Payment through payment batch table update

Hi all ,
my user mistakenly choose whole invoices as he was creating payment through batches in oracle
payables payment batches. Now when we choose any supplier to payment, it did not select the invoices.
I search some table like
ap_checks, ap_inovice_payments_all,
I did not found any invoices against that supplier.
Kindly tell me more table which it update during selected phase in batching, so that i may check if it select my
supplier.
Kindly response me urgent as my payment process is hold.
Thanks

Dear Octavie,
My batch was not completed sucessfuly. However I delete it from backend.
Now I also find no invoice against abs supplier in ap_invoice_payments_all,
but again when I create payment i did not find any invoice.
Please guide, how to sort out it.

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AP Payment Batch form

As per my understanding AP Payment Batch form generates a file with formated check layouts.This file is sent to the server.
I am supposed to store this file in the database.
Was going through the seeded APXPAWKB form couldn't find the code which generates this file.
Will it be possible for someone to throw some light here.
Do let me know incase more information is required.
Eagerly waiting to hear.
TIA,
Neelam

Thank you very much for your help.
I did find the reports which run from the payment batch form.
And i also gathered a custom program which transfers the file from the standard out directory to the customized one.
But there has been some change in the requirements and instead of inserting the file into the database i am picking the data from ap_selected_invoice_checks_all and ap_selected_invoices_all and inserting into a staging table from where web-methods is going to pick data and send it across to other vendor for more processing.
I know that web-methods can spool the data from the staging table every few minutes but i was searching for some way to start the web-methods procedure from oracle. I know the communicating from web-methods to oracle is possible but i am not sure how to do it other way round that is from oracle to web-methods.
TIA,
Neelam

Payment batch failed to pick up invoices

I have about 9 records in my invoices table which belong to 2 vendors. When I run the payment batch, it is picking up only the records related to 1 of the vendords for payment. Is there a way to find out why it is excluding the other vendor related records?
Thanks,
Chiru

Why should the pay group be different for two vendors? In my case, the invoices are brought in from an external system into the ap_invioces_interface. So, both the vendors have the same paygroup.
The due date on the invoice is 29-MAY-09 and pay through date is 30-JUL-09.
How do I approve the invoices? Doesn't the payment batch process validate and approve at the same time?
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Edited by: Megastar_Chiru on Jul 1, 2009 1:38 PM

AP Payment Batch & DFF data Questions

Hi,
I have few issues faced by one of our clients.
1- After a payment batch is selected and build, In ‘Actions’ the ‘Print Preliminary Register’ and ‘Confirm Payment Batch’ is enabled and processed by clicking ‘OK’.
But due to some error the program was terminated . But output file with ‘0’ bytes is still created.
How to avoid creating a '0' bytes output file whenever error occurs..?
2- . DFF customized to capture ‘Message to Beneficiary ‘ in the payment batch window DFF. This DFF can capture 140 alpha numeric characters. But in output this seems to be truncated and not showing full values.
Would it be because of the font size..? How to extend the data format of this field and what is the maximum we can set..?
3- If the Remittance amount havng more decimal point like 555.555 gets truncated to 555.55 in the out file send to bank.
Why truncated , can we set the rounding option to up/down..?where is it set..?
Can anybody throw some light..?
Thanks,
Jayasree

Use the reference columns i.e REFERENCE_1 to REFERENCE_10 of gl_je_lines table to join the AP, AR tables with the GL tables like the below query.
SELECT gjl.reference_1,
gjl.reference_2,
gjl.reference_4,
gjl.reference_5,
                    gjl.reference_10,
aia.doc_sequence_value,
aia.invoice_type_lookup_code,
aia.description invoice_description,
ada.prepay_distribution_id,
gjl.description,
aca.doc_sequence_value payment_doc_seq_number,
                    ada.invoice_id,
aia.doc_sequence_value
FROM gl.gl_je_headers gjh,
          gl.gl_je_lines gjl,
ap.ap_checks_all aca,
ap.ap_invoices_all aia,
ap.ap_invoice_distributions_all ada
WHERE gjl.je_header_id = gjh.je_header_id
AND aia.invoice_id(+) = gjl.reference_2
AND ada.invoice_id(+) = gjl.reference_2
AND ada.invoice_id(+) = gjl.reference_3
AND aca.check_id(+) = gjl.reference_3;
Thanks,
Lokesh.

Payment Batch creation

Hi,
I need to write a payments interface. The following is the payment info that is coming via flat file.
Record Type
Vendor Number
Vendor Site Code
Invoice Number
Check Number
Check Date
Payment Status
Invoice Date
Invoice Gross Amount
Amount
Payment Method Lookup code
Payment_type_flag
Bank Account
Period Name
Currency code
Payment Num
The task is to take the flat file information and create a payment batch, select invoices into the batch and build the payments.
the first plan that I came up with was to create the payment batch based on distinct combination of payment_date and bank_account_name. But we are not really sure how to go about this whole task. We want a general idea of how to create a payment batch, as in what tables need to be inserted into for the creation of the payment batch.
ANy help on this would be great.
thanks,
ash

Not sure to understand what you need. How knowing what tables need to be inserted into for the creation of the payment batch on our side, that should be defined into your business rules, aren't they ?
Is it a standard product (ERP ?) or custom product ? In the first case, you may want to ask such question into associated forum, in the second case, you should ask to the owner of software. If you are this last one, I would be afraid.
Nicolas.

Payment Batch Custom Workflow

Hi,
IHAC who wants each Payment Batch to go through an Approval Process. I know that this will be a customization since there are no standard workflows for payment batches.
I would like to know if any one worked on something similar. Any Pointers will be highly appreciated.
Thanks & Regards
Ramdas

Hi Ylee,
Three clarifications from my side in response to your process -
1) Through IMG ---> Material Management ---> Logistics Invoice Verification ---> Incoming Invoice ---> Define Mail to Purchasing When Price Variance Occur, you can be able to set up the message determination so that the related message will be automatically sent to the buyer's inbox as soon as there is any variance between PO price and invoiced amount;
2) Secondly, it is true that once change is made in the PO, the blocked invoice shall also be released through another transaction MRBR.
3) You can also technically define the small difference transaction/event key DIF for automatic posting in case of small difference.
Given your pre-defined process, I would believe that any workflow, once being activated, shall consist of three main steps -
1) The e-mail notification shall be triggered and sent to buyer as soon as there is any variance;
2) Once change is made in PO via ME22N transaction, the workflow will be then forwarded to A/P clerk (invoice creator) so as to either run MRBR transaction or manually remove the payment block indicator;
3) Once this is completed, the e-mail notification will be sent to the buyer (and other related parties, if any) confirming the successful invoice posting.
Regards
Sridhar

Month End Payment Batch

Greetings to All,
In AP, we are looking for concurrent request called: Month End Payment Batch, which is supposed to find any eligible payments to be created.
We are using 11.5.10.2 and can not find this process.
We have checked ML and can not find any notes on this process, but when we search the web, we get alot of hits saying that this process is availabe.
http://it.toolbox.com/wiki/index.php/Period-End_Processing_in_Oracle_Payables_(Release_11i)
"Optionally Run a Month End Payment Batch
By running a month end payment batch, you may arrange a payment for as many due invoices as possible."
Has the process been renamed in 11.5.10.2?
Any help would be greatly appreciated.

Hi
There is no any specific concurrent request to run payment batch or there is no renaming of any process within this version.
You are actually required to follow a series of steps to create your payment batch. You initiate each step from the Payment Batch Actions window, or, for payment batch sets, from the Submit Batch Set window. You can also schedule payment batch sets to automatically submit at regular intervals.
Major steps that are required to create payment batches:
1 Initiate the payment batch by entering criteria for invoices you want to pay. Payables selects invoices and builds the payments; it determines which invoices will be paid on each payment document and lists this information for you on the Preliminary Payment Register.
At any time before formatting, you can optionally modify the payment batch. You can prevent payment to a supplier, prevent payment of a particular invoice, change the invoice amount, or add an invoice that Payables did not originally select.
2 Format payments to have Payables produce an output file.
3 Print checks from the output file, create electronic payments, or deliver the output file to your bank to disburse electronic payments.
4 Confirm the payment batch by recording the document numbers associated with each payment. During this step Payables updates the invoice status to paid and associates a payment number with the invoice and invoice payment. Do not send checks to suppliers before confirming the payment batch.
Payables creates a Final Payment Register which you can review to verify the completed payment batch.
After confirming the payment batch, you can review the Payment Batch Control Report to verify the accounting of the invoices you paid. You can submit this report after every payment batch to compare it with actual payment information. You can also use this report to provide your check signer with comprehensive information about each payment document, eliminating the need to review paper invoices. The
report displays payment, supplier, invoice, and expense information.
You can check the status of a payment batch at any time during the payment batch process by checking the Status field in the Payment Batches window. You can also check the status of payment processes in the Requests window...
Refererence:
online document liabrary:
http://download.oracle.com/docs/cd/A60725_05/html/comnls/us/index.htm
Hope this clarifies
Shanks

Internal bank info associated with R12 payment batch (PPR)

All,
I am working on the R12 report for AP Checks and have a question regarding the same. The eTrm for 12.1.1 says ((http://etrm.oracle.com/pls/etrm/etrm_pnav.show_object?c_name=AP_INV_SELECTION_CRITERIA_ALL&c_owner=AP&c_type=TABLE) that the bank_account_id is no longer used in ap_inv_selection_criteria_all table.
Now, inorder to get the (internal) bank account information for which the PPR (payment batch/payment process request) is created, I was planning to use the ce_bank_acct_use_id in ap_inv_selection_criteria_all table as bank_account_id is no longer used but when I created a couple of PPRs, I found that the bank_account_id is ALWAYS populated and the ce_bank_acct_use_id is NEVER populated. Has anyone faced this problem before? Please let me know what is the right thing to do to get the internal bank account info associated with the PPR.
Thanks.

Hi Ash,
I'm not aware of an open interface for Oracle "payment batches", so what you could do is:
1. Load the details as AP Invoices via the Payables Open Interface tables, with check number, check date, payment status as DFF fields, and using a specific pay group.
2. Import the invoices using open interface import (you specify a payables batch name here)
3. Pay the invoices in Oracle using a dummy payment batch that does nowhere.
4. Modify the standard reports so that the check number / date is picked up off the invoice DFF.
Note that this method assumes you already have the Vendor and Bank Account created in Oracle. There is an open interface for suppliers, but not bank accounts.
Regards,
Gareth
Blog: http://garethroberts.blogspot.com

PAYMENT BATCH를 APP-10050 때문에 CANCEL 할 수 없을때의 해결책

제품 : FIN_AP
작성날짜 : 2003-11-24
PAYMENT BATCH를 APP-10050 때문에 CANCEL 할 수 없을때의 해결책
================================================
PURPOSE
PAYMENT BATCH를 APP-10050 때문에 CANCEL 할 수 없을때의 해결책을 제시한다.
Problem Description
Payment Batch를 cancel 하고자 할때 'APP-10050 You cannot perform the requested action on the selected
payment
Invoice status is PAID: YES' 가 발생한다.
Workaround
1. 다음으로 data의 문제를 파악한다.
SELECT status
FROM ap_inv_selection_criteria_all
WHERE checkrun_name = `<payment batch name>;
SELECT bank_account_id,check_id,check_number,amount,void_date,
status_lookup_code
FROM ap_checks_all
WHERE check_number='<check number>';
SELECT invoice_id,amount_paid,invoice_amount,
payment_status_flag,cancelled_amount
FROM ap_invoices_all
WHERE invoice_num='<invoice number>';
SELECT invoice_id,check_id,amount
FROM ap_invoice_payments_all
WHERE invoice_id='<check id>';
2. 다음 UPDATE 문장으로 DATA를 수정한다.
UPDATE ap_invoices_all
SET payment_status_flag='N',
amount_paid='0'
WHERE invoice_id='<invoice id>;
UPDATE ap_checks_all
SET void_date='',
STATUS_LOOKUP_CODE='NEGOTIABLE'
WHERE check_number = '<check_number>';
Solution Description
Reference Documents
Note 182837.1

P_DEBUG_SWITCH in Payment Batch

Hi,
We are facing some issue in Payment Batch program. For a particular vendor when we are running the Payment Batch it is just showing Selecting (PAYMENT MODE= 'CHECK'). We have raised an SR with Oracle and there fix worked fine on DEV but failed in PROD.
So i was trying to run the program with DEBUG_OPTION ='Y'. Can someone help me to enable the DEBUG MODE so that i can see the log message which comes when the P_DEBUG_SWITCH='Y'
Thanks
Aryan

We are facing some issue in Payment Batch program. For a particular vendor when we are running the Payment Batch it is just showing Selecting (PAYMENT MODE= 'CHECK'). We have raised an SR with Oracle and there fix worked fine on DEV but failed in PROD.Why not updating the same SR if the issue is not resolved in production? For production issues, it is always recommended you work on it with Oracle Support.
So i was trying to run the program with DEBUG_OPTION ='Y'. Can someone help me to enable the DEBUG MODE so that i can see the log message which comes when the P_DEBUG_SWITCH='Y'Kashif already posted the doc.
Thanks,
Hussein

11.5.9 How to select all invoices in Payment batches ??

Hi Guys,
We are working on 11.5.9 Payment batches...
Could anyone help me out on how to select all the Invoices whether due or not in the Payment Batches ?? I see that unchecking only due' doesn't work...is Pay through date is the only option ??
Rgds,

SelectManyListBox has a separate ALL checkbox visible. You can use that component
jdevadf.oracle.com/adf-richclient-demo/faces/components/selectManyListbox.jspx

PAYMENT BATCH를 MANUAL하게 CANCEL 하는 SQL

제품 : FIN_AP
작성날짜 : 2004-05-17
PAYMENT BATCH를 MANUAL하게 CANCEL 하는 SQL
=====================================
PURPOSE
고객사에서 간혹 Payment Batch의 Status 가 Formatting, Confirming 으로
멈추어 있어서 고객이 다시 Cancel을 할 경우 Cancelling 상태로 머물면서 Payment Batch Request 가 진행이 되지 않을 경우가 있다. 이때 해당 Concurrent Request 는 취소하고 해당 Payment Batch에 대해서 Datafix Script 을 통하여 Status 를 Cancelled 로 변경할 수 있도록 한다.
Problem Description
Payment Batch Stauts 가 Cancelling 상태에서 변하지 않는다. Concurrent Request 는 끝나지 않고 계속 Hang 상태에 머물러 있다.
Workaround
Solution Description
다음 sql 문을 이용하여 직접 cancelled 상태로 변경한다.
1) DELETE from ap_checkrun_conc_processes_all
where checkrun_name = '<payment batch name>';
2) DELETE from ap_selected_invoices_all
where checkrun_name = '<payment batch name>';
3)     DELETE from ap_selected_invoice_checks_all
     where checkrun_name = '<payment batch name>';
4) DELETE from ap_checkrun_confirmations_all
where checkrun_name = '<payment batch name>';
5)     UPDATE ap_inv_selection_criteria_all
     SET status = 'CANCELED'
     where checkrun_name = '<payment batch name>';
status update 시 canceled 라고 반드시 입력해야 함에 주의한다.
CANCELLED 라고 L을 2번 입력하면 취소되었다고 인식 하지 않는다.
Reference Documents
143668.1

Special Charecters in payment batch run

All,
We are getting "(s7B" (special charecters) in every payment batch file that too in PROD only......
Please let me know if anyone has any idea about this issue.....

Hi Srini,
Thank you for the update....
I have looked at my .PRT file and it already set the properties based on point3 in the note 418940.1
printer "HPLJ Landscape"
height 66
width 132
between pages control(L)
return control(M)
linefeed control(J)
code "bold on" esc "(s7B"
code "bold off" esc "(s0B"
code "underline on" esc "&d0D"
code "underline off" esc "&d@"
----------------------------------------------------

Approval of Payment Batches

Hello I have a customer running R12.0.4 who wants to do an approval step within the Payment Process. So that when a payment batch is started it can be floated through a workflow for approval (or maybe some non-workflow approval).
I was thinking perhaps we could lock down a particular concurrent request to prevent the ACH/Wire file from being transmitted except by certain users. Any ideas on how to setup the segregation of duties/approval would be great help for us!
Thanks,
Stephen

I believe there is no such workflow, have to come out with a mix of personalization and function security/concurrent request security mechanism.
While creating a payment process request , have to control that the payment instructions etc are not submitted automatically but have to be scheduled.
Scheduling ensures such processes can only be done by a set of users/responsibility.

AP payment batch is running very slow

Dear All,
We have an issue with AP payment batch, wherein the batch is unning very very slow.
The DB is currently on 11gR2 with application on CU2.
After having a close look into it we have seen an SQL ID dq3nnqyx0u7ht.
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Regards
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You need to tell what is the sql for that sql_id dq3nnqyx0u7ht.
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