Payment of Expenses through Vendors and SAP Payroll possible?

Hi,
A possible client is thinking of implementing SAP travel and Expenses.
Depending on certain expense types they want to pay expenses through sap payroll; other expenses they want to be able to pay out via vendors.
Is this possible?
I know it's possible to have 3 ways of paying: Vendors, Payroll or DME; but I'm not sure if combination would be possible?
Does anyone has any experience with this?
Thanks

Yes it is possible
Say as said by you Depending on Expenses types that means the Expeses first should be categoriesed i mean which will come under pay roll and which will come under Vendor baseing on that we implement it
Try to check out the Fesability
the Sub Schema CREI has to be included in the Pay roll schema if you want to get the Travel expensed to be processes in the Pay roll
Kindly Check

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Pay some expenses through FI and some through payroll

Friends,
Couls we configure Travel Management so that we pay some types of expenses through FI and some through payroll.
Thanks!

Hi,
As correctly mentioned, it is impossible to have both integration to payroll and FI. but i guess most of the customers are asking this functionality is for the purpose of tax reporting.
It is possible to pay the expenses via FI and then activate the payroll schema related to the travel expense to populate it into payroll cluster.(This is pretty much depends on the wage type characteristic of the expense types associated with).
Hope this helps.

Allocation of overhead cost to finished goods through vendors and raw mat.

We are trying to allocate a cost base in our purchasing department of around 200 mio dkk to our finished products. These products we manufacture ourselves. The cost represents salaries and external services
The outcome of an ABC study has been to allocate these costs, first on vendor level based on the total spent on each vendor and subsequently to the raw materials from each vendor based on value. The cost of purchasing should then be included in cost estimate of the raw material and hence in the cost of the finished goods through the bill of materials.
Our challenge now is to implement this algorithm into our product costing system in SAP.
The easy solution from the point of view of the SAP department is to have cost controllers doing the math of calculating the cost per material number in Excel and then allocate this rate through a costing sheet or a template.
But this solution on the other hand leaves the users with an extra manual task which again leaves room for error and it reduces transparency.
So has anyone tried implementing such a calculation scheme in product costing?

Hi
As far as I know, SAP does not support this... What you can do is
1. Calculate this price outside the system and include this overhead in the Plan Price of raw material (Costing 2 View).. So, this gets included in raw mat price itself
or
2. if you want to see it as an overhead, you need to arrive at an overhead% which you may calculate as Amount of these Expenses / Total raw material cost and apply this % across
Study the historic data of past 3-4 years to see if the % remains more or less stable
br, Ajay M

Payment/Credit Limit for Vendors

Hi SAP Gurus!
Is it possible to impose a maximum payment/credit limit for Vendors in SAP?
I saw in this forums that it can be done through Contracts but in the contracts, you have to enter a material. Is it possible that you don't have a material and the contract will encompass all the transactions of the vendor?\
Hope to hear from you soon!
Thanks in advance.

Hi,
You can make use of following Features of Contract w/o materials;
Item Categories in Contracts: -
Just as with purchase orders, you can enter an item category to define the item as an external service item, a consignment item, a subcontracting item or as a free-form text item.
Item Category M (Material Unknown)
Item category M is for entering contract items without specifying the material number.
Item category M is recommended for similar materials with the same price but with differing material numbers.
Example
Consider a contract item for different types of office paper. The various types of paper have the same weight, quality, and price. However, they differ in the following respects: One type is lined, another is unlined, and another has two holes on the left side for filing purposes.
How Do You Use Item Category M?
In the case of items of category M, you enter the short text (short description), target quantity, unit of measure, and price. As soon as a contract release order is created, the material number or a short text is entered (e.g. the exact type of paper, say, two-hole punched). The system determines the net price on the basis of the gross price entered, less any discounts.
Item Category W (Material Group)
Item category W allows you to enter a material group without entering the value or quantity of the contract item. Item category W is for value contracts only.
Example
Consider a contract for cable. The contract covers every type of cable on the vendor's price list. The exact type of cable is known only at the time a specific cable is ordered.
Instead of entering an item for every type of cable the vendor is able to supply, you could enter item category W and the material group (say, CABLE). The short text would indicate that the contract item covers all types of cable supplied by the vendor.
Each release order issued against this contract would then specify the actual type and quantity of cable (for example, double-shielded coax, 1 spool) as well as the price.
How Do You Use Item Category W?
When you create the contract item, enter the item category W, the short text, and the material group. You do not enter a price or conditions for the item. However, it is possible to specify conditions in the document header. For example, you can enter a discount in the header conditions if the vendor grants a discount on all Pos relating to the contract. The discount is automatically taken into account when the release order is created.
You can enter a material number in the contract release order. The corresponding material master record must be assigned to the same material group specified in the referenced contract item. If the release order does not have a material number, then it must contain a valid account assignment, such as a cost center.
Also refer following link;
[Item Category/Account Assgt. Category in Contracts|http://help.sap.com/saphelp_erp60_sp/helpdata/en/75/ee1fa755c811d189900000e8322d00/frameset.htm]

Vendor and material assignment

Hi all,
Is there any possibility to assign vendor to materials or material to vendor? our user wants that while taking drop down for vendor in ME21N screen, only vendors who sales materials, mentioned in purchase order, will be listed down.
Any idea to do this?
Best Regards,
AI.

Hi Al,
Let me first clear that, vendor and material is possible through the Source List only in case of purchase requisitions i.e. ME51N and not in case of ME21N.
Still it can be achieved through minor ABAP developement. We can add IF statement in the BADI related to ME21N and give the selection criteria as you desired vendor and material combination, so that same material get copied to PO once you use the particular vendor. As its almost like hard coding, this is not very advisable, but if the requirement is stringent then this is one of the possible solution.
Moreover Vendor to material combintation is only possible and not material to vendor. As according to transaction flow one need to enter org data and vendor first before proceeding to the further data entry.
come back in case you need to know more.
bye,
sachin

Payment made for a vendor

Hi,
I am new to FI
How to get payment made for a vendor and its check number
Any BAPI is there to fetch
Thanks in Advance
By
Anand Babu

Hi,
BAPI is normally used by ABAPers in coding.
IF you are looking at standard t-codes, the previous reply will help.
Also, you can view the check information directly from FBL1N. This t-codes displayes the document vendor-wise. Select the document and click on the 'View check information' in the application tool bar.
It directly takes you to the relevant check information corresponding to the document.
Hope this helps.
Regards,
Sridevi

Difference between SAP Netweaver PI and SAP Netweaver Mobile and SAP DOE

HI,
I am learning Sybase Unwired Platform and SAP PI 7.1. I was going through SUP and SAP configuration documentation. I am really confused at one point. Does this SAP Netweaver PI 7.1 and SAP Netweaver Mobile 7.1 are same?. What is these DOE connector? is these DOE and SAP Netweaver Mobile 7.1are same? .
I have gone through various documents. but still i am very much confused. I am very much new to this platforms.
Can any one please help me in above topics.

Yes latest version is Netweaver mobile 7.1. and in one of the documentation of Netweaver 7.3 it is said that,
to download the non-ABAP software that is relevant for SAP NetWeaver Mobile 7.3.
http://service.sap.com/swdc --> Downloads --> Support Packages and Patches --> Support Packages and Patched u2014 Entry by Application Group --> SAP NetWeaver and complementary products --> SAP NETWEAVER MOBILE --> SAP NETWEAVER MOBILE 7.3 --> Entry by Component --> Mobile Client --> NW MOBILE CLIENT SETUP 7.3 .
Actually my problem is, I am unable to get DOE Setup.exe file. I am able to download only .SAR file. If i configure SUP with SAP Netweaver mobile 7.1. i need to install DOE seperatly.
In one of the forum, it is said that
if we want to use CRM mobile, we need the following landscape to deploy it (for example):
1.) ECC Backend (your CRM Backend, off course you need this)
2.) Netweaver Mobile 7.3 (This is the DOE part, including ESDMA)
3.) Sybase SUP
Well, you need to connect SUP and NWM7.1 together. To do this you need to install a DOE-Connector in Sybase. The NWM7.3 contains the counter part to DOE-C which is the ESDMA stuff. This is now included in NWM7.3. If you run still NWM7.1 you need to install that piece of connector as a separate add on.
This is where i got confused and was searching for NWM7.3.
Thanks
phanidps

Vendors are not able to open Payment advices send through SAP

Hi,
We regularly send payment advices to our Vendors thorugh Payment programme F110. but all of sudden many of vendors are facing issue while opening PDF File.
Some of them are getting Error as "Adobe reader could not open file because it is either not supported file or because file has been damaged(it was sent as an email attachment and wasn't correctly decoded) while some of them are receiving Blank attachment.
Also when we try to send same file to internal id's and our personal Id's we are able to open same. So this is not sap problem as file leaves sap correctly.
Also one more observation is when correct file is received by us the file size is of 8KB while same when received by Vendors its only of 1 KB i.e it consist of only disclaimer and no PDF File
Please let me know solution for this at earliest as many vendors are facing this issue.
Regards
Tanuja Naik

HI,
We had also checked settings at our Mail server and our security software trend Micro and mails are seen to be properly send through same.
Actually we Shifted from Exchnage Server 2003 to 2007 in month of February. After that these Problems started Cropping up.
and Now that its almost a month, this has become serious issue.
Please let me know if anybody knows solution for this. This doesn;t look to be problem of SAP.
Thanks in Advance
tanuja Naik
022-67782645

Pay expense through Payroll

Hi all
Our cusomer has a requirement to pay expenses for volunteers. I am just looking at a feasible solution for volunteers to pay expenses through payroll. Volunteers are not employees and not paid any salary. They are only entitled to claim their expenses. Customer is looking at completely automated solution for claiming expense. I am thinking of the following approach to pay expense for Volunteers.
To my understanding, we cannot process any payment without having valid person & active assignment.
Create Person record with user person type as Volunteer (system person type is Employee).
Create assignment with Volunteer payroll run weekly/biweekly frequency. Assignment would have organization, Location & Supervisor. We can also capture bank details in payment method.
Create a new element "Expense Reimbursement" which is non-taxable & non-niable. We can have multiple elements if there are different types of expenses.
Configure an EIT to capture expense amount against expense element in self-service by volunteer and submit it for approval to manager.
Custom program to move the eit entries to element entries.
Do payroll process to pay approved expenses to volunteers.
Please let me know your view on this. Also suggest me if you there's any better approach to implement this requirement.
Thanks for your help.
Best Regards
Nag

Try with the Contingent as person type..., Once we had scenario like this, we tried for contingent, but management plans to pay via AP, so we leave that plan.
check this link it may helps and get some ideas
http://learn.devereux.org/onlinelearning/oracle/manual/Chptr6_Creating_Placement.pdf
Thanks,
Karthik

Bapi for vendor payment with details of tunover and blocked payment

Dear all
I want to know whether any BAPI available for the details of vendor payment made and the open item with blocked payment (with the reason for the blocked payment) and the turnover of the vendor for a particular fiscal year...................
The client want to get the output as mentioned below.
e.g...
PO no : 45629810
Inv.No : 73409 (Vendor's Invoice no.)
Payment : Paid amt with date and details
Payment : Outstanding (Due and Over Due with no.of days)
Blocked Payment : Amt with the reason for blocking the payment.
Turn Over : Total turn over for that fiscal year.
This is an urgent req. from my client,i will be very grateful if any one can help me over this issue ..............
Appreciate for any relevant answers and suggestion ...........
I am in ECC 6.0
Regards
Praveen

Hello Raj,
Unfortunately there is no BAPI for payment detals and other company code data. The only possibility is via direct input (external data transfer).
Please have a look at the following Easy-Access-path:
SAP Menu
-> Accounting
-> Bank Applications
   -> Loans Management
    -> Environment
     -> External Data Transfer
Within this menu entry you find diverse functions. Please start the function KCLJ to transfer data. Before you can do this you need to
prepare the transfer by creating your own transfer structure and so on. You can get further information on what to do here by navigating to
"Help   > Application help" within transaction KCLJ. From here you get to the right area of SAP library.
Thanks Amber

Payment program not netting debits and credits on vendor

Hi SAP Gurus,
I have a problem where I have a vendor that is due to be paid and it is not picking up the debits and netting them against the credits on a vendor account.
I have already checked the following:
1. The items are due
2. There is a payment method on the vendor account.
3. No payment methods at the invoice level
4. No blocks at the invoice level or vendor account.
5. The credit amt is greater than the debit amount on the vendor account.
Any ideas what may be causing this?
Thanks for the help.
Linda

Hi Linda Irwin,
   You need to define the vendor(Ex:ABC) as customer(Ex: 123) in the vendor master data. After selecting the customer in the vendor master record. You will find in the company code segment under payment tab a new check box " clear with customer". Select the check box.
   Same way in the customer master record(Ex:123 select the vendor(Ex: ABC). Same as above you will find the clear with vendor" check box in the company code segment. Check this check box.
   At the time of Your payment program running, system will knock of the entries.
   Hope this solves your problem. Please assign points as way of thanks.
Thanks
D.K.Lakshmi narayana

Payment to one vendor and charge TDS for other no.of vendors against same invoice

Is it possible to book invoice and payment to one vendor and charge TDS for other 3-4 vendors against same invoice.
Is there any config require and any such process exist?

Hi,
Please go through the following process and see whether it suffice your requirement
1. Create Vendor Invoice.
2. Go to transaction code F-53
Click on
Click on
Click on
Click on Document - Simulate
If entry is found O.K. Click on
Hope, this solves your issue else revert.
Regards,
Tejas

Vendor open line item amount payment in app through different house banks

Hi,
Kindly Help me.
Our client requirment is vendor open line item amount payment in app through using different house banks is it possible.
Please let me known
Thanks & Regards
Ramu

Hi
Generally , you can assign a default house bank and account id in the vendor master record. During execution of Automatc payment program this house bank will be used ( provided your APP configuration via FBZP and APP parameters are in line ). However, you can change the default house bank at the document line item level to a different house bank and this would be checked with house bank configuration via FBZP ( and your APP parameters ) and payment made via the preferred house bank .
You may also change the house bank while editing the Automatic payment proposal through a re-allocation of house bank .
Hope this helps.
Regards
VidhyaDhar

Clearing Vendor and Customer through F.13

Hi.
I was wondering if you can configure the vendor and customer masters so that they can be cleared automatically through transaction F.13. Currently this process is done through either F-32 or F-44 but this takes a lot of time.
I would like to know if you can choose a vendor on F.13, a corresponding supplier and then clear them. I have run some tests but they have not been successful
Is there any way to achieve this?
I would appreciate detailed steps if there is a way to do this.
Thank you very much,
Borja.

Hi Sunny,
Please see the following :
1. Down Payment Received (2500 INR.) F-29
2. Customer Invoice Posted (2500 INR.) FB70
3. Clear Down Payment (2500 INR) F-39
4. Now Run Automatic Clearing (F.13)
And then check the Customer line item report in FBL5N. It will clear both line items.
Hope this helps.
Kind Regards,
Prakash Kumar

Consolidating In/Out Payments for BPs who are vendors and customers

Hi
We do business with a number of companies who are both vendors and customers and I am wondering if there is a better way of dealing with contra payments..
At the moment I would do the following:
I want to pay a supplier's November AP Invoices but they also owe us (a lesser amount) for November AR Invoices....
1. I create an incoming payment for the amount of the AR Invoices but deposit the payment to a 'contra' account instead of our current account. (No actual funds have been received from the supplier/customer)
2. I create an outgoing payment in the amount of the balance of the 'contra' account which pays off some AP Invoices in full and one AP Invoice in part. I choose the 'contra' account as the payment account.
3. I create a second payment for the balance of the part-paid AP Invoice and the rest of the due AP Invoices. I choose the current account as the payment account.
4. I send the supplier/customer 2 separate remittance advice notes along with a single cheque in the amount of the 2nd payment..
Is there a better way of doing this which doesn't rely on me remembering to check whether a vendor is also a coustomer and whether they owe money for the relevant period before I do a payment run?
Thanks for any advice (SAP 2007A)

Check this WIKI, How to offset a business partner who is simultaneously a supplier and a customer?
[https://wiki.sdn.sap.com/wiki/pages/viewpage.action?pageId=69861411]

Payment of Expenses through Vendors and SAP Payroll possible?

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