Posting invoice despite its price exceeding PO price beyound tolerances

Question

Dear all,
Is it possible to "post" an invoice even if it exceeds the PO price beyond the defined tolerances?
What are the settings that should be done in the standard SAP to make a warning message appear at such an instance and still enable the user to post the invoice.
Regards:
Shankar Raman R

Answer 1

Hi,
Go to SPRO-Materials Management-Logistics Invoice Verification-Incoming Invoice-Configure Vendor-Specific Tolerances,,,
Hope it helps to define tolerances.
Configure Vendor-Specific Tolerances
In this step, you define tolerance groups for each company code. You can assign these tolerance groups to each vendor in the vendor master record.
You can define the following tolerances:
Total-based acceptance
If the difference is within the tolerance range, the system automatically generates a difference line on a neutral income/expense account for small differences for invoices with debit/credit differences when posting the invoice.
Total-based invoice reduction
If the difference is within the tolerance range, the system posts the difference to a clearing account and generates a credit memo in a second document to clear this.
The system uses the following logic:
1. The system determines the difference between the net invoice amount (= gross invoice amount less taxes and unplanned delivery costs) and the net total of the items.
If the net invoice amount is the greater, the difference is positive; if the net invoice amount is the smaller, the difference is negative.
2. Negative differences:
a) If the negative difference is smaller than the absolute negative small difference limit defined, the system generates a posting to a small differences account for this difference.
b) If the negative difference is greater than the absolute small difference limit defined, the system checks if the absolute difference is smaller than the lower of the absolute and percentage lower limits.
If this is the case, the system creates a posting to a small differences account.
If this is not the case, the system cannot post the invoice.
3. Positive differences:
a) If the positive difference is smaller than the positive small difference limit defined, the system generates a posting to a small differences account for this difference.
b) If the positive difference is greater than the positive small difference limit defined and the Check limit field isnot selected for total-based invoice reduction, the system checks whether the positive difference is smaller than the lower of the absolute and percentage upper limits.
If this is the case, the system creates a posting to a small differences account.
If this is not the case, the system cannot post the invoice.
c) If the positive difference is greater than the positive small difference limit defined and the Check limit field is selected for total-based invoice reduction, the system checks if the difference is smaller than the lower of the absolute and percentage upper limits for total-based invoice reduction.
If this is the case, the system generates a posting to a clearing account for invoice reduction and creates a credit memo document.
If this is not the case, the system cannot post the invoice.
The system does not try to reduce the invoice based on the total in the following cases:
- If you manually reduced an invoice item
- If you manually accepted a difference in the document header
- If you entered a credit memo
In these cases, the system checks directly whether it can accept the positive difference.
uts
Award if helpfull