Posting invoices without a GR or SES

I have the requirement to be able to do the above. On Creation of the invoice a workflow will then trigger notifying the relevant people of what information is required for the successful releasing of the invoice block.
We have this working fine for standard goods PO's but i am unable to get the Service PO to allow this to happen. It will allow me to remove both GR-Based Iv and S.based IV if i have GR Non-valuated selected. But this is not suitable for our requirement.
I have read numerous posts regarding this issue but no-one seems to have a clear answer. Has anyone achieved this or familar with how to get this achieved???
Thanks

I've done this in the past. We just used a standard PO for both goods and service.
'One' WF, first determine if GR or non-GR item (s), if GR and no GR entered, sent item to Inbox of PO Creator requesting entry of GR (or info. if not received), if Service always send Inbox item to PO Creator for confirmation if service received (or info. if not). If confirmation of service, via WF, then remove block (not release invoice !!). Then if price block send item to Purchasing Group etc.
Include links to PO in Inbox items (and can create the GR off the back of the confirmation of the Inbox item). No need to use non-valuated setting, though there is a Commitments implecation.
Regards,
Nick

Similar Messages

Runtime error in MIRO posting invoice for SES's created in CATS

Hi Gurus,
We are having an issue when posting invoices in MIRO referred to SES created in CATS.
It always took much longer the system to process those SES created via CATS than those from the standard MM (ML81...) but the situation today is so critical that we can not pay the vendors for which SES are created via CATS. Runtime error is obtained when trying to post a SES for 900$ value.
This problem does not happen in our integrating/testing system.
Do you have any idea why this is happening?
thanks to everyone in advance,
VL

Hi,
have you searched for notes with the runtime error details?
Has also a short dump occured (transaction ST22) ? Please give more detail information.
Regards,
Edit

Invoices without purchase order reference

Hi,
How to post Invoices without purchase order reference.
Utsav

hi,
You can post the invoice in following two ways:
1. Activating the G/L account tab and material tab near to PO reference tab...by this you can post the invoice to the given G/L account or material account...
To activate the tabs go to:
SPRO --> MM --> Purchasing --> PO --> confiure postings directly to G/L account or material account...
For this go to MIRO --> Enter the Base line date, payments terms and invoicing party and later enter the details in the G/L account and material data tab...and then save the invoice...posting will be done...
2. the second way is you can reference other documents as given above and post the invoice...If none of the docs exsist then above process is better ...
Regards
Priyanka.P

SRM Invoicing without reference to PO

Hi Folks,
I hope your day is going well. I am not lucky today.
one quick issue, I am facing problem in posting invoice without reference to the PO. Error message was, "No logical system for FI is maintained. Inform system admin".
It sounds strange as I do have ECC as a solo back-end system. Second, I suppose I did best in assigning the logical system to ACS and SYS (PPOMA_BBP). Can you share your insight.
Thanks for your assistance !
Reg,

Hi Marcin,
Thanks for jumping in again. (you are helpful)
I checked all the three and everything seems to be right at place.
While populating the account assignment entries, I've noticed that for IV without reference, no binocular is visible to use the search functionality. And values need to be key in manually.
Is there something I missed out during sys. config.
Please advice.
Thanks.

Post vendor Invoice without Purchase order.

Hi all
good afternoon
how can i post vendor Invoice without Purchase order.
And any option
Regards
Manju

Hi,
Use following transactions to do so;
1. MIGO - Goods Receipt > Others
Here use movement type as "501" and enter material, vendor, quantity, Plant, storage location, etc... manually and post the material document.
Here following A/c entry will appear;
(BSX) Stock Account - Dr
(GBB-ZOB) Expense A/c - Cr
2. FB60 - Post Vendor Invoice
Here following A/c entry will appear;
Vendor Account - Cr
Expense A/c - Dr
3. F-53 - Post Payment w.r.t. the Invoice posted in step2.
Here following A/c entry will appear;
Vendor Account - Dr
Bank Account - Cr
Note: - If you don't want to carry out inventory transactions then follow only steps 2 & 3.

Invoice without reference to PO in SUS

Dear Experts,
As you know SRM does not support creation of invoice without any reference to the Purchase Order. However, I get to see the option of creating manual invoice (invoice without reference to the PO) in SUS.
Now, I created a my SUS test system an invoice without any reference to PO with contact person taken from SRM Buyer/manager.
The document is successfully sent from SUS.
However, I donot see any approval task for the buyer.
So, What can be the possible cases? Is it that SUS manual invoice is only for ERP MM system?
Thanks and regards,
Ranjan

no u will not able to post vendor invoice with tax but with out PO
u can post invoice through FI tcode FB60 but with out tax
Hope this clears
Reward accordingly

Invoice without reference in SRM not viewable in R/3 controlling

Hi All,
I am on extended classic scenario in SRM 4.0. When I post an invoice without reference to a PO in SRM, the invoice gets created in R/3. However in R/3 when I view these entries in controlling reports such as transaction KOB1 or KSB1, I am unable to drill into the line items to display the document. I get the error message "Original document is not in the local system".
This seems to be only for controlling reports, as I can drill into the line items in finance reports such as FB03.
I have applied note 682441 in R/3, but still face the same problem.
Can anyone tell me if they have the same problem?
Thanks,
Paula.

Hi Paula,
Sorry to intercept.
I am facing an issue while creating the Invoice without reference to PO. My system is SRM 5.0 with Extended Classic scenario active. May I request you to share your insight on the settings to be made to achieve this functionality.
Also, I would be glad to have few words on creating the invoice with reference to local SRM contract.
Thanks in anticipation.

Default due date , payment method when posting invoice with Special G/L

Hi Gurus,
I have a question is when I am posting an invocie to a vendor (FB60), Due On date, payment method are automatically calculated based on the defaulted baseline date and the payment term in the vendor master. But when I am posting the invocie to the same vendor with Special G/L indicator, Due On date, payment method are not automatically calculated and system are expecting me to enter this date manually. Is there a way we can default this Due On date, payment thod based on payment term like it happens when posting to other invoices without Sp GL indicator ?
Thanks
Edited by: Ngoc Hoang on Nov 29, 2011 8:30 AM

Dear Ngog,
In general, special G/L transactions are used to map special processes
to be stated separately in the balance sheet.So if you use special GL
indicator, the fields relevant to payment terms (including baseline
date) are not displayed. This is not controlled by field status.
To make the fields You need ready for input for posting
with special G/L indicator, the following Customizing setting is
necessary:
Financial Accounting -> Accounts Receivable and Accounts Payable
->Business Transactions -> Outgoing Payments -> Automatic Outgoing
Payment-> Payment Method/Bank Selection -> Configure payment program ->
All company codes -> double-click on corresponding company code -> under
Vendor -> 'Sp. G/L transactions to be paid' you should enter the special
G/L indicator A,B, etc.
As explained in SAP note 4683, the only standard possibility to get the
field payment terms on creating a posting with a special G/L indicator
is by setting in the payment program configuration (trans. FBKP) for
'All company codes' for customers/vendors 'Sp. G/L transaction to be
paid'.
Mauri

BAPI required for incoming vendor invoice (without PO)

Hi,
Which BAPI can be used to post a "vendor invoice" ie.like a utility bill where there is no PO or GR ?
The few BAPI's that I have searched and obtained is:
1. BAPI_INCOMINGINVOICE_CREATE
2. BAPI_ACC_INVOICE_RECEIPT_POST
Our exact requirement is to have a BAPI which can take the following fields as input:
GL Account
Cost Center
WBS element
Material No
Customer
Tax Code
Trade Partner
Customer group
And give the following data as response
Verification number in SAP
Payment status
Vendor master data
Kindly help me to find the correct BAPI.
Greatly appreciate your help.
Thanks,
John

Hi,
When we use BAPI_ACC_INVOICE_RECEIPT_POST for posting an invoice without a PO, we are facing major issues.
We have to input vendor account number and the amount. This should be entered in 'ACCOUNTPAYABLE'.
Even though there is the field 'VENDOR_NO' for entering the vendor number, there is no field for entering the amount !!.
Kindly help me to identify where I should input vendor amount as input (either in 'ACCOUNTPAYABLE' or elsewhere).
Also, I am entering GL account number in field 'GL_ACCOUNT' in the segment 'ACCOUNTGL'. But there is not field to enter the amount.
Kindly help me to identify where I should input GL account amount as input (either in 'ACCOUNTGL' or elsewhere).
Thanks,
John

Deferred tax: Post invoice and payment separately $1" Message no. DEFTAX020

while reversing a document thru FB08, it is giving the error message,
" Deferred tax: Post invoice and payment separately $1" Message no. DEFTAX020.
This is a stand alone invoice document , without any clearing document. What is to be done ?
Below is the snapshot of FB03:-
Document Number 2256162          Company Code    MLTD         Fiscal Year     2009
Document Date   24.05.2010       Posting Date    25.05.2010   Period          11
Reference       PYX/10-11/032    Cross-CC no.
Currency        INR              Texts exist
Itm PK BusA Acct no.   Description                    Tx     Amount in   INR
001 31 U106 503551     PYXIS SYSTEMS PVT.LTD.         DD             55,150.00-
002 40 COMM 5656       Membership & Subscri           DD             50,000.00
003 40       1371       Service Tax Availed            DD              5,000.00
004 40       1372       Ecess on ST Availed            DD                100.00
005 40       1373       S&H Ecess on ST Avai           DD                 50.00
Document Type   I2 VEMDOR INV-CORPORATE
Doc.Header Text PYXIS SYS.P.LTD.
Branch number         Number of Pages 0
Reference       PYX/10-11/032    Document Date   24.05.2010
                                 Posting Date    25.05.2010
Currency        INR              Posting Period 11 / 2009
Ref. Transactn BKPF Accounting document
Reference key   0002256162MLTD2009    Log.System MALCLNT999
Entered by      NITINRB          Parked by
Entry Date      25.05.2010       Time of Entry   13:05:08
TCode           FBR2
Changed on                       Last update
Ledger Grp                       Ledger
Ref.key(head) 1                       Ref.key 2

Hi,
Check whether OSS note 913805 (see below) offers a solution to your particular issue.
Kind regards, Robert
Note 913805 - Error FF891 or DEFTAX025 when posting FI-Documents Version: 5
Summary
Symptom
The posting of FI-documents cannot be executed due to one of the following error messages:
FF 890 "Vendor and customer items in document with deferred taxes"
FF 891 "G/L account item without tax code in document with deferred taxes"
FF 892 "Error writing to table DEFTAX_ITEM"
DEFTAX 025 (no specific text)
Also update terminations and other errors which are related to function group TAX4 may be the topic of this note.
Other terms
RFUMSV25; RFUMSV50; VAT; deferred tax; BTE; DEFTAX_ITEM; TAX4; SAPSQL_ARRAY_INSERT_DUPREC; FI_POST_DEFTAX_ITEM; FF891; FF890; FF892; FF804; 00 671; FF099; DEFTAX020; DEFTAX021; DEFTAX022; DEFTAX023; DEFTAX025; DEFTAX012; DEFTAX_MX027; DEFTAX_MX047; DEFTAX_MX039; DEFTAX; DEFTAX_MX;
Reason and Prerequisites
Accidentally some business transaction events (BTE) for the new solution for deferred tax were delivered in an active state in support packages of SAP releases 4.70 and ERP 2004. The solution is available in the SAP-Standard only from release ERP 2005. Also in ERP 2005 the new deferred tax can cause problems in countries for which the solution is not released.
These BTEs perform strict tests for documents containing tax codes for deferred tax.
Solution
If you are using the old deferred tax, i.e. you use report RFUMSV25 to create transfer postings, you can safely deactivate these BTEs.
Remove the following BTEs:
00001025 DI-TAX CREATE_DEFTAX_ITEM
00001030 DI-TAX SET_DEFTAX_ITEM
00001040 DI-TAX CREATE_DEFTAX_ITEM_REVERS
00001050 DI-TAX CREATE_DEFTAX_ITEM_MR1M
In ERP 2005 (ECC 600) the application key is 'FI-TAX' instead of the above mentioned 'DI-TAX'.
To do this start transaction FIBF
-> Settings
-> P/S Modules
    ...of an SAP Application
Mark the entries from the list above and delete them.
This deactivates the functionality of 'new deferred tax' for all company codes in all clients on the system. This means that no data is written to table deftax_item at posting time. Report RFUMSV50 can still be started, but it will not process new documents any more.
If in ERP 2005 problems arise in one country but the new deferred tax is used in another country you must not deactivate the BTEs completely. In this case it is possible to restrict the BTEs to be active only in certain countries using the column 'country' in transaction FIBF.
Header Data
Release Status: Released for Customer
Released on: 16.01.2008 20:12:15
Master Language: English
Priority: Correction with medium priority
Category: Program error
Primary Component: FI-GL-GL-F Value Added Tax (VAT)
Affected Releases
Software Component     Release     From Release   ToRelease     And subsequent
SAP_APPL                     46C            46C                   46C
SAP_APPL                     470            470                    470
SAP_APPL                     500            500                    500
SAP_APPL                     600            600                    600
SAP_APPL                     602            602                    602
SAP_APPL                     603            603                    603
SAP_APPL                     604            604                    604
Related Notes
771319 - RFUMSV50: Documentation
Edited by: Robert North on May 26, 2010 11:49 AM
Edited by: Robert North on May 26, 2010 11:50 AM

Inbound invoice without PO number

Hi,
When we use BAPI_ACC_INVOICE_RECEIPT_POST for posting an invoice without a PO, we are facing major issues.
We have to input vendor account number and the amount. This should be entered in 'ACCOUNTPAYABLE'.
Even though there is the field 'VENDOR_NO' for entering the vendor number, there is no field for entering the amount !!.
Kindly help me to identify where I should input vendor amount as input (either in 'ACCOUNTPAYABLE' or elsewhere).
Also, I am entering GL account number in field 'GL_ACCOUNT' in the segment 'ACCOUNTGL'. But there is not field to enter the amount.
Kindly help me to identify where I should input GL account amount as input (either in 'ACCOUNTGL' or elsewhere).
(Input data:
I can enter header details in DOCUMENTHEADER in the BAPI.
Then we have one line item for vendor account, with fields for vendor account number and amount.
Followed by mulltiple line items for GL account, with fields for GL account number and amount.)
How and where should I enter the following details in BAPI_ACC_INVOICE_RECEIPT_POST (I got suggestion from few sources that this BAPI is the best among the lot for posting inbound invoices wihout purchase order)?
Thanks,
John

Hi,
Materials Management under Logistics Invoice Verification u2192 Incoming Invoice u2192 Activate Direct Posting to G/L Accounts and Material Accounts
When you create an invoice containing only items without reference to a PO, the system cannot copy any information (such as currency or invoicing party) from the purchase order. This means that in addition to the document date and the amount, you first have to enter the following information in the header data:
1. On the Basic data tab page: Currency
2. On the Payment tab page: Baseline payment date
3. On the Detail tab page: Invoicing party
Finally, you enter the item data on the G/L Account and Material tab pages.
Hope HElp U !
Regards,
Pardeep Malik

Final invoice without paying existing down payment invoice

One of our customers demands some changes within the Business One.
The support in Ireland advised us to post these requirements in this Forum.
The customer has created an AR down payment invoice. This invoice was not paid, but the delivery took place anyway. Now it's not possible to create the final AR invoice, without paying the down payment invoice first.
In my opinion that's logical but our customer demands this possibility anyway.

Hi,
No other feasible workaround other than creating AP Down Payment Invoice to record the TDS.
Kind Regards,
Jitin
SAP Business One Global Support

Invoicing without reference to PO and contract?

Hi all,
We are implementing Invoicing without PO (direct to contract) in SRM 7 with ECS and ECC Ehp5, with the functionality Central Contract Management.
While testing this scenario, we noted that:
- It's possible to create invoices with no reference to any document at all, which includes contract and PO. In our scenario the selection of a contract would be mandatory, and by filling the contract all the associated fields would be filled in invoice.
- When we create an invoice, with reference to contract, in ERP side no invoicing document is created at logistic side, only at financial side (document type RE). In our scenario the invoicing document would be created at both sides.
Is it normal to get these results? The results that we anticipated in our scenario are viable to implement?
Thanks in advance.
Best regards,
João Salgado

Hello,
João Salgado wrote:
We are implementing Invoicing without PO (direct to contract) in SRM 7 with ECS and ECC Ehp5, with the functionality Central Contract Management.
This means MM module is implemented?
If MM is implemented, it is not possible to post billing without reference to MM document directly in ECC (MIRO transaction).
João Salgado wrote:
- It's possible to create invoices with no reference to any document at all, which includes contract and PO. In our scenario the selection of a contract would be mandatory, and by filling the contract all the associated fields would be filled in invoice.
- When we create an invoice, with reference to contract, in ERP side no invoicing document is created at logistic side, only at financial side (document type RE). In our scenario the invoicing document would be created at both sides.
On ECC side, for me, creation of MM invoice in direct reference to a contract (this means, without a PO) is not possible. Maybe enhancement package covers this need?
So, i guess you use Central Contracts?
Regards.
Laurent.

Park the incoming invoice without PO#.

Hi All,
I have a issue where i need to park the incoming invoice without PO#. I found one BAPI 'BAPI_INCOMINGINVOICE_PARK', but when I checked it, It is asking for PO#. Is there any BAPI, or FM which can serve the purpose.
Please help me on this issue.
Regards,
Rohit

Hi,
With T_Code FB60, you can fulfill your requirements, but whenever you want to track the same wrt PO / GR / SES it will not give you proper details, as long as possible you should avoid using FB60.
Regards,
VIkas

Posting Invoice

hi
My client wants the Posting Invoice to Prior Period u2013 this is really u201CChange the system to not allow any transactions to a closed periodu201D.
My Client wants not to post the Invoice at the Billing Level?
and He also not wants to open the postings periods each and every month in Tcode OB52.
Is there any other solution to solve the above problem?
regards
Kumar
Edited by: R Kumar on Nov 7, 2008 7:24 PM

Kumar can you be more specific? Why does your client wants to re-open closed periods? That is very dangerous, after you close your financial books periods should not be open again.
Any reason as to why they want to post billing in past periods? without knowing the right details is hard to provide an answer.

Posting invoices without a GR or SES

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