Please differentiate Payment document& Clearing doc

hi,
please differentiate Payment document& Clearing doc

Hiii..
Payment Document-The Document created while making payment,it can be clearing document when you are clearing invoice with it.
Clearing Document-A document created while clearing entries.no accounting entry is passed when we create clearing document it is just a clearing document.
Regards,
Aakash

Similar Messages

Payment document cleared and invoice document number cleared

Dear experts,
    Could you please help me to locate (table and field name) what is the payment document number clear and invoice document number cleared ?
    In my point of view, the invoice document number is :
          BSAD-BELNR: Customer Invoice document number cleared
         BSAK-BELNR: Vendor Invoice document number cleared
Is it right ?
How about the payment document number cleared ?
How about the relation between these payment document number clear and invoice document number cleared?
Thank you in advance

Hi
You can see data on invoices   cleared using following tables.
For customer - BSAD
For Vendor - BSAK
For   all invoices ( open and cleared )   it is   BSID & BSIK.
Thanks
kamala

Automatic Payment Program clearing docs created but no checks created

Hi All,
During APP open items are cleared but the checks are not been created, i found that if you do not enter the program variant(under printout/data medium) for the vendor housebank checks are not created.
Is there any way to always include the variant, at all times withot manually entering it.
Also can i make this field mandatory
Thanks
Shine

Hello,
The issue is in the variant, the values are not static, the entries like Payment Run Date and Identification Key needs to be changed every time that you run F110. Meaning that these values are to be replaced with your Payment Run Date and Identification Key and other details like House Bank, Account ID, if it is check payment, your check lot number, vendor account range etc. There is nothing these values comes automatically.
Regards,
Ravi

Payment document cleared partially

Hi Friends,
When we are creating Invoice through VF01. Accounting document is generated. After clearing document the status of the document is states as Accounting document partiallly cleared.
Appreciate your help.
Regards,
Srinivas Muthyala

Thanks for your quick reply.
Third line item for forex difference didnt posted as I have assigned the g.l accounts in T.Code OBVU as below.
                                                                                Loss                 59267001
Gain                 59267011
Val.loss 1           59267110
Val.gain 1           59267120
Bal.sheet adj.1      3019900
Regards,
Srinivas Muthyala

Clearing doc

A payment was posted to clean the invoice 1900158825. At the same time a Overpayment was applied. But after bank reconciliation we found that there is no an overpayment this was an error in the deposit slip. So, in order to reflect the correct postings in customer account we need to reset and reverse the clearing doc 3400079309. But the system doesnu2019t let us to do this.
It is the message of the error: Document 1000 3400079309 is not purely a clearing document

Please follow the note 313344.
The procedure is as follows:
1. You pay invoices with checks (manually or automatically), and you
     use check management.
2. You void the check (FCH8). As a result, the clearing is reset and
     the payment document is reversed. The invoices are open again. The
     payment document is cleared by the reverse document.
3. You reset the cleared items of the reversal (FBRA). Then the partner
     line in the payment document is open again.
4. You again clear the payment document with the old invoices manually
     (F-44). As a result, a new clearing document which consists
     generally only of a document header without any line items is
     generated as of R/3 Release 4.0. This clearing document is not a
     payment document. Also, the original payment document cleared again
     is no longer a payment document from the R/3 point of view. This is
     the reason you can no longer branch to the cleared invoices from the
     document display (FB03).
5. You reset voiding of the check (FCHG).
Solution
You can see the check again via 'Environment > Check information'
(FCH1). The original payment document to which you can branch via
'Accomanying documents' or 'Payment document' is still in the check. If
you try to display the cleared invoices via 'Environment > Payment
usage' then the system displays the error message F0604 'Document & & &
is not a clearing document'.
To list all items involved for the clearing transaction, you can use
Transaction FBRA (Goto > Accompanying items). Then specify the clearing
document posted here manually.
Regards
Ravinagh Boni

We are trying to do a Quick payment from payment workbench and getting 'FRM-41830: List of values contains no entries' error for payment document column/field. Payment document setup looks good. Not sure what the issue is.

We are trying to do a Quick payment from payment workbench and getting 'FRM-41830: List of values contains no entries' error for payment document column/field. Payment document setup looks good. Not sure what the issue is.

Already gone through following three notes but didn't found resolution.
APXPAWKB: FRM-41830 When Clicking on Payment Document LOV (Doc ID 1081305.1)
R12: APXPAWKB: Payment Document Lov Is Empty When Entering A Payment (Doc ID 857587.1)
R12: Payment Workbench Error: FRM-41830 List Of Values Contains No Entries (APXPAWKB.FMB) (Doc ID 1323875.1)

F110 " Error in creating the payment document; read job log"

Hi all,
when i execute payment in Tcode F110, getting message " Error in creating the payment document; read job log".
Log for payment run for payment on 30.07.2009, identification TEST1
Error in the recovery of constants
Information re. vendor 1000040256 / paying company code BG10 ...
... payment not possible because of reported error
Because of it, the payment file is also not generated.
The status says " Payment run has been carried out".
But when the open items are cleared.
What could be the reason for this error message?
Regards,
Vidya

Hi,
As the document is in the cleared status, you can try finding out with which run date and run id the documents got cleared. Go to Transaction code SE12 and give the following details - Company code, vendor code and the payment documents (clearing document for the invoice) or you can also give the invoice document numbers and fiscal year.
The output will tell you which payment run id and run date was used to process the payment.
Hope this will help you understand what has happened.
Thanks and Regards,
Anit
Edited by: Anit Mangat on Jul 30, 2009 4:38 PM

How to clear the Payment Document when posting cashed checks.

AIM: To clear the payment document when the check is cashed.
I am creating a Payment Document (Doc type ZP) using fb01. Then I am creating a check against this payment using FCH5. Once check is created, I am posting cashed check using FCKR upload. FCKR is working fine and marks the check as cashed.
ISSUE: The FCKR is working correctly and the check is being marked cashed in FCHN. But if I click the Accompanying document and click on payment document, the payment is still open. Why is this? How do I clear the payment doc?
Please advice.

Hi,
By using T code F-03, you can manually clear the open entries in GL account, if that GL account is open item managed in GL Master.
Thanks and Regards
Binoj M D

Clearing Doc has been reversed, but still assigned to Original Document

Hi,
Here's the condition:
- Clearing document has been reversed, but instead of using FBRA, user use FB08.
- Now the document still assigned to this clearing doc.
- In FBL5N this doc is open (in BSIS table it does't have clearing doc also) , but when I tried to clear this, error message "No appropriate line item" appear.
So there are INCONSISTENCY between documents (which still assigned to clearing doc) and BSIS table (which is not assigned to clearing doc).
Please help.
Thanks

Hi,
Your question is bit unclear. As per SAP standard functionality, you could not reverse the clearing document through FB08 because it will throw error as "Document includes already cleared items - reversal not possible".
I guess as It is not a clearing document you have reversed, it would be a Incoming payment document which is not linked to open items(Incoming Invoices).
Please check the customer report and database tables properly, comeback if you still unfix the problem.
Regards,
Ramesh.

Possible to clear vendor open item against already posted payment document?

Hi
Can you advise if it is possible to clear an open item against already posted payment/clearing doc? Here is the background to the scenario:
An invoice was posted with transaction FB60. This was subsequently picked up in the payment run F110 and cleared by payment document number 200005678. The item went to the bank on the paymnet file and was paid out to the vendor. The transaction reference, which appeared on the incoming bank statemnet was the payment document number 200005678.
Subsequently it was discovered that the original invoice should have been posted with reference to a PO using MIRO. The requirement now is to reverse the paymnet documnet 200005678 in SAP, then reverse the document that was posted using FB60. After this the invoice will be posted using MIRO. This will create an open item on the vendor account.
This item will not be piad out again. Therefore the requirement is to try clear that open item against the previously posted payment document 200005678.
Is there any way to clear this vendor open item against the originally posted payment document 200005678?? Or any other advice on how this scenario can be handled in SAP?
Thank for your help.
Mike

Hi,
I tried that option in our test system. I ran FBRA and entered Paymnet Documnet Number (+Clearing Doc Number), Company Code, Fiscal Year.
Then chose menu option Clearing -> Reset Cleared Items.
The system pops up a window asking for a reversal reason and reversal date. I use 01 and posting date of today.
The system now posts another cleared document. That document places the invoice as an open item on the vendor account. It does not place the Payment Document as an open item on the account.
When I go to F-44 only the open vendor invoice is showing there. There is no open paymnet document.
Is there perhaps some configuration setting that stops the placement of the paymnet document as an open item when reset?
Thanks for your help again.

Assigning another payment document to a cheque alredy assigned to pmnt doc.

Hi Gurus,
First let me explain the scenario which is as below:
An user did the wrong invoicing for $ 10000.00 instead of the the correct amount $ 11000.00 through TN FB60 and then he made the payment to the vendor through TN F-58. This way the system generated a cheque no. 12345. He picked up the same cheque no. 12345 from the cheque book and wrote the correct amount $ 11000.00 manually. In these processes he put the correct amount $ 11000.00 on the cheque but in the SAP system the drawn cheque is for $ 10000.00. The vendor banked the cheque and got cleared. When the user started bank reconciliation, he found two entry standing which are the above two entries $ 10000.00 in book entry in SAP and $ 11000.00 bank entry. Now as a corrective action he did the invoicing again through TN FB60 for left amount $ 1000.00 and made the payment through TN F-53. To reconcile the bank statement now he wants to assign the current payment document to the previous cheque no. 12345 but the system is not allowing him to do so.
How to fuifil the user's requirement? Is there any program / Tcodes which can make the chque no. 12345 non usable and thus we can reassign a payment doc to that or how to assign two payment docs to one single cheque.
Need urgent help.
Rgds,
BABA

Hi Yu JUNYI ,
For that you go through FBL1N vendor line item display there you change screen layout and select check number from field
Ofter that u will get check no documentwise
May be this information is useful to you
Regards
Surya

Not able to clear bank statement accounting entry with payment document.

Hello FI guru,
We are facing problem to clear bank statement accounting entry with payment document posted via t.code F110 (Automatic payment program).
There is only single entry for payment in bank statment . But many entries in F110 for different vendors. Will posting the bank statement entry i.e Bank clear account Dr
To Bank main account
Its post with an error Error F5 263 the diference is too large.
We are using muticash format & we have use 4 which clear Dr GL
Request your help to resolve the problem Whether we missed any configuration or we have develop program for the same

Hi,
This error generally is due to tolerance error. Please check the assignment of the user id with the relevant tolerance groups. Let me know if it worked.
or go through the following link
F5 263 - The difference is too large for clearing
BR,
Satya

Incorrect clearing date on AP payment document

We did a payment run (F110) on 1/31/2008 for various vendors and all the payments were posted on that same day.   However, we noticed that there are 4 invoices that now show clearing date = 02/02/2008, even though these invoices were included in the 1/31 payment run. The payment document for those 4 invoices also have document/posting/entry date of 1/31/2008.   We cannot figure out where the 02/02 is coming from.     If any of you have encountered this issue before, I would appreciate your input.    Thank you.

When you go to those 4 vendors' information you will see the line: "Chk cashng time" - there is probably "2" there. This is what it means:
"Chk cashng time" - Probable time until check is paid. It is number of days which usually pass until the vendor has cashed your check.
Use:
     During automatic payment transactions, the system calculates the value date for check payments using this information and stores the date in the line item. The date is calculated as follows:
     Value date = posting date + check cashing time
If you want to make is same day, just g to: Change vendor information FK02 and delete this "2"
Please assign points if helpful.

EBS - MT940 - Auto Clearing with payment document number

Hi
I am getting the MT940 bank statement with the payment document number alongwith company code and year at line 86. For example:
900012345678902014?21
9000 - company code
1234567890 - Payment document number
2014 - Year
?21 - Not sure
I created a new search string as below:
( |^)#####################( |$)
At tag, I left only the 10 digits for the document number and removed the other values ie for company code, year etc
Assigned this search string for the bank account with interpretation algorithm 020 (document number search)and target field is Note to payee.
But, the system is not able to clear by looking at the payment document. Instead, it is trying to clear with the amount.
Could you please suggest me on this.
Thanks and Regards
Ashok

Hi Ashok,
Did you try with entring this BELNR number(1234567890) in FF_5 screen?
Regards,
Mohammed

Payment Notice not print if Clearing Doc post another outstanding item and

hi Guru,
anyone know any solution in
Payment Notice not print while Clearing Doc(payment) clear against a invoice
but the clearing doc is a partial payment only, thus using same clearing doc to post a outstanding line item
and we use another clearing Doc to clear against this clearing Doc (outstanding one).
After that no payment notice can generated.
but if Reset & Reverse the clearing doc (clearing doc to clear against org clearing Doc), the document can be generated.
(P.S. currently using prog: RFKORD00 to generate Payment notice)
Regards,
Howard
Edited by: howard yu on Mar 23, 2011 11:22 AM

any idea, guys

Please differentiate Payment document& Clearing doc

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