Vendor employee

hi,
in want create a Vendor in my vendor master records so that when ever a loan given to employee is recoded to vendor account.
could u ple give me the accounting entries
1-when the loan is given to employee
2-loan reimbursement by the employee
there is a reconciliation account attached to the vendor:
also i want to know how to enter the loan given to the vendor in the sap system?
please reply soon.urgent

Hi,
Loan payment:
F-47 down payment request
F-48 down payment or F110 print check
Open item on the debit side appears of Vendor
Loan repaid by employee i.e., received by company
Option 1
Receive through F-51, clearing the above open item you can receive the payment
Option 2
Receive through F-52. In this case both ope items appear on both sides of the Vendor account. You do F-44 subsequently.
Assign points if helpful.

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Dear Experts,
We're in 4.7. We have a requirement where we need to keep track of loan payment of all our individual employees. Is it possible to post the loan payment in payroll individually to each and every corresponding vendor employees ? Any input will surely be appreciated.
Thanks and regards,
Arief

Hi
You can do the following.
1.Define your employees as vendors and attach the employee code to respective vendor.
2.Define Symbolic Accounts
In this step, you create the symbolic accounts that you require for posting to Accounting.
A symbolic account has the following characteristics:
A four-character alphanumberic code
A descriptive text
An account assignment type (AA type). This defines the type of posting (posting to expense account, posting to payables account, and so on) that applies to the wage types that are posted to the symbolic account.
An employee grouping for account determination (EG) indicator
The following table shows what kind of account and what transaction is linked to an account determination type and what additional information (for example, for cost assignment) is also included in the posting transaction.
AA type Meaning Transaction Additional fields
C posting to expense account HRC cost assignment
CN posting to expense account HRC cost assignment
without quantity   without quantity
R posting to expense account HRC
if accounting is installed in
R/2 System.
F posting to bal. sheet account HRF
FL posting to bal.sheet account HRF
for checking balance
in retroactive accounting
(recalculation difference account)
FO posting to bal. sheet account HRF
(original periods for
wage types whose amount
cannot change
retroactively)
Q posting to bal. sheet account HRF personnel number
with personnel number
D posting to personal   HRD acc. determination
customer accounts   with personnel number
DF posting to fixed customer HRD direct assignment
    of customer account
L posting to customer HRD acc. determination
account(for specific loan)   with personnel number
    loan type,
    sequential number
K posting to personal vendor accounts HRK acc. determination with
    personnel number
KF posting to fixed vendor HRK direct assignment
acc.   of vendor account
Note the following with regard to account assignment types:
In the standard system, no quantities are transferred from wage types in the payroll result to the payroll documents and the resulting accounting documents, although information on quantities is available on the report log for report RPCIPE00 (or RPCIPX00). It is also possible to modify the system to access this information. The account assignment type CN is only useful if you have made this modification and if, in certain instances, you want to suppress the transfer of quantity information.
The account assignment types FL und FO are only of use if there are cross-company code transactions. For more information on customizing cross-company code transactions, refer to Posting to Company Code Clearing Accounts.
We recommend that for symbolic accounts with account type FO, you determine the account in Accounting independent of the Employee grouping for account determination (Feature PPMOD). For this reason, only one G/L account is provided for the payment of wages and salaries as standard. If you determine this G/L account depending on the employee grouping for the account determination, this can lead to inconsistencies when posting the retroactive accounting results. This is due to the fact that when posting retroactive accounting results for wage types that cannot change retroactively, a technical posting takes place (for example, for the wage type Payments (/559)). Since this technical posting usually takes place in the same account in Accounting, it balances to zero and does not appear in the posting document. However, if you determine this account independently of the employee grouping for account determination, and an employee falls in a different employee grouping due to a retroactive change in the HR master data or feature PPMOD, the technical posting cannot balance to zero because two accounts are affected in Accounting. This is why you have to make changes manually in this case.
Example
The wage types Basic pay and Overtime both represent personnel costs and should therefore be posted to expense accounts. You also want to assign these wage type amounts to Cost Accounting objects. Both wage types are dealt with in the same way as far as posting is concerned and can therefore be posted to the same symbolic account. You must specify the account assignment type C, since, in Accounting, there should be a posting to expense accounts and Cost Accounting should be provided with information.
Requirements
You have carried out the step Define Employee Grouping for Account Determination
Standard settings
Symbolic accounts are already set up in the standard system. In this step, you can modify these to meet your requirements.
Recommendation
We recommend that you do not change the definition of the symbolic accounts. If changes to the definition of the symbolic accounts are necessary, you should map the changes using new symbolic accounts.
Activities
1. Check that the existing symbolic accounts meet your requirements. Note the EG indicator. If this indicator is set for an account, posting to this account also considers employee grouping for account determination. With the exception of the key (column SymAcc), you can change the default values.
2. To create additional symbolic accounts, choose New entries
3. To delete unnecessary symbolic accounts, mark the account and choose Edit -> Delete.
Further notes
Symbolic accounts are not country-specific.
3.Assign Vendor Accounts
In this step, you make the settings required for posting to vendor accounts.
There are two kinds of vendor accounts available:
Fixed vendor accounts: Employee grouping for account determination offers the most precise means of control for posting to fixed vendor accounts.
Employee vendor accounts: Posting to employee vendor accounts enables posting for a specific personnel number.
In this step, you make entries in table T030 for the assignment of vendor accounts to symbolic accounts.
Example
Fixed vendor account
You want to deduct dues to various unions from the employees in your enterprise. For each union, you have set up a specific wage type for dues and a specific symbolic account. In this step, you assign a fixed vendor account to each of these symbolic accounts.
Employee vendor account
You want to post dues to a different vendor account for each employee. To this effect, you have created a symbolic account for all employees. In this step, you specify how the corresponding employee vendor accounts are determined.
Requirements
You have created the required vendor accounts in Financial Accounting.
You have carried out the step Define Symbolic Accounts. In that step, you created symbolic accounts with the relevant account assignment types (KF for fixed vendor accounts, K for personal vendor accounts). In that same step, you flagged the indicator EG-depend for symbolic accounts to which you want to post in line with the Employee grouping for account determination.
If you want to post to employee vendor accounts, you have entered the relevant personnel number in one of the following fields in the vendor master data of Financial Accounting. We recommend that you use the Personnel number field. If you use another field, you must enter the personnel number with leading zeros.
Personnel number
Search term
Telephone 2
Data line
Teletext number
Standard settings
There are no standard settings for posting to vendor accounts. If, in the step Define Symbolic Accounts, you have not created any symbolic accounts with the account types KF or K, you do not have to carry out the step Assign Vendor Accounts.
Activities
1. Enter the required chart of accounts.
2. To make settings for the posting procedure Personnel posting to vendors (HRK), choose Rules
3. Choose Posting key. Enter the posting key for postings to vendor accounts or copy the default values (21 for debit posting and 31 for credit postings).
4. Choose Accounts. Make the corresponding entries in the table T030.
a) If you want to assign a fixed vendor account to a symbolic account, and if required, an employee grouping, enter the number of the vendor account in the Acco column.
b) If you want to assign an employee vendor account to a symbolic account, and, if required a employee grouping, enter the relevant key (see table below) in the Acco column.
Personnel number in field (Vendor master data) Entry in the Account column (T030)
Personnel number    *0002
Search term    *0001
Telephone 2    *0003
Data line    *0004
Teletext number    *0005
Further notes
It is not possible to use the special G/L indicator with posting to customer accounts.
in summary whatyou do is defne a symbolic account of type K , link your wage type to this sym account , define the posting to vendor with *0002
regards
Pravin

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Loan from Vendor Employee

Hi
Our directors are created as Employee Vendor. There are some cases where company take loan from directors. We have created these "loansfrom directors" as as special GL indicators. Now i want to know how to take loan from directors vendors.
I tried using F-48. But there is no posting key option in F-48. I do not want to use F-02 or F-42. Because using these TCodes will be like posting a JV because we need to give posting keys for all line items, etc.
So let me know how can i post these loan (special GL indicators) from vendors.
Please help
Edited by: Meenu_ND on Oct 21, 2011 5:36 PM

Hi
I went to posting key 29 (debit vendor special GL). Then i deleted that special GL indicator from the list in posting key.
I tried posting in F-48. I expected that it will post in posting key 39. But its gave error "The entry 29 S is missing in table TBSLT"
I pressed enter three times and it allowed me to post the entries.
Hence entry posted was:
Vendor A/c.. Dr (posting key 29)
To incoming bank account. (posting key 50)
So now there are two queries:
1. Same query, how to trigger posting key 39 (instead of 29)
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Employee should be treated as Vendor or Customer?

Hello,
Employee should be treated as Vendor or Customer?
Loan payment and advance given....how can we handel it????
Thanks

Hi Pari,
In Conpany's point of view, all Employees should be treated as Vendors.
Loan Payment and Advances sould be treated as Other Special GL Transactions for Vendors.
Steps to be followed:
1. Define Alternative Reconciliation Account for Vendors (Here Employees)
Path: IMG/FA/ARAP/Business Transactions/Postings with Alternative Reconciliation Account/Other Special GL Transactions/Define Alternative Reconciliation Account for Vendors
Here you can create Special GL indicator for Loan Payment or Advances: Click Create (F6) and create special GL indicator (L) for Loan to Employees and save the data
DC on the Special GL indicator: L - Loan payment
Here give the following inputs:
In Recon.acct: Give Recon A/c for Vendors (Employees) (B/S A/c - Liability Group) Ex. A/c No.1000
In Special GL account: Give Alternative Recon. A/c to Employees i.e. Loan to Employee A/c (Create this a/c in FS00). (B/S A/c - Assets group). Ex. A/c No. 3000
2. Go to F-02 and post the entry.
Entry will be:
Employee A/c Dr
To Bank A/c
Entries in General Ledger View:
Alternative Recon. A/c for Employee A/c Dr. (In our example: A/c No. 3000)
To Bank A/c
Note: If you want to deduct TDS, then follow the same procedure for WT for Vendors for Payments.
In this case the journal entry will be:
Employee A/c Dr.
To Bank A/c
To Withholding Tax A/c
To Sur charge A/c (if any)
To Education Cess A/c (if any)
Hope this helps you.
Regards,
Kannusamy S

Linkage of employee field P0000-STAT2 in vendor master

Hello,
I want to know linkage of employment status field to vendor master in case employee is linked to vendor.
Field of employment status in HR master record is P0000-STAT2.
We have vendor master against each HR master record.
In case employee is seperated and employment status is 0 (Inactive), how would it reflect in vendor master ?
Is their any field in vendor master record which reflects this ?
Employement status is under infotype : 0000 (Action).
In case there is no linkage of this field and infotype to vendor master, what is the possible way to link it ?
Any help is highly appreciated.
Thanks in advance.
Vaibhav

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The response here will vary on what is your need.
You need the employee status to be visible on the vendor master, definitely there is no predefined field for this.
However, if you need this for only reporting purpose, you must follow a simple method of queries. As your ABAPer to form a report with just one select statement as below
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This will simply give you status of all vendor employee status
However, you need this for some automatic program, you must add extra column to the table LFB1 and make sure that there is a extra lines of code for autoupdate the table when you create or modify the vendor master table using XK01 or XK02. This step is very important as without this, the z-column is of no use
Regards
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G/L(10000000) member contribution for PF
G/L(10001000) bank contribution for PF
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Rajeswari .ch

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Total vendor balance
Member contribution
Bank contribution
1
2
3
4
5
6
7
8
9
10
till 2,95,000 employee
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ex:
Members Contribution
per month =1000
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per anum =12000
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Hi Gurus!
I need extract the the open items from Vendor Balances but they gave me an output file format that have 3 parts:
1. header
2. Vendor line item
3. GL line items
I don't uderstand the difference between vendor line item and gl line item. Can a vendor line item have a gl line item or only header can have gl line items?
I found a bapi for extract open items ( BAPI_AP_ACC_GETOPENITEMS ), but I don't found the gl line items inside it.
How can I extract the gl line items? and what are the difference between both?
Thanks!

Go to transaction FBL1N and leave the vendor number blank, run the balances for all the vendor line items.
You need to restrict the balances to the reconciliation account in the selection parameters.
This will show you all the balances in your Trade accounts payables in your balance sheet account.
Usually there might be several reconciliation account created in the balance sheet for different vendor categories, i.e. inter co vendor, trade vendors, employee expenses, subcontractors etc.
Please choose which account you want to reconcile to the vendor balances. Usually companies choose default A/P Rec account as 200000 and will proceed to build up rec accounts in this series. Review your reconciliation accounts in the vendor master and use this information in the FBL1N transaction. Hope this helps.
Best - S

Vendor Balances not matching with GL

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I am taking Vendor Balances period wise for Debit balances in S_ALR_87012802 and comparing the amounts posted to the corresponding GL a/c. The balances are not matching and there is a huge difference in the totals.
Kindly advise, as to how to go about the reconciliation and find where lies the difference. Is there some standard report which will provide some vital informationwhich could be used in reconciliation.
Thanks
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Go to transaction FBL1N and leave the vendor number blank, run the balances for all the vendor line items.
You need to restrict the balances to the reconciliation account in the selection parameters.
This will show you all the balances in your Trade accounts payables in your balance sheet account.
Usually there might be several reconciliation account created in the balance sheet for different vendor categories, i.e. inter co vendor, trade vendors, employee expenses, subcontractors etc.
Please choose which account you want to reconcile to the vendor balances. Usually companies choose default A/P Rec account as 200000 and will proceed to build up rec accounts in this series. Review your reconciliation accounts in the vendor master and use this information in the FBL1N transaction. Hope this helps.
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Proper GL and Vendor Code assignment

Dear All,
As per discussion the Finance End user, need all the reimbursement which are the part of salary (Conveyance & Medical) should booked to individual Vendor account ie Employees Ledger as these components are liability to employee. Similar way Variable IT Deductions, Advance salary recovery should also booked to individual Vendor account ie Employees Ledger. This should be done while posting from HR to FI. The amounts like Conveyance, Medical, variable IT deduction which is payable are paid through Cheques so it should not be Bank Transfer.
Could any guide me how to configure the system, for that reason posting is pending for long time, currenlty we are 3 months behind.

Hi,
Thanks for the reply, but after configuring all these, receiving incorrect documents. My main concern to get the correct documents, then only we can post it to finance.
Might be i am missing some configuration while mapping vendors.
I have configured as follows
Create symbolic account with K, mapped with wage type and expense account, configured vendor account with *0002, also mapped vendor account with personal no in FI. configured Technical account to get split document that means
in one document, Expense account is debited, GL account credited,
second document, GL account is debited, Vendor Employee is credited.
On accounting portion it is correct as debit and credit is correct, but major problem is incorrect document creation.
Could anybody can help me on this.
WIth regards

Banking Vendor Info not updated from HR Banking infotype

Hi Gurus,
I have an issue and I can't quite for sure know how to solve it.
My HR team are able to change the banking info of the vendors/employees( employees are also treated as vendors) ....
When we run a report or job for employee's direct deposit , the vendor master data keeps on giving us the old banking info.
My belief is that the changes made by HR for employees new Banking account is not beeng automatically updated in Vendor Master Data.
Can someone help me on this.
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Employee and customer wise cost

Hello Experts
Below are my business scenario
1.I want capture the employee wise cost so What could be best way to capture the employee wise expense in the below method
    Employee as cost center
    Employee as Vendor
    Employee as internal order
   IF anybody provide me advantages and disadvantage it will be better understanding
2. Another one of my requirement in my business scenario customer group wise COPA report with net profit level
Here GP level I will get it from my billing document(Revenue – COGS), customer wise expenses I am going to capture through the cost center
finally I want to settle this cost to customer group (COPA)
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Hi VS
1. For employee wise expenses, you can refer the document I contributed below
http://scn.sap.com/docs/DOC-50141
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That ways you can capture the expenses at Customer level in COPA
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How to Debit/Credit Between 2 Vendors

Dear Sir,
We have following scenario :
We have placed a Purchase Order to a Vendor 'A' and to collect the Material we sent our employee to Vendor Site . Our employee collect the Material and make the payment in Cash say Rs 5000.
We are treating our Employee also as a Vendor 'B' and he takes the Cash from company under his Imprest account .
Subsequently We do GR and MIRO for the Material . During MIRO the Vendor 'A' gets Credited by Rs 5000.
Now to mark the payment against Vendor 'A' , we require :
a) Vendor 'A' should marked paid for his MIRO document .
b) Our employee (Vendor 'B') should get marked Credited by Rs 5000 .
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Rgds
Sonia Agarwal

Dear
Better you treat Imprest as Imprest Advance with Special GL Indicator under K. In such a case the following would be the entries
1. When Imprest advance is drawn by vendor employee
    PK    Vendor          Spl GL     {C             Amount
Dr 29        B                   x          xxxx          5000
Cr 50      GL xxxx                      xxxx          5000
2. When MIRO is done entry would have been
     GR/IR A/c Dr                                  5000
     Vendor A                                       5000
3. When final settlement is made by vendor B to vendor A
   pk     Vendor A A/c                    Dr        5000
   39 Vendor B    Spl GL x     Cr        5000
Regards

Vendor employee

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