Payment to Employee - vendor, for expenses

Question

Dear friends,
Generally speaking in any organisation it is common to pay certain amount to Employees to meet particular expenses like printing and stationary, or any thing (either in advance or without using the word advance for expenses)...
here also i am facing the same. My client paying money without "generating Payment request" - he pay directly to the employee, then entry will be ...
Printing & Stationary Account -- Debit
Cash Account -- Credit
But here no Employee name is coming in to picture. So at the end of the month, we have no information to track how much money is given to "X - employee" to meet Printing & Stationary Exp. Is there any possibility to track these in Cash Journal?
You may say, Create Employee Vendor... even see the entry here no employee name is generating at the time of transaction, since no payment request is generating.
(If payment request is generated then the entry will be ...
Printing & Stationay A/c -- Dr
   To X A/c
at the time of payment ---
X A/c --- Dr
  To Cash Account.... Is it?)
Then without payment request how this can be tracked...
-- How much paid for Printing & Stationary to an Employee (Particular Exp. Vs Employee)
-- How much paid to employee to meet Printing & Stationary, Postage, etc..,, (Employee Vs All the expeses)
Please guid me
Regards:
Dasu

Answer 1

Hi
In Transaction FBCJ,there are four types of entries u posted
Expnses A/c
Vendor payment
Customer Receipt
Cash withdraw from bank
in case of expesnes , exp account created like postage,printing, telephone etc.
same in otehr case
so when u post the expneses to vendor
then in fbcj
in business transaction field select Priniting & stationary
then amount suppose 5000
then recept name - suppose vendor name
thenin text field - enter narration
then in vendor - select vendor
and if cost center is manadatory then selct cost center
after this u save or post the document
Note : when u save entry not show,it show ywellow icon
but when u post it show green
then docuble clcik on transaction
u see the entry
Printing & Statiory dr
Vendor cr
and when u pay the vendor
then selct in bysiness transaction vendor payment
then enter amount
receipt name , text
and then selct vendor
then u post
after this entry generated
Vendor a/c dr
to cash Cr
try this , this is helpful for u
if any query, revert back
Regards
Roobal