Clearing doc

A payment was posted to clean the invoice 1900158825. At the same time a Overpayment was applied. But after bank reconciliation we found that there is no an overpayment this was an error in the deposit slip. So, in order to reflect the correct postings in customer account we need to reset and reverse the clearing doc 3400079309. But the system doesnu2019t let us to do this.
It is the message of the error: Document 1000 3400079309 is not purely a clearing document

Please follow the note 313344.
The procedure is as follows:
1. You pay invoices with checks (manually or automatically), and you
     use check management.
2. You void the check (FCH8). As a result, the clearing is reset and
     the payment document is reversed. The invoices are open again. The
     payment document is cleared by the reverse document.
3. You reset the cleared items of the reversal (FBRA). Then the partner
     line in the payment document is open again.
4. You again clear the payment document with the old invoices manually
     (F-44). As a result, a new clearing document which consists
     generally only of a document header without any line items is
     generated as of R/3 Release 4.0. This clearing document is not a
     payment document. Also, the original payment document cleared again
     is no longer a payment document from the R/3 point of view. This is
     the reason you can no longer branch to the cleared invoices from the
     document display (FB03).
5. You reset voiding of the check (FCHG).
Solution
You can see the check again via 'Environment > Check information'
(FCH1). The original payment document to which you can branch via
'Accomanying documents' or 'Payment document' is still in the check. If
you try to display the cleared invoices via 'Environment > Payment
usage' then the system displays the error message F0604 'Document & & &
is not a clearing document'.
To list all items involved for the clearing transaction, you can use
Transaction FBRA (Goto > Accompanying items). Then specify the clearing
document posted here manually.
Regards
Ravinagh Boni

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Routine to compare a clearing doc number with AC doc number in AR

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I need to write a routine to look up the following for new DSO built above the existing DSO.
Look up on the delta between AR DSO to new Payment DSO.
-     Filter items with status = c and doc type = zl,rv
-     For each document number ,check that clearing doc = a/c doc no. and doctype = u201CDZu201D
-     Subtract orig invoice amount with residual to get payment(look for discount ).
Please help

Hi Denise,
Try:
SELECT sales_doc
               date_doc
INTO TABLE t_ods
FROM /BIC/ZODS
FOR ALL ENTRIES IN RESULT_PACKAGE
WHERE sales_doc EQ RESULT_PACKAGE-NAST(10).
IF sy-subrc EQ 0.
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ENDIF.
LOOP RESULT_PACKAGE ASSIGNING <result_fields>.
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     BINARY SEARCH.
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ENDLOOP.
Regards.

Invoice wise cleared item in Clearing doc.

Hi Guru,
I am clearing the line item of a customer individually, around 10 line items at one item. But when I am viewing the cleared doc. in FB03 it shows me only one cleared line item with the sum of all 10 line items.
Gurus please help me asap.
Will assign very good points.
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Rajeev

Boss, You are right. Only one doc. will be created for all the line items so cleared but that doc. must contain all the 10 line items which are cleared. In my case that doc. shows only one line item which is sum of all the 10 line items.
Rajeev

How to reverse the clearing doc

Hi Experts,
i done sample invoice for vendor and customer, this inter co payment transaction i cleared as well with f110. But this is not a original invoice so that i want to do reverse vendor and customer invoice If i am giving any doc no (cust invoice no, vendor invoice no or cleared doc no for cust or vendor).
System giving the message doc already cleared. its not triggered for reverse. Regarding this situation how can i reverse the doc. Please give me a suggestion for this.

Hi,
The document type which you want to reverse will have the Reversal document type in OBA7
Like customer Invoice Document type will be DR so in OBA7 double click on DR you will see the reversal document type assigned there.
So check the number range assigned to that document type in FBN1,
That will be having the external number range assignment TICK.
If you want you can remove that tick or assigned any internal number range to that document type.
Hope this will solve your issue
Regards,
Shayam

Reversal of clearing doc without touching other clearing doc

Hi,
My client wants to reverse a particular payment document of particular vendor without reversing the total clearing document.
The clearing document is part of other clearing which has other vendor payments also.
So, when the user is resetting and reversing in FBRA, the system is giving the error that it involves other clearing document.
But they dont want to reverse other clearing documents. They just want to reverse one clearing doc.
So as a solution I just reset it and made it open. And asked the user to put a manual debt entry , so that credit entry can be cleared. The reason for reversal of clearing document is it was a wrong payment.
Please help how to reset and reverse clearing doc with reversing other clearing docs.
Best Regards,
Tapan Patro

Resolved

Payment Notice not print if Clearing Doc post another outstanding item and

hi Guru,
anyone know any solution in
Payment Notice not print while Clearing Doc(payment) clear against a invoice
but the clearing doc is a partial payment only, thus using same clearing doc to post a outstanding line item
and we use another clearing Doc to clear against this clearing Doc (outstanding one).
After that no payment notice can generated.
but if Reset & Reverse the clearing doc (clearing doc to clear against org clearing Doc), the document can be generated.
(P.S. currently using prog: RFKORD00 to generate Payment notice)
Regards,
Howard
Edited by: howard yu on Mar 23, 2011 11:22 AM

any idea, guys

Clearing doc contain no line item ?

Dear Gurus,
In which trx clearing doc contain no line item.when i perform trx in F-44,F-32 and F-51 clearing doc contain line item with same busines area.
Pls help.
*assign full marks
Regrds
Mahesh

Hi
" Transfer posting with clearing" is the transaction for account clearing without creating any posting. Did you select that in T-codes mentioned below?
Jayaram

Documents number is cleared automatically with clearing doc. ALE-extern

Hi Mr./Mis.
I'm from China, I found that when I posted one invoice and planned to clear it manually, but I failed to do this due to it was cleared automatically with clearing doc. ALE-extern, could you advise the reason and the solution, thank you in advance.

I have that behaviour in a system where IDOC FIDCC1 is generated to be sent to other system

No Clearing Doc in BSAD, Is it possible?

Hi Experts,
I hv 2 entries in BSAD, like,
AUGBL--BELNR--
BLART
1) 10000000--901000001--
RX
2) 10000000--901000002--
RX
There is NO clearing doc.for the above 2 entries!
the other values r,
VBRK-FKSTO = ' '
BKPF-STBLG = ' '
BSAD-XRAGL = ' '
BSAD-XZAHL = ' '
i.e. they r NOT reversed and NOT cancelled!
Then, What is this scenario?
thanq.
Message was edited by:
Sridhar

Hi Murali,
OK , fine.
I guess one more entry shuld (suppose to) b there along with these 2 entries, i mean BSAD shuld look like, as
AUGBL--BELNR--
BLART
<i><b>1) 10000000--100000000--
AB</b></i>
2) 10000000--901000001--
RX
3) 10000000--901000002--
RX
So, I am guessing some how the 1st entry was missed, which suppose to b exist!
Bcoz of this absence of 1st entry, my report is picking the first 2&3 entries, which shuld not b wanted as per my ABAP code(Functional spec)! thats my worry, actually! If there wuld hv existence of 1st entry in BSAD, my ABAP code do not pick the 2&3 rd entries.
Pls. let me know ur opinon on my guess?
thanq.
Message was edited by:
Sridhar

Clearing Doc has been reversed, but still assigned to Original Document

Hi,
Here's the condition:
- Clearing document has been reversed, but instead of using FBRA, user use FB08.
- Now the document still assigned to this clearing doc.
- In FBL5N this doc is open (in BSIS table it does't have clearing doc also) , but when I tried to clear this, error message "No appropriate line item" appear.
So there are INCONSISTENCY between documents (which still assigned to clearing doc) and BSIS table (which is not assigned to clearing doc).
Please help.
Thanks

Hi,
Your question is bit unclear. As per SAP standard functionality, you could not reverse the clearing document through FB08 because it will throw error as "Document includes already cleared items - reversal not possible".
I guess as It is not a clearing document you have reversed, it would be a Incoming payment document which is not linked to open items(Incoming Invoices).
Please check the customer report and database tables properly, comeback if you still unfix the problem.
Regards,
Ramesh.

Billing doc list and cleared doc

Dear all,
Do any know how to display the billing doc list for a special period and how to check the billing docs which are already cleared in FI.
Thanks
Chris

Hi
Use the T.code: VF05 - to view list of billing document. and in the same t.code you see whether it is post to finance or not.
Reward if it helps
Regards
Prasanna R

Clear doc

Hi,
may i know if there is a way to clear open item to become cleared item for document not originally from fi like RE.
Thanks
Rgds

Firstly you have to undertsnad what is RE(Doc type):This doc type is for invoice reciept.
You can clear the open item which are posted in customer account,vendor account or GL account not from FI route.
For clearing the Customer invoice which is posted through SD route by the Tcode-F-32.
For clearing the Vendor invoice which is posted through MM route by the Tcode-F-44
For clearing the GL account by the Tcode-F-03

Automatic Payment Program clearing docs created but no checks created

Hi All,
During APP open items are cleared but the checks are not been created, i found that if you do not enter the program variant(under printout/data medium) for the vendor housebank checks are not created.
Is there any way to always include the variant, at all times withot manually entering it.
Also can i make this field mandatory
Thanks
Shine

Hello,
The issue is in the variant, the values are not static, the entries like Payment Run Date and Identification Key needs to be changed every time that you run F110. Meaning that these values are to be replaced with your Payment Run Date and Identification Key and other details like House Bank, Account ID, if it is check payment, your check lot number, vendor account range etc. There is nothing these values comes automatically.
Regards,
Ravi

Reset Cleared Doc - Balance of the line item is not zero" Message no. F5136

I have this error : Balance of the line item is not zero" Message no. F5136
This error arise when we tried to reset cleared document dated June 6,2007 during data migration from Legacy system to SAP.
We wanted to reset this cleared document because it was wrong executed (cleared) way back 2007.
The entries are:
Debit to GL (B/S) --> 3,758.48
Credit (1100039-Vendor) with special GL (408319) --> 3,758.48
=====================================================
For us to correct the clearing, we need to reset first the cleared document via FBRA, however, this error arise saying "Balance of the line item is not zero" with Message no. F5136.
I read several posted issue here, however, it doesn't resolve my problem.
Hoping to hear from your inputs on this problem.
Regards,
macalonge

Dear:
SAP Note 400530 - FBRA - F5136: Balance of line items not zero
describes your issue as
Summary
Symptom
A payment using a payment card fails, in other words, the payment is reversed using Transaction FBRC where the customer or vendor item is reopened.It is not possible to reset a payment document posted again for the open customer or vendor item by using Transaction FBRA, "Reset Cleared Items" and it responds with the error message "Balance of the line items is not zero".
Other terms
Error message F5136, FBRA, FBRC, payment cards
Solution
A solution is available in the Support Package for Release 4.0B and 4.6C. An advance correction is possible. The solution consists of a repair report, so that the current payment document can be reset by means of 'Reset Cleared Items', and of a correction.
1. Repair-report ZREPAIR_BSEGC_FBRA:Create it temporarily as a test report using Transaction SE38. First the current payment/clearing document must be cleaned up of payment card data by means of the repair-report. Afterwards you can reset the payment document by means of 'Reset Cleared Items'. The report takes the current payment document as a parameter. In this case only changes are made to the database if the option "DO_UPD" is set.
2. Advance correction:Supplement the interface for function module CREDIT_CARD_POST_REFUSAL with table parameter T_BSEG with reference type BSEG. The following describes the procedure in more detail.
a) Transaction SE37: Enter function module CREDIT_CARD_POST_REFUSAL and choose "Change".
b) On the "Tables" tab page, create parameter T_BSEG with reference to structure BSEG.
c) Save and activate the function module.
3. After you implemented the correction or the R/3 Support Packages valid for this note, read Note 450081 to avoid the unwanted deletion of payment card data.
Hope it will help
Regards

Open Item Management clearing docs

Hello Experts,
we have an account with open item management check on. There are some entries out on this balance sheet account. So these documents are sitting with open items. Users post offset journal entries on this account later. So now we have multiple open item documents and they are no clearing documents for these. How to clear all these documents?
Thanks in advance.

It sounds like a reconciliation should be done or should have been done on the balance sheet account. If all the items (debits and credits) add together and net to zero they can be easily cleared like the previous posts indicate.
If they don't net to zero and some material differences exist then a reconciliation is required which may in turn result if having to post additional journal entries to make sure the balance sheet account totals net to zero and the differences get posted to the correct account.
As I have seen in my accounting years when accounts go un-reconciled for years and years, management may opt to write off non-material the differences.. such as when total debits are 105 and total credits are 100. In a case like this you would credit the balance sheet for an additional 5 and debit a miscellaneous expense account. When the debits and credits are equal you can clear all of them manually.

Clearing doc

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