Phase Approval in cProjects

Hi all,
I have defined my phase as an approval phase in the phase type in customizing.
Also assigned the default approval form.
1. When I create an approval in cProjects, I am not able to assign decision maker. I have created and staffed roles in the project resources. When I go to the decision maker tab and add decision maker, I can see these roles in the dropdown but when I select one of these roles, I donot get the Person name in the next dropdown. It simply has a value saying "Person is not assigned".
2. Now if I move ahead without assigning a person, I cannot see the approval document in the "Approval Document" tab page.
I cannot begin the approval without an approval document.
Pl help me find a solution for the above mentioned problem.
Regards,
Reema.

Hi Reema,
For this you should have created the Business Partner using BP transaction with Employee Role and assign R/3 user ID in Identification Tab.
Then you can assign this Business Partner as decision maker.
I could get the business partner this way, but I could not begin the approval though I have done necessary config and it displays "You cannot begin approval without an approval document"
pls let me know if it works for you
regards,
Ramakrishna

Similar Messages

CProjects-Phase Approval

What is the role relevant for Decision Maker while phase approval. I have seen all the role, but none of them seems to be relevant for decision maker by name. Which role I have to select, if that role has to come in "Decision Maker" in front end for selection. I have done role creation in PFCG, but the same is not coming in front end. what role i have to assign, for them to come in front end. Please suggest me.

Hi Visvesh,
you need to create a project role and staff it ( Tab Resources ). The project roles are then available in the decision maker dropdown.
See also
[cProjects Documentation on Approvals|http://aiokeh.wdf.sap.corp:50000/SAPIKS2/content_get.sap?_CLASS=IWB_EXTHLP&TMP_IWB_TASK=DISPLAY&_LOIO=DB0B304A66D0C047B84935A94765A6CC&LANGUAGE=EN&RELEASE=700&_SEQNUM=0]
Hope that helps, Andrea

Phase Approval error

Hi folks,
When I click on Begin Approval for Phase, i receive a dump error - ERROR: An internal program error has occurred. (termination: RABAX_STATE)
Checked ST22, it talks about keywords -
"UNCAUGHT_EXCEPTION" "CX_DPR_FATAL_ERROR"
"CL_DPR_PHASE_O================CP" or "CL_DPR_PHASE_O================CM012"
"START_APPROVAL"
The Phase approval process was working fine earlier. Not sure what caused this suddenly.
I found few notes, but they are relevant to old SP (and we are on the latest SP).
Any thoughts?

Hi,
Please check the following settings in your system:
1) Please set the print form DPR_APPROVAL_HIER for the phase type in customizing:
SPRO -> Collaboration projects -> Structure -> Define Phase Types
2) In cProjects, you have to assign the print forms to a specific project type - in your case.
SPRO -> Collaboration projects -> Basic Settings -> Forms for Printing and for Project status reports -> Activate Forms per project type.
PDF Print Form:
Please enable the flag for DPR_APPROVAL_HIER for the project type. And deactivate the flag "Status report" for DPR_APPROVAL_HIER.
Smart Forms Print Form:
Don´t enable the smartform DPR_APPROVAL_HIER for the project type.
As with cProjects 4.00 the smart form approval document is no longer supported, the PDF Print form must be used instead.
Thanks
sunil jawalkar

CProjects Phase Approval : Approval Document does not exist

Hello,
I am trying to approve a phase in cProjects 4.0 (WD ABAP Based).
When I goto Approval Tab --> Approval Document, it displays:
Approval Document does not exist
I have checked the configuration and everything looks correct.
For Project Type I have activated the Form DPR_APPROVAL_HIER
The ADS is configured properly.
I also checked Note 874054 - You cannot start approval w/o approval document, and the config is as per this note.
What else can be likely reasons for this problem.
Any help is appreciated.
Regards,
Shubham

Hi Shubham,
As per SAP, ADS is supported by the following servers only:
Windows server 2003 on IA32 32 bit
Linux Suse SLES 9 on x86_64 64 bit
Linux Red Hat EL 4 on x86_64 64 bit
AIX 5.2, 5.3 64 bit
HP-UX 11.11 on PA-RISC 64 bit
HP-UX 11.23 on PA-RISC 64 bit
Solaris 9 on SPARC 64 bit
Solaris 10 on SPARC 64 bit
Refer http://service.sap.com/pam - Netweaver 2004s - Additional Components.
Check the Server on which your cProjects has been installed.
Regards,
Reema.

Unkown SSF Profile -cprojects Phase approval

Hi All,
When Try to Grant approval for phase error "Unkown SSF Profile" is thrown.
help me in solving the above error.
Thanks In advance.
Sunil

Hi Sunil,
in such a case I propose to open an OSS call with open R/3 and HTTP connection. So the support team can have a look at this issue.
You should have a look at ConfigGuide 7.1.13 Settings for Approval.
service.sap.com/instguides -> Installation and Upgrade Guides -> mySAP Business Suite Solutions -> mySAP PLM
See here settings for approvals!
Regards
B

Regarding phase approval document

Hi,
 Error occuring when try to begin the approval of phases in cProject. A error message occurs as
''You cannot begin approval approval test without an approval document''
But already I have assigned and activated the approval document DPR_APPROVAL_HIER in Customising---->Activate forms per project type. I have assigned the same in Customising -
>define Phase types . Still I face the problem.
Pls help me to solve this issue.
Thanking you.
Regards,
Sarvodaya

Hi,
Check with following Tests:
I ABAP:
1. Use transaction SA38 to execute the program FP_TEST_00.
 Detailed information about this test program and about how you should then proceed is given in the Adobe Document Services Configuration Guide in the Help Portal under:
 http://help.sap. com/saphelp_nw2004s/helpdata/en/37/504b8cbc2848a494facfdc09a359b1/frameset.htm -> Adobe Document Services Configuration Guide -> Configuring the Web Service -> Securing Access to the Web Service ->Configuration Check -> Configuration Check for PDF-Based Forms in ABAP
 o If the FP_TEST_00 form is displayed in the print preview, the ADS configuration is correct.
 -> Check your application program that contains the call for the form, and the form itself, for possible errors See point 5 for further information.
 o If the system displays an error message instead of a form, the configuration of ADS is incorrect.
 -> Carry out the additional tests from point 2 onwards.
2. Use transaction SA38 to execute the program FP_PDF_TEST_00.
 This enables you to check the RFC connection to ADS (see the reference to the documentation given above).
 o If the system displays the version number of ADS, the configuration of the RFC connection is correct.
 -> Proceed to point 4.
 o You receive one of the following error messages:
 1. If the system displays dialog fields for user and password instead of the version number, the entries for user and password in the RFC connection do not match the entries in user management.
 -> Check the user and the password. Continue with point 3.
 2. The system displays a "SYSTEM ERROR" with the following text:
 "ERROR CODE : 100.101
 ERROR MESSAGE : SOAP Runtime Exception: CSoapExceptionTransport : HTTP send returned with status code"
 -> Contact your system administrator and ask them to check or correct the details for target device, service number and path prefix in the RFC connection (transaction SM59).
 3. If the system displays an error message stating that there is no valid HTTP connection, then there is no RFC connection to ADS.
 -> Contact your system administrator and ask them to correct or create the RFC connection (transaction SM59).
3. Check the user and password of ADS
 Requirement: In order to carry out this test, you must know the user and password for ADS. If you do not know this information, contact your system administrator and ask them to carry out the test.
 A detailed description about the procedure is contained in the documentation for the Adobe Configuration Guide at:
 http://help.sap. com/saphelp_nw2004s/helpdata/en/37/504b8cbc2848a494facfdc09a359b1/frameset.htm -> Adobe Document Services Configuration Guide -> Configuring the Web Service -> Securing Access to the Web Service ->Configuration Check -> Configuration Check for PDF-Based Forms in ABAP -> Checking the User and Password
 o If the system displays the version number of ADS, the configuration of the user and password is correct.
 -> Proceed to the next point (4).
 o If the system does not display a version number (the page in the Web browser does not change, and submit continues to be displayed), the configuration of ADS is incorrect.
 -> Contact your system administrator and ask them to correct the configuration for the user and password.
4. Check the settings for the destination service
 To use the destination service on AS Java, settings are required on AS ABAP and AS Java. Therefore, this test contains several steps.
 4. 1 In your ABAP system (transaction SA38), call the FP_CHECK_DESTINATION_SERVICE program (available as of NW2004s SPS 08).
 a) First of all, execute the program without selecting the option "With Destination Service".
 The system processes a test form in the background and displays the size of the generated PDF. It does not use the destination service in the process.
 b) Now select the option "With Destination Service" and execute the program again. The system processes the test form, using the destination service.
 o If the system displays the same message (file size of generated PDF) as it does in a), the configuration of the destination service is correct.
 -> Proceed to the next point (5).
 o If the system issues an error message, the configuration of the destination service is incorrect.
 -> Carry out tests 4.2 to 4.4.
 4. 2 Check whether the /default_host/sap/bc/fp and /default_host/sap/bc/fpads ICF services are active. (transaction SICF). If this service is not active, activate it. Note: As of NW2004s Support Package Stack 12, when you bundle in distributed systems (in other words, for "non-double-stack installations"), it is optional to use the fpads ICF service
 4.3 Check the settings for the ICF service.
 a) Enter the following URL in your Web browser:
 http://<server>:<port>/sap/bc/fp/form/layout/fp_test_00.xdp
 < server> is the AS ABAP, <port> is the HTTP port of the AS ABAP. (you can determine this information using transaction SICF).
 b) In the dialog box for the user, enter ADS_AGENT and the relevant password.
 o If the ICF service settings are correct, the browser displays the layout information of the FP_TEST_00 form in XML format.
 -> Proceed with point 4.4.
 o If the browser displays an error message instead of the XML file, a configuration error occurred.
 -> Check whether the user ADS_AGENT exists on the AS ABAP, and if the user has the required authorizations and roles (SAP_BC_FP_ICF).
 4.4. Check the settings for the destination service on AS Java
 a) Call Visual Administrator and navigate to Services -> Destinations
 (detailed instructions are available on the Help Portal at: http://help.sap.com/saphelp_nw2004s/helpdata/en/37/504b8cbc2848a494facfdc09a359b1/frameset.htm ->Adobe Document Services Configuration Guide -> Configuring the Web Service -> Securing Access to the Web Service -> Creating or Changing the Destination Service)
 b) Extend the setting in field URLunder Connection Settings to:
 http://<server>:<port>/sap/bc/fp/form/layout/fp_test_00.xdp
 (The <server> and <port> that are already available refer to the AS ABAP.)
 c) Choose 'Save and Test'
 d) The system calls the ABAP system that stores the form templates.
 o If the settings are correct, the system issues the message: "HTTP GET response code 200 Content Type/xml."
 -> Proceed with point 5.
 o If the system issues an error message, the configuration of the destination service is incorrect.
 -> Contact your system administrator and ask them to correct the settings for the destination service.
 e) Do not forget to change the URL back to http://<server>:<port>.
5. Generated PDF with additional information
 Call your form and save the generated PDF with additional information locally. You receive a PDF with attachments, which enable you to analyze the problem in detail.
 Information about the PDF with additional information is available in the problem analysis guide (PAG) for SAP NetWeaver (TM) at:
 http://help.sap.com/saphelp_nw70/helpdata/en/71/7ffb3f6c78ee28e10000000a1550b0/frameset.htm ->Usage Type Application Server Java -> Problem Analysis Scenario for Adobe Document Services -> Adobe Rendering Error
 Setting using transaction SFP
 For more information about how to proceed if you use the dialog box in transaction SFP to set this function, see the documentation for SAP Interactive Forms by Adobe in the SAP Help Portal at:
 http://help.sap.com/saphelp_nw70/helpdata/en/37/47a2be350c4ac8afe36b691203971f/frameset.htm
 (You can display the document in German at: http://help.sap.com/saphelp_nw70/helpdata/de/37/47a2be350c4ac8afe36b691203971f/frameset.htm)
 -> SAP Interactive Forms by Adobe -> PDF-Based Print Forms -> Calling Forms in an Application Program -> Saving Runtime Information and a Generated PDF Locally
 Setting using user settings
 You can also use the user settings to activate the function "PDF with Additional Information". Proceed as follows:
 1. Call transaction SU3 ('Maintain User Profile') or SU01 ('User Maintenance').
 Note that you require the relevant authorization for the user maintenance of other users.
 2. Choose the tab page 'Parameters', and enter the required parameters and values:
 FPTRACELEVEL = 04
Setting the trace to the value required for the local saving of runtime information and for the generation of the PDF that contains additional information.
 FPTRACEFILE = <directory>\<file name>
File for the local saving of runtime information This specification is optional.
 FPSAVEERRORPDF = X
The system generates a PDF that contains additional information.
 FPERRORPDFFILE = <directory>\<file name>
File for locally saving the PDF that contains additional information
 Caution: Local saving is possible only for applications that have a GUI connection, and therefore, this is not supported for Web Dynpro ABAP.
 3. These values then have a fixed assignment to the user.
 Reset these values after troubleshooting is completed.
 -> Attach these files (PDF with attachment) to a message with the component BC-SRV-FP, including a precise description of the problem.
Niranjan
Let me know if it helps !!!

Phase Approval

Hello all,
Presently working on cProject Suite 4.0
For a Project created a role which I need to assign as Decision Maker for a Phase where approval is required. On the resource tab, trying to use "creation of business partner in Application" in the staffing view of resources tab page. But the create option is greyed out. Is there any way to solve the problem? Am I missing anything?
Well further to that, created business partner as Master data in Cproject GUI? How to assign user ID ( of cProject) to this business partner so that it can be used further?
Thanks in advance
Regards
Prashant

Hi Proud,
Have few nagging doubts about this resource managment.
1.I could create a BP in Backend with employee role and could find him in Cprojects also able to assign him in cprojects.How this BP who doesnt have a user id linked can access Cprojects and execute his tasks or simply access the Cprojects.
2. Does creating BP in backend with employee/resource role creates a sap user id in background? Obviously no but if not how do I assign the BP to user id for accessing Cprojects?
Let me know if I got the whole concept of rsrc mgmt wrongly.
Cheers!!!
Satya.

Phase approval button

I am trying to approve a Phase. I see the line i tem sitting in the Approvals dashboard. When I click on it, Approval page opens up where I see the approval document and Individual approval information.
But I do not see an Approve button as such. How do I approve?

The ACLs are fine. Project is unlocked.
I was able to see the Grant Approval/Reject buttons only after adding the Decision maker as Reponsible Resource in Basic Data. Is the DM required to be the Resp. Resource on Phase for Approval. In case of multiple approvers how would that work then.

FM to create Phase & Task in cProjects

As per the requirement I need to upload records form local file to SAP. I already have uploading program which uploads records upto project creation. I need to upload records of Phase & Task creation under Project. Can anyone suggest me FM(BAPI) which helps creating Phase & Tasks? Thanks in advance...
Edited by: Manaskpit on Jan 19, 2012 1:24 PM

try this /ISDFPS/TASKLIST_CREATE

CProject 4. 0 Document Approval Document Error

Hi All,
We have the configuration that was working fine for Phase Approval in cProjects 4.0.
I am having a look at it as we are getting You can not begin approval without an approval document error message on click of Begin Approval button.
Though I have not checked ADS (Note - 944221), this does not seem to be ADS problem as the Document with decision as Granted gets displayed properly.
I create New Approval by adding approver, after click of Begin Approval, then the error message gets displayed.
Configuration seems OK as it was working fine few days ago.
Also looking at note 874054 (Is it only for cProjects 3.1 ?)
The only thing which I am doubtful about is, in configuration Activate Forms Per Project Type where I need to deactivate the smartform DPR_APPROVAL_HIER, which is set to Active (i will deactivate and test again). Also the PDF Print form DPR_APPROVAL_HIER is set active.
Thanks in advance....

Hi Bushan,
try this ,
In c project configuration --> Activate From per Project Type
--->you ACTIVATE the PDF FORM
---> DEACTIVATE the smart form
for DPR_APRROVAL_HIRE FORM
thanks
sunil

CProjects approval error - Signature not possible : no user certificate ex

When i try to approve the phase in cProjects i get an error which says
"Signature not possible : no user certificate exist".
Where exactly do we maintain this certificate because i am not able to change the decision for phase approval.
I have maintain the person responsible for project role via Organizational mgmt. in PPOCE and BP transactions. I have also specified personnel number and user in the identification tab in BP tcode.
Please reply asap,
Pratik.

The issue is solved.
1. Specify Personeel number - BP transaction
2. Specify user name - BP transaction
Additions made :-
Specified external reference number - BP transaction
Also made changes in Phase type settings related to approval where couple of statuses were changed.
Regards;
Pratik

CProjects Phase Workflow

I am currently triggering a phase approval workflow when 'Begin Approval' is selected using Object Type BUS2173, Event FORAPPROVAL and BSVX entry DX4/BUS2173/FORAPPROVAL with the status restriction I1706.
This works fine. However, there are several actions within the event 'For Approval' that I would like to differentiate bewteen within the workflow:
- email sent to project manager everytime a decision maker grants or rejects individual approval
- email sent to project manager once all decision makers have made decision
- email sent to project team when phase is rejected/approved
Does anyone know how this could be achieved?
Many thanks in advance.

Hi Shubham,
As per SAP, ADS is supported by the following servers only:
Windows server 2003 on IA32 32 bit
Linux Suse SLES 9 on x86_64 64 bit
Linux Red Hat EL 4 on x86_64 64 bit
AIX 5.2, 5.3 64 bit
HP-UX 11.11 on PA-RISC 64 bit
HP-UX 11.23 on PA-RISC 64 bit
Solaris 9 on SPARC 64 bit
Solaris 10 on SPARC 64 bit
Refer http://service.sap.com/pam - Netweaver 2004s - Additional Components.
Check the Server on which your cProjects has been installed.
Regards,
Reema.

Cprojects-phase approvao-decision maker

Dear Friends,
I am new to cprojects. I have add-on cproject suite in Sol Man 4.0 system.
My cproject suite system detail is CPRXRPMrelaease 400level--0007.
I have created project, phase & task. I have created project roles also.
Now i am selecting my phase, & selecting "Approval" tab. I have created a approval. And i am selecting the "Decision maker" tab, & choosing my role. But "decision Maker" field is getting updated with the information "Person is not assigned".
Could anyone guide me, where to assign the person /resource for the roles?
Before i assign the decision maker, should i do "Staffing" for my tasks?
If i do "staffing" for my tasks..i am getting following runtime error...
Business Server Page (BSP) error
What happened?
Calling the BSP page was terminated due to an error.
SAP Note
The following error text was processed in the system:
BSP Exception: Internal Error in Business Server Page Runtime.
Program CL_BSP_PAGE_BASE==============CP
Include CL_BSP_PAGE_BASE==============CM01A
Line 115
Error type:
Your SAP Business Server Pages Team
Please guide me on this?
Regards
Senthil

Hi
Goto Resources tab
in resources,
goto staffing
staff the resource for the role selected by adding BP and clickin staff.
now u can goto phase Approval tab
add decision maker>
select project role where u have staffed resource,
select from drop down
click on transfer and you are done.
Now with that decision maker's user name, you can goto Approvals where you can approve the phase.
Niranjan
AWARD IF USEFUL

Approval for each phase in task

Hi Everyone
I am using task list to create Projects. I have field named - "Phases" with values of Planning, Monitoring, Executing, Closing.
I want to have approval for each phase from approver. Need suggestions on how do I show each approval for each phase for project? Should I create different fields for each approval? I can create approval workflow so that when user change phases it will send
out an e-mail to approver, but how user will know which approval is for which phase while looking at project item in the list.
Your suggestions are appreciated.
Thanks

Hi Swetha,
For your situation, once any phase is approved, you could send an email to notify task creator the certain phase is approved.
If you need to let users who can access the item know the approved phases, you might add some other fields in the list. For example, add the multiple choices that has:
Request Initiation
Initiation approved
Request Plan
Planning phase approved
Request Closure
Closing phase approved
And add an extra action in workflow to change the field's value per the approve status.
Regards,
Rebecca Tu
TechNet Community Support
Please remember to mark the replies as answers if they help, and unmark the answers if they provide no help. If you have feedback for TechNet Support, contact
[email protected]

CProjects Phase not replicating in PS (PPM5.0 Accouting integration)

Hi,
We are on PPM5.0.
Coding masks in PS restric us to use the Project and Phase IDs (in cProjects) according to the PS naming convention.
Having named the phase ID in accordance to the PS level 2 ID, when I "Flag for transfer", I get accounting errors in the cockpit. Acordingly the Phase WBS element is not created.
Even when I have named the phase ID as ABC.123 (for e,g,), the cockpit still gives the error with the standard Phase ID.
It says, WBS element with ID 1900000.....2011 could not be created.
What could be wrong?
Thanks.

Issue resolved. The problem was mandatory fields marked in the PS Profile. We relaxed these fields and were able to resolve the issue.

Phase Approval in cProjects

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