Set up output condition for billing document.

Hi, experts,
I wanna email billing document to our customers, how can I set up this output condition for billing document?
Thanks for your help.

You can maintain masterdata for the email outputs for billing application in VV31.
You can change the same or display in VV32 and VV33 respectively.
Tcode for maintaining output masterdata
For sales orders, VV11, VV12, VV13
For deliveries     VV21, VV22, VV23
For invoices       VV31, VV32, VV33
Reward points please!!!
Message was edited by:
        Navaneetha Krishnan

Similar Messages

New output type for billing documents

Hello All,
We have created a new output type (ZD05) for a billing document to send an automatic mail to "send to Party" along with the existing print output (ZD02).
ZD02 is triggered automatically on saving the billing document where as ZD05 has to be added manually to the output of the billing document.
Every time we add ZD05 manually, system automatically adds/trigger ZD02 automatically along with ZD05. We dont want this additional ZD05 output to be triggered on adding ZD02.
It will be of great help if anyone can let me klnow the configuration setting which we can do to stop this.
Points assured.
Warm Regards,
Jatinder Bansal

Hi there,
Check what do you have in default settings. You should have "send immediately while saving the application" to trigger the O/p immediately. Transmission medium should be external send to trigger it as a mail O/p.
Also maintain the condition records. Only then O/p will trigger automatically.
Try checking the requirement that is assigned to the O/p in the determination procedure. See if there is any condition to triggger ZD05 & ZD02 together.
Regards,
Sivanand

The output problem for billing document.

Hi,
I have a problem with the printing of a billing document. I did set up the output determination of a billing document, but when I try and print, the Issue Output To window pops up with the Print Preview button and the print button. When I click on the print preview button, then it is ok but when click on the print button then the window close and nothing happens. When I click on the Print button it give me a message that output could not be issued. and it shows for only two document's.
please help,
Regards
Subhash

Did you check the Medium(Print) in the Output determination record and also check for what medium the form is assigned in the NACE transaction.
Both the mediums should be the same.
KC

Output condition in Billing document

Hi,
I am facing problem while creating billing and it's related output condition record based on the access sequence.
1. We added new key field as 'WERKS' in the billing V3 access sequence based on the user exit.
2. It's customized in all the ways and condition record has been created based on the required key combination.
3. The problem I am facing only when creating a Billing (VF01). The required output type with the output device are perfectly coming automatically based on the record-VV31.
4. *After saving the billing and going into VF02 or VF03 there was no output condition type and device. The entire line is disappeared.*
I check almost all the settings. If anybody can help on this it's really appreciated.
Thanks.
Vijay

hi,
i can surely tell you that there is some issue with customized user exit which have developed
as you said after saving some billing document you are getting the issue.
please debugg with the ABAP technical person and with the help of him you can find out what and where it went wrong.
balajia

Output types for delivery documents

Hi All,
Please help me out.
Thanks in advance,
Here i got a requirement like i already have the output types for the delivery documents.However i need to copy the existed output types into different names bcoz to customize it for different organization in different region.
The problem is i already copied the o/p types but when i went to vl03n and tris to see the output , am not able to find my o/p type there...am i need to do anything more..
Please help me out as i am a ABAPER and not the functional guy am facing lot of difficulty...
again thanks in advance.

dear govardhan
please refer below
Output Determination Procedure
Output is a form of media from business to one of its business partners. The output can be sent to any of the partners defined in the document. Outputs are usually in the form of Order Confirmations, Freight List, Delivery Notes, Invoices & Shipping Notifications. Determining form of output is output determination
Types of Output: Print Output, Fax, Telex, E-Mail & EDI (Electronic Data Interchange)
PRINT OUTPUT:
SPRO- IMG- Basic Functions- Output Control- Output Determination- Output Det using Cond Tech- Output Det for Sales Documents & output determination for billing documents.
Create Condition Table: select the field Sales Doc Type from field catalog & Save
Maintain Access Sequence: 4-digits code & description. Assign condition table to access sequence. Select Accesses line item and Goto Fields. Fields will display the fields we have selected in the condition table i.e. sales doc type.
Select BA00 & Copy & Rename. Give the same 4-digit code as given to acc seq.
You Can Maintain:
Languages of Output
Partners (to whom we want to send output)
Print Program- print specification
Sap Script- layout
Assign Output Types to Partner Functions: go to new entries & assign your output type to partner functions.
Maintain Output Determination Procedure: V10000 (Standard Procedure). Go to new entries & create your own 6-digit code with descp. Select the procedure & go to Control Data. Here mention the output type i.e. cond type & leave requirement and manual only columns as blank.
Determination Rule: link the 6-digit procedure code to doc types.
Create Condition Records: VV11. Select document type and click on Communication. Mention partner function, medium, time. Output device: LP01, Spool request Name: SD_003, Suffix 2: order_confir & flag on print immediately.
Once you press enter you will come across 2 key combinations:
Sales organization/ Customer Number: fill SO, Customer No, Partner Function Abbreviation, Partner to whom the output should be sent, time, medium, language. {It contains: Sales Orgn, Customer, Partner Function (The abbreviated form of the name that identifies the Partner) (During output determination, the system determines the recipient of the output from the master record for the specified partner function. In this field, you can explicitly specify a recipient that will override the standard partner. There must also be a master record for the partner that is specified explicitly.), Medium, Time & Language.}
Order Type: Document Type, Partner Function (abbreviation), Partner, Medium, Time & Language.
In SAP we can send the documents to respective partner functions through different transmission mediums. SAP uses condition technique to determine output t relevant partners with relevant transmission mediums.
Out put determination procedure has a integration with technical module, as ABAPers has to write SMART forms and FORMS to print the output , that SMART form output can be send to relevant partner function through relevant transmission mediums.
Out put determination procedure for order confirmation: (V/57)
a) Maintain condition table:
Path:
IMG
SD
Basic functions
Output control
Output determination
Output determination using the condition technique
Maintain out put determination from for sales document
Maintain condition tables
Maintain out put condition table for sales document
Here we define condition table
Ex: 007 order type (sales order types)
Save it
b) Maintain output types:
IMG
SD
Basic functions
Output control
Output determination
Output determination using the condition technique
Maintain out put determination from for sales document
Maintain out put types
Here we define out put types
Ex:     AF00 -- Inquiry
     AN00 quotation
     BA00 Order confirmation
     BA01 EDI odd response
     KRMLCredit processing
     LP00 -- Scheduling agreement
     MAIL Internal message
     RD03cash sales invoice
Choose BA00 copy it and rename as a MA00
click on details icon
click on display to change icon
then again choose MA00 click on details icon
Maintain data in general data tab
General data tab:
Access sequence: 0010(order type)
In IMG define access sequence and assign to the output type
Check access to conditions:
     This indicator allows the system to read the condition records for output. If it is not been activated then system determines out put from customer master ex: By following out put determination procedure DB0001
Check cannot be changed:
     This control specifies whether the out put can be changed or not
Ex: direct mailings can be changed during processing
Check multiple issuing:
This indicator allows the system to send the output multiply
Ex: sales order has been sent for 10 items again one item has been added to sales order so that business has to issue the new out put for sold to party with added line items. This indicator allows the system to send out put repeatedly.
Check partner independent out put:
During output processing when the indicator has not set then system allows only specific functions in specific partner functions
Dont write processing:
This indicator determines whether system has to write processing log for output
Default values tab:
Dispatch time:
Ex: send immediately: when carry the application this indicator determines when the output should be sent.
Transmission medium:
Ex:     print out
     Fax
     Telex
     Internal send
     EDI
     Simple mail
     Special function
     Events (SAP business workflow)
     Distribution (ALE)
     Tasks (SAP business work flow)
Specify the transmission medium through which the output should be sent. (Ex: print output)
Communication strategy
Specify the communication strategy if you want to send the output externally
A) Time tab:
Check timing: (Periodic job not allowed)
This indicator allows the system to carry out print program periodically.
B) PRINT NEXT TAB):
Print parameter: Ex sales org.
     Specify the print parameter.
Click on mail title & Text control button under dialog structure.
Here we assign title for the mail along with relevant text Ex:-EN (English)
Processing routines control button under dialog structure.
Here we assign programs form routines & form that are written by ABAPER, they           they various transmission mediums.
Ex; - Transmission medium      shortest      program     form routine
          1                  print out     RVADOR       entry
Click on position function control button here we assign relevant partner function to relevant transmission mediums
          EX: print out: SP (Sold to party)
C) Maintain access sequences:
     Here we define Access sequence.
EX: 0010 & Assign the condition tables to this output.
D) Assign out put types to partner function:
     Here we assign output types along with transmission mediums to relevant partner functions.
EX:      Out put type          Transmission medium
       MA00                    1
                              2
                              6
                              A
       MAIL                    7
E) Maintain output determination procedure:
     Here we define output determination procedure
Ex:     V10000     -     Order output
     V05000     -     Inquiry output
     V06000     -     quotation output
     V10001     -     Cash sales output
Choose output determination procedure EX; V10000, copy it& rename it as MA0000
Assign output type MA00 by going control date section.
Save it.
F) Assign output determination procedures;
Allocate sales document Header.
_ Choose sales document type OR & Assign output determination procedure i.e MA0000 & Assign output type MA00.
Assign sales document items.
-Choose item category TAN & Assign output determination procedure Ex: Ma0000
- save it & exit.
Maintain output records (vv11)
Path:
Logistic > S&D > Master data > output > sales document > VV11 Create
Specify output MA00, Click on Key combination & specify sales document type (OR), partner function (sp) transmission medium (1) dispatch type (4) language (EN)
Click on communication button on application tool bar
Specify output device LOCL or LP01
Check print immediately check release after output
Save it
Go to Va01 raise the sales order
Go to extra button output header edit.
Specify output type: MA00 partner function
Select line, click on communication methods
Specify logical destination
Check print immediately
Check release after output
go back save it & exit
Go to VA02, Go to Extras output header print preview
Check out (order confirmation
(ERROR: out put MA00 for partner cannot be processed)
rewards pls
siva

Maintain output condition table for billing documents

Hi
I need to create new output condition table for billing document with the key combination of "Billing type and Export Indicator". In Field catalog: Messages for billing documents I am able to find field Export Indicator but the same field i am not able to find creation of new condition table (V/63).. Kindly let me know is there any settings required to show the same in V/63.
Thnaks
Srinivas

Hi Ram
The filed already is there in in structure" KOMKBV3" ....
Thanks
RAO

Output to be blocked for Billing documents, if not released to Accounting

Hi SAP Gurus,
We have a requirement, where the Billing documents should not be issued output, if they are not released to accounting.
The system should not allow the user to issue output for billing documents, if not released to accounting.
Regards,
sree.

Standard routine 62 should be able to suffice your requirement.
Provided output determination in billing doc should happen from output condition record (VV31).
If you manaully assign assign output type in billing doc, then system will overlook the requirement.
In addition to that if your output type is assigned with requiremrnt routine 62 in your output procedure.
Then till your release tke billing doc to accounting, you will not be able see output type determine in billing doc.
If you have doubt, whether the output type is getting determined properly or not.
Then output(header/item) screen in your billing doc(VF02), in menubar select Goto - then choose Determin. Analysis.
It will show message that due requirement 62, output determination didn't too place.
Regards
JP

Change Condition Record for Billing Document

Hi All,
I want to change the condition value(0) for billing document, if condition record statisfy some checks.
Which user exit I have to use to change the condition records while saving the billing document.
Thnaks
Mugunthan

Hi,
You have to create a new VOFM pricing routine to change the value
Thanks,
Naren

Header text is not dispalying in english for billing document print output

Hi All,
I am working on script for billing document.
I am maintain the header text for the document.I have enrted the header text in english text is not displaying in print output.If i maintain the text in french i am able to see the output.
I am logging into the system with lanauage EN only.Can yo please let me know how can i displzy english text in my print output.

Pass SY-LANGU as the value for input parameter LANGUAGE in FM READ_TEXT.
Regards
Vinod

No tax information exists for billing document

Hi
We have a problem. In our scenario, we create a service order followed by service confirmation and bill from service confirmation. All prices including taxes are maintained in r/3. prices and taxes are picked in the service confirmation also.
When we create an invoice from crm (CRM billing), the correct price and tax is picked . But when we try to maintain billing documents, we get an error as follows.
" No tax information exists for billing document 90000108-0000000010, condition type JIVC". Document are not getting posted to R/3.
JIVC is the tax condition type created in r/3 and downloaded to crm. GL account determination settings have been maintained in CRM.
However when i do a billing in CRM without tax, accounting documents are generated and hitting the right GL account. Also, when we do a billing in in r/3, the tax is hitting the right GL account.
I have not maintained any TTE settings in CRM. Are TTE settings required at all in this scenario? If so could you inform what needs to be done.?
We are on CRM 5.0 and R/3 4.7.
Thanks and regards
Bhaskaran

Hi Bhaskaran,
In CRM according to the taxes there r two ways of calculation,
in ur scenario u r using the R3 billing so it according to downloading of condition types and cond records it will shows the taxes in the invoice
if u r maining u need to call the TTE
i hope u r with indian client if follow in backend
check these settings in R3
TAXINN (India):
Following are the condition types:
Define New Condition Type
IMG > Sales and Distribution > Basic Functions > Pricing > Pricing Control > Define Condition Types > Maintain Condition Types (V/06)
T.Code - Details of Condition Types
V/06 JIVP copy of JLST (A/R VAT Payable) & change condition category to D & Access Sequence MWST
V/06 JIVC copy of JLST (A/R CST Payable VAT) & change condition category to D & Access Sequence MWST
OBQ1 - JIVP copy of JLST (A/R VAT Payable)
OBQ1 - JIVC copy of JLST (A/R CST Payable VAT)
Define Account Key JN6,JN7 & JN8 (T.Code: OBCN & also in SD)
IMG> Financial Accounting> Taxes on Sales and Purchases> Basic Setting> Check & change setting for Tax Processing (OBCN)
IMG> Sales & Distribution> Basic Function> Account Assignment / Costing> Revenue Account Determination> Define & assign Account Keys> Define Account Keys.
and check the proper condition records r downloaded or not check middleware settings for that.
If u r doing CRM billing i am not sure of indian client, as i know u need to do maintain the Pricing procedure in CRM also and u have to call the TTE
Regards
Manohar

Output Conditions for Header- with Item criteria

Hi!
We want to set up the Output conditions for delivery note per storage location.
SAP has problems with reading it on the header level- as it is only on LIPS. Is there any easy workaround so it picks up the item field?
Thanks!!
Cheers
Bea

Hello Bea
You may be able to acheive this by doing the following:
1) Add the field 'Storage Location' (LGORT) to the filed catalog for output with the following activities:
     SPRO/IMG/Logistics Execution/Shipping/Basic Shipping Functions/Output Control/System Modifications for Output/New Fields
     For Output Control
2) Then create a condition table for the new access:
   SPRO/IMG/Logistics Execution/Shipping/Basic Shipping Functions/Output Control/Output Determination/Maintain Output
   Determination for Outbound Deliveries/Maintain Condition Tables
3) Then add the new condition table to the requisite access sequence:
   SPRO/IMG/Logistics Execution/Shipping/Basic Shipping Functions/Output Control/Output Determination/Maintain Output
   Determination for Outbound Deliveries/Maintain Access Sequences
Please review OSS note 756688 which says that you need to 'go to the item output screen before saving the document the header output is found'.
It may be worthwhile to remain an output at item level with the same access also.
OSS note: 756688 - Access sequence with item and header fields
Hope this helps.

Regarding output type for billing doc

i have one billing doc. i want to find out type for that billing doc. through that i need to find the program name and form name.
i have lot of out put types. In that how to find the out put for my requirement

HI pavan,
It is not a good idea to check with the Program name or Layout set name without knowing the OUtput types because, Billing docu number can work with multiple Output types...you never know it. So in your case to check TNAPR table would be the best option...but again it is never recomended to go ahead without knowing the output type.
And for one Output type there will be only one smart form/ script form and a Zprogram will be configured.
It is not possible to configure multiple Smart forms for a same Output type.
You can use single smart form in Multiple Output types but not single output type for diff Smart forms.
Try to either know the smart form/script from name or the Zprogram so that you can search it in TNAPR table or by using Where used list icon.
Regards,
Kittu

Default value of condition in billing document from sales oeder

Hi Everyone,
What setting is required to get default value of condition in billing document from sales oeder
Because when I am creating the billing document default condition value is not coming from sales order thats why once again I have to maintain the condition valu at the time of billing.
I am using the same item category for two two order type,But in order type I am getting the default value but in other type I am not getting the default value in billing document
Regards
Prabudh

Hi Prabudh,
I understand you creat two order with different order type like "OR and "ASOR" for example and kept the item categary same as "TAN" in both and gone for billing say in "F2" and you are facing problem that when you do billing of OR in F2 pricing is picking the MANUAL condition value from order. but the same is not being picked if you process order ASOR in F2.
for this the problem is with copy control.
you can go to transaction code VTFA- copy control from order to billing.
in this you choose your billing type and sales order type by using position.
then on left side click on ITEM and choose your item category and and then on top chose DETAIL button or you can press CNTRLSHIFTF2 from keyboard.
a screen will open in that you will find the pricing type. make it as <b>"C"</b>.
Hope this solves your purpose.
Award points if satisfied.
regards/ashu

How to control the pricing condition in billing document?

Hello Experts,
Greetings!
We are using two pricing condition.One is PR00 another one is VA00.PR00 is a mandetory condition & prices comes from condition record only.Users are not allowed to enter pr00 manually.
Now we have created one more condition VA00 by which user can increase the price for some particular customers.
Now if the user do enter the condition VA00 in sales order & if it beyound credit limit than system gives informative message & blocks for the delivery.
Now the issue is if they do enter the condition in billing documents instead of sales order system does not check the credit limit at billing level.It allows invoice to be generated even beyond the credit limit.
How can we control this? Is it possible that the condition VA00 can only be used for sales order only.It will not allow to enter at billing time?
Plz suggest how can we resolve this issue in order to control the credit limit.
Any help would be highly appriciated.
Best Rgds
Nitin

Hi,
you can use a surcharge condition type which calculates a percentage over the basic price price that is PR00 in your case.
insert it in the pricing procedure just below the PR00
and remember to maintain FROM & TO step no. of PR00, this condition should be manual entry alllowed
and insert one more condtion type in pricing procedure that will add the values of above 2 condtions .
make above condition type w/o account keys and assign account ker erl to this new condtion type,
STEP NO.     COUNTER     C TYPE     DESCRIPTION     FROM      TO     R     ACCOUNT KEY
8     0     PR00     BASIC PRICE                                           YES
11     0     ZSUR     SURCHARGE     8     8     YES
13     0     ZPR0     Price (Gross)     8     11     YES     ERL
in condition type of ZSUR(surcharge)maintain "c"
REVERT IF HELPFUL
Mohit Singh

Using Save_text for Billing Document

Hello,
I've created BDC program to create Billing Documents in SD. I will be required to use the function module "save_text" to upload the long text. However the long text does not get updated. I've tried calling the save_text and this time the long text gets uploaded. Does anyone know why this is happening?
Thanks
Gladys

This is my code. I've used the very same codes for creating sales order, delivery note and quotation and it works. Somehow it just doens't work for Billing document.
form save_header_text tables text_line using tdid.
DATA : HEADER LIKE THEAD.
data: v_function(1).
CALL FUNCTION 'CONVERSION_EXIT_ALPHA_INPUT'
    EXPORTING
      INPUT = record-billdoc
    IMPORTING
      OUTPUT = record-billdoc.
header-tdname = record-billdoc.
header-tdobject = 'VBBK'.
header-TDID = record2-tdid.
header-tdspras = 'E'.
CALL FUNCTION 'SAVE_TEXT'
    EXPORTING
CLIENT                = SY-MANDT
      HEADER                = header
INSERT                = 'X'
   SAVEMODE_DIRECT       = 'X'
OWNER_SPECIFIED       = 'X'
LOCAL_CAT             = ' '
IMPORTING
   FUNCTION              = v_function
NEWHEADER             =
    TABLES
      LINES                 = text_line
EXCEPTIONS
ID                    = 1
LANGUAGE              = 2
NAME                  = 3
OBJECT                = 4
OTHERS                = 5
IF SY-SUBRC <> 0.
MESSAGE ID SY-MSGID TYPE SY-MSGTY NUMBER SY-MSGNO
        WITH SY-MSGV1 SY-MSGV2 SY-MSGV3 SY-MSGV4.
ENDIF.

Set up output condition for billing document.

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