the processing routines.
In that u need to give the Program name
followed by Form routine name
In this way u can create the output from NACE tran.
Let me know if u want anything else.
Cheers
Rewrd points, if found helpful

Automatic output asignment for delivery document

Dear Friends,
Can any bady let me know the pre requisites for automatic out put assignment for delivery document.
as of now i configureded every thing fine, i add manually the output is working fine, and i created condition record also. only the things in this is
i need this output automatically when i save my delivery document
Please

Hi Williams,
Thanks for the prompt response,
as you said condition record is made against the Delivery type/Shipping point. in this everything fine. my issue is when i save my delivery douument this output type say EK00 needs to present automatically over there
please share your views based on my issue. hope now you understand clearly.
thanks
Raju.

New output type for billing documents

Hello All,
We have created a new output type (ZD05) for a billing document to send an automatic mail to "send to Party" along with the existing print output (ZD02).
ZD02 is triggered automatically on saving the billing document where as ZD05 has to be added manually to the output of the billing document.
Every time we add ZD05 manually, system automatically adds/trigger ZD02 automatically along with ZD05. We dont want this additional ZD05 output to be triggered on adding ZD02.
It will be of great help if anyone can let me klnow the configuration setting which we can do to stop this.
Points assured.
Warm Regards,
Jatinder Bansal

Hi there,
Check what do you have in default settings. You should have "send immediately while saving the application" to trigger the O/p immediately. Transmission medium should be external send to trigger it as a mail O/p.
Also maintain the condition records. Only then O/p will trigger automatically.
Try checking the requirement that is assigned to the O/p in the determination procedure. See if there is any condition to triggger ZD05 & ZD02 together.
Regards,
Sivanand

Output determination for sales documents

Hi experts,
I created an output type, copied from AN00, assigned it to an output determination procedure and assigned them both to my order type in V/43 and all is working fine.
I now need another output type for the same order type. So I have created a new output type and a new output determination procedure. However, the two new items I have created do not appear in V/43 and I do not know how to add them on.
Would anybody be able to offer a solution to my problem ?
Thanks
John

Well if you need two output types for the same sales order why do you want different two different output determiation procedures.V/43 is for determination of output procedure for the sales documents
Assign the new output type in the same output procedure procedure as step 2. like you maintain condition type in the pricing procedure and maintain the condition records in VV11. Now run the sales order. This will solve your querry.
Reward points!!!!!!!!
Thanks,
Kamal

Output fail for netting document

Hi Masters
Need your help !!!
For netting document output get fail with below two error message
1.System error: Exchange number 002000 does not exist. Cannot format statement
2.Exchange partner 0000060150 does not exist, or is not assigned.
Already checked vendor and customer connection and found ok
Kindly help
Thanks

Hi
Follow this
Goto Tcode NACE ...select application MR ...click output types .... here create a copy of ERS and name it as say INVS
Now again in NACE slect MR and click on condition records and maintain condition record for INVS wrt co code
Now in Tcode M808 maintain INVS in the schema MR0002
Now when u create a MIRO doc then at header level do check if print is getting activated or not
Then take print out in MR90 tcode

Output forrmats for SAP documents

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