Pay On Receipt Invoice shows QTY REC hold

Hi All,
Does any one know why Pay on Receipt Invoice is showing QTY REC (Qty billed Exceeds Qty Received) hold on it.
As Pay on receipt Invoices are automatically generated by the system by running Pay on receipt Auto invoice process it should not show this hold. But it is showing this hold?
If anyone has faced this problem or heard about this please let me know
Thanks in advance
Prathima

Please check the following possibilities:-
1. Invoice might have been mannually booked. to check goto Invoice window->enter po number ->Enter Receipt no. It will show all the invoices booked against that particular po & receipt
2. The receipt is corrected after running the Pay-on-Receipt Concurrent. Check the transactions in Receiving Transaction Summaries

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AP Hold - Qty Rec

There is setup of AP Module for 2 Operating Units.
For one OU, the AP Hold - Qty Rec - Quantity billed exceeds quantity received, is coming if the Qty Billed is more than the quantity recd.
But for the other OU, this AP hold is not coming, and the invoice is getting validated.
What could be the difference for this in setups? What could be impacting this in the second OU. I have cross checked all setup options, but they seem to be same.
Pls Help

Please check the tolerances at the Supplier site level. The site is org specific so there might be some difference in there.
Thanks,
Anil

Error- Duplicate Invoice when running Pay on Receipt (ERS/Self Billing)

Hi All,
I am trying to run Pay on Receipt Autoinvoicing and when I run it, the invoice number reflects the date that I run it. This causes an issue when I have the same supplier and run the Pay on Receipt Autoinvoice more than once a day.
Look at the following:
'Pay Site' -- one invoice is created per supplier pay site.
'Packing Slip' -- one invoice is created per packing slip per supplier pay site.
'Receipt' -- one invoice is created per receipt per supplier pay site.
Invoice numbers are created based on the summary level. The invoice number is of the following format:
'ERS'-< X >-< Seq# >
where:
- Seq# is a unique system generated number.
- X depends on the summary level:
- if summary level = Pay Site then X = Invoice Date
- if summary level = Packing Slip then X = Packing Slip Number
- if summary level = Receipt then X = Receipt Number
Currently, I have supplier level set at Receipt, so I would assume that the invoice number would be the Receipt number, but it does not. it reflects the invoice date.
Any advice? I also have the same problem when selecting pay site and packing slip as well. They all default to the current invoice date.
Thanks.

Jason,
For a USE invoice, changing summary level won't have any impact because Oracle uses DATE irrespective of your summary level.
A source type of USE means it is an invoice generated for a consignment consumption (Use) transaction.
If you are receiving a standard PO and the "consigned" flag in the shipment record is not checked, then it is NOT a USE PO.
Verify that yours is a regular PO. If you continue getting a date, check if you have a customization or a database trigger that changes the invoice number during the insert into the AP invoice interface table.
If you don't find any customization, you may be hitting a bug. You should raise an SR in that case.
Also check the ERS FAQ on metalink.
Hope this helps,
Sandeep Gandhi

How to process Debit Memos for returns when Pay on Receipt is enabled

Hi
I have one supplier who is configured for AutoInvoice process with Pay On Receipt
There is excess qty received from the supplier and needs to be returned. System did generate invoice for Qty received and put the invoice on excess Qty hold
I have also checked the Create Debit Memo check box in Pay On Receipt region of supplier site and have processed the return of excess qty in Return window
Now how to proceed to create the Debit Memo for the supplier?
Thanks
Shanks

Hi
I did run the P O receipt Autoinvoice process again, but system created batches with receipt names but without any invoice there in (debit or credit memo) automatically created for accounting of return to suppliers.
Can someone please help?
Shanks

Pay on Receipt AutoInvoice Program

Hi, I am running the Pay on Receipt AutoInvoice Request and the Payables Open Interface Import Request after creating a standard PO and receipt (direct delivery). The Invoices created post this have Approval status mentioned as "Required". Is this okay? If not, can someone point out where is the issue? Thanks.

You can either get that from the application as mentioned above, or use the following query:
SQL> SELECT request_id, user_concurrent_program_name
FROM apps.fnd_concurrent_programs_tl cp, apps.fnd_concurrent_requests cr
WHERE cp.application_id = cr.program_application_id
AND cp.concurrent_program_id = cr.concurrent_program_id
AND cp.LANGUAGE = 'US'
AND user_concurrent_program_name = '%Concurrent Program Name%';

Process\Tips on disabling a supplier who is set up as ERS or Pay On Receipt

Has anyone ever turned off a supplier that is set up on ERS, Evaluated Receipts Settlement, aka Pay on Receipt? We have some vendors that we want to disable this for and would like to know of any issues\problems and processes that anyone has encountered that would help us do this. Thanks for any information you can provide.

1) Change the site(s) for the supplier and remove information in the self-billing area (Purchasing tab)
2) Wait a few days before you bleed thru' prior purchase orders that already have pay on receipt set.
3) Make sure you have invoiced all old POs that were received.
Till that happens, you will be have manual as well as ERS invoices for that supplier.
Sandeep Gandhi
PS: If supplier was on consignment, you may have some additional changes.

How does it effect if a Blanket Purchase Agreement Terms have Pay on 'Receipt'

Hello Gurus,
What will be the impact if a Blanket Purchase Agreement Terms have Pay on 'Receipt'
I understand for a standard purchase order if the Terms have Pay on 'Receipt', as soon as the PO is receipted, it will be converted into an Invoice.
Now for a BPA, how does it help ??
Thanks in advance,
Sheetal

This property will be inherited by the child documents (e.g. standard
purchase orders, releases etc.) created in reference to the blanket orders.
On Thu, Apr 2, 2015 at 3:32 AM, community-admin <

Receivables: pay on receipt receipts

I just started a job with a company that is on 10.7 and they have a large customer that pays them based on the packing slip number (pay on receipt). Does anyone have any suggestions on how I can automate this process? Can anyone give me some suggestions on how to handle this? Is there an easy cross reference between the packing slip and the invoice number? Is there a way to cross reference in the lockbox so this can be automated?
Thanks in advance...

Hi,
This is quite a task. There is no direct method or easy way.
I have a suggestion. Create a DFF at the header level of the invoice, to which you attach a table validated value set pointing to the pickslip that has been raised for the invoice. In case there are multiple pick slips for the same invoice you might have issues then put the DFF to the line items (line level DFF).
When you are using the lockbox you will get the invoice number from the bank, validate the same with the DFF attributes and match the invoices.
Probably you need to think how to handle customers who pay otherwise on a pick slip.
Hope this is helpful
Thanks
Bharat

Pay on Receipt for project enables Inventory Item.

Dear all,
We have this Pay on receipt scenario enable for all the procuement transaction, but while creating Receipt for Inventory Items which is Project specific Invoice in not created in the system. Can any one help regarding this why only with Inventory related project Item its not creating Invoice working fine for expense scenarios.

CAn you please provide additional information,on
whether the records are interfaced to AP interface tables?
Does they error out?
Do review the MOS note "ERS Invoices Rejected In Payable Open Interface Due To Project Related Data in AP Interface Tables (Doc ID 1359013.1)"

Pay On Receipt AutoInvoice

Is Pay On Receipt AutoInvoice program operating unit or responsibility specific? We have 2 OUs. Do we run it for each OU?

Hi,
In 11i, "Pay on Receipt Auto invoice" Program does not ask for OU as a parameter.. and this request is based on parameters like Trx source(ERS/ASBN/USE), Receipt Number (for all OUs and Inv orgs) etc... In simple words, if you are using 11i then you need not to run this program for each OU.
Hope it helps.
Kind Regards,
S.P DASH
N.B : Just to avoid confusion, please do mention the Oracle apps version everytime you ask a question in this forum.

Relationship between Goods Issue, Goods Receipt & Invoice Created

Hi Friends !
Facing issue in Prod.
In production, where goods receipt quantity reverts back to 0 in BW after when the invoice is created in SAP. This is after BW was already updated with the correct GR quantity and the delivery complete flag.
Step          DOC_NUM     DOC_ITEM     SCH_LINE    ENT_DATE    PSTNG_DAT COMPL_DEL   GI_QTY     GR_QTY
Initial load          0005051554     000300     1     01/21/2011     00/00/0000              0     0
Change 1 - Goods Issue     0005051554     000300     1     01/21/2011     00/00/0000              0     0
Change 1 - Goods Issue     0005051554     000300     1     02/14/2011     00/00/0000              53     0
Change 2 - Goods Receipt     0005051554     000300     1     02/14/2011     00/00/0000             -53     0
Change 2 - Goods Receipt     0005051554     000300     1     03/08/2011     3/8/2011        X         53     53
Change 3 - Invoice created     0005051554     000300     1     03/08/2011     3/8/2011        X        -53     -53
Change 3 - Invoice created     0005051554     000300     1     03/21/2011     3/21/2011        X         53     0
Issue : Last record change 3 should have GR_QTY = 53.
Please help how Goods Issue, Good Receipt & Invoice are linked together. Also advise what should be the expected result. How to proceed further. Thanks.
With Regards
Rekha

The values for Change 3 are as per standards.
i.e. That is how the system functions.
Ex: Your Order Qty can be 100 & you can Receipt only 50 if you want to.
Now, GR_QTY = 50.
Coming to Invoice, you can invoice even 100 if you want & then receipt the remaining 50.
If you are Invoicing the full PO quantity, Goods Receipt will be 0.
If you see the field Transfer Process or Transaction Key (BWVORG), it would be clear for you.
For PO creation the value is 1.
For a Goods Receipt the value is 2.
For an Invoice Receipt the value is 3.
Record with the different Process Keys, will signify the action taken on the PO.
When you mark 'Delivery Completed', you are telling the system that we do not require more of this particular material.
So, if you have ordered 100 Qty & receipted & invoiced only 50, & then you mark the Delivery Completion, you will not be able to receipt more of that material for this PO.
(It might sound a little confusing. If you can get some help from your MM consultant, it would be great.)

2lis_02_scl or 2lis_02_itm - goods receipt/invoice receipt number

Hi Gurus,
there is a field:
BUDAT - Posting date of goods receipt/invoice receipt for purchase order; Table: EKKO/EKBE
in 2lis_02_scl and 2lis_02_itm Data Sources.
As I can see, for every Purchase Order Item I get three records:
- one record for the last Invoice Receipt (with Posting date of invoice receipt in BUDAT field)
- one record for the last Goods Receipt (with Posting date of goods receipt in BUDAT field)
- one record for something else.
Do I understand it well? What is the third record?
I would to get Material Document Number, that is, Invoice Receipt Number for the first record and Goods Receipt number for the second one. How can I make it?
Regards,
Dorota

you should be able to use Movement Type field to differentiate between Invoice or Good Reciept.
Regards,
Gaurav

Requisition- Purchase order-receipts-invoices

Hi,
We are trying to create a report..where we want to track activity right from requisition level..the problem we are facing is ..we want to display requisitions which do not have a purchase order created and display purchase order which might not have receipts or invoices created against them...
------------------the xml file-------------------------------------------------------------------------------------------------------------------------
- <G_REQUISITIONS>
<UOM>Each</UOM>
<INDENT_APPROVED_DATE>28-AUG-08</INDENT_APPROVED_DATE>
<INDENT_NUMBER>11407100003</INDENT_NUMBER>
<CIRCLE>ICL ANDHRA PRADESH</CIRCLE>
<CANCEL_FLAG>Capex</CANCEL_FLAG>
<PROJECT_CODE>US05</PROJECT_CODE>
<ORG_ID1>105</ORG_ID1>
<PROJECT_NAME>USO Civil & Electricals</PROJECT_NAME>
<INDENT_DESCRIPTION>6019 USOF Project-Supply of Isolation Transformers</INDENT_DESCRIPTION>
<INDENT_CREATION_DATE>06-APR-08</INDENT_CREATION_DATE>
<REQ_APPROVAL_STATUS>RETURNED</REQ_APPROVAL_STATUS>
<INDENT_ITEM>Q0000026</INDENT_ITEM>
<ITEM_DESCRIPTION>PM0030563-10KVA IT - 1phase</ITEM_DESCRIPTION>
<SET_OF_BOOKS_ID>1001</SET_OF_BOOKS_ID>
<CHART_OF_ACCOUNTS_ID>50268</CHART_OF_ACCOUNTS_ID>
<REQ_LINE_NUM>1</REQ_LINE_NUM>
<INDENT_CURRENCY />
<REQ_LINE_QUANTITY>10</REQ_LINE_QUANTITY>
<REQ_LINE_PRICE>22000</REQ_LINE_PRICE>
<REQ_LINE_AMOUNT>220000</REQ_LINE_AMOUNT>
<TAX_AMOUNT>0</TAX_AMOUNT>
<APPROVAL_DATE />
<REQ_BUDGET_ACCOUNT>36001.114.000.024.US05.000.000</REQ_BUDGET_ACCOUNT>
<BUDGET_ACCOUNT_ID>10181</BUDGET_ACCOUNT_ID>
<BUYER>GURUVAYOOR, Mr. SITARAMAN</BUYER>
<PREPARER>B, Mr. RAVI</PREPARER>
<REQUISITION_HEADER_ID>3028</REQUISITION_HEADER_ID>
<REQUISITION_LINE_ID>5425</REQUISITION_LINE_ID>
<DISTRIBUTION_ID>5425</DISTRIBUTION_ID>
<LIST_G_PURCHASE_ORDERS />
<REQ_TOTAL>220000</REQ_TOTAL>
</G_REQUISITIONS>
- <G_REQUISITIONS>
<UOM>Each</UOM>
<INDENT_APPROVED_DATE>28-AUG-08</INDENT_APPROVED_DATE>
<INDENT_NUMBER>11407100003</INDENT_NUMBER>
<CIRCLE>ICL ANDHRA PRADESH</CIRCLE>
<CANCEL_FLAG>Capex</CANCEL_FLAG>
<PROJECT_CODE>US05</PROJECT_CODE>
<ORG_ID1>105</ORG_ID1>
<PROJECT_NAME>USO Civil & Electricals</PROJECT_NAME>
<INDENT_DESCRIPTION>6019 USOF Project-Supply of Isolation Transformers</INDENT_DESCRIPTION>
<INDENT_CREATION_DATE>06-APR-08</INDENT_CREATION_DATE>
<REQ_APPROVAL_STATUS>RETURNED</REQ_APPROVAL_STATUS>
<INDENT_ITEM>Q0000026</INDENT_ITEM>
<ITEM_DESCRIPTION>PM0030563-10KVA IT - 1phase</ITEM_DESCRIPTION>
<SET_OF_BOOKS_ID>1001</SET_OF_BOOKS_ID>
<CHART_OF_ACCOUNTS_ID>50268</CHART_OF_ACCOUNTS_ID>
<REQ_LINE_NUM>2</REQ_LINE_NUM>
<INDENT_CURRENCY />
<REQ_LINE_QUANTITY>31</REQ_LINE_QUANTITY>
<REQ_LINE_PRICE>22000</REQ_LINE_PRICE>
<REQ_LINE_AMOUNT>682000</REQ_LINE_AMOUNT>
<TAX_AMOUNT>0</TAX_AMOUNT>
<APPROVAL_DATE />
<REQ_BUDGET_ACCOUNT>36001.114.000.024.US05.000.000</REQ_BUDGET_ACCOUNT>
<BUDGET_ACCOUNT_ID>10181</BUDGET_ACCOUNT_ID>
<BUYER>GURUVAYOOR, Mr. SITARAMAN</BUYER>
<PREPARER>B, Mr. RAVI</PREPARER>
<REQUISITION_HEADER_ID>3028</REQUISITION_HEADER_ID>
<REQUISITION_LINE_ID>5309</REQUISITION_LINE_ID>
<DISTRIBUTION_ID>5309</DISTRIBUTION_ID>
- <LIST_G_PURCHASE_ORDERS>
- <G_PURCHASE_ORDERS>
<UOM1>Each</UOM1>
<VENDOR_NAME>UNIVERSAL ELECTRONICS</VENDOR_NAME>
<ALL_TAX_AMOUNT>98412.48</ALL_TAX_AMOUNT>
<PRO_CODE1>US05</PRO_CODE1>
<PO_NUMBER>11408400615</PO_NUMBER>
<TAX_AMOUNT1>13478.68</TAX_AMOUNT1>
<CIRCLE1>ICL ANDHRA PRADESH</CIRCLE1>
<CANCEL_FLAG1 />
<PROJECT_CODE1>US05</PROJECT_CODE1>
<PROJECT_NAME1>USO Civil & Electricals</PROJECT_NAME1>
<PO_DESCRIPTION>10KVA IT - 1phase</PO_DESCRIPTION>
<PO_CREATION_DATE>06-JUL-08</PO_CREATION_DATE>
<PO_APPROVAL_STATUS>APPROVED</PO_APPROVAL_STATUS>
<PO_CURRENCY>INR</PO_CURRENCY>
<PO_ITEM>Q0000026</PO_ITEM>
<PO_LINE_ITEM_DESCRIPTION>PM0030563-10KVA IT - 1phase</PO_LINE_ITEM_DESCRIPTION>
<PO_LINE_NUM>2</PO_LINE_NUM>
<PO_LINE_QUANTITY>31</PO_LINE_QUANTITY>
<PO_LINE_PRICE>19000</PO_LINE_PRICE>
<EXCHANGE_RATE />
<PO_LINE_AMOUNT>589000</PO_LINE_AMOUNT>
<APPROVAL_DATE1>07-JUL-08</APPROVAL_DATE1>
<PO_BUDGET_ACCOUNT>36001.114.000.024.US05.000.000</PO_BUDGET_ACCOUNT>
<PO_HEADER_ID>63867</PO_HEADER_ID>
<PO_DISTRIBUTION_ID>88088</PO_DISTRIBUTION_ID>
<ORG_ID2>105</ORG_ID2>
<SET_OF_BOOKS_ID1>1001</SET_OF_BOOKS_ID1>
<CHART_OF_ACCOUNTS_ID1>50268</CHART_OF_ACCOUNTS_ID1>
<BUDGET_ACCOUNT_ID1>10181</BUDGET_ACCOUNT_ID1>
<REQ_DISTRIBUTION_ID>5309</REQ_DISTRIBUTION_ID>
- <LIST_G_RECEIVING>
- <G_RECEIVING>
<PO_LINE_ID>105</PO_LINE_ID>
<INV_ORG>APC</INV_ORG>
<PROJECT_CODE>US05</PROJECT_CODE>
<PROJECT_DESCRIPTION>USO Civil & Electricals</PROJECT_DESCRIPTION>
<PO_NUMBER1>11408400615</PO_NUMBER1>
<PO_LINE_NUM1>2</PO_LINE_NUM1>
<PO_DISTRIBUTION_ID>88088</PO_DISTRIBUTION_ID>
<QUANTITY>14</QUANTITY>
<BASE_AMOUNT>266000</BASE_AMOUNT>
<TAX_AMOUNT>8310</TAX_AMOUNT>
<TOTAL>274310</TOTAL>
<CHART_OF_ACCOUNTS_ID1>50268</CHART_OF_ACCOUNTS_ID1>
<ORG_ID2>87941</ORG_ID2>
- <LIST_G_PAYMENTS>
- <G_PAYMENTS>
<INVOICE_CURRENCY_CODE>INR</INVOICE_CURRENCY_CODE>
<ORG_ID4>105</ORG_ID4>
<CIRCLE>ICL ANDHRA PRADESH</CIRCLE>
<PAYMENT>19770</PAYMENT>
<PAYMENT_TERM>IMMEDIATE</PAYMENT_TERM>
<PO_DISTRIBUTION_ID2>88088</PO_DISTRIBUTION_ID2>
</G_PAYMENTS>
</LIST_G_PAYMENTS>
<QTY_LEFT>17</QTY_LEFT>
<QTY_VALUE_TO_BE_RECEIVED>376968.1341935484</QTY_VALUE_TO_BE_RECEIVED>
</G_RECEIVING>
</LIST_G_RECEIVING>
<PO_TOTAL>602478.68</PO_TOTAL>
<PO_TOTAL_ALL_TAX>687412.48</PO_TOTAL_ALL_TAX>
</G_PURCHASE_ORDERS>
</LIST_G_PURCHASE_ORDERS>
<REQ_TOTAL>682000</REQ_TOTAL>
</G_REQUISITIONS>
We tried a very simple rtf to start with...
<?for-each:G_REQUISITIONS?>
<?INDENT_NUMBER?>
<?end for-each?>
but this returns no rows at all..we are really surprised. Plus we would also like to know how to design a rtf which will get us POs, Receipts, Invoices, Payments even if the element might not be present for a particular requisition..
Regards
ramanathan

The xml has to have a root ?
<root>
<G_REQUISITIONS></G_REQUISITIONS>
<G_REQUISITIONS></G_REQUISITIONS>
<G_REQUISITIONS></G_REQUISITIONS>
</root>
if this the structire, then following will work.
<?for-each:/root/G_REQUISITIONS?>
<?INDENT_NUMBER?>
<?end for-each?>
but what you have is like
<G_REQ></G_REQ>
<G_REQ></G_REQ>

0IC_C03 : Receipts as -ve qty in Issue

We are implementing Inventory management Non-Cumulative scenario for a pharama company .The setup has been done as per the 'How to' doc avaialble on SDN .Process key has been activated for Industry Sec = Standard.
When we compare the Receipts and Issue qty in BW with those given by R/3 transaction MB5B,MB51 we find that receipt qty for certain movement type has been added to Issue qty total stock witha -ve sign . So when we report Recpt and Issue stock the data doesn't match.
Can anybody please reason out the issue for me ?
We are now planning to write some BW routines to manipulate the data.Any suggestion are highly appreciated.
Thanks,
Gautam

Thanks Anajali.
Your response has patially solved issue .There were some quantities that were vendor consignements (stock category = K ) and were considered in BW receipts and issue but not in r/3 mb5b .
We resolved the main issue by using a routine .
Granting you the partial points.
Thanks!

Proforma Invoice Billing Qty CO-PA

Hi,
We have used BAPI to flow Proforma Invoice Billing Qty & Revenue to CO-PA through KE21n. We have developed other CO-PA in ke35 to capture other proforma invoice billing qty & value field. But billing qty of proforma is also reflecting in other co-pa report. I cannot assign more than one sd biiling qty field in ke4m. Is there any way to flow this qty to co-pa other report. I tried KEDR but unable to derive the rule. For this report we have used record type z. is there any way to include this only record type z for proforma invoice reporting.
Kindly suggest.
Also when the CHR for this report moved to PRD, sales qty of other co-pa report got replaced with this sales qty & hence my ke24 & ke30 sales qty not matching. Now I want to bring ke24 sales qty to ke30 report. Is there any way through summarization or any thing else. Please suggest.
Regards,
Varsha

Hi Varsha..
We go with summarization level, when we want to avoid the message (related to "selection may take a while") that we get when opening the report and get the updated report online without delay.
Its OK anyhow nothing wrong in doing summarization level and moving to PRD.
I still wonder why the problem persists, when you have not used record type for the earlier FORM/REPORT. When we don't use specific record types, system has to consider all.
But I heard some where saying its better to refresh FORM and REPORT (refresh in the sense open them and save again) to update the results when there happens any changes to characteristic values or reporting parameters. Why don't you try?
Regards..
Jose

Pay On Receipt Invoice shows QTY REC hold

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