Post an incoming payment ( check ) against an invoice

Hi
I am trying to post an incoming payment ( cheque ) against an invoice. I keep getting no matching records found ( odbc error -2028 )
Has anyone got a simple example I could use as a comparison please ?
Thanks
Regards Andy

I had a similar problem. Just make sure you have the proper Invoice number and that everything exist in SAP
This error means that to create your incoming payment, the SDK needs everything created prior to make an incoming payment. Exactly as if you would do it in SAP
So just make sure everything is there and that you refer to the right Invoice
Good luck

Similar Messages

Posting of incoming payment against billing documents

hi to all
How to post the incoming payment using the billing document reference. Since we already posted sales order and there upon Billig Document was generated for the same. Now we need to clear the customer against the billing document.
up to my knowledge it will be cleared using the Tcode= F-28
Is there any other TCodes to post the incoming payment taking with reference of billing document
pls help me in this issue, I was badly struck up at that matter
thanks in advance
kishore

hi,
Just go to FB03 click enter and then
Company code
Fiscal Year
Ledger
Document type against customer invoice DR and then if u hav an idea abt the customer invoice doc then give doc number ....other excute and search for the customer no....
And then double click on the document
then goto ENVIRONMENT -
> Document over view -
> relation ship brower click
then you can see all the relating document to that account i.e account doc,profitcenter doc ,material ,oytbond delivery doc ,billing doc etc...
if useful assign points.....
regards,
santosh kumar

Post an incoming payment

Hello to all,
is it possible in SAP to post an incoming payment for an item that is not related to account receivable.
For example post a tax refund check for an account payable invoice for a return.
Best Regards.
Zied.

Dear,
Yes, it can be done by using following step...
Use transaction F-52 to recieve payment from AP..this will clear the line item alongwith..
Regards,
Chintan Joshi

Can incoming payment can clear multiple invoices

HI,
i tried to clear the 2 invoice poted from SD -using incoming payment f-28,these invoices are with document type RV, but system prompt run time error. Does the system allow the Incoming payment for Multiple invoices and can we clear the SD posted invoices using F-28.
Treat this as urgent and looking farward for earlly reply.
Best Reagards
Raj

Hi,
It is possible to clear multiple invoices with one incoming payment, when the amount entered is equal to the amount assigned.
You can clear SD invoice related accounting document also using F-28.
If you are getting a runtime error, check whether system runtime needs to be increased in case you are trying to clear a large number of documents. Hope this will help you, otherwise, check for SAP notes. (Note no.484355 / 663610 may be of help to you.)
Cheers.
Dhananjai

Incoming payment to clear specific invoice

Hi Guys
I am wondering is it possible to post an incoming payment to clear a specific invoice.

Hi,
Use F-28 to post the customer payment. If you want to clear specific invoice against payment then in F-28
fill all the necessary details on the screen then select "Document Number" under the "Additional Selection"
located at the right bottom of the screen and then click on the Process Open Item System will ask you for the document number, so give the customer invoice or document you want to clear payment against.
It will be done................

Link incoming payments to A/P invoices

Hi All,
            I have a requirement where i need to make mandatory to link A/P Invoices with Incoming Payments.
           This means no incoming payment must be made without an invoice. can anybody give me the all possible ways to do this???????????????????
            Ive tried by making on account check boy inactive, but this dosnt help me out bcoz if there is any excess payment then the balance excess amout to be gone into on accout.
Thanks in advance.......
Sree.

Hi,
Are you sure you need to link incoming payments with A/P invoices? Only outgoing one would link to those invoices.
I think you must refer to the later because you are trying to stop manual payment. If this is the case, it is doable through SP Transaction Notification.
You could search this forum first to find many threads already discussing it a lot.
Thanks,
Gordon

Internal Reconc. against Incoming payment made against down payment request

Internal Reconc. against Incoming payment made against down payment request
Dear Experts,
Scenario: An incoming payment made against down payment request and create an A/R invoice when i try to reconcile both of them using Internal Reconciliation. It gives an Error: "Payment tranaction applied to down payment requests cannot be reconciled here".
Can somebody please guide me, how can I reconcile both the documents mentioned above. (i.e. incoming payment made against down payment request and AR invoice).
Thanks & Regards,

Hi,
You cannot reconcile the Incoming Payment and the AR Downpayment Request in the Internal Reconciliation window.
AR Downpayment needs to be paid through the Payment window.
There is a Note as well explaining the working. Note No. :1121093.
Kind Regards,
Jitin
SAP Business One Forum Team
Edited by: Jitin Chawla on Dec 7, 2011 2:15 PM

Posting a incoming payment collection management

Dear All,
I am posting an incoming payment for an overdue item using the t.code f-28 and transfering the payment using FDM_coll_send01.
The output details is saying that no payments updated for the customer 'x'
If i open and see the worklist the overdue line item of that customer is not there and in the payments tab also the payment is not appearing it is not appearing.
Any idea of why it is not getting updated...
thank you
vassy

Mahesh,
The logs are green and to my knowledge everything has been activated. Mind you, everything is working, including automatic synchronization of Business Partners from customer master data and open items, promise to pay etc in Collections Management. The only piece that is not working are the payments not coming across. The table FDM_COLL_LASTPAY is blank and thus they don't come across when you run FDM_COLL_SEND01.
One thought I had was that the reason it is not working is because there is no company code specific data in our Business Partner master data, since company code is part of the key of the FDM_COLL_LASTPAY table. We followed the following guide to setup the syncing of customers to Business Partners:
http://www.sdn.sap.com/irj/scn/index?rid=/library/uuid/b001aec0-b12d-2d10-3faa-b416e6de0270
As a result, when a customer is created, we get the following tabs in corresponding Business Partner - Address, Address Overview, Identification, Control, Payment Transactions, Status and Collection Profile. I do not see any company code specific data at all. I have not been able to find any information on how to bring company code level data to BPs. Not sure if that is the right direction.
Best regards,
Anton

Post an Incoming Payment starttng with Invoice Number.

My client needs to create an Incoming Payment for a customer but wants to start with the Invoice number instead of the BP number. They are using SAP B1 version 8.8. Do you have a solution?

Bill,
This is quite common and I think this is what you will need...
Save the below query and link it as a formatted search on the CardCode field on the Incoming Payment
SELECT T0.CardCode FROM [dbo].[OINV] T0
WHERE T0.DocNum = '[%0]'
After you add this formatted search query to the CardCode field. The user would press Shift+F2 on the CardCode field when processing an Incoming Payment. A window would pop-up asking to Enter DocNum which is the Invoice number. This will do the reverse lookup.
SUDA SAMPATH

Multiple Incoming Payments for the same Invoice

My client has an unusual situation. They are running SAP B1 version 8.8. They receive multiple incoming checks for payment against the same invoice. They receive them each month, so this is not a situation where they receive installments against the same invoice. They want to enter the multiple checks into one Payment Means document, but when they start a new row, the Due Date increments to the next month. This will cause them to change the date on all but the first row in the Payment Means form. Is there a way to prevent the Due Date from incrementing to the next month?

Gordon,
Does FMS mean formated search? My client has to enter several checks for payment against one invoice each month, so this will be a common occurrence. I assume you are suggesting creating a formatted search that would place the current date into the Due Date field when the row is updated. Correct?

Incoming Payment with Reference to Invoice

Hello All,
I have created Customer Invoice via FB70. I have selected payment terms as 14 Day with 2% cash discount. I am now entering incoming payment via F-28 after 2 days, with reference to Original Invoice. Everything is going perfect.
Now the problem is, after saving the document, neither i can see any invoice reference nor payment terms. They both are showing blank. Only i can see discount amount filled.
I just want know that from which invoice reference, incoming payment has been posted.
Regards,
Jigar

Hi,
Hope you are checking in bank line item. Please check the same in customer line item, there you will see the reference inv doc no in it.
Regards,
Srinu

Query report for details of incoming payment received based on invoice

Hi expert
Can any one Improve this query !!!
SELECT T0.DocNum as 'AR Invoice Number',T0.DocDate as 'Posting Date', T1.CardCode, T1.CardName,
T0.DocTotal as 'AR Invoice Total',T0.VatSum as Tax,T1.CashSum, T1.TrsfrSum, T2.DocNum as 'Incoming Payment Number ', T2.DueDate as 'Check Due Date' ,
T2.CheckNum as 'Check Number', T2.CheckSum as 'Amount'
FROM OINV T0 INNER JOIN ORCT T1 ON T0.ReceiptNum= T1.DocEntry Left JOIN RCT1 T2 ON T1.DocNum = T2.DocNum ;
where T0.DocDate >=[%0] and T0.DocDate <=[%1]
For one particular invoice no 88 Amount INR 1345 the customer paid two cheques of amount INR 1000 ( Incomining payment no 21) dated 10/10/2009 and INR 345( Incoming payment no 25) dated 12/10/2009.
But My problem is this query showing only last one that is amount INR 345 of incoming payment no 25 of date 12/10/2009
Regards
Arun K Singh

Hi Arun,
Couple of things
RCT2 is the table which has links to the Invoices associated with a incoming payment, so you need to include that. Also the relation is between OINV and RCT2..so check this query
NOTE: You date range for selection in the WHERE statment is Invoice Date. You should consider using T1.DocDate which will be receipt rate.
The SQL below is just to show you the relationship between the tables. Based on the results requirement you will need to work with your JOINS
SELECT T0.DocNum as 'AR Invoice Number',T0.DocDate as 'Posting Date', T1.CardCode, T1.CardName,
T0.DocTotal as 'AR Invoice Total',T0.VatSum as Tax,T1.CashSum, T1.TrsfrSum, T2.DocNum as 'Incoming Payment Number ', T2.DueDate as 'Check Due Date' ,
T2.CheckNum as 'Check Number', T2.CheckSum as 'Amount'
FROM [dbo].[ORCT] T1
INNER JOIN [dbo].[RCT1] T2 ON T2.DocNum = T1.DocNum
INNER JOIN [dbo].[RCT2] T3 ON T3.DocNum = T1.DocNum
INNER JOIN [dbo].[OINV] T0 ON T0.DocEntry = T3.DocEntry
WHERE T0.DocDate >= '[%0]' and T0.DocDate <= '[%1]'
Suda

Customer payment report against sales invoice

Dear Experts.
My client has requirement to track customer payment against sales invoice. Actually client sometimes do partial payment also. I know we can get from bsid(open item) & bsad(cleared item) table. I unable to find actual required data.
regards
sanjay verma

Dear Sanjay,
Apart form the FBL5N, Please check the below path for more standard reports which helps you to fulfill your requirement. Hope its helpful.
In SAP Easy Access screen
Regards,
Inthiyaz

Incoming Payment Applied to Wrong Invoice can not be unapplied

Hi:
A Very annoying missing functionality in SAP Business One Payment Entry screen.
When you receive a payment (Incoming payment) - for a customer and apply to an invoice - but later realized that it was applied to a wrong invoice and we need to cancel the application of the payment and re-apply to a new invoice - the solution given to me by the Support Center is to cancel the payment altogether and re-enter the payment.
This will create unnecessary entries in to the customer ledger and the statement will look very odd with those entries.
I believe that this is a very genuine requirement and it is being addressed by all the small end software (like Tally, Pastel, Quickbooks etc) - when the customer moves from one of these software to SAP B1 - they expect small things like this is taken into consideration
Regards
Manian

Receivable adjustment works like this:
Current situation:
Customer                        Revenue                               Receivable
100 |                                  | 100                                100|
After receivable adjustment, it looks like this:
Customer                        Revenue                               Receivable                  Bad Debt Expense
100 |                                  | 100                                100|                                        |
                                                                                        100                        100
Receivable adjustment does not adjust the customer balance/open items. It only takes $ from the receivables and moves them to a separate g/l account.

Incoming Payment Check No. field not editable directly

SBO 2007A, PL 42
Banking >> Incoming Payments >> Payment Means
When I am entering an incoming check from a customer, on the Payment Means window, I can't click in the Check No. field and enter data, but if I tab over it to it from the amount field, I can.
Is this by design or a bug? What's the point of it?

Hi Cindy
It works fine on mine .Is that you are having problem when you enter incoming payment at first time or when you are trying to edit .
It is working fine on mine .I can put check number .
What patch level you are in ? which SBO version
Thank you
Bishal

Post an incoming payment ( check ) against an invoice

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