Clearing from payment lot(FP05) and cash desk

Hi ,
Background of the issue: when we post from payment lot or cash desk account clearing happens( clearing open items).
Issue: My client has a requirement when the posting is done for a particular account from above two (payment lot or cash desk) clearing should not happen for the open items (documnets)which has any payment method on the item(document)(like P-payed by phone).
For me it looks like ,this issue can be handled using customer module in clearing variant.but can some one let me know which module should be called?at what step of the clearing variant?I don't have much knowledge on clearing Variants.(I am not sure this is right approach)
Also please suggest other solutions? Again this process (avoiding clearing open items with payment method)should be triggered only when posting is done from payment lot and cash desk.
Thanks,
Shiv

Dear Shiv,
For me the best way is use the event FKK_SAMPLE_0262 if you dont need the Payment send to clarification....
But their is others ways ;
1 - Event FKK_SAMPLE_0110 this is for all Payment ( You can Clear the Internal Table by validating that you need t_fkkcl )
2 - events by the varinat of conpensations FKK_SAMPLE_TFK115 /FKK_SAMPLE_TFK116
I hope it help
Andre Frugulhetti

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Payment lot (FP05) input text to FICA document

Dear all,
Is there any ways to input information in payment lot items and it pass to text field in each FICA document (table DFKKKO, DFKKOP, DFKKOPK)?
Currently I can only input such information in usage text and it keep in table DFKKZP.
Scenario:
I have to use receipt number generated from agency as an official document number of payment document.
Thanks in advance,
Kaew.

Hi Andre,
The event 0020 doesn't have T_FKKZP. Is it the event that you are referring or some thing else?
Kaew,
I too have a similar kind of requirement. The value that is entered in DFKKZP-INFOF need to be populated into DFKKOP-OPTXT. Though you are getting the value of DFKKZP through the global variable, where you are modifying the DFKKOP? Are you doing this modification in some other event?
Appreciate your quick response.
Regards,
Nanda.

How to clear the Payment Document when posting cashed checks.

AIM: To clear the payment document when the check is cashed.
I am creating a Payment Document (Doc type ZP) using fb01. Then I am creating a check against this payment using FCH5. Once check is created, I am posting cashed check using FCKR upload. FCKR is working fine and marks the check as cashed.
ISSUE: The FCKR is working correctly and the check is being marked cashed in FCHN. But if I click the Accompanying document and click on payment document, the payment is still open. Why is this? How do I clear the payment doc?
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Hi,
By using T code F-03, you can manually clear the open entries in GL account, if that GL account is open item managed in GL Master.
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Guys,
We are planning to implement CASH DESK (FPCJ) interface,
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M

Hello,
Instead of FPCJ, why do not you use T-Code FPB0 <<< from ECC onwards use FPCD>>>?. Here you have the option of mentioning Card details. This shall be stored in the data base table DFKKOPKC. Do remember that you need to comply with PCI data & remove the card data details from the above table.
If needed, you can use events 1400 << gets triggered after you press 'Authorize'...call is made to a third party system that holds card data and validates the authencity of the card>> & 1401 can be used to edit 'Display' card data in FPB0.
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Three Physical Samples withdraw from inspection lot 04 and then result record for all three

Dear Gurus,
We have 3 quality labs and each lab is sent a separate samples to inspect certain characteristics once we receive material from production. I have created an inspection plan and mapped these three labs as work center in operation and then assigned MICs under each operation to inspect.
Now my issue is how to map separate 3 samples to inspection lot generated from production ( type-4) and also how to configure that to inspection plan.
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Hi Satish
You are creating three operation for depicting three testing Labs.
Against each lab (operation) you had assigned MICs as per your requirement.
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After prod confirmation system will create inspection lot along with a sample by default for 1st operation.
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Now when you go for result recording system would ask first for operation, so select the operation , then system will ask for insp point (sample no).There click on assign insp point , so system will provide the Sample no which were created in QPR6 for that particular operation.
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Reverse the payment from the Closed Cash desk?

Hi Experts,
What would be the correct and the best solution to reverse the
payment done from Cash Desk which has been already closed?
so ps confirm the method to reverse, ASAP.
Basha

Hi Abash,
If the cash desk isn't closed then you can reverse the payment - IN FPCJ transaction code goto Environment in menu bar and it will give you the option of reversing the payment.
If the cash desk is closed then you can't reverse the payment through through FPCJ , if you are trying to post a return document to reflect the payment using FP09 then you need to select the options enhanced returns processing and typing posting to new receivable if payment cannot bew reversed.
Thanks,
VR

Reversal cash desk payment

Hi,
I have a question concerning ISU 4.72
With a normal payment lot a payment can be reversed from an item again (although the lot is closed) so the payment lot will be reopened with a new reconciliation key.
Does anyone know why it isn't possible to reverse a <u>cash</u> desk payment with FP08 when the cash desk payment lot of the cash payment(s) is closed?
Regards, Ramon.
Message was edited by:
Ramon Knol
Message was edited by:
Ramon Knol

Hello,
With a normal payment lot a payment can be reversed from an item again (although the lot is closed) so the payment lot will be reopened with a new reconciliation key.
Yes! your understanding is right..but do remember that it is not the PL that is open, it is the closed Open Item that wud become Open again.
Does anyone know why it isn't possible to reverse a cash desk payment with FP08 when the cash desk payment lot of the cash payment(s) is closed?
You cannot use FP08 to reverse Cash desk Payment as Cash Journal documents are created as Internal Documents and not visible in tables DFKKKO, DFKKOP, DFKKOPK etc.
If you want to reverse a cash journal doc, you need to reverse them in FPCJ itself. Select the document you want to reverse and press Shift + F2 <<select delete row icon visible underneath>>. You need to mention reversal reason. After reversal, both document reversed and reverse documents are visible in FPCJ.
Hope this helps
Rgds
Rajendra

FP05 payment Lot

Hi
I created a payment lot (FP05) with many items. After closing and posting it, one of these items is not posted. After analyzing, I found that this item was created by mistake. How can I remove this one from this payment lot? or how this item will be invalid?.
Best regards and many thanks for your help.
Said

Hi Said.
If you want to keep the same payment lot, then you can use the post online functionaly and post the item into the bank clearing account:
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- select option "post online"
- the false item should be visible in the view - now enter another item with all the same data, except for the negative amount
- post it
In general, I dont think you can remove an item from payment lot after its being posted. Another possibility is reversing the reconciliation key for that payment lot (using FP08M), and using another posting lot without the payment entered by mistake.
Marko

Returns for cash desk(check) payments

Hi All,
I posted a check payment( Feb10th 2011) through cash desk FPCJ against a receivable $47 , cash desk is closed and then trying to post returns lot for the check payment on Feb 15th 2011, the returns item is automatically going to clarification account and even in clarification not able to clarify the item through FPCRL error message : Trying to return the payment posted through cash desk.
What I was expecting is when I try to post the returns lot for the payment document using options Type of posting '2' and selecting the option enhanced returns processing, a new receivable will be created for the amount 47 but thats not happening.
\any help is greatly appreciated.
I read the notes : 644870, 1459852, 1311357.
Thanks,
VR

Hi Vikarm,
Can you tell me the solution what you did to solve this issue and what u modified for this.
Thanks in advance,
Cherry.

GL Accounts for cash desk

Hi Gurus,
In our business process, check payments are accepted through mail and walk-in. All the mailed-in checks will be posted using check lot FP25. All the walk-in payments are posted using FPCJ (cash desk).We are posting checks using check deposit account (posting area 1031 and 0080)
In the
1) Check Lot:
For each individual check
Dr Check clearing Act
Cr Customer Act
For the lot
Dr Check deposit Act
Cr Check clearing Act
Overall check lot accounting entry would be
Dr Check Deposit Act
Cr Customer Act
2) Cash Desk:
For the check payments posted through cash desk also we have similar entries
Dr Check Clearing Act
Cr Customer Act
When lot is closed,
Dr Check deposit Act
Cr Check clearing Act
Accounting entries are same as check lot till now. But when we do withdrawal from the cash desk, we are forced to create one more accounting entry
Cr Check Depost Act
Dr Withdrawal Act
Withdrawal process is reducing our check deposit acct balance, though both the check lot and cash desk are used to handle the check payments. Configuration for posting area 0160 does not allow me to assign the same deposit account for withdrawal.
I believe this is a common scenario, so hoping I'll find a resolution.
Thanks in advance.
Regards,
Santosh

Hello,
Are you looking for same balances in FPCJ & FBCJ?
If so pls refer to below post<for Q1>
Re: Cash Book.
Question Number two:
We are giving so many GL accounts for bank accounts in fica. I would like to know the flow which we are using in FICA
The GL Accounts for bank accounts in FICA are mentioned in IMG\FICA\Business Transactions\Payments\Processing of Incoming and Outgoing payments\Define Bank clearing Accounts for Payment lots.
When you are assigning a bank clearing account, it means that Bank clearing account wud be debited during receipts and credited <Returns config is needed> during Returns.
Hope this is useful. If not let me know.
Rgds
Rajendra
Edited by: rajendra mukhyaprana on Jun 23, 2008 6:58 AM

Payment Lot

Dear Friends,
I am getting the following error for the Payment lots( Cash and Cheque) generated by Cash Desk when I try to close them using tcodes FP05 or FP25 the next day.
"Lot for payments using Cash desk
Reserved lot, no manual entry of payments
Payment lot is incomplete"
I am able to close the lots on the same day using 'Lot Mangement' function in Cash Desk.
Can any of you help me ?
Thanks and Regards
Rajesh

Rajesh,
I have gone through the program & functionality of FPCD.
My understanding is that Previous days lots are not visible in FPCD.
However, in data base table DFKKCDLOTS you can find all the lots created for Cash desk.
Take the lots from it and go to Function Module <FM> FKK_CJ_CLOSE_PAYMENT_BATCH using SE37.
Press F8 and give above lot <one by one> and press F8 again.
This closes the lot <you can view the changed message in FP05 before and after the closure>.
This is workaround to close the lots in FPCD.
I did not see any standard procedure to close the lots.
May be you can write a 'Z' program to automate them using above logic.
Hope this helps?
Rgds
Rajendra

Payment Lot Reconciliation

Hello Experts,
Our client has requirement for payment reconciliation i.e. validating payment posted using payment lot (bank payment lot file contains specific individual customer transactions) and actual cash received in the bank account/s. (contained in the BAI file, but it doesnu2019t contain specific customer transactions).
We have suggested below solution -
Payment vendor (Example. Bank or Credit Card process) payment file will be processed using standard SAP Payment Lot processing. This will debit specific BANK Clearing Accounts example. You receive payment lot file from the XYZ Bank, then it will debit XYZ Bank clearing account. Now, next day they receive BAI file from the bank containing actual cash, they will use it to credit XYZ Bank clearing account and then to debit Master Bank Account GL.
So this way, they will be able to find the difference if the cash posted in BAI is different than the cash posted through bank payment lot file.
Another approach is to create a custom report and then find out the difference posted between payment lot and BAI file. I would like to know what the best approach to solve this problem. Please let me know if you need more information. Thanks.
Kind Regards,
Nikhil

Hi,
On some projects I have been on, we have requested that the banks following the same naming convention for the Payment Lot file as well as the associated cash file. The Naming convention would include the source bank and date, and a sequence number (in case there are multiple files frm the bank).
A custom program can read the the Cash file and then the associated Payment Lot files. The custom Reconcilation report will show (for a given bank and processing date):
The difference amounts between the Payment Lot/s and the Cash File/s
If there were clarified payments in the payment lots, the should also be summarised to aid with Reconciliation process
I hope this helps.
Ivor Martin

Cash Desk Functionality

Hi Expert,
While performing Post Deposit Operation in Cash Desk, Payment Category shows on only Cash Payment and it is disable so I can not select other payment categories like Outgoing Check Payment (though it is there in the dropdown list).
Purpose : Before making any outgoing check payment, I need to transfer fund from Bank GL to Cash Clearing Account for outgoing payment. For this operation I need to peform Post Deposit Operation with Payment Category as Outgoing Check Payment to deposit fund from Bank GL to Cash Clearing Account for outgoing payment.
Could you please advise on this issue?
Thanks & Regards,
Rupam

Hi Dewang,
I have a requirement of peforming outgoing payment through check in Cash Desk. Before performing outgoing payment through check, I need fund to be transefered from Bank GL to Cash Desk Clearing GL for outgoing check payment.
If there is any shortfall of fund in the Cash Desk Clearing GL for outgoing check payment, outgoing payment through check should not happen.
In FQH1, I have mapped the Bank GL as Deposit account for the Cash Desk Clearing GL for outgoing check payment.
In Post Deposit function of Cash Desk, I need fund to be deposited to the Cash Desk Clearing GL for outgoing check payment from the Bank GL for performing outgoing payment through check.
But as I can not select Payment Category as 'Outgoing Check Payment' in Post Deposit function, I am not able to deposit fund to the Cash Desk Clearing GL for outgoing check payment from the Bank GL.
Could you please suggest me on this, whether my approach is correct?
Thanks & Regards,
Rupam

Open Items not considered for Payment Lot

Hello Experts.
I have created some open items using FPE1. They are displayed as due in FPL9. But the same open items are not selected in FP06 for clearing. They are also not considered for clearing in a payment lot (FP05).
Can some one tell me what could be the reason for this
Best Regards
Venkat

If you have a clearing restriction, to be able to remove it when you change the document in FPE2 for example you need to activate that clearing restriction in:
Financial Accounting > Contract Accounts Receivable and Payable > Basic Functions > Open Item Management > Define Modifiable Clearing Restrictions
If you don't do that you cannot manually change it.
Adriano.
PS: Again are people in these forums that put answers to be in the statistics... GOD..

Payment lot with Payment specification

Hi
I am trying to process a Payment Lot (FP05) using a payment specification (FPAY1B). After creating the payment specification and selecting it in the payment lot (J), the item is going to clarification with an error message that says "Status of payment specification XXX does not permit use".
Thanks
Allen

Update the processing status field on the Payment Specification.
Closed

Clearing from payment lot(FP05) and cash desk

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