PO Receipt Entries

Dears,
I have a PO Receipt got this entry
Dr : Cost Variance Account
Cr : Receiving Account
without the Material Account
Note:the Org Parameters is : Cost Method = Average and Negative Inventory Balance is unchecked
Can any one explain to me why it generated like that
Regards
Amr Hussien

Here are examples:
Your onhand was 1 and you issued at the cost of 100 using misc issue. But at the time of issue the cost of the item was (average cost) is only 60 (inventory value is only 60 but you want to credit 100).
So this is what happens:
Cr Inventory 60 (1*60)
Dr Account issued to 100 (1*100) because cost is entered as 100
Cr Average Cost variance 40
This makes the current cost as Zero and quantity is Zero.
If you receive a PO after this for 1 qty at the purchase price of say 75 the cost of the item will be 75 and onhand will be 1. And you inventory value will be 75. Here are the accounting entries:
For receipt
Cr Acrrual account 75
Dr Receiving Account 75
For Delivery
Cr Receiving Account 75
Dr Inventory Account 75.
So here my argument is there no way purchase order receipt can make the entries only between Receiving account and Cost variance account. Hence I asked you check the entries in the table first.
Also there is no way you can buy (PO) with negative quantities or negative price (as I know).
And you can create the same situation using this example:
If you have 10 qty at the cost of 100 and if you issue 1 qty at 1200, you will have hit the average cost variance account as you trying to issue more inventory value (1*1200 is greater then 10*100).
Your question was that the entries were for the PO receipt. You never mentioned initially that you have issued out. For PO receipt **Average Cost Variance** should not be in the picture. Even in the example you gave on date the transactions were performed (10-Aug-2008 or 09-Aug-2008).
Under no circumstances you can use 10-Aug on 09-Aug. But on 10-Aug you can use 09-Aug to issue (if you have that profile setting).
Even if you done, cost manager could have accounted the PO receipt first and then issue.
So, conclusion (per my understanding) is this should be happening. Please check.
Thanks
Nagamohan

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