Payment information to vendor through E-mail

Question

Presenetly using SAP ver 4.7. How to automate this procedure that as soon as a payment is made, an email is generated and sent to vendor.
thanks
anu

Answer 1

Hello Anu, take a print out and go through the below documentation. Hope it helps.
Suresh
Process Flow for ERS
Use
Created goods movements can be settled without receipt of an invoice. The system can create and post the appropriate invoices itself. This makes transmitting an invoice from vendor to customer and the consequent invoice verification unnecessary. You can send the information contained in settlement documents to the vendor as printed documents, by fax, EDI, or the Internet.
Prerequisites
Master data
You have created a material with a Purchasing view, or you are settling purchase orders with account assignments.
The purchase order price for the materials ordered must not be an estimated price.
In the vendor master, you have flagged the GR-based Inv. ver. and Auto GR Setmt fields.
Movement data
You have created a MM scheduling agreement or purchase order. If you select the GR-based Inv. ver. and Auto GR Setmt fields in the vendor master, the system automatically selects them as a default in the purchasing document. At least one schedule line exists for your scheduling agreement.
A tax code must be maintained in the scheduling agreement or purchase order.
The goods receipt must refer to a purchase order or scheduling agreement.
To send settlement documents to the vendor, make the settings for message determination.
You can deselect the GR-based Inv. ver. field in the purchase order item if required. For single purchase orders you can also deselect ERS in the purchase order item, or exclude them from ERS in the info record of the material.
Process Flow for ERS
Use
Created goods movements can be settled without receipt of an invoice. The system can create and post the appropriate invoices itself. This makes transmitting an invoice from vendor to customer and the consequent invoice verification unnecessary. You can send the information contained in settlement documents to the vendor as printed documents, by fax, EDI, or the Internet.
Prerequisites
Master data
You have created a material with a Purchasing view, or you are settling purchase orders with account assignments.
The purchase order price for the materials ordered must not be an estimated price.
In the vendor master, you have flagged the GR-based Inv. ver. and Auto GR Setmt fields.
Movement data
You have created a MM scheduling agreement or purchase order. If you select the GR-based Inv. ver. and Auto GR Setmt fields in the vendor master, the system automatically selects them as a default in the purchasing document. At least one schedule line exists for your scheduling agreement.
A tax code must be maintained in the scheduling agreement or purchase order.
The goods receipt must refer to a purchase order or scheduling agreement.
To send settlement documents to the vendor, make the settings for message determination.
You can deselect the GR-based Inv. ver. field in the purchase order item if required. For single purchase orders you can also deselect ERS in the purchase order item, or exclude them from ERS in the info record of the material.
Messages
Use
You can create messages when posting an invoice in ERS. You can send messages externally to vendors by printout, fax, EDI, and email. This includes PDF documents. The messages can be sent as follows:
explicitly, using the function Output messages
immediately on posting the invoice or credit memo
in the background, at a time specified by you
You define corresponding jobs for the program MM70AMRA. If you start one of these jobs, all messages that correspond to the selection criteria are outputted.
If you do not want to generate any messages, select the field No message creation on the selection screen. Your messages are not transmitted to the vendor.
Prerequisites
Maintain the EDI partner profiles using the SAP Easy Access Menu : Tools ® Business Communication ® IDoc Basis ® IDoc ® Partner Profile. For more information on maintaining EDI partner profiles, see in the SAP Library Basis Services / Communications Interface (BC-SRV) ® The IDoc Interface (BC-SRV-EDI) ® IDoc Interface / Electronic Data Interchange (BC-SRV-EDI) ® Defining Partners.
Function
Settings in the IMG for Logistics Invoice Verification:
Define the messages that are to be created when an invoice is posted.
Message Determination ® Maintain Message Types
Define the text modules that the form should contain.
Message Determination ® Define Forms
Message Determination ® Define Sender Details for Forms
Define the time and medium to be used to send the messages.
Message Determination ® Maintain Conditions
Maintain the EDI partner profiles.
EDI ® Enter Program Parameters.
Features
Define text modules for form
You save standard texts per company code, which are then outputted at fixed points in the form MR_PRINT by the print module. The form MR_PRINT is used by the ERS settlement document. The following text modules are processed:
Text type
Position
Example
Header text
top right of the form
Logo
Footer text
on every page of the form as footer text
Information on the company
Sender
above the address
Sender of company code
If you work with various languages, you must create the texts in all of the languages.
Activities
If you have created messages in ERS that you want to send explicitly, proceed as follows:
Select the menu path Logistics Invoice Verification ® Environment ® Messages ® Issue.
Enter the message that you want to issue. You can enter the following criteria:
Message data
Message type (ERS, ERS6)
Sending medium
Creation date
Processing mode
Invoice document data
Invoice document number
Fiscal year
Company code
Invoicing party
User
Choose Execute.
The system displays a list of the messages that correspond to the criteria.
Select the message that you want to issue.
Choose Execute.
The system issues the messages and updates the list of messages. The system tells you how many messages were sent.
Customer exit for changing output
In the standard function modules for issuing print documents or creating IDocs for EDI, SAP enhancements exist in the form of customer exits. The enhancement MRMN0001 contains the following components:
EXIT_SAPLMRMN_001:
You can create additional IDoc segments for issuing an ERS document.
EXIT_SAPLMRMN_001:
You can change the structure and content of the print documents for the ERS document.
Suresh