PA40 - HIRING - NEW EMPLOYEES

Dear experts,
when i m goin for hiring-new employee thr PA40, the personel number is generating even I not saved it. The personel no. is
getting generated in sequence everytime even I not saved it.
Pls help
jigs

Hi Friends
PA40 is actions which automatically popup the infotype screens one by one and saves them too.
--> Infact this is the one of feature of PA40. It is behaving normally. (Nothing is abnormal here)
Since the personnel Number is Unique Key, It can't create duplicate record. So even though if you create single record also automatically it chooses next number
Regards

Similar Messages

Hiring new employee

hi,
i am working on sap 4.7 .
when i try to creat hiring new employee through PA 40 i can't see Hire can any body give me procedure for how to hire new employee

Hi,
Can you cehck the following necessary configurations.
IMG  Personnel Management  Personnel Administration  Customize Procedures  Actions  Define Info groups
u2022     In this step, you define the mile-stone Actions that need to be performed for an employee during his tenure with the organization. The User Group (user parameter "UGR") is also activated for each Action so that the Info Groups associated with each Action would be User Group dependent.
u2022     If there are no entries for an info group for the user's user group or if the user has not maintained their user group, then the info group is determined using the default user group which is the country grouping.
u2022     In addition to this, the info group can be set up so that it is dependent on the employee's control data. This is activated by using feature Info group modifier (IGMOD).
IMG  Personnel Management  Personnel Administration  Customize Procedures  Actions  Change Info groups
The info groups are chosen by assigning the operations, info types and info subtypes for the user group 40.
u2022     When operation INS is used while assigning ITs to IGs the system checks to see whether an info type already exists (possibly with the same subtype). If such an IT already exists, the system switches from "Create" to "Change".
u2022     It normally makes sense to use the operation "Create" (INS) for a hiring action. For all other actions, we could use function code "Copy" (COP). While using function code u201CCopyu201D, existing records with the start date of the action are proposed. If no records exist for the info type, the system internally switches to "Create".
u2022     During a Termination action, we use the operation LIS9 for delimiting records.
Personnel Management  Personnel Administration  Customizing Procedures  Actions  Set up personnel actions  Personnel Action types
Personnel Management  Personnel Administration  Customizing Procedures  Actions  Create reasons for personnel actions
Personnel Management  Personnel Administration  Customizing Procedures  Actions  Change action menu  User Groups dependency on Menus and Info Groups
Here you can check the ref user group
Personnel Management  Personnel Administration  Customizing Procedures  Actions  Change action menu  Action Menu
Thanks and Regards,
Revathi.

Hiring new employee with HR_MAINTAIN_MASTERDATA

Hi,
I am trying to hire new employee with HR_MAINTAIN_MASTERDATA. For now, I only gives the mandatory values of the infotype 0002 in proposed_values and parameters to the FM.
CALL FUNCTION 'HR_MAINTAIN_MASTERDATA'
     EXPORTING
       pernr                    = no_emp_int
       massn                    = '01'
       actio                    = 'INS'
       tclas                    = 'A'
       begda                    = sy-datum
       endda                    = '99991231'
*       OBJPS                    =
*       SEQNR                    =
*       SPRPS                    =
*       SUBTY                    =
       werks                    = '1000'
       persg                    = '1'
       persk                    = 'D9'
*       PLANS                    =
       dialog_mode              = '1'
*       LUW_MODE                 = '1'
       no_existence_check       = 'X'
*       NO_ENQUEUE               = ' '
      IMPORTING
        return                   = return
*       RETURN1                  =
*       HR_RETURN                =
      TABLES
        proposed_values          = it_prop_val
*       MODIFIED_KEYS            =
When it is executed, it gives me the error:
'No data available for A 00007787 0003' where 00007787 is the employee number. My guess is that 0003 is for the Payroll status (0003) infotype. I thought it would be automatically created with the FM.
When I change the dialog_mode parameter to '0', no error appears but, the employee data isn't saved i.e. I cannot access it with PA30 or PA40. It says 'Personnal number not yet assigned'.
So, I'd like to know how to save data correctly and why dialog_mode '1' or '2' failed everytime.
Thanks a lot for your answers, points will be awarded as it fits my needs!

Patrick
My guess is that this FM HR_MAINTAIN_MASTERDATA will not create all 4 infotypes (0, 1, 2 and 3 as I think all those 4 are mandatory for every employee). I would say that you need to specify data for each infotype separately. You can in fact create all those 4 infotypes in separate calls of FM. I was doing this some time ago (with calling FM 4 times) but I was using different FM - HR_INFOTYPE_OPERATION.
The obligatory fields for each infotype depends on the setting in you system so you need to find this out by your-self.
As per infotype 0003 do not forget to set properly field VIEKN - see feature IVWID otherwise maintenance of created employee may not be possible.
One last thing - you may try to use IDOC HRMD_A for employee creation. This way is much faster than using FM's. But be careful no data check/validation is done when you pass an IDOc to application (which maybe an advantage in your situation).
Andrzej

Error while hiring an employee in pa40

HI
This occurs while hiring an employee in PA40.
Runtime Errors         GETWA_NOT_ASSIGNED
Short text
     Field symbol has not yet been assigned.
     Error in the ABAP Application Program
     The current ABAP program "SAPLHRWF" had to be terminated because it has
     come across a statement that unfortunately cannot be executed.
    You attempted to access an unassigned field symbol
    (data segment 32770).
    Thanks in advance

Hi,
first tell me exactly where the error is coming?
is it coming as soon as you entered in PA40? or
is it coming in a particular infotype? if so what is that infotype and what value you are inputing in that screen?
please make sure the value you are giving in the screen is properly configured. also check the T588D & T529A with respect to UGR and IGMOD.
Gayathri N

Error with creating a new employee - PA40

When creating a new employee record using PA40, the PERNR gets generated as soon as Infotype 0000 is updated. How do we capture the new PERNR, if a BDC recording of PA40 fails midway during the process
I would appreciate and reward any valuable ideas!

create a session for error messages....and u can go to sm35 and check what has ahppened.....if not use format_message and display what has happened as report output....in case of BDC fail......!!!!!
it will be like....
call transaction 'PA40' using it_bdctab
mode 'N'
update 'S'
messages into it_bdcmsgcoll.
if sy-subrc <> 0.
*--store the pernr for which bdc failed......here!!!
call function 'bdc_open_group'
call function 'bdc_insert'
call function format_message
call function 'bdc_close_group'
*---check error and try to rectify it.....
Regards
Vasu

Customizing Request while Hiring an employee using PA40

Hi All
1.
I am hiring an employee using Hiring Action (PA40) , once i enter the data in Infotype 0000 (Actions) & Infotype 0001 (Org Assignment) while saving it is asking for a Customizing Request .
Pls let me know why is it asking for the request & how to avoid it .
Thanks

Hi
Gagan,
The customising request can be controlled by us. You can access the table T77S0 directly and search for group TRSP and Sem. abbr CORR. If you want to control using the navigation path from IMG>Personnel Management>Organisation Management>Transport>Setup Transport connection.
Having X is value abbreviation column does not generate the Customising Request
Mr Mohan had just put the same how ever.
All the best to you
Regards
RR

New employee with wrong hiring date - how to change?

Hi,
I've entered a new employee with a wrong hiring date and I don't know how to change it. Some employee date are easily changeable not the hiring date!?

Hi Marko.
Go to t-code PA30, enter the personnel number of the employee whom you have hired.
At the top in the menu bar, select "UTILITIES" - "Change entry/leaving date".
It will take you to the screen - "Change Actions" - Change " Start date".
This will correct the hiring date of the employee.
Reward points, if helpful.
Regards,
Reema

Automatic creation of work center per new employee

Dear gurus,
Is it possible to instantly create Work Centers every time an employee is hired and created via HR module? We consider an employee as "created" when infotypes 0000-0002 are accomplished.
Work centers in PS are manually done in CNR1.
The reason for this integration is that the Work Center needs data from HR's personnel master data such as: name and cost center. And it will be tedious to manually create work centers every time a new employee is hired.
We are thinking this will be done via an ABAP batch input program which just automates the two transactions (PA40 and CNR1). However is there a simpler way to do this? For example, a SAP standard method that we're not seeing?
Thank you!
Regards,
Mozart

HI,
I think it can be handled in the following manner
Use Dynamic Action to call a Cutsom Routine which will inturn do all the actions required. Take Abaper help ..

HR_MAINTAIN_MASTERDATA create new employee with specific PERNR

I have a list of new employee to import into SAP in automation
And this employee have a I have a list of new employee to import into SAP in automation
And this employees have a their id
How can i create new employees into SAP with a their id ?
thanks

Is your system set up to assign a new employee number when the hire process is initiated? Why are you giving people an employee number before they are hired into the HR system?
If you use PA40 I think (not sure) you can assign an employee number on the screen.
SL

Creating New Employee Record

Hello Expert,
I am very new to SAP HR module. Is anybody knows hoe to create new employee record in SAP HR module?
Other than creation, My requirement also is to edit some data given pernr number using pa30 transaction.
Any help??
Thanks,
Prashant

Prashant,
To hire an employee, go to PA40.
Leave the personnel number field blank; as it is internally given by the system.
Give the date on which the employee is being hired.
Select 'Hiring' action from the list of actions.
Press F8(Execute).
This leads to different Infotype records, which need to be filled and saved accordingly.
~Kumar K

Reg: Posting of payroll for new employee joined

Dear Expert,
We have hired a new employee, maintained all infotypes including 0009 also. We are facing problem once the payroll have run. his RT table have got updated, cluster result have been updated. but when we go for posting purpose, that employee doesn't gets selected for posting run also. the system is not at all selecting the employee for any document creation.
with regards
sumoy maity

HI,
Tcode - PC00_M99_CIPE
Enter Employee Code
Select the tick - display Log
Do live run
This will show you the run number if the employee data has already been selected for actual run.
You can use this Run number for further processing.
Hope this helps.
Param.

Create a new employee

Hello,
we want use HR_MAINTAIN_MASTERDATA for create a new employee.
after lunch this FM we insert new PERNR code and some different data but after execution we cannot see any new entry in PA30 or PA40.
Any suggestion?
thanks
Alex

Hi,
You can use 'HR_MAINTAIN_MASTERDATA' to create/hire a new employee since its simulates the BDC PA30/40.
But you need to pass NO_EXISTENCE_CHECK as 'X' to hire a new employee, also you need to pass all the mandatory fields of infotypes which are used to hire a employee (IT0000, IT0001, IT0002 etc) at one go.
Still it's not able to update then check the error message (or Check the screen flow in Dialog Mode = 2).
PS: If you use this FM, Dynamic action wont be triggered, so you need to explicitly code if any dynamic actions need to be triggred.
Good luck,
Shrinivas

Create an new employee fucntion Module/SAP pgm

Hi All,
I would like to know if there is any fucntion module to create an employee in batch program, I do not want to use BDC for PA40 and when I tried using the fucntion module HR_MAINTAIN_MASTERDATA, it is creating the new employee but not creating a record in HRD1001.
Any help is appreciated.

Hi
Refer- http://help.sap.com/bp_hcmv1500/HRBP_Canada_V1_500/HTML/hcm_toc.htm

E recruiting Data Transfer for New Employee

Hi all,
          We are implementing E-recruitment 3.0, Ecc 6.0 and E recruitment system are in the same system, we processing internal recruitment currently, here i can receive the internal applications, we can able to view and process the applications in recruiter role. Here i can execute the sequence of activities for application process group for received applications, we not integrated any XI systems for e recruitment process.
         After processing the activity to be hired, the next activity is Data transfer for new employee, this is also executed successfully for data transfer of employee positions, job, org unit details etc.
       1. whether transferred data of applicant is processed via transaction PA48(Hiring of transferred employees)for internal recruitment in R/3 HR system, after the data transfer activity in E recruitment portal screen ?
       2. is any other roles and application url available for Hiring internal candidate which could be done in portal E recruitment screen itself with out coming to R/3 HR transactions side ? with out going into PA48 for hiring.
      3. any specific roles we have assign for recruiter ?
      4. any process carried out in Managerial self service?(according to me MSS is different instance to process recruitment process for internal and external recruitment for Vacancy filling) please correct me my vision on MSS.
        your answers and suggestions will be highly appreciated!
Thanks from,
Venkatesh Mani.

1. whether transferred data of applicant is processed via transaction PA48(Hiring of transferred employees)for internal recruitment in R/3 HR system, after the data transfer activity in E recruitment portal screen ?
If you are selecting the internal candidate , you need not hire the employee again using PA48. You can trigger transfer / change in position workflow using PCR form.
2. is any other roles and application url available for Hiring internal candidate which could be done in portal E recruitment screen itself with out coming to R/3 HR transactions side ? with out going into PA48 for hiring.
I dont think we have any specific action from eRecruitment side to run the hiring action.This needs to be done from R/3 only.
3. any specific roles we have assign for recruiter ? Not sure about this.
4. any process carried out in Managerial self service?(according to me MSS is different instance to process recruitment process for internal and external recruitment for Vacancy filling) please correct me my vision on MSS.
If its intergrated portal with the Requestor role attached in the manager profile , they will be able to carry out both internal and external candidates selection. I dont think you would require different instance.
We can also wait for someother inputs from forum gurus.
Thanks.
Gautham.

E-Recruiting : Transfert for new employees

Hello,
I implemented the transfert for new employees from e-recruiting (3.0) to HR (ECC 6.0). It's work fine but this interface transfert not all the data from e-recruiting (like phone number or birthplace).
How can I extend this interface. I havn't found some documentation on the markterplace.
Have you an experience or a documentation of this topics ?
Thanks for your help.
Dominique

Hi,
the number of values transfered from e-recruiting to ecc for hiring is quite low and cannot be extended without using modifications.
This restriction does not only apply to e-recruiting 300 but also to 600 and 600 EhP3.
Sorry that I can give you no more positive answer to ur question.
Best Regards
Roman Weise

PA40 - HIRING - NEW EMPLOYEES

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