Travel Cost and Receipt entry

HI Friends
Need help for following scenario.
Created a schema for entering milage claims. No per diem. With the details of miles travelled every day, we need to enter a receipt for any other expense. System is giving following error;
Per-diem settlement and individ.receipt not allowed for TravelCosts
Message no. 56168
Please help how could i achieve that.... Thanks!

Go to table V_T702N_J and select 'Combination is allowed'

Similar Messages

Travel cost and others in PS

Hi Experts
How can we plan and track travel cost, TA , DA for a person against some project? Suppose this person is at the customer site for some commissioning purpose.
Should we do it in CATS or some other way?
Pls. help me.

Hi,
It is possible if you have implemented HR, Travel |Management along with PS, FICO
Please follow the link below (specially pages 146 thru 150 Would be useful)
http://help.sap.com/printdocu/core/Print46c/en/data/pdf/FITVPLAN/FITVGENERIC.pdf
thanks..

Travel costs not appearing in the sttlement and in standerd form prf0

Dear Experts.
i could'nt get travel costs in the settlement and in the prf0 -standerd form
but i could get meals perdiem reimbursement and accomidation reimbursement.
could u pls pass some information
i have configured reimbursements for travel costs in the tables
V_T702N_H
copy from trip
copy from trip
travel costs flat rates for all trips.
in* V_T706F*
Car
All Vehicle Classes
All Employees
No Cumulation
India
India Thiruvananthapuram
Business Trip
All Trips
All Trips
INR Indian Rupee
100.00
1,000.00
and in the table V_T702N_A
1 3 0 0 2 1 0 1 1 0 0 0 0 0 1 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0
out put in prf0 is like this
                                Travel costs
                   Car Tax-free Comp.          Tx-free    Addit.    Reimburs
Date               cl. amount amt. Mls/kms   amount    amount     amount
Tot. amounts travel costs in INR                  0.00      0.00       0.00
kindly help
thanks
vj
Edited by: k vj on Nov 11, 2009 9:54 AM
Edited by: k vj on Nov 11, 2009 12:24 PM
Edited by: k vj on Nov 12, 2009 6:05 AM

Hi Alagesan,
It seems the allocation structure for services is not maintained in controlling area. Ask your CO guy to maintain it properly.
Prior to this please check that you have assigned value categories to the cost element in Plant Maintenance & Customer service.
Thanks

My iPhone overheats. Battery drops from 100/90% to 10% sudenly. Got the device 20 days ago. I'm currently living in The Hague, there is no Apple Store in this city, took an appointment in Amsterdam, after 3 hours drive and 60€ travel cost got into the App

My iPhone overheats. Battery drops from 100/90% to 10% sudenly. Got the device 20 days ago. I'm currently living in The Hague, there is no Apple Store in this city, took an appointment in Amsterdam, after 3 hours drive and 60€ travel cost got into the Apple Store, 73 minutes delay on my appointment the Genius tech tells me I should leave my device for further checks in the store and come back in a week or two. Not presicely the answer I was looking for, plus he did not have any device to lend me until my iPhone was checked. Quite dissapointed, Apple was standard for quality on customer satisfaction, in the last 10 years I bought 3 MacBooks, 5 iPdas, 7 iPods, 5 iPhones and 2 iMACs... please don't let me down. [email protected]/[email protected]/[email protected]

Dear Ocean, one is a complaint about the quality of the device.
The second about the quality on response from Customer Service.
No worries, I'll delete both post since it seems that won't bring anything productive.
Good bye Apple!

I am travelling overseas and want to transfer photos from my iPhone to the iPad using iCloud. will this incur data roaming costs?

i am travelling overseas and want to transfer photos from my iPhone to the iPad using iCloud. will this incur data roaming costs?

Yes, unless you are connected to free Wi-Fi.

Engineer to Order Scenario-Target Costs and Stock Valuation

I have got a query pertaining to Engineer to Order Scenario. A production order has been created with WBS element as the account assignment .Its a valuated project stock scenario, with configurable material. As per SAP standard behaviour and my limited knowledge, the Goods Receipt for FERT/HALB happens according to either of the four strategies:
     Standard Price ( if there exists one)
     Customer Exit COPCP002
     Sales Order Cost Estimate
     Preliminary Order Cost Estimate for prod order
However ,I have come across a case where although a preliminary order cost estimate exists for the production order, the system is not able to determine target costs. As a result the entire variance is posted as remaining variance at the time doing a variance calculation on the production order. Moreover at the time of Goods Receipt for FERT material,the system passses an entry Price diff A/c -Debit to Cost of Production, instead of debiting Inventory and crediting cost of production(Price Control is S, no standard price exists for the material)
Thus my query is :
1) In case of Engineer to Order Valuated Stock Scenario where prod order is created with reference to WBS element, how is the standard price (or target costs for version 0) determined
2) Under what situation at the time of goods receipt ,will an entry " Price diff A/c Dr & cost of production-Credit will be posted, instead of Inventory A/c being debited?
Awaiting a reply
-Regards
Amit Kulkarni

Hi Amit
the easy answer first: The standard price is just taken out of the material segment without WBS assignment. That means if you maintain a standard price in the accounting view of the material master for the material number + plant that will be the fallback to be used. That will at least reuslt in a inventory posting, instead of pure price differences (against a price of zero)
Why your production order cost estimate could not be derived I cannot say. But he first startegy will be to search for the cost estimate to the WBS. Is there not something in the project system to perform a project costing and save it? in that case that will be searched and used for the order target cost and inventory posting.
best regards,
                  Udo

LE-TRA Shipment costs as inbound delivery costs, goods receipt

Hello gurus:
We are facing the following scenario, regarding inbound transportation.
We plan our shipment document and shipment costs, and they feature several items. Each of those items represent a shipping service, which in certain cases be taken on different countries by the same service agent.
That is, we have a service X on country A, with tax indicator 1, and service Y on country B, with tax indicator 2.
Both services would need to be transferred as delivery costs to the purchase order.
According to note 427944, shipment cost value is cumulated by service agent., so that it looks impossible to get the values broken up to the purchase order, which would be the first step to subsequently get the right tax indicators for each item of the shipment.
Even using different condition types on the shipment cost document, system cumulates by service agent and transfers to the first condition found on the purchase order schema.
Has any of you faced similar issue? Any workaround possible?.
Thanks in advance for your valuable help.
David Ramos.
PORCELANOSA MM.
This is the section of note 427944 that indicates the treatment of the shipment costs in the purchase order,
Transfer the shipment costs into the condition types of the purchase order:
The shipment cost value (without tax amounts) is cumulated for all relevant shipment cost documents
for each service agent and transferred to a corresponding condition type of the purchase order item.
Before cumulation, the amounts are first converted into the purchase order currency.
1. A transfer of the values for each condition type (similar to the transfer from a shipment
cost document to the SD billing document) is not supported.
2. If different service agents exist in the shipment cost documents, a corresponding number of
condition lines (with value 0) must be specified in the purchase order item. These can always
belong to the same condition type (in schema 'Manual') or also to different condition types (not
'Manual'):
a) Manual condition lines: If the condition type in the schema of the purchase order is
marked as 'manual', the condition type must be created (with value 0) in the purchase order
item before the goods receipt. If delivery costs are expected from different service agents,
several non-valuated entries must be generated for this condition type. If more condition
lines exist than required, these are then no longer taken into account. If condition lines
are missing, the last service agents are not settled.
- Advantage: You only have to define one condition type for the delivery costs.
- Disadvantage: Each purchase order must be processed manually before the goods receipt.
b) Automatic condition lines: If the condition lines are to be generated automatically for
the delivery costs (the condition type is not flagged as 'Manual' in the schema), the schema
must have enough condition types to settle several service agents. If more condition lines
exist than required, these are then no longer taken into account. If condition lines are
missing, the last service agents are not settled.
- Advantage: The goods receipt can be carried out without manual preparation beforehand in
the purchase order.
- Disadvantage: You must define identical condition types with different names.
Message was edited by: PORCELANOSA MM

Hi,
If you refereed the OSS Note 427944 correctly it explains how the shipment cost can be transferred to delivery cost based on some pre-requisite.
Like the value for PO should be >0
Like the service agent is involved during shipment liability, then there should be cumulative transfer for each value which will update based on shipment cost if PO value is "0".
The shipment cost will be delivered to all delivery items based on weight.
If you want to enhance this then you need to use the enhancement V54KSFRC to update the values as per your requirement.
Rgds,

Unknown Travel Costs in a Purchase Order

We have the problem, that we have Consulting Companys that don't offer a special
travelrate, so the price is always different (hotel, taxi, flight etc always differs).
How do you handle this?
Do you create an extra item "travel costs" ? What Quantitiy and Order Unit do you choose? With what quantity
do your people book the "goods receipt" or don't you need the "goods receipt" for this item?
What price do you write in the PO?
We don't like to send the invoice through the house just for some euro.

HI,
One suggestion is,
You can use FI postings i.e. FB50 to book charges against a WBS. Use relevant Cost elemnts for travel, cab etc and charge the WBS on debit line item.
Create WBS (TRAVEL EXPENSES )
Create cost activities (HOTEL CHARGES , CAB CHARGES etc.)
Click the PS text overview icon in cost plan screen (Overview(s):)
In that text as E (Employee)
Text Type = enter the employee number
In description maintian the employee name
In order maintain the PS texts you need to create the same in SPRO -- PS-- Documents --- Define text type for PS texts.
Here you maintain your employee details so that you can select these details in cost plan view.
I think this only possible way other then your suggestion(Matreil).
Ex:
Some group of employees are travelling
Cost Plan 1000
In PS text overview you can maintain the detial how many employees are travelled and what are they names.
Regards
KK
Edited by: Kishore Kumar Galla on Mar 11, 2010 6:08 PM

Target cost and actual cost not picking in production order

Hello,
The target cost and actual cost is not updating in production order when I display it in CO03 in cost analysis.
Even though we have maintained planned price in KP26.
Please suggest how it can be populated.
Best Regards,
Tapan

Hi Tapan
For Target cost
1. Your std cost must be released before Goods Receipt
2. There must be goods receipt posted on the prod order
3. You must calculate variances in KKS1/2
For Actual Cost
1. Post Goods receipt and Goods issues
2. See if any mat movements are pending in COGI
3. Ensure that operation is confirmed in PP and no entry is lying in COFC
Regards
Ajay M

Travel cost limit per year

Hi,
we are using travel managment and we received a request to add a control for a specific expense type.
I tried to add an entry in the table V_T706B2.
1.I set as 1K for EDUC expense type with an error message when the employee is exceeding the amount.
2. I have created a trip with an amount of 2k for EDUC and I didn't get an error message.
Do I need to do other configuration to get this type of control ?
Also I want to know if it's possible to have this type of control for a cummulative amount during the current year.
If the employee create a trip for 500 $ and another trip for 600$ he should have an error message.
Thank you very much for your help.

Véronique MacDonald wrote:
Hi,
we are using travel managment and we received a request to add a control for a specific expense type.
I tried to add an entry in the table V_T706B2.
1.I set as 1K for EDUC expense type with an error message when the employee is exceeding the amount.
2. I have created a trip with an amount of 2k for EDUC and I didn't get an error message.
Do I need to do other configuration to get this type of control ?
I dont think so, check that the categories applies to the expense and the employee
Here is an interesting wiki for you on the subject :
Configuring Minimum and Maximum values for receipt and expense type - ERP Human Capital Management - SCN Wiki
Véronique MacDonald wrote:
Also I want to know if it's possible to have this type of control for a cummulative amount during the current year.
If the employee create a trip for 500 $ and another trip for 600$ he should have an error message.
Not sure but I think you will need to do custom development for this
Hope this helps
Mathieu

Goods Receipt entry going to dummy profit centre

hello experts,
Goods Receipt entry is going to dummy profit centre, dont know how and why ?
I have checked the PO, Material Master, WBS etc. where the desired profit centres are mentioned.
We have a relation ship of plant=profit centre = business area in our structure.
Goods Receipt entry should go desired profit centres only AND NOT TO DUMMY PROFIT CENT..
Pl advise.
Thnks
Pravin / Vinod

Hope you have checked substituion at OKC9.
Make sure that the account assignment is WBS element only in PO. If not then, please chek whether profit center is assigned to that cost object.
Easily you can monitor profit center assignments at 1KE4.
Regards,
Ravi

Error in Posting Travel Costs to FI/CO

Hi Friends ,
I am working on a Business scenario on "Project with Resource Related Intercompany Billing". As a part of this scenario, one has to do time booking & travel expenses booking ( in CAT2) of a cross company employee. Then the time is transferred to the Project (CAT5) & Trip is Settled(PR05).
Issue
While posting the "Travel Costs to FI/CO" (PRRW) for this cross company employee it is showing a message " A Unique Company Code has not been assigned to company number XXXXX" .
However, we checked that the assignment of Company Code & Company which are all OK. Can you please help on the issue.

Hello,
When you are putting a cross company code transactions, make sure that
you have created a company by using OX15
you have assigned both the company codes to the same company by using OX16
In addition, you can go through the following to get an idea on cross-company code postings in FI
You can post the cross company code postings even between two controlling areas. The system does not prevent to post documents between two company codes in two controlling area. Need not necessarily they should be under one operating concern. Provided you have to make sure that you have followed the following points:
In OBY6 - To company codes must be assigned to same Company, meaning that you mus thave created a Company and that company must have been assigned to these two company codes.
OBYA - You should maintain the clearing accounts in both the company codes. Meaning that you are posting one leg in one company code and the other leg in the other company. Therefore, it is required to have the missing legs in each company code.
Company Code1 - Posting Key 40 - Clearing Account
Company Code1 - Posting Key 50 - Clearing Account
Company Code2 - Positng Key 40 - Clearing Account
Company Code2 - Posting Key 50 - Clearing Account
OB08 - In case if the two company codes have different local (company code) currencies, you may maintain the exchange rates.
You can now go to F-02 and post a cross company code transaction giving the first leg in first company code and the second leg in second company code. Missing leg in the first company code will be posted to the GL Account mentioned in OBYA and the missing leg in the second company code will be posted to the GL Account mentioned in OBYA. That means you will have four line items overall.
The system will post three document.
Document 1 in First Company Code
Document 2 in Second Company Code
and
Document3 - Cross Company Code Document.
The cross company code document consists of the first company code document number plus company code plus last two digits of the fiscal year.
Hope this must have clarified your doubts.
Please let me know in case if you need further details.
Thanks,
Ravi

Settlement of Project Cost and revenue to GL

I am trying to Settle the project Cost and Revenue to GL account. For the same I have defined settlement profile maintaining GL as optional receiver and then I have maintained Source structure for cost and revenue as to separate them at the time of defining settlement rule, defined Allocation structure where in receiver against source, I have assigned GL as by cost element receiver. After that I have maintained settlement rule for WBS element, but when I am running a settlement is done to either of the GL for cost or Revenue which ever is defined first in settlement rule. It is not creating any settlement for second line item of the settlement rule and system is not giving any error message as well.
Where as if I am trying individually only for cost or revenue , settlement is completed with all the values but with any accounting document generated, but if I see the entries to that GL, a settlement entry is created for that transaction.
Can anyone please help in solving this issue ASAP.
Thanks and Regards

Hi,
    If it is posting to the first line means....
Follow the steps below:
First try to create a project and post the actuals and revenues.
Go to cost element report pick up those cost elements both for costs and revenues.
Go to Soruce Structure in the config, define the structure with name for Ex: 'Z1' and define two assignments, one is Costs and other Revenue, by selecting the costs go to Source mention the cost element where the actual costs are posted on (Mention only that cost element no other cost elements), next select the Revenue assignment and click on Source and mention the only cost element where the revenue wsa posted (Mention only that revenue cost element no other cost elements) and save the transaction.
Come back to project builder, select the wbs and click on settlement rule, in the menu goto-->settlement parameters and check whether the source and settlement profiles are correct or not, incase source structure is not available mention the same.
come back to settlement Rule overview and fill the fields as mentioned below:
1st line:   Category: GL
              GL Account: GL Account Number
              Source Structure: COSTS
2nd Line: Category: GL
              GL Account: GL Account Number (Revenue Account)
              Source Structure: REVENUE.
Now Run the Settlement for the specific period costs posted, the costs will be posted seperately to the two different GL Accounts.
I think this will resolve your problem.
Rgds
Sudhir Reddy

Travel Cost Distribution

We are having two company codes here, 1000 and 2000. Employees belong
to either of them. If an employee belongs to company code 1000, and he
makes allocation of his cost 100% to a cost centre that belongs to
company code 2000, we are having no problem in posting of expenses.
This we are handling by maintaining the cost centre belonging to 2000,
in the Infotype 17 of that employee.
However with the same employee belonging to comapny code 1000, if he
does cost allocation 50% to his master cost centre which belongs to
company code 1000 and 50% to a cost centre that belongs to company code
2000, we are facing error in posting.
Is this possible in Travel Management or it
is to be handled in FI module manually . If possible in Travel
Management, please help on achieving this

Hi Friends and Guru's,
I have a smilar issue related to travel management assignment of travel cost to different cost centre and different company code more details as below:
We have two company codes 1000 on one COA1 (Chart of Account) and Controlling area COA1 and another company code is on different COA2(Chart of Account) and Controlling Area COA2 and all employees are created in Company code 1000 and we do not have any employees created in Company Code 2000. Issue is business wants to allocate some travel done on 2000 should go to company code 2000, I have tried to change option in Infotype0017 and tried to play around Infotype 0027 subtype 02 cost distribution option no luck for sucess.
I would like to know your expert advice that do i need to create all employees in Company code 2000 and do i need to re-config Travel management along with GL mapping to 2000 or any substitute way to resolve this issue.
Your inputs much appriciated.
Regards,
Srini

Assign manual cost and profit center for 3rd party purchase order

When we have a 3rd party purchase order we need to assign OUR cost and profit center to that document. Here is the scenario:
We buy a product from a vendor for $10 and then re-sell the product to a customer for $100. Instead of posting this information to either cost or profit center of the vendor and customer, we need to assign the $10 to our company cost center and the $90 to our company's profit center. We are basically acting as a middle man for selling a product.
I am fairly a newbie, so please provide detailed answers if possible. We create the sales order in VA01 and create the purchase order in ME22N.

HI Kapil,
For any accounting entry you need to define a General Ledger Account where the details (Amount) of the transaction will be stored.
Just by maintaining cost centre will not help in completing any transaction involving accounts. So you need to maintain G/L account in the controlling area of your company code.
You can use T Code FS00 to create new G/L account in the chart of accounts.
In the edit cost element Tab you can give the cost center that you want.
I hope this helps.
thanks
rahul goel

Travel Cost and Receipt entry

Similar Messages

Maybe you are looking for