PO Output: Medim 7 (Simple Mail)

Question

Hi all,
Has anyone come across with PO output with medium 7 (Simple Mail)?
Any idea of how to configure it in the system?
Thanks.
Tom

Answer 1

Hi Tom,
Basically there are two mail types: Internet mail (external mail) and
SAPOffice mail.
Mail is sent via the output determination in both cases.
If you use the external mail, the message for the purchasing document is
converted into a corresponding text file which is sent to the vendor via
the Internet.
SAPOffice mail is sent only within the R/3 System and has mainly the
function of providing information.
In particular, it is not possible to attach a message (form) for a
purchasing document to a SAPOffice mail.
When using external mail, the following basic settings are required:
1.  You must maintain an e-mail address in the address in the vendor
    master.
2.  The same applies to your own user master. You also have to specify
    an e-mail address there in order to identify the sender.
    o  Note that it is not possible to change the e-mail address of the
       vendor via the SAP purchase order transaction (ME21N, ME22N, and
       so on).
    o  You can only make a permanent change using the vendor master
       transactions XK02 or MK02.
     o  You can use a temporary email address in Transaction ME21N.
3.  For the output type for default values, a communication strategy
     needs to be maintained in the Customizing that supports the e-mail.
     You can find the definition of the communication strategy in the
     Customizing via the following path: (SPRO -> IMG -> SAP Web
     Application Server -> Basic Services -> Message Control -> Define
     Communication Strategy). As a default, communication strategy CS01
     is delivered. This already contains the necessary entry for the
     external communication. Bear in mind that without a suitable
     communication strategy it is not possible to communicate with a
     partner via Medium 5 (external sending).
4.  Use the standard SAP environment (program 'SAPFM06P', FORM routine
     'ENTRY_NEU' and form 'MEDRUCK') as the processing routines.
5.  In the condition records for the output type (for example,
     Transaction MN04), use medium '5' (External send).
6.  You can use Transaction SCOT to trigger the output manually. The
     prerequisite for a correct sending is that the node is set
     correctly. This is not described here, but it must have already been
     carried out.
7.  To be able to display, for example, the e-mail in Outlook, enter PDF
     as the format in the node.
To use the SAPOffice mail, the following basic settings are required:
1.  For the output type for default values, a communication strategy
    needs to be maintained in the Customizing that supports the e-mail.
    You can branch to the maintenance of the communication strategy via
    the input help.
2.  Use the SAP standard environment (program "RSNASTSO" and FORM
    routine "SAPOFFICE_AUFRUF") as the processing routines.
3.  In the condition records for the output type (for example,
    Transaction MN04), use medium '7' (SAPOffice) and also partner role
    'MP' (mail partner).
- Sanjeev