Overall Release for PR

The overall Release strategy of the PR is not coming up, I tcik on the doc type, tick on the release group and also the use CEbAN-GFWRT, buut it is till not working, what am I doing wrong. When I try the item release, it works perfectly. Can I have item release for stock items and oveall release for non-stock items.

Hi,
Could you please check the SAP note 365604 which gives very useful information. Please check all these information and if you still can not solve your issue, I would suggest to open a SAP ticket, so that an expert can have a look in your system.,
Best Regards,
Arminda Jack

Similar Messages

To trigger Overall release for PR workflow (WS20000077)

Hi,
I want to know that how can i trigger overall release for PR workflow ( WS20000077 ) of BUS 2105.
rightnow in my system workflow WS0000038 is activated & when i perform ME51N it is triggred perfectly. and in SWEL BUS2009 is triggered, but it wont trigger BUS2105.
So how can i trigger BUS2105 & instead of BUS2009, so it will trigger WS20000077 workflow.
Which seetings needs to be done in SPRO, so it will trigger BUS2105?
And please give me some idea about overall release for PR workflow & item level release for PR workflow.
Regards,
Smit

Hello,
Right now, the release strategy is configured item-wise for the PR and so the business object BUS2009 is triggered. To make the release of PR from Item-wise to overall, please make the following configurations in SPRO
SPRO -> MM -> Purchasing -> Purchase Requisition -> Define Document Types and check the 'OvrelReq' checkbox and then
SPRO -> MM -> Purchasing -> Purchase Requisition -> Release Procedure-> Procedure with classification->Set Up Procedure with Classification and maintain the Release Groups by checking the 'OvrelReq' checkbox.
Once these configurations are done, first check whether the event 'RELEASESTEPCREATED' is published in the system from the event log(SWEL). Once an entry is found,deactivate the linkage between template WS0000038 and activate the linkage of the template WS20000077 which is for the BO BUS2105.
Hope this will help.
Thanks,
Samson

Can't use Overall Release for Purchase Requisitions

I have two groups, AA and ZZ. Each group has it's own Class.
Group AA uses Cost Center Class (CN) (uses Characteristics Cost Center and Line Amount)
Group ZZ uses Order Class (OC) (uses Characteristic Order)
I have built one and only one Release Strategy for each of these Groups. These Strategies both work successfully when I select the other group to be the group for Overall Release. That is, if I set ZZ to be for Overall Release, then create a requisition, the release strategy for Group AA is applied successfully. However, if I modify the req the strategy for ZZ, does not get applied.
The opposite is true. When AA is set to be for Overall release, then ZZ works. However, if I modify the req, then AA's release strategy does not get applied.
Again, both strategies work correctly when the other Group is set to be the one to use for Overall Release. However, neither strategy works if its group is set to be the one for Overall Release.
What am I missing? I only have two classes, two groups, and two release strategies.

SAP Standard system allows only 8 levels of release codes.If client requirement is more than 8 then for excess release codes customisation is done by the technical team (Abapers).Lets take an example of 15 release levels required for a client according to his Business needs then in this case initial 7 codes are customised and remaining 8 release codes are configured in the system.
Release procedure is of two types
Release Procedure without classification
             This procedure is applicable only for Purchase Requisitions.
             Here PR is released Item by Item only.
Release Procedure with classification
            This procedure is applicable to PR,RFQ,Service Entry sheet,RFQ,PO,Contract and scheduling agreements.
            Item by Item and Header level releases can be configured
            For PR - both item by item and Header level release can be configured
            For external purchasing documents - Release is possible only at Header level.
Step 1:
Create Characteristics
In this step we need to create characteristics - conditions to be satisfied for triggering Release startegy.For example client has asked to set release strategy based on 3 inputs.Combination of value, Plant and Purchasing group
            1) Total value of PR more than Rs 50,000
               create characteristic as "Release_PR_total_value" in transaction code CT04.
              Tab - Basic data " Data type --- CURR currency format", "Decimal places - eg. 2 " and "currency eg. INR or USD"
              Tab -values key in > 50000 INR
              Tab - Additional Data- Table Name "CEBAN" and Field Name "GSWRT"
              Tab - Restrictions - class type - 032 - Release strategy
            2) Plant
                 Create characteristic "Release_PR_plant" in transaction code CT04.
                 Tab - Basic data - Data type - CHAR; Number of chars - 4
                 Tab - Values - Key in all the plants for which you are required to configure release proc. eg. 1000,2000,3000
                 Tab - Additional data - Table name CEBAN and Field Name is WERKS.
            3) Purchaisng Group
                 Create characteristic "Release_PR_PurchasingGroup" in TCode CT04
                Tab - Basic data - Data Type - char, Number of chars eg. 3
                Tab - values - Key in all the purchasing Groups for which Release proc. is to be configured as required by Client.
                Tab - Addnl Data - Table Name CEKKO and field name - EKGRP
Step 2:
Define class in transaction code CL02
Menu path SPRO>Materials Mgmt>Purchasing>Purchase Requisition>Release Procedure>Procedure with Classification>Edit classes
Here we assign all the above created Characteristics to a CLASS so that a release strategy to be triggered when all the conditions are met.
Create a new class with free choice of names as "PR_Release_proc" in transaction code CL02.*Key in the class name and select class type as 032 - RELEASE STRATEGY then click on symbol create to enter all the details as mentioned below.
Tab - Basic data - Enter description as "PR_Release-Proc",
status- Released, Same classification - check the push button - Warning Message
Tab- CHAR Enter above created 3 characteristics
1.Release_PR_total_value
2.Release_PR_plant
3.Release_PR_PurchasingGroup
step3:
Menu path is
SPRO>Materials Mgmt>Purchasing>Purchase Requisition>Release Procedure>Procedure with Classification>set up procedure with classification>
here define
1.Release Groups
Release group 01 is used for Purchase requisitions and 02 for Purchase orders.
Here assign class "PR_Release_proc" against release code "01"
check "OvRelPReq" indicator for over all release (All line items )of document in one shot else it will be released line item wise.
2.Release codes
Release codes are assigned to Release groups, in Workflow these release codes are tagged to users' SAP IDs through which they will be able to approve or reject a PR in SBWP(Inbox in SAP Business workplace.
PRs are released by users in transaction code ME54N.
Eg
Type of user            - Level -             Release code
PR creator - clerk or Business user -
Approver    - Supervisor                 -   R1
Approver -   Project Lead              -   R2
Approver   - Asst. Manager             - R3
Approver   - HOD/General Manager - R4
Release codes R1 to R5 are assigned to corresponding users.Manager R4 can only approve the PR if prior approvals till R3 are completed else not in ideal situation.
For detailed info please refer
http://help.sap.com/saphelp_erp60_sp/helpdata/en/75/ee1fa755c811d189900000e8322d00/frameset.htm
3. Release Indicator:
Release indicators show the release status of a Purchase Requisition.
For detailed info please refer SAP Help official site
http://help.sap.com/saphelp_erp60_sp/helpdata/en/75/ee1fa755c811d189900000e8322d00/frameset.htm
4.Release Pre requisites:
These define the order in which individuals or departments release the PR in sequence.
3.Release strategies
Create a new release startegy eg ."A1" or "U1" , write its description PR release for value >1 lakh
Now select release codes according to the Chart of Authority set by your client.
Eg.
Release startegy " A1 - PR release for value >1 lakh"
R1 - Supervisor
R2- Project Lead
R3- Asst. Manager
R4- General Manager
Now click on" Release Prerequisites "push button and check all the boxes in ascending order.Save the document
click on "Release statuses" push button, check release statuses then click on "Continue" push button.
In third push button you can maintain CLASSIFICATION data or later you can directly mainatain in transaction code CL20N for this strategy.
Classification data for example
1. Value - > 100000
2. Plant - 1000,2000,3000 etc
3. Purchasing groups - 101,102,103 etc
By clicking on "Release Simulation" push button you can check whether release is getting affected for configured release codes or not.
In this way you can configure all the required Release startegies.
Now create a PR in T code ME51N with the above conditions then a new tab will appear in PR creation screen at the time of check.Save the document and this can be released by respective users in TCode ME54N.
Tcode - ME54N - For Individual Release
Tcode - ME55 - For Collective Release
For detailed info please visit SAP HELP website
http://help.sap.com/saphelp_erp60_sp/helpdata/en/75/ee1fa755c811d189900000e8322d00/frameset.htm
http://help.sap.com/saphelp_erp60_sp/helpdata/en/75/ee1fa755c811d189900000e8322d00/frameset.htm
Regards,
Indranil

Purchase Requisition, overall release

Hi All,
I am using the overall release for my release groups. The releasing strategy depends on the cost center.
The releasing is workling fine so far, after I created a PR, the release tab appears in the header. BUT if I enter several items in one PR with different cost centers, the release tab does not appear. This also happens, if I enter 2 items with different cost centers in the PR and both of them are assigned to the same release strategy.
Are there any configuration in SAP to prevent this or do I have to use the itemwise release for that?
Thank you!

Use userexit
Enhancement : M06B0005
Component   : EXIT_SAPLEBND_004
CR : RDAK903063 SPOREDDY 04/05/07 changes to pick the release
              strategy if all the cost centers are same for all
                line items. Since the user Exit is activated the
                program is forcing the data to go through import and*
             field I_CEBAN-KOSTL is not blank the user exit is
                filling blank values to E_CEBAN during export.

Why can we only use 1 release class for overall Release of Purchase Req?

Hi,
After realizing that it would be beneficial to use more than one release class for overall release of Purchase Requisition with classification, in use with release groups for overall release, I now ask if someone knows why SAP has chosen to only allow 1 release class for overall release of Purchase Requisition?
In my scenario I would like Release group US, used for release strategies for US-plant to be able to use 1 release class with a specific set of characteristics.
For example class REL_PREQ_CLASS_OVERALL_VALUE_IN_USD including a characteristic PR_TOTVAL_USD looking at CEBAN-GFWRT. The chosen currency for this characteristic would be USD.
I would then like to allow Release group FR, used for release strategies for FRANCE-plant to use another release class with another set of characteristics.
For example class REL_PREQ_CLASS_OVERALL_VALUE_IN_EUR including a characteristic PR_TOTVAL_EUR looking at CEBAN-GFWRT. The chosen currency for this characteristic would be EUR.
In this way the release strategies for the respective release groups US and FR, could maintain their overall limit values in their respective release strategies in their own currencies.
1. Observe that I do not want to use the same Release class for both release groups for overall release, even though I know that this is currently the only allowed option, as far as I've understood.
2. Observe that I do not want to specify the two characteristics PR_TOTVAL_USD and PR_TOTVAL_EUR for overall value in the same release class, as this would lead to double maintenance for a large number of release strategies. Also consider the maintenance when new countries with new currencies want release strategies.
3. Observe that I only want to use overall release.
What I'm trying to avoid is having to continuously translate local business USD overall value limits to limits in the currency chosen for the overall value characteristic. If this for example is specified in DKK, this would lead to a need to adjust the overall value limits as soon as the exchange rate between USD and DKK changes in the system.
Please consider this simple example:
Local requirement is that USD purchase requisitions should be blocked when the USD value is above 1000 USD. However in my release strategy I would have to maintain a value of >5365 DDK, if DKK is chosen as the currency for overall characteristic.(e.g exchange rate 5,365).
Next month the currency exchange rate in the system between USD and DKK has changed, and therefore I would have to go into CL24N and maintain the value to reflect the new exchange rate between USD and DKK. Lets say it has gone up to 5,435. I would now have to maintain a value of > 5435 DKK in my release strategy to correctly reflect the local business requirement of 1000 USD.
So if anyone could please explain why SAP has taken the decision to make the Release class for overall release client specific that would be much appreciated and awarded accordingly. Also if you have any suggestion on how I could obtain the above scenario on maintaning overall value limits in different currencies than that would be awarded to.
BR Jakob F. Skott

You can give feed back to Apple from the iTunes drop-down menu in the iTunes menu bar..
You can also contact the iTS Customer Service from the links on this page - http://www.apple.com/support/itunes/store/
MJ

PR Status = 04 : FOR OVERALL RELEASE

Hi Friends ,
We have PR status in PR ITEM DETAILS (Me53n) - STATUS Tab , which can have following status
1)Version in Process
2) Active
3) In release
4) release completed
5) For Overall Release
6) Release refused
I wanted to know the meaning of "FOR OVERALL RELEASE" here and when this status gets updated in PR.
Like to share, we have OVERALL release Strategy ( NOT Item LEVEL) implemented for PRs
Regards
Shrey

Thx for reply ...
But here in my case , the status "FOR OVERALL RELEASE" is only being appeared for few PRs, for all other PRs either the status is "IN Release" or "Release Completed".
Although all PRs are subjected to OVERALL Release.
I couldn't identify the reason why only few PRs have "FOR OVERALL RELEASE".Also like to share all such PRs has already been approved by approvers but instead of "Release complete" , system is showing me status "FOR OVERALL Release"
Appreciate if you could let me know the reason for the same.\
regards
Shrey

PR Overall release issue

PR release strategy issue comes when Line items in PR added by two different persons, PR Release strategy(overall release) not getting triggered.
Release strategy is working fine if i create PR with only one user id.
Both id's maintained in classification.
Is this sap standard behavior??
Created PR 4201001933 line item 10. using User ID - 20061704
Triggered correct release strategy TD QH.
Added line item 20 using user Id - 345045 --- (release startegy gone)
classification Maintained for TD QH

We have a similar equirement since we have cost center as one of the characteristics in PR overall release strategy.
In our case we agreed with Business that the CC in the first PR line item will decide the release strategy. (Or the first CC of thefirst line item in case of multiple account assignment.) We wrote a small piece of code to achieve this, to enter that CC in ceban-kostl.
If your business requirement permits, you may follow this strategy, where user id of the first line item will derive release strategy.
Regards.
Satish Patankar.

Overall relese for PR

Hi,
Following setting has done for the PR release
1.overall relase for doc type
2. Overall relase for Release group
And all setting has done in set up procedure and system shows that no error re requisns. w. overall release but while creating PR Release strategy is not triggering
Is there any setting has to maintain?
Regards,
Renuga.A

Hi,
the plant information is on item level in the PR.
During the overall release, the system takes into account only
the characteristics that are identical for all items.
If, for example, item 10 of a purchase requisition contains
plant 001 and item 20 contains plant 002, the
plant is set to BLANK for the strategy determination.
Please check the FAQ notes 365604 and 493900.
Regards,
Edit

Purchase Requisition Overall Release problem with several CostCenter

Hello Gurus!!
I need your comments!!!
I define the Purchase requisition as Overall Release, and woks !! but I have a Issue.
I have an entry in the CL24N txn as follow:
AccAssgCat = K
Plant              = CC01
CostCenters = 10001
                        10002
                        10003
totalAmt        = 1USD to 1000US
So when I create my purchase requisition with only 1 Cost Center the release strategy is called and PR can be released.
But When I create the purchase requisition with CC 10001 and 10003, the requisition is not subjet to release!!! (note TotalAmt = 15usd)
I assume that as both are into the release strategy the system will take both CC and ask for release!!
What I can do to fix this situation??

Dear Marco Antonio,
I have never faced your issue, but have an idea of what you can do.
Activate Enhancement M06B0005   EXIT_SAPLEBND_004
Then in the program zxm06u31 put the following code line:
e_ceban = i_ceban.
and also a breakpoint so that it stops automatically upon PR verification or saving.
Activate and then create a PR with the problem you are facing. On saving the program will stop in your breakpoint.
Look at structure i_ceban there you will find the values that your release strategy is getting from the document and with which it will try to determine the strategy based on your classification.
I the standar logic is not what you want maybe you can put some logic of your own based on account assignments in structure C_EBKN.
Well, tell me what happens
Best Regards,
Sebastián Ligueros

Overall release of PR in Release Strategy

I have created item-wise release of PR using with Classification of Rel Str.
But when I am creating overall release of PR I am not getting the tab.
I made settings in Rel Gp screen (ticked te check box for overall rel) & also ticked the check box in the document type of PR.
Pl guide
regards
VS

Hi VS
Am confused. You wrote 'Have created item-wise release strategy' and also asking 'Overall release'.
If you have "made settings in Rel Gp screen (ticked te check box for overall rel) & also ticked the check box in the document type of PR", then you have configured Overall release.
If PR does not get release strategy tab at header, it could be due to incomplete release strategies. No release strategy might have been triggered for your PR data. Do you see release strategy tab at item level ?
Best regards
Ramki

Purchase Requisition Overall release amount

Hi,
I am working on PR overall release amount workflow.
How can i find the overall release amount in the tables of PR while entering into the workflow.
Depending on this amount we need to further proceed for approval process.
Regards,
Gopinath Addepalli.

Dear Marco Antonio,
I have never faced your issue, but have an idea of what you can do.
Activate Enhancement M06B0005 EXIT_SAPLEBND_004
Then in the program zxm06u31 put the following code line:
e_ceban = i_ceban.
and also a breakpoint so that it stops automatically upon PR verification or saving.
Activate and then create a PR with the problem you are facing. On saving the program will stop in your breakpoint.
Look at structure i_ceban there you will find the values that your release strategy is getting from the document and with which it will try to determine the strategy based on your classification.
I the standar logic is not what you want maybe you can put some logic of your own based on account assignments in structure C_EBKN.
Well, tell me what happens
Best Regards,
Sebastián Ligueros

Overall release strategy in purchase requisition

hi,
how do i configure overall release in case of purchase requisition. i have done item wise release in PR. but in case of overall release what field I should take in characteristics? is their required two seperate classes for item and overall release? i've allready chosen the field BSART and GSWRT for item wise release,
plz help me in details
regards
Aniruddha

Hi
For PRs, there are two types of release procedures available
With classification
With this we can release the PRs both items wise and in their entirety
Without classification
With this we can release only at item level
When you create the Release Group under the release procedure with classification
you check the box " ov Rel P Req (Overall release of purchase requisitions
This Determines that the items in a purchase requisition are all released at
the same time (rather than individually).
This should help to relsove your problem.
Regards
Vikrant

PR overall release

Hi,
I created two characterstics: one is documenty type and another one is Total value i.e. GFWRT.
I created one class. Assgned these characterstics to the class. Created one release group and marked it for
overall release and assigned the class to it. Created release codes, assigned them to group, set release prerequisites,
set release statuses, assigned value limit to characterstics in classification tab page
Now when i create the purchase requisition, the release strategy is not getting applied. I would appriciate, if somebody tells me the possible reasons behind this.
Regards,
Pradeep

Hello Pradeep,
Please let me know in which client the release start. is configured? If you are transporting the release strategy to Production client then you need to create characteristics and assign charac. values in Production client. Then first assign the charac. values to the starategy in CL20N in production server as the assignment don't get transported along with request.then only the rel. strategy would work.
I hope this clarifies you query.
With regards.
Sanjay

PR Overall Release Strategy Problem

Hi Expert,
I have set the following
Characterisrtic Name:
1) ZPR_Release_Plant, Char : CEBAN-WERKS (Char format : 4)
2) ZPR_Release_DOC_Type , char : CEBAN-BSART (Char format : 4)
3) ZPR_Release_Pur_Grp, Char: CEBAN_EKGRP (Char format : 3)
4) ZPR_Release_Total_Value, Char: CEBAN-GFWRT (Curr format : 15 and EUR)
I assign the above to Class : ZPR_Overall_Rel
I created Release Grp R1 and assign the class and tick "Overall Release" checkbox. There is only one class, no others in the list
I created two Release codes, F1 - Senior Finance Manager, C2, CEO
I created two purchasing group, LLL and LYL
I used the standard indicators for S - block 2 - RFQ/PO and I created two release strategies A1 and A2 for Rel grp R1.
A1 - release Code: F1, Classfication: Plant 0001, Doc Type : NB, Value : > 0.00 EUR, and Pur Grp : LLL
A2 - release Code: C2, Classfication: Plant 0001, Doc Type : NB, Value : > 0.00 EUR, and Pur Grp : LYL
The problem is when I tried to created the PR, it doesn't work at all. No trigger whether I click the "check" button at the toolbar of the PR (i.e., the release strategy tab not appearing at the header). I also tried saved and display the PR and see if the Release strategy appears at the header but still not triggering.
Can you folks advise?
Thanks
Lo

Forgot to check the box "Overall Release" forthe Nb doc Type. The problem is now solved.

PR overall release strategy

Hi
Greetings!
Overall all release strategy had already been set up in our system and it is working fine. But When i try to create a new strategy, it is not working.
We have a class for over all PR release with the following characteristics.
1) Purchasing Document type
2) Plant
3) PR total value
4) Cost center
5) Purchasing group
I have made the following settings which are relevant for overall release
1. Materials Management --> Purchasing > Purchase Requisition> Release Procedure --> Procedure with Classification --> Set Up Procedure with Classification --> Release Groups --> "Overall release of purchase requisitions" is checked for the release group created.
2. Materials Management --> Purchasing > Purchase Requisition> Define Document Types --> "Overall release of purchase requisitions" is checked for the PR document type.
Is ther any other settings which i am missing? Please help me in resolving the issue.
Gobinathan G

Hi Gobinathan G,
I am aware that you already did the following procedure:
1. Materials Management --> Purchasing > Purchase Requisition> Release Procedure --> Procedure with Classification --> Set Up Procedure with Classification --> Release Groups --> "Overall release of purchase requisitions" is checked for the release group created.
2. Materials Management --> Purchasing > Purchase Requisition> Define Document Types --> "Overall release of purchase requisitions" is checked for the PR document type.
However, since you are moving towards Overall release, what you must complete in order to achieve
the desired result, is to create a new Characteristic, and use it within the class parameter that
you already created to control the values in your release strategy. Then you have to associate the
new characteristic to the field name GFWRT in table CEBAN. It may be done in the Additional Data
Tabulator of the characteristic.
It worked for me.
Hope it helps.
Alfonso Chakarji

Overall Release for PR

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