Payment Batch Custom Workflow

Hi,
IHAC who wants each Payment Batch to go through an Approval Process. I know that this will be a customization since there are no standard workflows for payment batches.
I would like to know if any one worked on something similar. Any Pointers will be highly appreciated.
Thanks & Regards
Ramdas

Hi Ylee,
Three clarifications from my side in response to your process -
1) Through IMG ---> Material Management ---> Logistics Invoice Verification ---> Incoming Invoice ---> Define Mail to Purchasing When Price Variance Occur, you can be able to set up the message determination so that the related message will be automatically sent to the buyer's inbox as soon as there is any variance between PO price and invoiced amount;
2) Secondly, it is true that once change is made in the PO, the blocked invoice shall also be released through another transaction MRBR.
3) You can also technically define the small difference transaction/event key DIF for automatic posting in case of small difference.
Given your pre-defined process, I would believe that any workflow, once being activated, shall consist of three main steps -
1) The e-mail notification shall be triggered and sent to buyer as soon as there is any variance;
2) Once change is made in PO via ME22N transaction, the workflow will be then forwarded to A/P clerk (invoice creator) so as to either run MRBR transaction or manually remove the payment block indicator;
3) Once this is completed, the e-mail notification will be sent to the buyer (and other related parties, if any) confirming the successful invoice posting.
Regards
Sridhar

Similar Messages

Approval of Payment Batches

Hello I have a customer running R12.0.4 who wants to do an approval step within the Payment Process. So that when a payment batch is started it can be floated through a workflow for approval (or maybe some non-workflow approval).
I was thinking perhaps we could lock down a particular concurrent request to prevent the ACH/Wire file from being transmitted except by certain users. Any ideas on how to setup the segregation of duties/approval would be great help for us!
Thanks,
Stephen

I believe there is no such workflow, have to come out with a mix of personalization and function security/concurrent request security mechanism.
While creating a payment process request , have to control that the payment instructions etc are not submitted automatically but have to be scheduled.
Scheduling ensures such processes can only be done by a set of users/responsibility.

AP Payment Batch form

As per my understanding AP Payment Batch form generates a file with formated check layouts.This file is sent to the server.
I am supposed to store this file in the database.
Was going through the seeded APXPAWKB form couldn't find the code which generates this file.
Will it be possible for someone to throw some light here.
Do let me know incase more information is required.
Eagerly waiting to hear.
TIA,
Neelam

Thank you very much for your help.
I did find the reports which run from the payment batch form.
And i also gathered a custom program which transfers the file from the standard out directory to the customized one.
But there has been some change in the requirements and instead of inserting the file into the database i am picking the data from ap_selected_invoice_checks_all and ap_selected_invoices_all and inserting into a staging table from where web-methods is going to pick data and send it across to other vendor for more processing.
I know that web-methods can spool the data from the staging table every few minutes but i was searching for some way to start the web-methods procedure from oracle. I know the communicating from web-methods to oracle is possible but i am not sure how to do it other way round that is from oracle to web-methods.
TIA,
Neelam

AP Payment Batch & DFF data Questions

Hi,
I have few issues faced by one of our clients.
1- After a payment batch is selected and build, In ‘Actions’ the ‘Print Preliminary Register’ and ‘Confirm Payment Batch’ is enabled and processed by clicking ‘OK’.
But due to some error the program was terminated . But output file with ‘0’ bytes is still created.
How to avoid creating a '0' bytes output file whenever error occurs..?
2- . DFF customized to capture ‘Message to Beneficiary ‘ in the payment batch window DFF. This DFF can capture 140 alpha numeric characters. But in output this seems to be truncated and not showing full values.
Would it be because of the font size..? How to extend the data format of this field and what is the maximum we can set..?
3- If the Remittance amount havng more decimal point like 555.555 gets truncated to 555.55 in the out file send to bank.
Why truncated , can we set the rounding option to up/down..?where is it set..?
Can anybody throw some light..?
Thanks,
Jayasree

Use the reference columns i.e REFERENCE_1 to REFERENCE_10 of gl_je_lines table to join the AP, AR tables with the GL tables like the below query.
SELECT gjl.reference_1,
gjl.reference_2,
gjl.reference_4,
gjl.reference_5,
                    gjl.reference_10,
aia.doc_sequence_value,
aia.invoice_type_lookup_code,
aia.description invoice_description,
ada.prepay_distribution_id,
gjl.description,
aca.doc_sequence_value payment_doc_seq_number,
                    ada.invoice_id,
aia.doc_sequence_value
FROM gl.gl_je_headers gjh,
          gl.gl_je_lines gjl,
ap.ap_checks_all aca,
ap.ap_invoices_all aia,
ap.ap_invoice_distributions_all ada
WHERE gjl.je_header_id = gjh.je_header_id
AND aia.invoice_id(+) = gjl.reference_2
AND ada.invoice_id(+) = gjl.reference_2
AND ada.invoice_id(+) = gjl.reference_3
AND aca.check_id(+) = gjl.reference_3;
Thanks,
Lokesh.

Payment Batch creation

Hi,
I need to write a payments interface. The following is the payment info that is coming via flat file.
Record Type
Vendor Number
Vendor Site Code
Invoice Number
Check Number
Check Date
Payment Status
Invoice Date
Invoice Gross Amount
Amount
Payment Method Lookup code
Payment_type_flag
Bank Account
Period Name
Currency code
Payment Num
The task is to take the flat file information and create a payment batch, select invoices into the batch and build the payments.
the first plan that I came up with was to create the payment batch based on distinct combination of payment_date and bank_account_name. But we are not really sure how to go about this whole task. We want a general idea of how to create a payment batch, as in what tables need to be inserted into for the creation of the payment batch.
ANy help on this would be great.
thanks,
ash

Not sure to understand what you need. How knowing what tables need to be inserted into for the creation of the payment batch on our side, that should be defined into your business rules, aren't they ?
Is it a standard product (ERP ?) or custom product ? In the first case, you may want to ask such question into associated forum, in the second case, you should ask to the owner of software. If you are this last one, I would be afraid.
Nicolas.

Oralce AP :check order to be ordered by amount in payment batch?

Is it possible to set the check order to be ordered by amount in payment batch?
The only options available now are supplier name, supplier number, or postal code(Document Order) but I want to print by batch amount.
Please advise.
Lak

Hi
There are options for first due date, last due date, terms etc, but matching with highest available invoice number is not an option as far as I know.
Never tried but as an idea if I had this question...I could try this...
1. Create receipts by automatic receipts creation....
2. Run a custom program to re-arrange applications and amounts (use ar_receipt_api_pub for adjustments)
3. Then Approve/Confirm etc.
Emphasizing again, never tried such thing.
Regards
Bilal SARIOZ

Post Payment not Clarify but on Account for payment batch

Hi,
this is FI-CA account current.
My customer processes distribution batches. The Clearing control finds the account but not an open item with same due date. Now the payment is posted for clarification.
In clarification we can set a flag to post it on account.
We would like to do this automatically during payment batch processing.
Thanks for any idea - hope I'm right here.
Regards,
Clemens
Edited by: Clemens Li on Oct 18, 2011 5:43 PM

Well,
it is more complex than expected, but now solved:
A functional guy told me that for the payment batches the posting on account was generally switched off - no way to accomplish it.
Only payments with all selection values exactly matching an open item resulted in clearing this item. Whenever a settlement run for the account had cleared open items due and a payment came later, the processing could not find the open item.
So what dis we do: We allowed posting on account generally. Now, in FI-CA exit 111, the standard IS-U creates a payment-on-account. We extended the exit, search for a cleared item with exact selection criteria. If it exists, OK, post on account. If not, we destroy the on-account information and the payment goes to clearance.
But this is very special situation for special requirements in German deregulated energy market, so probably not of much interest.
Regards,
Clemens

How to attach event to custome workflow object ?

Hi Guys,
Could someone help me on how to raise event while creating custom workflow object.We can attach event to object in transaction swe2 . I would like to know how to create that event. Could some send sample custom workflow object with events.
Many thanks in advance.
Cheers,
Garrick.

Here's an example using Business object BUS2080 Service notification
I delegated ZBUS2080 to BUS2080 (service notification). Added 2 Events REASSIGNED and MODIFIED.
Use transaction SWO1 for manipulating business objects.
The User performs an action on a service notification (IW52) say PUT IN SERVICE AGAIN.
When the user puts the service notification in service again the event triggered will start a (user defined) workflow which makes a call to a method in the business object ZBUS2080 which launches a batch job.
This batch job creates our user event REASSIGNED which in turn calls a new workflow to be executed.
This workflow performs the action I want -- in this case to re-assign the service notification to a new person, send an email and escalate the deadlines
Code samples are shown below.
So here's how it works.
First you need to set up some entries with table SWE2. I've assumed you've already defined the events to the Business object(s) you want to use.
In SWE2 define entries for BUS2080 (or ZBUS2080) For Events INPROCESSAGAIN and (our event) REASSIGNED.
IN SWE2 define the receiver call as a FUNCTION MODULE
For the receiver function modules for the SAP event (INPROCESSAGAIN) define the receiver module as SWW_WI_CREATE_VIA_EVENT
For the event REASSIGNED define the receiver module as SWW_WI_CREATE_VIA_EVENT_IBF.
I have no idea whatwhat the difference is between the two but the process works when it's done like this.
Ensure the linkage Activated box is clicked in both cases.
Put your workflow numbers in the RECEIVER TYPE in SWE2 table.
In the first workflow when the user puts the service notification in service ensure your workflow starts a batch job which raises another event
Note : You need to instantiate the object (I.e supply the key) to trigger the event correctly. The key is obtained from the WF and will be in the container anyway.
You can do this by adding this type of function module into the method of the business object you want to execute during the first workflow. The code here creates a batch job which submits the EVENT creating program.
function z_create_event_for_cs.
""Local interface:
*" IMPORTING
*"     REFERENCE(OBJECT_KEY) LIKE SWOTOBJID-OBJKEY
*"     REFERENCE(W_REASON) LIKE HRPXXXX-DUMMY
*"     REFERENCE(W_ESCLEVEL) LIKE HRPXXXX-DUMMY
Create Batch job to run ZZREASSIGNCS
which creates event REASSIGNED in Customer query workflow.
data: jobnr like tbtcjob-jobcount,
      jobname like tbtcjob-jobname,
      pgmname like sy-repid,
      w_key like viqmel-qmnum,
      w_code type c,
      w_num type c.
      w_num = w_esclevel.
      jobname = 'CREATEEVENT'.
    pgmname = 'ZZREASSIGNCS'.
call function 'JOB_OPEN'
exporting
    jobname                = jobname
importing
   jobcount               = jobnr
CHANGING
RET                    =
exceptions
   cant_create_job        = 1
   invalid_job_data       = 2
   jobname_missing        = 3
   others                 = 4
if sy-subrc <> 0.
MESSAGE ID SY-MSGID TYPE SY-MSGTY NUMBER SY-MSGNO
        WITH SY-MSGV1 SY-MSGV2 SY-MSGV3 SY-MSGV4.
endif.
call function 'CONVERSION_EXIT_ALPHA_INPUT'
exporting
input = object_key
importing
output = w_key.
w_code = w_reason.
if w_code = ' '.
w_code = 'Z'.
endif.
submit zzreassigncs
with p_key = w_key
with p_escl = w_code
with p_escnum = w_num
via job jobname number jobnr
and return.
call function 'JOB_CLOSE'
exporting
     jobcount                          = jobnr
     jobname                           = jobname
   strtimmed                         = 'X'
exceptions
    cant_start_immediate              = 1
   invalid_startdate                 = 2
   jobname_missing                   = 3
   job_close_failed                  = 4
   job_nosteps                       = 5
   job_notex                         = 6
   lock_failed                       = 7
   invalid_target                    = 8
   others                            = 9
if sy-subrc <> 0.
MESSAGE ID SY-MSGID TYPE SY-MSGTY NUMBER SY-MSGNO
        WITH SY-MSGV1 SY-MSGV2 SY-MSGV3 SY-MSGV4.
endif.
endfunction.
For the actual program which creates the event use something like this
program zzreassigncs.
This program creates an event REASSIGN
This triggers a "clone" of the initial customer query workflow
which is now marked as completed.
The deadline and escalation level from the original workflow
should be passed to the new workflow via the event container
Program is submitted from the original workflow
Ensure transaction SWE2 has the event REASSIGN for bus object BUS2080
defined or the WF won't start even if the event is raised correctly
As this program is run as a background / batch task
you need to obtain the relevant notification number and pass it
as a parameter.
When run from the WF the you can get the notification number obtained
from the workflow / task container.
include <cntn01>.   "For WF macros.
parameters: p_key like swotobjid-objkey, "Service notification number
            p_escl type c,
            p_escnum type c.
constants: c_event    like swetypecou-event   value 'REASSIGNED',
           c_attrib   like swotra-attribute   value 'USRSTATUS',
           c_object   like swetypecou-objtype value 'BUS2080'.
data:     w_object like swotobjid,
          w_stat     like tj30t-txt04.
data: rc like sy-subrc.
data: begin of event_cont occurs 0.
      include structure swr_cont.
data: end of event_cont.
data: begin of return.
include structure swotreturn.
data end of return.
if running from WF rather than a batch job
swc_container container.
swc_get_element container 'Znumber' p_key.
w_object-objkey = p_key.
w_object-objtype = 'BUS2080'.
call function 'SWO_PROPERTY_GET'
exporting
    object                = w_object
    attribute             = c_attrib
changing
    value                 = return.
if sy-subrc <> 0.
MESSAGE ID SY-MSGID TYPE SY-MSGTY NUMBER SY-MSGNO
        WITH SY-MSGV1 SY-MSGV2 SY-MSGV3 SY-MSGV4.
endif.
w_stat = return(4).
event_cont-element = 'Status'.
event_cont-value = w_stat.
append event_cont.
event_cont-element = 'Escalated'.
event_cont-value = p_escl.
append event_cont.
event_cont-element = 'Escalation'.
event_cont-value = p_escnum.
append event_cont.
Note WAPI calls only valid from rel 6.1 using Webflow engine
(part of standard WF since rel 6.1)
CALL FUNCTION 'SAP_WAPI_CREATE_EVENT'
EXPORTING
    OBJECT_TYPE           =   w_object-objtype
    OBJECT_KEY            =   w_object-objkey
    EVENT                 =   'REASSIGNED'
IMPORTING
   RETURN_CODE           = rc
EVENT_ID              =
TABLES
   INPUT_CONTAINER       = event_cont.
if rc <> 0.   "Houston ---We have a problem !! '
write: text-002 color col_negative.
exit.
endif.
even though no database / table is updated here by the event
we still need the commit work to initiate the event correctly
commit work.
You CAN use Objects (OO ABAP) but if you are fairly new to this sort of stuff just stick with standard BOR (Business objects) to parctice on until you've got the hang of the process.
It's actually a lot simpler than most people realize --which is why WF consultants get paid decently !!!!.
Cheers
Jimbo

Reading values from lookup columns through custom workflow in SharePoint 2013

We are able to read the values of text, number columns through custom workflow (via coding) in SharePoint 2013. However, we are not able to read values from lookup columns. So, request anyone to provide help on this.
Thanks & regards,
Aditya

Hi,
According to your post, my understanding is that you want to read values from lookup columns through custom workflow in SharePoint 2013.
Since the workflow just doesn't get lookup fields, let's give it something static to work with instead. If we can capture the ID of the lookup field and store that as a static value in our list, the workflow can happily use that to look up our related.
For more information, you can refer to:
SharePoint 2013 Workflows and Lookup Columns
Thanks,
Linda Li
Forum Support
Please remember to mark the replies as answers if they help and unmark them if they provide no help. If you have feedback for TechNet Subscriber Support, contact
[email protected]
Linda Li
TechNet Community Support

AP payment batch is running very slow

Dear All,
We have an issue with AP payment batch, wherein the batch is unning very very slow.
The DB is currently on 11gR2 with application on CU2.
After having a close look into it we have seen an SQL ID dq3nnqyx0u7ht.
Please help us if any patch is available against the said SQL ID.
Regards
Abhinov

You need to tell what is the sql for that sql_id dq3nnqyx0u7ht.
Get it from v$sql and post the sql.
By
Vamsi

AP Payment Batch Sets?

All experts,
Can I use "AP Payment Bactch Sets" to made all those invoice payment with the payment method ='Clearing' for every month, so that use don't have make those invoice payment just simply click the button like Recurring GL?
Anyone knows? Please help.
Best Regards,
Amy

Batch Sets are more like templates for making your Payment Batches...you should be able to use them for your case.

Open url link in custom workflow. SharepPoint 2010

Hi, i created custom workflow in Visual studio 2010. I want my workflow opened page of the site. In workflow i using method - Process.strart("http:\\mysite\myform.aspx") try to open the page. But my workflow is completed after his the start.
Browser does not open the page i have. Can you please tell me how best to do to open up the site url in the workflow code. Thanks.

I don't think you can. Workflows run in a background thread on the server, so even if you were able to open a web page it would open on the server, not the client.
Paul Stork SharePoint Server MVP
Principal Architect: Blue Chip Consulting Group
Blog: http://dontpapanic.com/blog
Twitter: Follow @pstork
Please remember to mark your question as "answered" if this solves your problem.

Custom Workflow using Oracle Workflow in ContentDB

Hi,
Could we use custom workflow which is made using Oracle Workflow instead of BPEL.
Regards,
Yulisar

Having registered custom workflows for Content DB via Enterprise Manager, potentially you can use any tool capable of dequeuing/enqueing messages from the IFS_BPEL_OUT/IFS_BPEL_IN advanced queues as part of a custom workflow process.
By default, we assume you are using Oracle BPEL PM with its Advanced Queue adapater to process the queue messages. However, there is nothing stopping using Oracle Workflow or any tool for that matter.
HOWEVER!!! Warning!!! There is a high probability that Content DB will drop the bundled Oracle Worflow installation in the near future. What this means, is that you should consider installing/configure/patching your own separate Oracle Workflow installation and not rely on the bundled Content DB solution which is used internally for Serial and Parallel Approval workflows.
thanks,
Matt.

How do I add my Custom Workflow Activity to FIM 2010 R2 SP1 installed on Windows 2012 server?

Hellos.
I have tried and failed to add my custom.dll into the Windows Server 2012 GAC.
We have a version of FIM 2010 R2 Sp1 running on Windows Server 2008 R2 and that was no problem. There seemed to be a gacutil.exe present on the system which added my assembly.
I cannot find gacutil.exe on the Windows 2012 Server.
I have downloaded and installed Windows SDK for Windows 8. However, when I try the gacutil.exe /i <myCustom.dll> nothing seems to happen.
Are there any guidelines how to add custom workflow activities to FIM when installed on a Windows Server 2012 system?
TIA
*HH

Well yes. It is fine when FIM is hosted on Windows Server 2008 R2.My difficulty is that I am using FIM 2010 R2 Sp1 and Windows Server 2012. No GACutility executable.
However, the problem has been resolved. Powershell can be used to modify the assemblies.
I opened a RunAs Administrator PS session. My assembly is in folder c:\Temp
Using Windows Explorer I browsed the folder c:\windows\assembly and noted the System.EnterpriseServices entries: version (2.0.0.0) and public key token (b03f5f7f11d50a3a)
(My version is 2.0.0.0 because when installing FIM and SharePoint 2013 the instructions I used suggested setting .Net version to be 2.0)
These powershell commands got me going...
PS C:\temp> [System.Reflection.Assembly]::Load("System.EnterpriseServices, Version=2.0.0.0, Culture=neutral, PublicKeyToken=b03f5f7f11d50a3a")
GAC Version Location
True v4.0.30319 C:\Windows\Microsoft.Net\assembly\GAC_64\System.EnterpriseServices\v4.0_4.0.0.0__b03f5f7f11d50...
PS C:\temp> $publish = New-Object System.EnterpriseServices.Internal.Publish
PS C:\temp> $publish.GacInstall("c:\temp\RunPowershellLibrary.dll")
PS C:\temp>
PS C:\temp>
PS C:\temp> iisreset
Amazingly I can see the assembly RunPowershellLibrary in my Windows 2012 GAC. :-)
Also, what is more cheering is that the custom activity actually works with FIM 2010 R2 Sp1.

How to create a Language Branch using custom workflow?

Hi,
I’ve a requirement where I need to create a workflow process which will create a Language branch. i.e I wanted to achieve the functionality using custom workflow as given in the docs: https://dev.day.com/docs/en/cq/current/administering/multi_site_manager.html#Managing the Translation of your Language Branches
As per the OOTB functionality,
1. If the target page is not exist in the Language branch, it will copy the reference page to target path.
2. If the target page is already exists, it will not create a copy of the reference.
After the translation, if we make any changes in the reference page and activate the reference, then we have a button called 'Show side by Side' under Translation in the side kick which shows differences between reference page and translated page.
Example:
So, I would like know how we can achieve this in my custom workflow process. In my workflow process, I’m checking whether the page is existed in the target path or not. If not exist, I used page copy.
Eg: Page page = newPage.copy(originalPage,targetPath+"/"+originalPageName,null,true,true );
When I use above api, it just copies the page and it will not maintain any relation with reference page.
Any pointers would be more helpful.
Thanks
Siva

Hi,
I have a similar request to export the texts from one language and after the translation to import them to the new language, did you find any solution? My question is how can I add some steps into my workflow to validate the imported data -and if the user validate the texts then proceed with next step(in my case I import the text from a file and generate a form with values). I read the documentation from Adobe but I didn't find anything related to how we can add a workflow to a dynamically generated from(I don't use the CQ form component).
Can anybody help me with this?
Thx, Lorand

Payment Batch Custom Workflow

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