Partial refund of AR down payments
I did an AR down Payment for a sales order then AR invoice got generated and applied part of the down payment to that invoice. Now there is some unapplied amount left which I need to refund back to the customer and clear my unapplied deposit amount.
Seems I cannot find a way to do that any suggestions?
Thank You
A/P Downpayment Invoice Account Entries.
Customer Account :- 1040 Debited
Advance Clearing Account :- 10000 Credit
VAT Account : 40 Credit
Payment Entries
Customer Account :-1040 Credited
Bank Account :- 1040 Debited
A/R Invoice Account Entries:
Customer Account 208 Debited
Down payment Clearing Account 800 Debited
VAT Payable 40 Credited
VAT Payable 32 Debited
Sales Revaune 1000 Credited
Step 1 :-
Make outgoing payment document for rest amount(208) then customer account and bank account will be ok.
Step 2:-
Select Down payment Clearing Account and select relevant transaction and adjustment then amount(200)
Down payment clearing account will Debited with 200 amount
Bank account will credit 200 amount.
After this all ledger will ok
May it will help you
Thanks
Manvendra Singh Niranjan
Similar Messages
-
Is it OK to use F-47 and F-48 for partial invoicing plan with down payment
Dear all,
In the case of partial invoicing plan I am using a separate row for down payment ,
The total of the sum is greater than the PO line item
But after the f-47 and f-48 and miro for actual mile stone the partial invoicing plan is not coming gray.
What would be the procedure for down payment for a partial invoicing PO (Milestone PO) ?
Thanking you
Joydeep Mukherjee
Edited by: Jeyakanthan A on Jul 26, 2011 10:24 AMDear sir;
First of all thank you for your kind reply , I have first created On PO like below for example.
total amount 8,000.00 Rs
30.00% 2,400.00 down payment
12 30.00% 2,400.00
13 30.00% 2,400.00
40.00% 3,200.00
PO is linked with project activity ,whenever the project person accept the activity in the PO invoicing plan, the line item status is unlocked ,and then I directly i go for MIRO,the amount is taking automatically percentage wise ,but when I go for the advance payment with F-47 & F-48 the vale I have to enter maually and after MIRO .How to solve the problem .
Thanking you
Regards;
Joydeep Mukherjee -
What is the transaction code for returning down payments to customers. Do we do a credit memo.
What do we mean by clear customer down payment. Is it applying the down payment towards an invoice or does it mean refidn customer down payment. I need to know how is refunding of customer down payment handled in SAP.
Thx
LakshmiHi,
You are right clearing down payment means adjusting it to some invoice or debit memo...
down payment refund...2 alternatives..
1. You have already received the cash/credited to your Bank account
Refer to below procedure and if you system like incoming clearing acount and main account then the concerned document has also to be reversed...
2. Only you have got the check/the cover note from the customer
If you use FB08 ( reverse the document) then agiain you have to use f -32 to actually nullify the debit and credit open items in customer account( because there will be two open items).
If you use F-05, F-30 type of transaction in the first screen line item you put 50 and put bank account and then go to process open item and put the spl GL indicator ad clear the customer special GL item...
Hope it is clear
If useful assign points...
cheers
PK -
A/R Down Payments to Draw Error due to partially credited
Thank you in advance for your help - here is my question:
I have started with a Sales Order of $20,000. I then made an A/R Down Payment Invoice for $5,000. When payment came in, it was in the amount of $4,980 so I credited this amount towards the A/R Down Payment Invoice which left a balance of $20. I then went to make an A/R Invoice for the balance of $15,020 but it would not let me use the "Down Payments to Draw" - presumably because the A/R Down Payment Invoice was still Open. Therefore, I went ahead and issued a credit memo to the customer for the $20. I was then able to use the "Down Payments to Draw" from the A/R Invoice to view my A/R Down Payment but when I clicked on the row, I received the following message:
11/01/2009 15:50:55: This document was partially credited [Message 60511-3]
I have not found a way to bring in the payment of $4,980 or how to appropriately adjust my A/R Invoice for the correct amount. Thank you for your advice on what i did wrong or what I can do now to allow me to reflect the money received in the A/R Invoice.
Here is my SAP version information:
SAP Business One 2007 A (8.00.177) SP:00 PL:38Hi Jeff,
please see this wiki article from the November 2008 edition of the Expert on Phone Newsletter:
[How to deal with a partially credited down payment invoice? |https://wiki.sdn.sap.com/wiki/pages/viewpage.action?pageId=64389447]
All the best,
kerstin -
Down payments with partial delivery
hi all
i have a question with regards to partial shipments with down payments
we have scenarios in which we get a complete payment in advance and they are being applied on the sales order using a down payment. and the incoming payment is linked to it. but then, when we create the invoice, the value of the invoice is zero.
our issue is that sometimes we send partial shipments. and when i change the amount on the invoice, the invoice total becomes zero. how do i handle this?
how do i take a payment in advance, and then be able to send partial shipments with the correct invoice value?
thanks!
premHello,
You should make two PLD or Invoice Printout.
one for Advance payment and other for regular basis.
because when we take advance payment against sales order it will always show total amount zero in invoice.
and for advance payment invoice you should select field Down payment Amount field for printout propose.
Thanks
Manvendra Singh Niranjan -
Partial payment for Vendor down payment request
Hi Gurus
How to do partial payment for vendor down payment request using F-48
If i enter partial amount next time same request is not appearing in the list.
Pls guide me. Reply will be appreciated with full points
Thanks in advacne
SnehaHi Ravi
Thanks for info
My doubt is MM is creting Down payment request using F-47 For ex Rs100000
for this request using F-48 i want to pay partialally means for Rs50000
Balance i want to pay it later, How this can be done.
Pls guide me
Rgds
Sneha -
Down Payment (partial Payment) calculating commision on Down Payment
I have created a report to calculate the commission payable to a sales rep, based on cleared invoices, the invoices are created in SD or FI, doc types RV or DR.
The Sales rep is assigned to the Sold to as a personnel number in the partner function.
Based on the sales rep, all the cleared billing documents are retrieved, all the cleared FI invoices are also retrieved.
The net payment amount on the cleared invoice documents is output.
The commission rate is retrieved from the KNVV table.
For SD invoices, the commission rate is retrieved based on the sold to.
For FI invoices the commission rate is based on the account number against posting key 01, the account number is the same as the customer number in the knvv table.
I want to add this scenario:
Now when customer makes a downpayment. It is posted in the system as a doc type DZ with special GL indicator u201Cau201D, posting keys are 40,19. Using Tcode F-29.
This down payment is used to pay off SD and FI invoices, doc types, RV and DR respectively as listed in FBL5n report. The clearing is done in Tcode F-32.
This clearing can be complete amount clearing or partial amount clearing, In the case of partial amount clearing, there can be upto 5 partial clearings.
In all these cases the commission should be calculated for the cleared amount only, the cleared invoice and amount needs to be listed.
Please Suggest???hi Clinton,
Please note that when there is <b>Balance </b>of line itme showing then only u can run the F110 and u can clear the payment.
IF u want u can also cleate the Payment trough the F-58 and this is also through the Check method.
Steps in F110
Go to F111
Enter parameters (tab on the application bar)
Enter next payment run ( some other later date), company code, pament method and your GL
account (rent account)
Then click on payment medium, give variant under rffous_c
Go back and click onl dynamic selections enter your housebank details
Enter aditional log, check line items display and give your other gl account there (payable
account)
Then save, you got the message parameters have been entered...
then click on proposal.. you will get message ...then press enter
then click on payment medium ... you will get message... then press enter....
save....
Then go to SE38 give program variant rffous_c and enter remaining required fields and then
execute F8
assign the points...if need full..
Ranjit -
Sales Order with Partial and down payment (milestone billing)
Hello Experts,
I have configured a scenario where a down payment and a partial payment and a closing invoice is done on the billing plan for a sales order. The down payment request was done and posted manually in FI and the process went well. The issue i have is that the down payment is not reflected in my partial invoice or my second invoice and my closing invoice as well is not reflecting the payment made for the partial invoice (which is suppose to contain the amount less the down payment).
Please, how do i resolve this issue?
Thanks.Hi,
See from what i feel from your description is, the business process is as follows:-
1) You receive the down payment request, this goes to a special g/l with indicator "F". Now when you recieve the payment you subsequently clear the amount through T-code F-29. In this case the down payment amount or the advance is treated as a deposit, which you adjust against each partial invoice, or completion of certain project.
2)When you create a partial invoice, considering the example in my earlier post you book complete value of the invoice i.e. RS 800.
The client requires that RS 720 and Rs 80 should goto seprate g/l accounts. IN this case you need to define a condition type say "zadv" assign a new account key to it say "zad" in SPRO>SALES AND DISTRIBUTION>BASIC FUNCTIONS>ACCOUNT ASSIGNMENT/COSTING>REVENUE ACCOUNT DETERMINATION>DEFINE AND ASSIGN ACCOUNT KEYS.After billing of the correspoding amount I.e RS 80 will be cleared through F-39. Please check the same with you FI consultant.
3)Since the condition tab page is greyed out , SPRO>SALES AND DISTRIBUTION>BASIC FUNCTIONS>PRICING>PRICING CONTROL>DEFINE AND ASSIGN PRICING PROCEDURE>ASSIGN PRICING PROCEDURE TO BILLING TYPES. Also check in tcode VOFA wether oc. pric. procedure si assigned or not.After doing this you can add teh condition type "ZADV".
also you can refer to this link down payment condition type (azwr)
Regards
Aadesh Kamat
Edited by: aadesh123 on Jul 14, 2011 6:41 AM -
Partial Down payment settlement in APP
Dear Gurus,
Can anybody suggest whether is it possible to settle partial down payment made to a vendor against a invoice in F110.
EG: TO vendor XYZ a down payment of Rs.50000 is made. later a Invoice for Rs.70000 is raised. But we wnat to setlle only Rs.30000 of down payment against the invoice. Is it possible in F110.
Regards
JayaHi
Assumptions:
1. Down payment made through F110 is 50000
2. Invoice raised for Vendor is 70000
3. You want to settle only 30000 against this invoice 70000
Solution
1. Clear Down payment through F-54 by specifying the invoice and enter only 30000 in the Transfer posting
2. Clear the vendor invoice through F-44(by using residual payment - slect both 70000 and 30000)
3. Simulate and post
Regards
Sahil -
$400 down payment refund after a year?
Okay so about a year ago I started a new contract and for the Iphone 4s, they did a credit check and due to my lack of credit they told me I would have to pay a $400.00 down payment. However, I would get this money back after a year of good payments (no late payments are anything I was always on time.)
Okay so I check my history of payments in my account and it showed this
$11.28 deposit interest July 12
$400.00 Deposit July 12
-$304.56 A/P Credit Return July 12
The following day I received a check in the mail from Verizon paid to the order to me for $304.56. It said "Credit refund".
Um if this is my down payment given back to me, where is my other +$90.00?
My down payment like I said was $400.00.The initial deposit plus simple interest is refunded or is supposed to be refunded but what happens the company takes out for any bills due or upcoming. However it could be a racket, call them up and ask why the shortage. if you did not pay the upcoming invoice take that normal bill due and subtract. it may cime out correct.
However not returning your full deposit with interest, will interest your states attorney generals office. File a complaint with the Attorney Generals Consumer Frauds division. You may also sue verizon in small claims court plus filing fees for the amount not returned.
Deposit payments can be used towards bill payment but as a rule are not allowed especially if you already paid your invoice and have a zero balance or as a final invoice if you are leaving the service provider. Like I said if both these don't apply file a complaint or court case.
But call verizon first to ask why the shortage. I think financial affairs would be the best to call. (billing) -
Partial Credit Memo for A/R Invoice with down payment
Dear All,
I am confusing how to perform partial credit memo for A/R invoice that has down payment inside. Is it possible ? would you please share your solution to me ? Thanks so muchHello,
I am afraid there is no solution yet for this problem. You must create fully quantity credit memo. Maybe, others can have solution yet, so try to do not mark this message answered. The related notes number is 966038. let me know if you need it.
Rgd,
JM -
Partial payment for down payment request
Dear All
I have posted a 1000 INR down payment request by F-37. However, the customer only pays me for 700 INR.
If i use F-29 to record the downpayment and try to link this 700 INR to the original down payment request then the system does not allow me to post and gives the message"Posting is only possible with a zero balance; correct document". Also if i click on additional line items the system does not let me create a new downpayment request (Spl GL F) with posting key 09.
Request you to tell me if i can let 300 INR as down payment request and $700 as down payment received agsint the first downpayment request.
Regards,
Siddharth.Hi Shankar,
I am working on EC 6.0 in case that is relevant.
Agreed that a downpayment request is a noted item and wont affect balances. But when you recieve downpayment against that downpayment request, the system does not let you proceed if there is a difference between the downpayment request and the downpayment.
my query is whether i can post that downpayment w.r.t to the downpayment request and create the residual amount as a new downpayment request.
Thanks for your reply but the problem remains unresolved. Will award you points though -
F-04 Section code error while full Down Payment Clearing
Hi,
I am facing a situation wherein suppose I have given an advance of INR 10,000 to an employee as Travel advance but due to some reason his trip got cancelled and the employee is refunding me the full advance. I am trying to clear that down payment of INR 10,000 through transaction code F-04 but I am getting an error and the system is asking to input Section code to proceed further but the Section code field is greyed out; I can see only Business Place coming automatically but not Section code. In this case ofcourse no invoice will be raised on the employee.
I am facing the same problem if try to clear through F-54 without any invoice reference. But when I try to do a partial/residual clearing the system allows me to enter Section code and proceed with the clearing. I have created a validation for making Section code mandatory and am using Sets (t-code GS01) in my validaiton but i have not inputted clearing transaction codes in there.
What I am unable to understand is why I am getting this error only while doing full clearing and without invoice reference. If there is something wrong with the validation I should get the same error while doing partial/residual clearing.
Please help me out on this one.
ThanksHi
In validation , you have to give TCODs in which both the field required to make mandatory. Otherwise it is applicable for every transaction of vendor.
Make necessary changes in prequisits in validation.
Thannks
GG -
Down Payment Report (SAP Std)
Is there any SAP Standard Report available for viewing the different down payments paid and final payment by the customer in case of milestone billing?
Plz help.
Regards,
AnbuHi,
I am not sure if any specific this kind of report is avialable.Try if the following works for you
/R
Controlling Total Debit/Credit bkgs - F.03
Generate FI Account balance - F.08
Generate Month-to-date Inv. register - F.02
Process payments - FBZ1
Rqst Individual Customer Corresp. - FB12
Generate Customer Correspondence - F.61
Enter Batch totals under Control ttl - FB07
Display G/L Acct. totals - FBL3N
Reverse Posted Amounts - FB08
Customer Refunds - FBL6
Customer Refund to other than Payer - FB05
Clearing Debit/Credit on Cust. acct. - FB1D
Customer Balance in Local Currency - F.23
G/L Account Balance Report - F.08
Create Invoice - legal entity adjust - FB01
Generate Cust. Acct. statements - F.27
Generate Dunning Letters - F150
Generate Billing Due List - VF04
Generate Blocked Billing Doc list - VFX3
Inq. via Credit Release Screen - VKM1
List orders by partner - VA05
Past Due invoices by customer - FD11
Check number info by G/L account - FBL3N
Display customer Line items - FBL5N
Reward points if useful
Regards,
Amrish Purohit -
How to find Down Payment document with vendor details from AW01N
Hi,
I am trying to do partial settlement in KO88, for AUC to Fixed Asset. While running the T Code I am getting the following error message.
Down payment to recipient 100620 0 area 01 amount 13,181,454.04 not cleared
Message no. AW605
I went through many threads for this issue and I am trying to clear the downpayment in F-54. But I am not able to find the Vendor details to whom the Down Payment was done, neither the dosument number against which the downpayment has to be cleared.
I tried finding these details in AW01N. I could find the amount reflecting in the Planned and Posted tab in the first section.
But was not succesful to find the documents and vendor details from there.
In the second section in Planned Tab, I am finding some transactions. There I am finding Down Payment mentioned. When I double click on Down Payment in AW01N, I am taken to the document which is a clearing of Down Payment. You can see the below entry.
81008100
Fixed Assets Interim
1,049,371.84-
30300100
000000900000 0000
2,538,367.44
30520000
Clg Cap D-Pmts-T-Ast
2,538,367.44-
30300100
000000900000 0000
1,049,371.84
30300100
000000900000 0000
101,948.00-
30520000
Clg Cap D-Pmts-T-Ast
101,948.00
Now, how do I know which documents to be cleared to which Invoice and the vendor details.
Kindly help me with this issue.Hi,
Thanks. Kindly suggest now, how to find the documents and vendor details from there.
When I double click on any Down Payment in AW01N, I am taken to the document which is a clearing of Down Payment. You can see the below entry.
81008100
Fixed Assets Interim
1,049,371.84-
30300100
000000900000 0000
2,538,367.44
30520000
Clg Cap D-Pmts-T-Ast
2,538,367.44-
30300100
000000900000 0000
1,049,371.84
30300100
000000900000 0000
101,948.00-
30520000
Clg Cap D-Pmts-T-Ast
101,948.00
Now, I want to clear the down payments in F-54, but how do I know which documents needs to be cleared to which Invoice and the vendor details. Since I am getting error while executing KO88 AUC transfer to Assets.
Down payment to recipient 100620 0 area 01 amount 12,832,161.41 not cleared
Message no. AW605
Diagnosis
All downpayments were not cleared for the asset under construction for the receiver 100620 0 in area 01. An amount of 12,832,161.41 was not cleared, or too much was cleared.
You can only completely transfer an asset under construction if you reverse the down payments in the current fiscal year beforehand.
Procedure
Clear the downpayments that you want to settle to receiver 100620 0.
Check screen shot.
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