Payment Lot Reconciliation

Hello Experts,
Our client has requirement for payment reconciliation i.e. validating payment posted using payment lot (bank payment lot file contains specific individual customer transactions) and actual cash received in the bank account/s. (contained in the BAI file, but it doesnu2019t contain specific customer transactions).
We have suggested below solution -
Payment vendor (Example. Bank or Credit Card process) payment file will be processed using standard SAP Payment Lot processing. This will debit specific BANK Clearing Accounts example. You receive payment lot file from the XYZ Bank, then it will debit XYZ Bank clearing account. Now, next day they receive BAI file from the bank containing actual cash, they will use it to credit XYZ Bank clearing account and then to debit Master Bank Account GL.
So this way, they will be able to find the difference if the cash posted in BAI is different than the cash posted through bank payment lot file.
Another approach is to create a custom report and then find out the difference posted between payment lot and BAI file. I would like to know what the best approach to solve this problem. Please let me know if you need more information. Thanks.
Kind Regards,
Nikhil

Hi,
On some projects I have been on, we have requested that the banks following the same naming convention for the Payment Lot file as well as the associated cash file. The Naming convention would include the source bank and date, and a sequence number (in case there are multiple files frm the bank).
A custom program can read the the Cash file and then the associated Payment Lot files. The custom Reconcilation report will show (for a given bank and processing date):
The difference amounts between the Payment Lot/s and the Cash File/s
If there were clarified payments in the payment lots, the should also be summarised to aid with Reconciliation process
I hope this helps.
Ivor Martin

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FP05 payment Lot

Hi
I created a payment lot (FP05) with many items. After closing and posting it, one of these items is not posted. After analyzing, I found that this item was created by mistake. How can I remove this one from this payment lot? or how this item will be invalid?.
Best regards and many thanks for your help.
Said

Hi Said.
If you want to keep the same payment lot, then you can use the post online functionaly and post the item into the bank clearing account:
- start FP05, enter the payment lot ID, display it, select the item you want to clarify and choose "clarify"
- select option "post online"
- the false item should be visible in the view - now enter another item with all the same data, except for the negative amount
- post it
In general, I dont think you can remove an item from payment lot after its being posted. Another possibility is reversing the reconciliation key for that payment lot (using FP08M), and using another posting lot without the payment entered by mistake.
Marko

Clearing from payment lot(FP05) and cash desk

Hi ,
Background of the issue: when we post from payment lot or cash desk account clearing happens( clearing open items).
Issue: My client has a requirement when the posting is done for a particular account from above two (payment lot or cash desk) clearing should not happen for the open items (documnets)which has any payment method on the item(document)(like P-payed by phone).
For me it looks like ,this issue can be handled using customer module in clearing variant.but can some one let me know which module should be called?at what step of the clearing variant?I don't have much knowledge on clearing Variants.(I am not sure this is right approach)
Also please suggest other solutions? Again this process (avoiding clearing open items with payment method)should be triggered only when posting is done from payment lot and cash desk.
Thanks,
Shiv

Dear Shiv,
For me the best way is use the event FKK_SAMPLE_0262 if you dont need the Payment send to clarification....
But their is others ways ;
1 - Event FKK_SAMPLE_0110 this is for all Payment ( You can Clear the Internal Table by validating that you need t_fkkcl )
2 - events by the varinat of conpensations FKK_SAMPLE_TFK115 /FKK_SAMPLE_TFK116
I hope it help
Andre Frugulhetti

Open Items not considered for Payment Lot

Hello Experts.
I have created some open items using FPE1. They are displayed as due in FPL9. But the same open items are not selected in FP06 for clearing. They are also not considered for clearing in a payment lot (FP05).
Can some one tell me what could be the reason for this
Best Regards
Venkat

If you have a clearing restriction, to be able to remove it when you change the document in FPE2 for example you need to activate that clearing restriction in:
Financial Accounting > Contract Accounts Receivable and Payable > Basic Functions > Open Item Management > Define Modifiable Clearing Restrictions
If you don't do that you cannot manually change it.
Adriano.
PS: Again are people in these forums that put answers to be in the statistics... GOD..

How to add additional payment line to a posted payment lot

Hi Gurus,
I have to add a new payment line to a payment lot which is already being posted.
I will pick one document from table DFKKZP for the specified payment lot. Then I need to post another document with the same details as the document I have picked. Only thing I need to change is the price to a constant value to 1.
Please help.
Thanks,
Gautam

Hi.. I forgot to mention I have preordered the iphone 6 plus which is why I wanted to get some of the credit cards I use frequently added and ready to go before the apple-pay launch. Does anyone know if your payment settings in itunes let you add more than one payment option? The instructions I have seen state that you can add your additional credit cards through either the Apple store, or itunes. I have only attempted through the store unsuccessfully, not itunes.
thanks

Function module to Create payment lot name

Hi ,
I have to create a new payment lot from a Z program
(program will run in a batch mode) and this payment lot will be passed to standard bapi : BAPI_CTRACPAYMINC_APPEND to upload the data in payment lot. For creation of payment lot I am using Function modules as FKK_CREATE_NAME_OF_PAYMENT_LOT
or
FKK_PAYMENTLOT_KEY_CREATE
( either of 1 )...but the function modules return me the name of payment lot..but when i cross check it in FP05 it says "lot not yet created" . Please let me know what could be the reason that payment that lot is not getting created. Is there any other FM which we can use. PLease let me know .
Thanks
Sandeep

Hi Sandeep,
We cannot create the Payment lot using FM's FKK_CREATE_NAME_OF_PAYMENT_LOT or
FKK_PAYMENTLOT_KEY_CREATE .These FM's will create only the Payment lot name which can be used to create Payment lot.
IF we want to create Payment lot through Z program we have to create a file and pass data to file with structures
BFKKZGR00(File Header)
BFKKZK(header data)
BFKKZP(Line items).
We have to pass this File and Identification to Report Program--RFKKZE00(Transaction-FPB3).
Submit this report program ---RFKKZE00 in background.
hope this is helpful.
Regards,
Sravanthi.

Idoc for Incoming Payment lot creation

Hi Experts,
Currently i am working on an inbound interface which has the requirement of Incoming payment interface from a Payment Processing center which processes payment (cheques, payment stubs for over the counter payments, etc) and sends daily to SAP.
For the above the Details given as:
1. Transaction is FP05.
2. IDOC Should be used.
Can any one of you please suggest me the suitable IDOC for the Incoming Payment Lot Creation.
NOTE: If there is no idoc, BAPI is also Recomendable for this requirement(last option).
This is very urgent.
Thanks And Regards,
Loganathan.E.

Hello,
If you are receiving Payment file,
Use program RFKKZE00 to post payment lot in mass.
But you need to hold the data in the SAP provided structure
RFKKZEDA/RFKKZEDG and process them
else if you are receiving Returns file,
Use program RFKKRL00 to post Return lot in mas
But you need to hold the data in SAP provided structure
RFKKRLDA/RFKKRLDG
else you can use BAPI BAPI_CTRACDOCUMENT_CREATE
Rgds
Rajendra

Payment reversal with a closed payment lot

Hi to all,
We want to reverse a payment that was done in the wrong company code. Usually we can reverse payment documents using FP08. But this mistake was noticed today (monday) but the payment was done last friday.
How can we reverse this document? The transaction FP08 is giving us this message:
Reversal of payment document not performed
Message no. FICA_CD043
Diagnosis
Payment document 580000002156 is not reversed since it was posted in the cash journal and the relevant payment lot 227001001 has already been closed.
System Response
The system refuses the reversal.
Procedure
If necessary, post a clearing reset, since the payment document may have already been included in a cash desk closing.
What are our options? for us is useless to reset the clearing cause we did not clear anything with this payment actually it entered as a "post on account" and did not clear anything.
How can we open again a payment lot in order to be able to reverse the payment? I have tried using FP05, but I can manage to open the close lot which contains this wrong payment.
Thanks for your help
Regards
Sergio

Hi Steve, thanks for answering but when I use FP07 the system sents the following message:
Document 580000002156 is not a clearing document.
So far what we have done is to repeat the payment in the correct company code. Now the situation is that the student has a double payment one for each company code.
Do you recon I should use fp04 to cancel the payment? I would prefer to reverse the document, but I can not found how to do it.
The original wrong payment could not clear anything due to the fact that all open items belonged to another company code and we do not have inter-company clearing. That is why the payment entered as a Payment on account.
Regards
Sergio

Payment Lot

Dear Friends,
I am getting the following error for the Payment lots( Cash and Cheque) generated by Cash Desk when I try to close them using tcodes FP05 or FP25 the next day.
"Lot for payments using Cash desk
Reserved lot, no manual entry of payments
Payment lot is incomplete"
I am able to close the lots on the same day using 'Lot Mangement' function in Cash Desk.
Can any of you help me ?
Thanks and Regards
Rajesh

Rajesh,
I have gone through the program & functionality of FPCD.
My understanding is that Previous days lots are not visible in FPCD.
However, in data base table DFKKCDLOTS you can find all the lots created for Cash desk.
Take the lots from it and go to Function Module <FM> FKK_CJ_CLOSE_PAYMENT_BATCH using SE37.
Press F8 and give above lot <one by one> and press F8 again.
This closes the lot <you can view the changed message in FP05 before and after the closure>.
This is workaround to close the lots in FPCD.
I did not see any standard procedure to close the lots.
May be you can write a 'Z' program to automate them using above logic.
Hope this helps?
Rgds
Rajendra

Cash desk and payment lots documents not updating in DFKKOP table

Dear Experts,
I have noticed that my cash desk payments and payment lot documents are not getting updating in the DFKKOP table. I have identified that for this documents, the document class is updated with "1" which means "Document does not have FI-CA items".
But, the postings where shown in the FPL9 transactions and clearing is happening as per the settings and requirements.
So please update me, on what basis the system would determine the document class for the document types in contract accounting..
Your inputs on this issue will be really helpful for me.
Thanks
Aditya Viswanath

Hi Aditya,
In a simple word, whichever documents are posted with MAIN/SUB creates a new row in DFKKOP with document number in DFKKOP-OPBEL.
If a payment is posted as an open credit item, it should be there DFKKOP-OPBEL field and BETRW and BETRH will be populated with payment amount.
However if a payment is posted as a clearing document against a debt, system updates that row of DFKKOP where DFKKOP-OPBEL is the cleared document number (debt, mostly an invoice). Clearing document (DFKKOP-AUGBL) of that row is updated with the payment document number.
In either of the cases DFKKKO and DFKKOPK are updated and below are the reason.
DFKKKO - document header level information (as who created, at what time, origin key, reco key etc.)
DFKKOPK - (GL level information of the document)
For payment lot and payment document related information you can refer DFKKZK, DFKKZP and DFKKZPT tables.
Hope it clarifies your query.
Thanks, Bodhisattwa

Payment lot (FP05) input text to FICA document

Dear all,
Is there any ways to input information in payment lot items and it pass to text field in each FICA document (table DFKKKO, DFKKOP, DFKKOPK)?
Currently I can only input such information in usage text and it keep in table DFKKZP.
Scenario:
I have to use receipt number generated from agency as an official document number of payment document.
Thanks in advance,
Kaew.

Hi Andre,
The event 0020 doesn't have T_FKKZP. Is it the event that you are referring or some thing else?
Kaew,
I too have a similar kind of requirement. The value that is entered in DFKKZP-INFOF need to be populated into DFKKOP-OPTXT. Though you are getting the value of DFKKZP through the global variable, where you are modifying the DFKKOP? Are you doing this modification in some other event?
Appreciate your quick response.
Regards,
Nanda.

Payment Lot-Posting incomplete but posted a FICA document

Hello,
A payment lot was created with the status "Posting incomplete" and there were few items in the "Not posted" list. When checked one of the accounts, the FICA document was posted for payment, but was NOT referring to the payment lot. The account maintenance happened during the posting and cleared the open items. When tried to close the payment lot and transfer the to GL it failed due to the recon key in the reserved status. I re-posted the lot which updated with the status "Postings made". The non-posted items got new FICA document and it got updated in the Payment lot item. Now there are 2 payment documents in the account with the same amount.
There is no job failure or any information in the application log. I checked the system log and ST22, but no help.
Any help is appreciated.
Thanks
Ageetha

Hi,
The most common reason for the Incomplete status of the Payment lot is at times during the processing of the payment lot, System does not get sufficient background processes and then in that scenario goes into a incomplete state.
Make sure that when you are processing the payment lot, no other back ground jobs are running,so that payment lot gets all the background processes for posting the payment lot.
Moreover, if such scenario happens, just click on the "Post" button.
Once you do that the status will change from Incomplete to "Direct Postings Stopped".
Don't worry on the status, System starts posting the items once again.
Once its completed, you will find the status as Postings made or Postings made, post processing is required.
I think it might be something related to System issue rather than a functionality issue.
Had it been a functional issue, you would not be able to post the payment lot
Hope it clarifies.
Thanks,
Amlan

Cannot delete payment lot

While posting a payment lot, it encountered an error and short dumped. We checked every accounts and not a single payments were posted. We created a new lot and it posted successfully.
How can we delete the payment lot that short dumped to ensure that it will not be posted in the future? We are getting the message "Payment lot xxxxxx cannot be deleted under current status".
Thanks.

Hi, normally you should have you payment upload if you used program RFKKZE00 lot in error in trnasaction FPB4 or in FPB3 (Use flag P_XCONT equal ot X). You have to complete the creation of the lot or change the status of you lot to ' 'Payment can be added, then you can delete it in FP05 in the menu 'Payment lot'. As long yout payment lot is in status 6 'Payment lot is incomplete' you can do anything with it.
If you've upload you payment lot using multicash, check transaction FPB8 or FPB17, you have to complete the upload of the lot to then delete it, be careful on what you put in the option around Create Lot, Close Lot, etc...

What is principle difference between 'payment run' & 'payment lot'

Hello
what is principle difference between 'payment run' & 'payment lot' ?
by 'payment run' I understand all incoming payments and outgoing credits are settled
but doesn't payment lot also do that.
Thanks

Anshoo,
Payment Lot = Records Payments made in bulk.
Payment run = Too records Payments made in bulk
Difference
Payment lot = Usually u receive file from bank and post the items as a Lot <inbound file>
Payment run = U generate Payment run and send the file to the bank <outbound>
For Payment lot = Customer need not be on Direct Debit
For Payment run = Customer has to be on Direct Debit
For Payment lot = Payment can be thru chq/cash/cr card and Payment on account too can be posted
For Payment run = Payment is made only when the Customer is on DD and you cannot make payment unless there is either Open Invoice or BB line item
Hope this clears
Rgds
Rajendra

Set-up clarification worklist fr payment lot

Dear reader
We would like to use a workflow for the clarification worklist for payment lots in an ISU 472 system.
The aim for us is to post clarification items in different inboxes depending on the BP type of the BP.
We already checked the documentation, in customizing, on help.sap.com and on OSS but the still cant make it work.
- We tried to customise IMG<Financial Accounting<Technical setting<Prepare processing for Clarification worklist, but do not know how to because of a lack of documentation. Is there any additional information available?
- we tried to activate BOR in this transaction
- we tried to assign an event (object Type: CFC_OBJAP, Event: CLARIFIED) in this transaction and linked the events to copies of the workflows which are available for this functionality (WS21000077, WS21000078)
-we tried to trace the events when posting a payment lot which creates clarification cases, but didnt find any.
We tried a lot, but none of these has lead to results.
Could anyone provide more information or some tips on how to configure Prepare processing for clarification worklist or on how to activatre the workflows (WS21000077, WS21000078) to help us out?
Thanks
Best regards,
Gerd
SPE(Luminus) - Belgium
PS: we're working on R3 version 47 and ISU version 472

Haven't anybody had similar problem? I have to do it now but there is no info anywhere.
I have to notify the clerk (by SAP Inbox), that there is payment clarification case assigned to him. Workflow template WS21000078 seems to be that what we need. Even in SAP help there are info that it could be used in this purpose. Unfortunately there is no help how to do it.
So far I thought I can create custom copy of business object type CFC_PAYLOT with event CREATE but I donu2019t know when and how I can call this event. I think it should be called when there are new cases added to table DFKKCFZST. Do you think itu2019s possible?
Best regards
Jarek

Payment Lot Reconciliation

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