Payment clearing of a partially cleared document.

Hello,
I have a question on how the payment clearing works for the below scenario:
When we post a credit memo for Vendor through MIR7, the below accounts will hit:
Dr Vendor
Cr GR/IR
Dr Costs (Expense a/c)
Cr Tax
Cr Cash Discount Clearing a/c.
As part of month-end they are posting the below document as,
Dr Cash Discount Clearing a/c
Cr Costs (Expense a/c)
And they are clearing the Cash Discount Clearing a/c as it has both Debit and Credit entries.
Now, they are trying to clear the Credit memo posted as above through F110. It is not clearing the Credit memo since it has the Cash discount entry which was cleared already. We are getting the error "Update Terminated error F1 805 Clearing: Line item 005 in document & already cleared".
Please suggest what has to be done in the above scenario.
Thank You.

I believe F110 is trying to clear the cash discount clearing account and post to the expense account. My suggestion would be to reset the clearing documents that cleared the month-end adjustment against the invoices. Then reverse the month-end adjustment in the new month. Once the clearing of the invoices has been reset, F110 can clear the cash discount clearing posting from the invoice to the expense account. And because the month-end adjustment was reversed in the next month, the net effect of the reversal and the F110 postings should be zero for the month.
Going forward the month-end adjustment should not be cleared against the invoices, but instead it should be reversed in the next month.
Regards,
Shannon

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FI Partially cleared document which table get saved

Hi,
I want to know in which table partially cleared documents regarding G/L , vendor and customer is saved?
Thanks
Parag

Hi,
Initially the original document posted will be in the table BSIS ( eg for 12000). When a partial payment made against the original document , eg here (7000) also will be posted in BSIS, since it is only partially cleared. Now when we pay the balance ( here 5000) , for the same document , all the 3 documents wiill be moved to the table BSAS eg, the 12000, 7000, 5000, since it is fully cleared.
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Smart

FI-FM: Partial clearing on account assignment (tcode fmfg_aapay)-No open items found

Hello!
We have activated business function PSM_USFED_PPAP3, then :
- Federal Government Functionality - activated ;
- settings in Financial Accounting (new)---> Basic Settings --> Ledgers --> Partial clearing on account assignment:
               - Activate partial clearing by acc.assignment:   Check
               - Maintain relevant ledger for Split view : no entries maintained (there is only one ledger "FM", which is the leading ledger, no special purpose ledgers)
               - Set supported document types: KR
               - Set payment block: B
Other settings:
     - FM activated, update profile 000101, document splitting (method 00...012), splitting characteristics: vobelnr, knbelnr, fipos, geber, gsber, fkber;
document type KR : business transaction 0300 (vendor invoice).
When we use tcode FMFG_AAPAY no open items are found (message FMFG_AAPAY009), even though there is a vendor invoice posted (tcode FB60, document type KR). The invoice is displayed in FBL1N as an open item and it is split according to the splitting characteristics (e.g. table fagl_splinfo is showing the split vendor items).
Can you, please, explain why there are no open items found in FMFG_AAPAY?
Thank you!

Dear all,
I am closing this issue since I got the solution apart from the mentioned above.
There is no need to change the Document Type since that will only change the Document type for e.g. from KZ to ZR, nothing will happen in the accounting entry.
Solution was there in the "Posting rule" which i defined for making Cheque Payment.
There are options of "Posting Type" - 1 which is for "Post to G/L Account" - In this case, system will Post the following entry Dr. Outgoing Bank Account & Cr. Main Bank Account without looking for any "Open Item".
Posting Type" - 4 is for "Clear Debit G/L Account", menans that if you are having "Open Items" and you want to clear those then only use this posting key.
While testing I had not posted any payment to vendor in Bank Outgoing Account hence no question of having "Open Items" in Bank Outgoing Account. And I had made the selection of "Posting Type" - 4, which require "Open Items" for direct clearing, hence was getting the subject error.
This is for everybodies information.
Thanks & Regards,
Shridhar Sawant
FICO

Partial Clearing

Dears,
I have a requirement from the business on clearing open item with partial payment and show only the balance left in FBL1N.
We pay a down payment of USD 100 on 01st Jul, 2014, and get an invoice on 1st Aug for USD 200 for 30 days, effectively the invoice is due on 1st sep, I apply the advance to clear invoice on 1st sep. The issue is in FBL1N the outstanding shows USD 100 with two open items (USD 100 pmt & USD 200 as Invoice) and if subtotal with inv ref, then the subtotal shows the net of both line items. I would like to know if we can show only one line item with original document with net amount due (200-100). It gives us the real picture on outstanding against each line items.
Thanks,
Lokesh

Hi Lokesh,
If you do partial clearing then system will show two open items i.e.invoice document and payment document. This is SAP standard behaviour.
If you want display one item with net amount. Then in this case you have do residual clearing. At the time of clearing, select invoice document & payment document and click on res.items and here you have to double click on invoice document, system will automatically show the balance amount,simulate and save the document. In FBL1N report, it will show only one open item with net amount.
Regards,
Mukthar

Payment Notice not print if Clearing Doc post another outstanding item and

hi Guru,
anyone know any solution in
Payment Notice not print while Clearing Doc(payment) clear against a invoice
but the clearing doc is a partial payment only, thus using same clearing doc to post a outstanding line item
and we use another clearing Doc to clear against this clearing Doc (outstanding one).
After that no payment notice can generated.
but if Reset & Reverse the clearing doc (clearing doc to clear against org clearing Doc), the document can be generated.
(P.S. currently using prog: RFKORD00 to generate Payment notice)
Regards,
Howard
Edited by: howard yu on Mar 23, 2011 11:22 AM

any idea, guys

Partial Clearing of Invoices

Hi Experts,
I am unable to clear an open item partially using payment lot when I give only the print doc number in selection value -it goes into postprocess. However, when I provide the total open amount it gets cleared.If I give the document number in the selection field then the item gets partially cleared.
The requirement is while posting payment lot the user will only provide partial amount and the print document number(XBLNR) in the payment lot item list.
I think the clearing steps in my clearing variant is not configured to meet the requirement above. Someone please advice.
Thanks in advance
Satyajeet

Hi Satyajeet,
First you need to find out the clearing variant which you have assigned with the incoming payments. You will find it in the following path:
SPRO-Financial Accounting-Contract Accounts Receivable and Payable-Basic Functions-Open Item Management-Define Specifications for Clearing Types-Define Defaults for Incoming Payments.
After you get the clearing variant for incoming payments, you have to see the clearing steps of it. You will find it in the following path:
SPRO-Financial Accounting-Contract Accounts Receivable and Payable-Basic Functions-Open Item Management-Clearing Control-Clearing Variants-Define Clearing Variants.
Please select the clearing variant and double click on the clearing steps at the left hand side. In the 'Group Rule', you will see a field called 'Amount Rule'. If it is set as '0' (Clearing only possible when amounts are the same), please delete the value and make it blank. Save the clearing variant now.
Hope this will help.
Thanks.
Nirmalya

Function Module for Post Partial Clearing

Dear Expert,
Is it possible to use FM POSTING_INTERFACE_CLEARING to clear partial open items ? If yes, kindly suggest what parameters need to be passed.
But should this is not possible, could you suggest any function modules that can do partial clearing ?
Thank you

Dear expert
Paritial Payment:
A partial payment is a payment that is posted to an account without any open items being cleared. You assign this partial payment to an open item. When you post the partial payment, the system marks the document number of the original open item in the line item for the partial payment. The original open item and the partial payment remain open.
Suppose original invoice is with 1000 /-
current payment is 500 /-
then it will show both 1000 and 500 as open items with balance 500
http://help.sap.com/saphelp_47x200/helpdata/en/01/a9bb1f455711d182b40000e829fbfe/frameset.htm
Residual item:
A residual item results when a payment is made for less than the actual amount outstanding. You clear the original open item, and the system posts a new open item. This new open item is for the same amount as the original open item minus the amount paid.
Suppose original invoice is with 1000 /-
current residual payment is 500 /-
then balance 500 only shown as open item (New line item created during residual payment )
http://help.sap.com/saphelp_47x200/helpdata/en/01/a9bb1f455711d182b40000e829fbfe/frameset.htm
Regards
Ajeesh.s

FF68 REQUIREMENT - PARTIAL CLEARING OF INV DOC

Dear Friends,
We are in Ecc 6.0, While processing FF68,
Requirement:-
1) When we give check number against a document number system should post the amount in Partial clearing and keep the
balance in the same document number.
2) Check number should also be updated in customer line item in any filed i.e, assignment filed (Same as Updation in bank line item)
We have configured as below.
Created a posting rule 1000 with posting key 40 and posting type 8 (Clear Credit Sub ledger a/c), but while processing the output in system, system is asking a Co object (is it only because of Profit center and segment are mandatory for splitting)
Where we need to do the settings or this requirements.
Regards,
Sandeep

Hi Satyajeet,
First you need to find out the clearing variant which you have assigned with the incoming payments. You will find it in the following path:
SPRO-Financial Accounting-Contract Accounts Receivable and Payable-Basic Functions-Open Item Management-Define Specifications for Clearing Types-Define Defaults for Incoming Payments.
After you get the clearing variant for incoming payments, you have to see the clearing steps of it. You will find it in the following path:
SPRO-Financial Accounting-Contract Accounts Receivable and Payable-Basic Functions-Open Item Management-Clearing Control-Clearing Variants-Define Clearing Variants.
Please select the clearing variant and double click on the clearing steps at the left hand side. In the 'Group Rule', you will see a field called 'Amount Rule'. If it is set as '0' (Clearing only possible when amounts are the same), please delete the value and make it blank. Save the clearing variant now.
Hope this will help.
Thanks.
Nirmalya

Partial clearing FB05

Hi
I made partial clearing customer and after I created document and want to make second clearing
bu in transaction FB05 in field "Partial payment" is always set to 0.00.
I turn on with reference option in FB00 and this is not any affecct.

No Daniele,
pls read the docu of rfbibl00:
You can also use a BSELP structure to select a specific line item in the form <document no.><fiscal year><line item no.>. The document number must have 10 characters and the line item 3, and the preceding zeros should also be entered.
Example: Selecting the third line of document 0000222222
from fiscal year 1997.
BSELP-FELDN_1 = "BELNR"
BSELP-SLVON_1 = "00002222221997003"
regards Andreas

Partial clearing for noted item

Hi
I have created a bank guarantee (BG) given to customers as a noted item.
When receiving payaments from customer (after invoicing is done to customer), i need to clear this BG (noted item). This clearing of noted item needs to be done for partial amount. But in clearing screen, partial amount field and residual amount field is greyed out for noted item line. Let me know how to clear noted item partially.

Hi,
The functionality you required is not available in SAP standard system.
Noted item is only a note, it is impossible to do partial payment or residual payment when you clearing it with an invoice together, so the amount field is greyed out.
Recommend you to consider to use alternative reconciliation account functionality, but this is real FI document with debit and credit , not noted item.
With Best Regards,
Gladys XIng

GL account automatically cleared by the bank statemetn document

Hello all,
I would like to ask you a question.
We have done the payments by payment run to the vendor , FI document 2000008482 has been created, Then we received the bank statement which created the document 101481822 and the GL account used for this payment 2435000022 was automatically cleared by this bank statement documents 101481822
Usually they do manual clearing by f-03 but for the accoutn 2435000022 its automatic
I have 2 questions
1. where in customizing you set up this option that the GL account is automatically cleared when posting bank statement
2. if they need to reverse payment document, how this could be possible? as if they want to reset the clearing docuemtn, they would have to reverse the bank statement document
thanks for your feedback, its reallt apprecited
regards
Hana

You should feel happy if the system clears the payment document. This what the behavious is expected.
When you made the payment it goes to bank sub account, then when you upload the bank statement, then the system expects to clear based on the cheque number etc.
However, if you do not want you can still stop them from clearing and then entry only gets posted. But again, you will be doing the same job what the system is doing by using F-03 or F.13
Please check your posting type against the posting rule
SPRO ==> Bank Accunting ==> Business Transactions ==> Electronic Bank Statement -==> Make Global Settings for Electronic Bank Statement ==> Posting Rules
Thanks,
Ravi

Item Interest Calculation for partially cleared items

Hi
We need to do interest calculation on Customer Line Items. The T Code we are using is FINT. We have set an interest indicator for Item Interest Calculation, with Interest Calculation based on Items Cleared with Payments. The requirement is that Interest should be calculated on even partially cleared items. Suppose a customer invoice is generated on 1.1.2009 for INR 100000 and becomes due for payment on 30.1.2009. Now on 10.2.2009, a partial payment is recieved against this invoice for INR 30000. System should calculate interest on INR 30000 for 11 days. Now again on 20.2.2009, remaining payment of INR 70000 is recieved. In such a case, interest should be calculated on INR 70000 for 21 days @ 1.25% PM. In the current configuration, when we define that system should calculate interest on Open Items cleared with payments, system calculates interest on INR 100000 for 1.25% for 21 days. Pls suggest.
Regards
Sanil Bhandari

Hi u can check all below steps with specific fields i thought it is working perfectly check it.
1. Define Interest Calculation Types
here u can enter int rate type as a "S" Balance interest calculation
2. Prepare Account Balance Interest Calculation
here u can enter int calculation frequency means monthly or quarterly etc. calander type G, select balance plu int check box
3. Define Reference Interest Rates
Here u can enter date currency
4. Define Time-Dependent Terms
here u can enter currency effective from date sequential number term (Debit interest: balance interest calc. or Credit interest: balance interest calc.) referance int rate enter before step what u r defined that one u can enter here.
5. Enter Interest Values
here u can enter interest rate for that referance int type
6. Prepare G/L Account Balance Interest Calculation
Here u can enter ur g/l accounts
0001            Interest received (int received a/c)
0002            Interest paid      (int paid a/c)
0011            Pt vl.min.int.earned(int received a/c)
0012            Pst vl.min.int.paid(int paid a/c)
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0014            Past val.dt.int.paid(int paid a/c)
0015            Calc.per.int.earned(int received a/c)
0016            Calc.period int.paid(int paid a/c)
1000            G/L account (earned)(Loan giving a/c)
2000            G/L account (paid) (Loan taking a/c)
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Nauma.

Need BAPI or custom report for the Vendor partial clearing like in F-44

Hi exports,
My requirement is for creating a Z-Report for Vendor partial clearing like it happening in t-code F-44.
But I didn't find any BAPI or any report for doing partial vendor clearing inside my report.
Kindly suggest me any BAPI or some code such that I can able to clear those open items from my report.
Or suggest me any process such that i can achieve this.
Thanking you
Pravasini

Hi, Sagar:
Nice to see your thread here
No matter what kind of transactions you are using, finally, there will be a document posted in General Ledger Accounting, which is what you want. So to read the result, you can always try function module, like FI_DOCUMENT_READ.
Hope it will help.
Best Regards, Lawrence

How to do partial clearing for noted items?

Good day,
One of our client's requirement is the partial clearing/reversal of noted items. When i access F-04 (Post with Clearing), the amount of the noted item once selected, is not reflected in the amount shown in the lower right part of the screen, thus i cannot create partial, residual or difference posting for such items. Are there any workarounds? or standard transaction which can address this requirement?
Thanks.

Good day,
Thanks for the helpful answer.
But does this mean that documents will just add up because instead of creating a partial clearing, we create another document? is there any way of linking these two documents? by use of reference or something? so that when the client views the documents, he will know the history of the documents?
thanks. also, im assuming that for example the noted items are "cleared", we have to reverse all the documents created for that particular noted item?

Reg: how to reverse the partial cleared items

Hi Gurus
1) how to reverse the partial cleared items
and
user posted wrogly below:
2) actually amount received against invoice but she posted in f-02 insted of f-28 so how to reverse this

Hi,
I think you should do the following:
1. T.code - FBRA - to reset the cleared document.
2. T.code - FB08 - to do the reversal after resetting.
See if it helps.
Regards,
SGP

Payment clearing of a partially cleared document.

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